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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 16, 2021
TOPIC: Omnibus Concrete Repairs
AGENDA TITLE
Award a Construction Contract to CJ Concrete Construction, Inc., in the Amount of
$360,183, for the Omnibus Concrete Repairs FY 2021-22 Project, with an Estimated
Project Delivery Cost of $594,210.50 (Project No. 22-6970) (Non-General Fund)
RECOMMENDED ACTION
1. Award a construction contract to CJ Concrete Construction, Inc, the lowest
responsible bidder, in accordance with the base bid in the amount of $360,183, for
construction of the Omnibus Concrete Repairs FY 2021-22, for the term beginning
January 3, 2022, and ending upon project completion, and authorize the City
Manager to execute the contract subject to non-substantive changes approved by the
City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$594,210.50, which includes $360,183 for the construction contract; $54,027.50 for
contract administration, inspection and testing; and a $180,000 project contingency
for unanticipated or unforeseen work.
DISCUSSION
The scope of work for the Omnibus Concrete Repairs project includes removal and
replacement of Portland Cement Concrete. This project will provide for replacement of
damaged and deteriorated concrete sidewalk, curbs, gutters, cross gutters, wheelchair
ramps, driveway approaches and concrete pavement in the areas identified (Exhibit 1).
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of
250 regional vendors via PlanetBids, many of which are Santa Ana based. Thirty-eight
vendors requested bidding documents, and a total of seven bids were received. Bids were
not received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register
newspaper on August 28 and September 3, 2021. The project was also advertised in
Award Construction Contract to CJ Concrete Construction, Inc.
November 16, 2021
Page 2
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2
2
1
PlanetBids from August 24, 2021, through September 21, 2021. Bids were received
electronically via PlanetBids on September 21, 2021.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 CJ Concrete Construction, Inc.Santa Fe Springs $360,183.00
2 CT&T Concrete Paving Inc.Diamond Bar $374,545.00
3 TOWO Enterprise Inc.Fullerton $395,253.00
4 EBS General Engineering Inc.Corona $423,026.00
5 Vido Samarzich, Inc.Rancho Cucamonga $443,883.00
6 C.S. Legacy Construction Inc.Chino $448,759.63
7 MBC Enterprises Inc.Westminster $943,916.00
A total of seven bids were received, and all were deemed responsive. CJ Concrete
Construction, Inc., submitted the lowest responsive base bid in the amount of $360,183
(Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the
basis of the Base Bid. CJ Concrete Construction has not performed pervious work for
the City of Santa Ana. Based on the bid analysis and a contractor’s reference check, staff
recommends awarding the construction contract to CJ Concrete Construction, Inc., in the
amount of the base bid totaling $360,183 (Exhibit 3).
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection includes construction management;
implementation of the City’s Community Workforce Agreement requirements; inspection
of the Contractor’s work to ensure contract compliance, workmanship, and quality; and
materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the
table below, the estimated total construction delivery cost of the project is $594,210.50.
Project Item Total
Construction Contract $360,183.00
Construction Administration, Inspection, Testing $54,027.50
Contingencies $180,000.00
TOTAL CONSTRUCTION DELIVERY COST $594,210.50
Award Construction Contract to CJ Concrete Construction, Inc.
November 16, 2021
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ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-99 was filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $594,210.50, which includes construction, contract administration, inspection,
testing, and an authorized contingency. Funds for this project were appropriated in Fiscal
Year 2021-22 and are available for expenditure. Any remaining balances not expended
at the end of the fiscal year will be carried forward into FY 2022-23 for expenditure.
The following table summarizes the funds budgeted and available for expenditure to
deliver construction of this project.
Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description
Amount
2021-22
02917660-
62300
(22-6970)
Special Gas
Tax
Roadway Maintenance,
Contract Services -
Professional
$594,210.50
Total $594,210.50
EXHIBIT(S)
1. Location Map
2. Bid Proposal
3. Construction Contract
4. Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 22-6970:
Omnibus Concrete Repairs
Exhibit 1
EXHIBIT 1
City of Santa Ana
Omnibus Concrete Repairs (22-6970), bidding on 09/21/2021 2:00 PM (PDT)
Page 1 of 3
Printed 09/21/2021
PlanetBids, Inc.
EXHIBIT 2
City of Santa Ana
Omnibus Concrete Repairs (22-6970), bidding on 09/21/2021 2:00 PM (PDT)
Page 2 of 3
Printed 09/21/2021
PlanetBids, Inc.
EXHIBIT 2
City of Santa Ana
Omnibus Concrete Repairs (22-6970), bidding on 09/21/2021 2:00 PM (PDT)
Page 3 of 3
Printed 09/21/2021
PlanetBids, Inc.
EXHIBIT 2
EXHIBIT 3
EXHIBIT 3
EXHIBIT 3
EXHIBIT 3
EXHIBIT 3
EXHIBIT 4
Construction Contract 360,183.00$
Contract Administration, Inspection and Testing 54,027.50$
Contingencies 180,000.00$
TOTAL ESTIMATED CONSTRUCTION COSTS 594,210.50$
Prog Pay
Const Eng
Des Eng
Conting
TOTAL
EXISTING MISSING BUDGET
Phase
Prog Pay
Const Eng
Des Eng
Conting
TOTAL
TRANSFER PROG PAY & CONTING FROM MEMORIAL TO CAMPESINO
Phase
CONSTRUCTION OF PROJECT NO. 22-6970: Omnibus Concrete Repairs
COST ANALYSIS