HomeMy WebLinkAboutItem 21 - Sanitary Sewer Chemical Root Foaming Services Public Works Agency
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Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 21, 2021
TOPIC: Sanitary Sewer Chemical Root Foaming Services
AGENDA TITLE
Award a Blanket Order Contract to Duke’s Root Control, Inc. in an Annual Amount Not to
Exceed $60,000 for Sanitary Sewer Chemical Root Foaming Services (Specification 21-
124) (Non-General Fund)
RECOMMENDED ACTION
Award a blanket order contract for sanitary sewer chemical root foaming services to
Duke’s Root Control, Inc. in an annual amount not to exceed $60,000, for a total contract
amount not to exceed $300,000, for a one-year term beginning December 21, 2021, and
expiring December 20, 2022, with provisions for four one-year renewal periods
exercisable by the City Manager, subject to non-substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the daily
operations of the City’s sanitary sewer systems. The system consists of approximately
400 miles of sewer main, 9,000 manholes, 48,500 sewer laterals, and two sewer lift
stations, which convey sewage to the Orange County Sanitation District for (OCSD) for
treatment. These sewer assets are continually inspected to identify areas with structural
defects and major root intrusions.
The contract with Duke’s Root Control, Inc., provides for sewer root foaming services of
the sewer system main lines. The chemical root foaming treatment of selected sewer
mains will enhance effluent flow, prevent sewer system overflows, reduce recurring
maintenance, and extend the useful life of the City’s assets.
An Invitation for Bids for sanitary sewer chemical root foaming services was advertised
on October 22, 2021, on the City’s online bid and management publication system. A
summary of the Invitation for Bids and bids received is as follows:
143 Vendors Notified
2 Santa Ana Vendors Notified
12 Vendors Downloaded Bid
1 Bids Received
Sanitary Sewer Chemical Foot Foaming Services
December 21, 2021
Page 2
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0 Bids Received from a Santa Ana vendor
One bid was received and opened on November 16, 2021. The bid submitted from Duke’s
Root Control, Inc., located in Syracuse, New York, is responsive to the specifications, and
meets the City’s requirements.
Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and
publication system, which directly notified two Santa Ana vendors.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $60,000 are budgeted and available for expenditure in the current
fiscal year and will be subsequently budgeted as reflected below:
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account Description
Amount
Contract (1-Year Term)
2021-22 05617640-62300 Sanitary
Sewer Fund
Sanitary Sewer Service,
Contract Services
Professional
$60,000
Renewal Options (1-Year Terms)
2022-23 05617640-62300 Sanitary
Sewer Fund
Sanitary Sewer Service,
Contract Services
Professional
$60,000
2023-24 05617640-62300 Sanitary
Sewer Fund
Sanitary Sewer Service,
Contract Services
Professional
$60,000
2024-25 05617640-62300 Sanitary
Sewer Fund
Sanitary Sewer Service,
Contract Services
Professional
$60,000
2025-26 05617640-62300 Sanitary
Sewer Fund
Sanitary Sewer Service,
Contract Services
Professional
$60,000
Total $300,000
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager