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HomeMy WebLinkAboutItem 40 - City Council Ad Hoc Committees and Standing Subcommittees City Manager Office www.santa-ana.org/cm Item # 40 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 21, 2021 TOPIC: City Council Ad Hoc Committees and Standing Subcommittees AGENDA TITLE: Disbanding and Establishing Certain City Council Ad Hoc Committees; Resolution Establishing Certain City Council Standing Subcommittees RECOMMENDED ACTION 1. Disband the Homeless, Housing, and Legislative City Council Ad Hoc Committees, and establishing a Charter Review City Council Ad Hoc Committee. 2. Adopt a resolution establishing the Public Safety and Homelessness, and Legislative City Council Standing Subcommittees. DISCUSSION Ad Hoc Committees As local elected officials, members of the City Council engage in policymaking relating to matters of importance for City of Santa Ana. While some policy issues may be routine in nature, from time to time the City Council is presented with specific issues, which require the establishment of an ad hoc committee to meet for a limited time duration to address such issues. Ad hoc committees are established by the Mayor and at his discretion. Below is an overview of the six City Council ad hoc committees that were established in 2021 and appointed by Mayor Sarmiento: AD HOC COMMITTEE MEMBERS SCOPE Homeless Penaloza, Bacerra, Hernandez Current state of homeless services and homelessness in Santa Ana; how to provide relief to residents, business owners, and other community members Housing Sarmiento, Phan, Lopez Housing Element; General Plan amendments; Housing Opportunity Ordinance; rent stabilization Legislative Sarmiento, Hernandez Current legislative priorities; federal and state grant funding opportunities City Council Ad Hoc Committees and Standing Subcommittees December 21, 2021 Page 2 2 3 5 4 Police Oversight Bacerra, Lopez, Hernandez Models of external civilian police oversight School Collaboration Mendoza, Lopez, Hernandez Collaboration with the Santa Ana Unified School District and other school districts Solid Waste Penaloza, Mendoza, Phan Solid waste services competitive request for proposals (RFP) process Proposed Charter Review Ad Hoc Committee The City Council has been presented with the issue of reviewing and assessing the City Charter to propose amendments. This issue is highly complex and requires a short-term, specific discussion through an ad hoc committee. To move forward in the most efficient manner, staff is requesting that the City Council establish the aforementioned ad hoc committees in compliance with the Ralph M. Brown Act. In establishing ad hoc committees, the City Council must articulate the specific task or objective that the ad hoc committee is expected to complete or perform and further requires the City Council to establish a time frame for the completion of that task or objective. If established as requested, the proposed ad hoc committees will each meet to carry out a specific purpose and for a limited duration of time. Specifically, the Charter Review Ad Hoc Committee will be responsible for engaging in the following: Composed solely of three members of the City Council, appointed by the Mayor Serves in an advisory capacity to the City Council Studies, reviews, and/or discusses the following topics: o Guide staff to research and analyze proposals to amend the City Charter. o Help coordinate community members, staff, and the City Council's ideas with regard to potential Charter amendments. o Formulate specific language for proposed Charter amendments in a form appropriate for placement on the ballot. o Prepare and submit proposed ballot arguments in favor of or against proposed Charter amendments. Reports in intervals as needed Automatically dissolves upon the report to the full City Council To ensure progress, the ad hoc committee should report to the City Council in three months and again in six months, with the expectation that a final set of recommendations will be made prior to the submission of the ballot initiative deadlines for the 2022 general election. The Charter Review Ad Hoc Committee may be established by the Mayor at his discretion. City Council Standing Subcommittees At this time, there is only one City Council standing subcommittee: the School Collaboration City Council Standing Subcommittee. Councilmembers Mendoza, Hernandez, and Lopez serve on this standing subcommittee. The purpose of the School City Council Ad Hoc Committees and Standing Subcommittees December 21, 2021 Page 3 2 3 5 4 Collaboration City Council Standing Subcommittee is to study, review, and/or discuss the following topics: Create opportunities to collaborate with educational institutions that serve Santa Ana, including public school districts (such as the Santa Ana Unified School District, Garden Grove Unified School Districts, and others), private schools, charter schools, higher education institutions, and others to improve service delivery. Identify existing and future joint-use agreements for City-owned and school district- owned facilities to streamline and modernize service delivery. The School Collaboration City Council Standing Subcommittee may meet jointly with subcommittees of legislative bodies should those legislative bodies decide to establish their own subcommittees that meet at the same time, place, and manner of the School Collaboration City Council Subcommittee; moreover, the School Collaboration City Council Standing Subcommittee may meet with subcommittees of legislative bodies or their representatives in the form of those individuals attending and participating in the subcommittees of legislative bodies as attendees as agendized in those meetings. There is a desire among members of the City Council to establish additional standing City Council subcommittees: SUBCOMMITTEE SCOPE Legislative Provide on-going guidance and direction to help facilitate the City’s legislative affairs efforts. This includes setting legislative priorities, directing legislative advocacy, making policy recommendations relating to how the City may respond to legislative actions that may affect the City. Public Safety and Homelessness Provide on-going guidance and direction relating to public safety services (police and fire) in Santa Ana. Provide on-going guidance and direction relating to homeless services in Santa Ana. Assess the impacts of homelessness on the quality of life of community members. The City Council may consider the attached resolution (Exhibit 1) to establish the Legislative City Council Standing Subcommittee and the Public Safety and Homelessness City Council Standing Subcommittee. If the resolution is adopted, the newly established standing subcommittees will create and approve its own by-laws that will provide further detail relating to their scope of work of advising the City Council. Staff recommends that each member of the standing subcommittee serve for a two-year term commencing with the first meeting of the newly installed City Council following a general election. These provisions are consistent with the provisions established in Resolution 2017-009 and Resolution 2021-XXX, which established the last series of standing subcommittees. Standing committees of the City Council are subject to the various meeting requirements of the Brown Act. Agendas for standing committees must be posted, minutes must be taken, and the meetings must be open and accessible to the public, among others. City Council Ad Hoc Committees and Standing Subcommittees December 21, 2021 Page 4 2 3 5 4 For reference, attached is the list of appointments of councilmembers to regional boards (Exhibit 2). Next Steps There are to action items presented to the City Council: 1. The Mayor may, at his discretion, establish the Charter Review Ad Hoc Committee and appoint members to it. 2. The City Council may consider adopting a resolution establishing the Public Safety and Homelessness, and Legislative City Council Standing Subcommittees. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Resolution Establishing Certain City Council Subcommittees 2. List of Regional Appointments Submitted By: Kristine Ridge, City Manager Approved By: Kristine Ridge, City Manager RESOLUTION NO. 2021-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING THE PUBLIC SAFETY AND HOMELESSNESS CITY COUNCIL STANDING SUBCOMMITTEE AND THE LEGISLATIVE CITY COUNCIL STANDING SUBCOMMITTEE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council hereby finds, determines and declares as follows: A. By resolutions approved in the past, the City Council had created City Council standing subcommittees for the purpose of focusing greater City Council attention on key priorities coming before the City Council in the future. B. On September 7, 2021, the City Council adopted Resolution No. 2021-051 to establish the School Collaboration City Council Standing Subcommittee. Currently, the School Collaboration City Council Standing Subcommittee is the only established standing subcommittee of the City Council. C. The City Council seeks to establish two additional standing subcommittees: (1) the Public Safety and Homelessness Standing Subcommittee; and (2) the Legislative City Council Standing Subcommittee. Section 2. From and after the date hereof, there shall be a Public Safety and Homelessness City Council Standing Subcommittee. The purpose of the Public Safety and Homelessness City Council Standing Subcommittee is to discuss the following topics: public safety services (police and fire); homelessness; homeless services; how to provide relief to residents, business owners, and other community members relating to homelessness; impacts of homelessness on the quality of life of community member; the effects of homelessness on public safety; and any other topics related thereto. Section 3. From and after the date hereof, there shall be a Legislative City Council Standing Subcommittee. The purpose of the Legislative City Council Standing Subcommittee is to discuss the following topics: provide guidance and direction to help facilitate the City’s legislative affairs efforts; make recommendations to the City Council relating to setting legislative priorities and directing legislative advocacy; making policy recommendations relating to how the City may respond to legislative actions that may affect the City; provide guidance to City staff on legislative activities; and any other topics related thereto. Section 4. The Public Safety and Homelessness City Council Standing Subcommittee and Legislative City Council Standing Subcommittee shall each consist of two (2) or three (3) councilmembers. The members on each of the standing subcommittees shall be appointed by a majority of the entire City Council at a public meeting. Standing subcommittee members do not receive additional stipends or compensation for serving on these standing subcommittees. Each standing subcommittee member shall serve on the standing subcommittee for a two-year term commencing with the first meeting of each newly installed City Council following a general election, but each Councilmember shall continue to serve on his or her standing subcommittee until replaced. Section 5. This resolution shall take effect immediately upon its adoption by City Council and the Clerk of Council shall attest to and certify the vote adopting this resolution. ADOPTED this 21st day of December, 2021. Vicente Sarmiento Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers _ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021- to be the original resolution adopted by the City Council of the City of Santa Ana on December 21, 2021. Date: Clerk of the Council City of Santa Ana Revised 12/17/2020 CITY OF SANTA ANA 2021-22 REGIONAL BOARD MEMBERS BOARD CURRENT MEMBER POSITION MEETINGS COMPENSATION / REMUNERATION TERM EXPIRES Metropolitan Water District Board (MWD) Thai Viet Phan Rep. Board Mtgs 2nd Tues of mo. @ 12:30 with Cmte mtgs at 8 a.m.; Cmte Mtgs 4th Tues all day Mileage reimbursement from MWD Newport Bay Watershed Executive Committee Nabil Saba, Executive Director, Public Works Rep. Quarterly the 3rd Wednesday from 1:30-3:00 at Irvine Ranch Water District, 15600 Sand Canyon Ave, Irvine, 92618 None Orange County Fire Authority (OFCA) *Jessie Lopez Rep.Every Month at 6:30 p.m.$100 per mtg.; max $300 Requires Resolution OC Sanitation District * Johnathan Ryan Hernandez Rep. Meets once a month on the 4th Wednesday at 6 p.m. $212.50/Mtg. Max 6/Mo. Plus mileage OC Sanitation District *Nelida Mendoza Alt.Meets once a month on the 4th Wed. at 6 p.m. $212.50/Mtg. Max 6/Mo. Plus mileage OC Vector Control District Cecilia Aguinaga Rep.Meets on 3rd Thursday at 3 pm.$100/Mtg.1/2024 Orange County Water District* Nelida Mendoza Rep. 1st & 3rd Wednesday at 5:30 p.m., 18700 Ward St., Fountain Valley, CA – Committees at various times / dates $221.12/ Day Max 10 mtgs./Mo. Plus mileage $0.50 Southern California Association of Governments (SCAG) * Phil Bacerra Rep. District 16 - Meets 1st Thursday of each month, 10 a.m. – 1:30 p.m. $120/Mtg. Max 6/Mo. Plus mileage from City Hall Orange County Council of Governments Board of Directors (OCCOG) * Phil Bacerra Rep.Meets once a month on the 4th Thurs. at 11 a.m.None Orange County Council of Governments Board of Directors (OCCOG) * Vacant Alt.Meets once a month on the 4th Thurs. at 11 a.m. Transportation Corridor Agencies (TCA) * David Penaloza Rep.Meets on the 2nd Thursday at 9:30 am $120/Mtg. Max 6/Mo.; Ad Hoc Cmts $120 plus Mileage Transportation Corridor Agencies (TCA) * Nelida Mendoza Alt.Meets on the 2nd Thursday at 9:30 am $120/Mtg. Max 6/Mo.; Ad Hoc Cmts $120 plus Mileage Ad Hoc Committees and Standing Subcommittees City Manager’s Office December 21, 2021 Slide 1 Ad Hoc Committees and Standing Subcommittees Ad Hoc Committees and Standing Subcommittees City Manager’s Office December 21, 2021 Slide 2 Ad Hoc Committees Ad Hoc Committees and Standing Subcommittees City Manager’s Office December 21, 2021 Slide 3 AD HOC COMMITTEE MEMBERS SCOPE Homeless Penaloza, Bacerra, Hernandez Current state of homeless services and homelessness in Santa Ana; how to provide relief to residents, business owners, and other community members Housing Sarmiento, Phan, Lopez Housing Element; General Plan amendments; Housing Opportunity Ordinance; rent stabilization Legislative Sarmiento, Hernandez Current legislative priorities; federal and state grant funding opportunities Police Oversight Bacerra, Lopez, Hernandez Models of external civilian police oversight School Collaboration Mendoza, Lopez, Hernandez Collaboration with the Santa Ana Unified School District and other school districts Solid Waste Penaloza, Mendoza, Phan Solid waste services competitive request for proposals (RFP) process Ad Hoc Committees and Standing Subcommittees City Manager’s Office December 21, 2021 Slide 4 Charter Review Ad Hoc Committee •Composed solely of up to three members of the City Council. •Serves in an advisory capacity to the City Council. •Studies, reviews, and/or discusses the following topics: –Guide staff to research and analyze proposals to amend the City Charter. –Help coordinate community members, staff, and the City Council's ideas with regard to potential Charter amendments. –Formulate specific language for proposed Charter amendments in a form appropriate for placement on the ballot. –Prepare and submit proposed ballot arguments in favor of or against proposed Charter amendments. •Reports in intervals as needed •Automatically dissolves upon the report to the full City Council Ad Hoc Committees and Standing Subcommittees City Manager’s Office December 21, 2021 Slide 5 Standing Subcommittees Ad Hoc Committees and Standing Subcommittees City Manager’s Office December 21, 2021 Slide 6 SUBCOMMITTEE SCOPE Legislative •Provide on-going guidance and direction to help facilitate the City’s legislative affairs efforts. This includes setting legislative priorities, directing legislative advocacy, making policy recommendations relating to how the City may respond to legislative actions that may affect the City. Public Safety and Homelessness •Provide on-going guidance and direction relating to public safety services (police and fire) in Santa Ana. •Provide on-going guidance and direction relating to homeless services in Santa Ana. Assess the impacts of homelessness on the quality of life of community members. Ad Hoc Committees and Standing Subcommittees City Manager’s Office December 21, 2021 Slide 7 Recommended Action Ad Hoc Committees and Standing Subcommittees City Manager’s Office December 21, 2021 Slide 8 1.It is recommended that the Mayor disband the Housing, Homeless, and Legislative Ad Hoc Committee, and establish and appoint members to the Charter Review Ad Hoc Committee. 2.Adopt a resolution establishing the Legislative Standing Subcommittee and Public Safety and Homelessness Standing Subcommittee, and appoint two to three members to each. Ad Hoc Committees and Standing Subcommittees City Manager’s Office December 21, 2021 Slide 9 Questions?