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Home My WebLink AboutItem 11 - HUD-VASH and FYI Special Fees Agreement with OC United Way Community Development Agency santa-ana.org/cd Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report November 2, 2021 TOPIC: HUD-VASH and FYI Special Fees Agreement with the Orange County United Way AGENDA TITLE: Approve Appropriation Adjustments to Recognize Special Fees from the U.S. Department of Housing and Urban Development for the Veterans Affairs Support Housing (HUD- VASH) and Foster Youth to Independence (FYI) Programs (Contingent upon approval of Housing Authority Item #3) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing the HUD-VASH Special Fees award in the amount of $84,017 in revenue account and appropriating the same amount to expenditure account. (Requires five affirmative votes) 2. Approve an appropriation adjustment recognizing the FYI Special Fees award in the amount of $84,017 in revenue account and appropriating the same amount to expenditure account. (Requires five affirmative votes) DISCUSSION On March 24, 2021, HUD issued PIH Notice 2021-10 announcing Federal Fiscal Year (FFY) 2021 Funding Provision for the Housing Choice Voucher. This notice also included an application opportunity for the HUD’s Special Fee Applications for the HUD-Veterans Affairs Support Housing Program (HUD-VASH) and Foster Youth to Independence (FYI) Program. The Housing Authority administers 280 HUD-VASH vouchers for homeless veterans and 46 FYI vouchers for foster youth. On May 7, 2021, the Housing Authority submitted an application for the HUD-VASH and FYI Special Fees, and on September 9 the Housing Authority received an award of $84,017 in HUD-VASH Special Fees and $84,017 in FYI Special Fees to provide housing stabilization services and supportive services (Exhibit 1). The purpose of the HUD-VASH Special Fees is to support additional or extraordinary related administrative expenses incurred to increase lease-up success rates or decrease the time it takes for a homeless veteran to locate and move-in to a unit, such as landlord incentives, housing search assistance, unit holding fee, security deposit fee and application fee. This $84,017 in administrative fee funding may be used by the Housing Appropriation Adjustments for HUD-VASH and FYI Special Fees November 2, 2021 Page 2 2 1 9 3 Authority for administrative expenses and other eligible activities/expenses related to housing stabilization. The purpose of the FYI Special Fees is to support necessary additional or extraordinary related administrative expenses incurred to achieve either of the following activities: 1) Full (100%) FYI voucher utilization; and 2) Increase access to the program for eligible youth. With these one-time funds, staff is recommending approval of two agreements with the Orange County United Way’s WelcomeHomeOC program to administer these funds on behalf of the Housing Authority (Exhibit 2 and 3). The WelcomeHomeOC program conducts extensive landlord outreach in the private market and provides landlord incentives to increase the availability of rental units and decrease the time involved in the search for an eligible and affordable unit for voucher holders. Their housing navigators connect landlords to clients through housing navigation services, and facilitates the lease- up process while ensuring wrap-around service case management services are in place afterwards for the tenants. The WelcomeHome OC program works with many homeless and nonprofit service providers to ensure clients have the case management and supportive services they need to keep them in their home. In 2019, the Housing Authority entered into a similar partnership with the Orange County United Way to assist 25 foster youth find and lease-up affordable permanent housing with their FYI vouchers. The WelcomeHomeOC team leased up all 25 FYI individuals and families within a very short period of time. This success made our Housing Authority one of the first in the nation to reach 100% utilization with HUD’s first allocation of FYI vouchers. The results were recognized by HUD’s Los Angeles Field Office and staff were invited to share our results with other housing authorities across the State of California. FISCAL IMPACT Approval of the appropriation adjustments will recognize $168,034 in the Housing Authority Vouchers Admin revenue account (nos. 14018002-52006 and 14018002-52007) for estimated expenditure as follows: Fiscal Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 21-22 (Nov.-June)14018760-62300 Housing Authority Housing Authority Voucher Admin, Contract Services-Professional $ 97,268 FY 22-23 (July-June)14018760-62300 Housing Authority Housing Authority Voucher Admin, Contract Services-Professional $ 70,766 Total Expenditure $168,034 EXHIBIT(S) 1. HUD Award Letter dated September 20, 2021 Appropriation Adjustments for HUD-VASH and FYI Special Fees November 2, 2021 Page 3 2 1 9 3 Submitted By: Steven Mendoza, Assistant City Manager Approved By: Kristine Ridge, City Manager U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Financial Management Center 2380 McGee, Suite 400 Kansas City, MO 64108-2605 OFFICE OF PUBLIC AND INDIAN HOUSING www.hud.gov espanol.hud.gov September 20, 2021 CA093 CITY OF SANTA ANA HSG AUTH 20 CIVIC CENTER PLAZA P.O. BOX 22030 SANTA ANA, CA 92701 Dear Executive Director: SUBJECT: Calendar Year (CY) 2021 Housing Choice Voucher (HCV) Program Special Fees This letter is to notify you that funds have been obligated for CY 21 HCV Program Special Fees per the award letter dated September 15, 2021. This is a one-time award and has been automatically disbursed in a lump sum. No action is required by your PHA to receive the disbursement. The specific information concerning the obligation(s) for your public housing agency (PHA) is identified below. Funding Increment Number Budget Authority Effective Date Term (months) Category CA093AF0144 $84,017 9/1/2021 1 Special Fees -FUP CA093AF0145 $84,017 9/1/2021 1 Special Fees-HUD-VASH Attached is your Notice to Amend the Consolidated Annual Contributions Contract (CACC) with revised funding exhibits reflecting the change(s) described above. The amendment notice and revised funding exhibits should be filed with your most recent CACC. No execution by HUD or your PHA is required. Public housing agencies receiving an increment in excess of $100,000 in Budget Authority (BA) are required to submit Form HUD-50071, Certification of Payments to Influence Federal Transactions, and if applicable, Form SF-LLL, Disclosure of Lobbying Activities. If this letter notifies you of a renewal in excess of $100,000, and your PHA has not submitted the Form(s) HUD-50071 (and SF-LLL where applicable) for your current fiscal year; the documents must be submitted to your Financial Analyst at the Financial Management Center (FMC) within 30 days of the date of this letter. These forms are located on the Internet at the following addresses: Form HUD-50071 https://www.hud.gov/sites/documents/50071.pdf EXHIBIT 1 Form SF-LLL https://files.hudexchange.info/resources/documents/HUD-Form-Sflll.pdf If you have any questions about the matters discussed in this letter, please contact your Financial Analyst (FA) at the Financial Management Center (FMC). Sincerely, Jennifer Marshall Division Director Attachment EXHIBIT 1 Consolidated U.S. Department of Housing and Urban Development Annual Contributions Contract Office of Public and Indian Housing Housing Choice Voucher Program Section 8 HUD NOTICE TO HOUSING AGENCY AMENDING CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT Housing Agency: City of Santa Ana Housing Authority, CA093 (Type or print name of housing agency.) In accordance with Paragraph 2.c. of the Consolidated Annual Contributions Contract between HUD and the HA, you are notified that the funding exhibit of the Consolidated Annual Contributions Contract is hereby revised to add a new funding increment as provided in the attached revised funding exhibit. (This notice adds one or more funding increments listed on the attached funding exhibit.) The revised funding exhibit is attached to this HUD notice. This revised funding exhibit replaces and revises the prior funding exhibit. In accordance with Paragraph 2.d. of the Consolidated Annual Contributions Contract, this HUD notice and the attached funding exhibit constitutes an amendment to the Consolidated Annual Contributions Contract. United States of America: Secretary of Housing and Urban Development Date of Document: Authorized Representative Robert H. Boepple, Director 9/20/2021 Financial Management Center Form HUD-52520A (12/97) EXHIBIT 1 U.S. Department of Housing and Urban Development PIH Section 8 - Funding Exhibit Program-Based ACC NUMBER: CA093AF FIELD OFFICE: 9DPH LOSFO, PIH HA NUMBER: CA093 CITY OF SANTA ANA HSG AUTH 20 CIVIC CENTER PLAZA P.O. BOX 22030 SANTA ANA, CA 92701 HA FISCAL YEAR END: 06/30 PROGRAM TYPE: ADMIN FEE FI Number First Date of Term Last Date of Term Contract Term Budget Authority Units Count CA093AF0133 06-01-2020 09-30-2020 4 $989,648.00 N/A CA093AF0134 10-01-2020 10-31-2020 1 $247,412.00 N/A CA093AF0137 11-01-2020 12-31-2020 2 $498,894.00 N/A CA093AF0138 01-01-2021 02-28-2021 2 $498,894.00 N/A CA093AF0139 12-01-2020 12-31-2020 1 $28,443.00 N/A CA093AF0140 03-01-2021 03-31-2021 1 $376,879.00 N/A CA093AF0141 04-01-2021 05-31-2021 2 $515,068.00 N/A CA093AF0142 06-01-2021 09-30-2021 4 $1,036,092.00 N/A CA093AF0143 10-01-2021 10-31-2021 1 $259,023.00 N/A CA093AF0144 09-01-2021 09-30-2021 1 $84,017.00 N/A CA093AF0145 09-01-2021 09-30-2021 1 $84,017.00 N/A CA093AFR220 09-01-2020 09-30-2020 1 $36,391.00 N/A CA093AFR221 09-01-2021 09-30-2021 1 $47,351.00 N/A CA093AFR320 12-01-2020 12-31-2020 1 $1,849.00 N/A CA093AFR420 04-01-2021 04-30-2021 1 $64,570.00 N/A Print Date: Monday, September 20, 2021, 10:54:55 AM Financial Data Mart (A75R)Page 1 of 1 A75R-SUB-022a Program Based Funding - PA01 Report Path: /content/folder[@name='A75R-SUB Subsidiary Detail Reports']/folder[@name='A75R-SUB HUDCAPS Section 8 Reports']/report[@name='A75R- SUB-022a Program Based Funding - PA01'] Filter: (Status Code in ('c','u','p','d','e')) and (Line Number = '001') and (Housing Authority Number starts with CA093) and (Program Type in ( AF)) and (Contract Expiration Date > (Current Date - 365 days)) Rendered by Cognos EXHIBIT 1