HomeMy WebLinkAboutItem 19 - Purchase of Online Subscriptions for the Library Library
www.santa-ana.org/library
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 21, 2021
TOPIC: Purchase of Online Subscriptions for the Library
AGENDA TITLE:
Approve a Sole Source Purchase Order to Califa Group to Provide Online Subscriptions
to ABCmouse, Mango Languages, Ancestry, Newspaper Archive Multi-State Collection,
and Newsbank for One Year (General and Non-General Fund)
RECOMMENDED ACTION
Approve a sole source purchase order to Califa Group to provide online subscriptions to
ABCmouse, Mango Languages, Ancestry, Newspaper Archive Multi-State Collection, and
Newsbank for one year from the date of registration to online services in the amount not
to exceed $55,556.12, subject to non-substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
The Santa Ana Public Library (SAPL) is a member of Califa Group, which is a nonprofit
library membership consortium of more than 230 libraries located in California. Califa
negotiates pricing agreements and group purchases with more than 60 Califa-approved
vendors. As a member, the SAPL receives discounts when purchasing products and
services directly through Califa Group.
In recent years, electronic content has become very popular especially with children and
teens. The COVID-19 pandemic has also emphasized the importance of offering library
services that residents can connect to safely from home. Additionally, electronic content
offers library users of all ages a convenient way to access information from home or
anywhere there is an internet connection. The Library’s ongoing expansion of online and
virtual educational offerings to children and students will further help to bridge the digital
divide in Santa Ana and increase access and equity to underserved residents throughout
the community.
The SAPL would like to purchase the following online subscriptions from Califa Group for
one year from the date of registration to online services:
Purchase of Online Subscriptions for the Library
December 21, 2021
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ABCmouse ($10,040.48) – A subscription-based digital education program for
children ages 2-8. Library patrons can access ABCmouse remotely from home or
anywhere there is an Internet connection.
Mango Languages ($11,404.12) – An online language website that offers library
patrons an option to log in the website or use a mobile app to learn language
courses of their choice.
Ancestry ($10,426.52) – An online database that offers billions of records in
census data, vital records, directories, photos, and more.
Newspaper Archive Multi-State Collection ($10,215.00) – An online
subscription that offers library patrons access to over 350 newspapers across
California as well as other newspapers from other states such as Nevada,
Arizona, Oregon, and Washington.
Newsbank ($13,470.00) – An online database that provides a comprehensive
collection of reliable news sources covering a wide array of topics and issues. It
offers local, regional, and national U.S. newspapers including the Orange County
Register.
By purchasing ABCmouse, Mango Languages, Ancestry, Newspaper Archive Multi-State
Collection, and Newsbank subscriptions directly from Califa Group, the SAPL realizes a
saving of $6,698.43. The SAPL will register for services within 30 days of receipt of the
approved purchase order.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the following accounts for the specified year.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit -
Account
Description
Amount
FY 21-22 01211020-
62140
Cannabis
Public Benefit
Fund
CPBF Library
Youth Services-
Membership,
Subscription &
Dues
$41.556.12
FY 21-22 01111190-
62140
General Fund Library Technology
& Support
Services-
Membership,
Subscription &
Dues
$14,000.00
Purchase of Online Subscriptions for the Library
December 21, 2021
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EXHIBIT(S)
1. Califa Group Quote
Submitted By: Brian Sternberg, Executive Director of Library Services
Approved By: Kristine Ridge, City Manager
Califa Office: 330 Townsend Street Suite 133, San Francisco, California 94107
Toll Free-CA 888 239 2289 T 415 874 9465 E kathy@califa.org | www.califa.org
QUOTE
Date: November 29, 2021
To:
Lynn Nguyen, lnguyen@santa-ana.org
Santa Ana Public Library
26 Civic Center Plaza
Santa Ana, CA 92701
Contact: Kathy Kosinski, Kathy@califa.org
Quote valid for 90 days
Quote for resources with additional Califa discounting
• ABCmouse
o List price: $11,266.55
o Price to Santa Ana: $10,040.48
o Savings: $1,226.07
• Ancestry
o List price: $11,500.00
o Price to Santa Ana: $10,426.52
o Savings: $1,073.48
• Mango Languages
o List price: $15,803
o Price to Santa Ana: $11,404.12
o Savings: $4,398.88
Quote for resources where Califa discounting is unavailable
• Newspaper Archive Multi-State Collection (California, Nevada, Arizona, Washington and Oregon)
o Price to Santa Ana: $10,215.00
• Newsbank
o Price to Santa Ana: $13,470.00
Thank you for your business!
Best,
Kathy