HomeMy WebLinkAboutItem 15 - Uniform Rental & Cleaning Services Contract Finance and Management Services
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Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 18, 2022
TOPIC: Uniform Rental & Cleaning Services Contract
AGENDA TITLE
Approve a Blanket Order Contract for an annual amount of $53,000 with Cintas
Corporation for Uniform Rental & Cleaning Services (Specification No. 22-006) (General
and Non-General Fund)
RECOMMENDED ACTION
Approve a Blanket Order Contract with Cintas Corporation for an annual amount not to
exceed $53,000 for the period of April 1, 2022 through March 31, 2023, with an option for
additional four one-year renewals, subject to non-substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
In accordance with the City’s general employee Memorandum of Understanding, clean
uniforms are provided to all employees who are required by the City to wear uniforms
according to their position. Additionally, bath towels are supplied in the shower areas of
the Public Works Agency at the City Yard for use when hazardous work conditions require
cleansing at the end of the work shift. The rental service includes weekly laundering with
pick-up and drop-off of garments to multiple City locations.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts
from any public agency utilizing a competitive bid process. Prince William County Public
Schools of Virginia entered into Contract No. R-BB-19002 with Cintas Corporation for
Facilities Management Products and Solutions through an Omnia Cooperative
Agreement; allowing all public agencies access to discounted pricing.
The City proposes to enter into a cooperative contract with Cintas Corporation for uniform
rental and cleaning services. Contract R-BB-19002 ensures the products and services
offered will continue to provide staff with laundered uniforms and towels.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
Approve Blanket Order Contract to Cintas Corporation
January 18, 2022
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FISCAL IMPACT
Funds are available in the FY 2021-22 budget, and will be included in future fiscal year
budgets in the following accounts for anticipated expenditure upon exercising the four (4)
one-year renewal options as follows:
Anticipated Expenditure
Department Account No.FY
2021-2022
FY
2022-2023
FY
2023-2024
FY
2024-2025
FY
2025-2026
Public Works Sanitary
Sewer Maintenance 05617640-62300 $5,000 $20,000 $20,000 $20,000 $5,000
Recreation & Comm.
Services Park
Maintenance
01113250-62300 $3,250 $13,000 $13,000 $13,000 $3,250
Fleet Maintenance 07517100-62300 $2,250 $9,000 $9,000 $9,000 $2,250
Building Maintenance 07317100-63001 $1,000 $4,000 $4,000 $4,000 $1,000
Finance & Mgmt
Services, Treasury
Customer Services.
01110130-62300 $250 $1,000 $1,000 $1,000 $250
Parks and Recreation
Santa Ana Zoo 01113220-62300 $1,500 $6,000 $6,000 $6,000 $1,500
Totals $13,250 $53,000 $53,000 $53,000 $13,250
Submitted By: Kathryn Downs, Finance and Management Services Executive Director
Approved By: Kristine Ridge, City Manager