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Home My WebLink AboutItem 09 - Purchase of Robots, STEM Labs and Virtual Reality Units for the Library Library www.santa-ana.org/library Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report November 2, 2021 TOPIC: Purchase of Robots, STEM Labs and Virtual Reality Units for the Library AGENDA TITLE: Approve a Sole Source Purchase Order to RobotLAB for the Purchase of Two Robots and Software Licenses, Three STEM Labs and 10 Virtual Reality Units (Revive Santa Ana Program) RECOMMENDED ACTION Approve a sole source purchase order to RobotLAB for the purchase of two robots and software licenses for $48,089.97, three STEM labs for $49,470 and 10 virtual reality units for $9,015 for a total amount of $106,574.97, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION A Revive Santa Ana funded program in alignment with American Rescue Plan Act (ARPA) guidelines supporting Educational Assistance, the K-12 Robots in Residence and the AStounD Program for youth on the Autism Spectrum will address the critical need to improve digital literacy, support positive educational outcomes, build social-emotional skills and prepare underserved youth for a future AI (artificial intelligence)-driven workforce. The K-12 Robots in Residence program will provide access to future edge technologies and AI assisted learning in both active and passive program settings. The Santa Ana Public Library proposes to purchase a variety of equipment that will allow youth participants to interact with, build, and program robots. Through the Robo-Digi Buddies Initiative, volunteers known as "Big Buddies" (4th-12th grade) help “Little Buddies” (Pre- K-3rd grade) discover and explore robots. Robot kits will be available for checkout and accompanied by hands-on, interactive programs delivered at the Library and in underserved communities via the Library’s upcoming bookmobile, known as the “Knowledge Mobile.” The AStounD program provides access via services, support and socialization for youth with Autism Spectrum Disorder (ASD). The Santa Ana Public Library proposes to Purchase of Robots, STEM Labs and Virtual Reality Units for the Library November 2, 2021 Page 2 2 1 8 2 purchase a range of specialized Robot-Mediated Behavior Intervention (RMBI) robots and other AI devices that will provide youth and their families with increased access to future edge technology for assistive learning and behavioral support. The AStounD program includes in-house robot checkout, workshops with ASD experts, and hands-on, interactive programs delivered at the Library and throughout underserved communities via the Knowledge Mobile. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and made available in the following account for the specified year. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 21-22 18111013-63001 American Rescue Plan Act (ARPA) ARPA-Library, Miscellaneous Operating Expenses $106,574.97 EXHIBIT(S) 1. Quote Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Kristine Ridge, City Manager 00016567Quote Number 10/14/2021Created Date http://www.RobotLAB.com RobotLAB Inc., 75 Broadway St., Suite 202 San Francisco, California, USA, 94111 Phone: +1 (415) 702-3033 Fax: +1 (415) 276-9057 EIN: 99-0369415 Dear Customer, We are happy to send you the following price quote. If you have any question, feel free to email us: For sales related questions - Sales@RobotLAB.com For Purchase Orders - PO@RobotLAB.com We will be happy to work with you and serve your needs. 714-260-6958Phone , CA 92701 UNITED STATES Ship To Santa Ana Public LibraryAccount Name Cheryl EberlyContact Name PRICE QUOTE TO: Product Code Product Product Description Sales Price Quantity Total Price NAOSTARDUO NAO Starter Pack Duo 2 NAO Humanoid Robots V6 and unlimited Choregraphe Software Site License 1 Engage! K12 Site License (Digital Curriculum, LMS and 3D simulator included) 2 Chargers and 2 Batteries 1 Teacher Laptop and 1 Router 2 Docking stations 2 Transport cases 1-year warranty $30,990.00 1.00 $30,990.00 RL-WOZESW WOZ Enterprise Software License Autism software solution for NAO. It includes a 1-year software license and 1 Hard Copy of the Curriculum aligned with the Applied Behavior Analysis (ABA) standards including 20 lessons. $3,000.00 1.00 $3,000.00 Laptop with software Laptop computer with Software pre-installed and configured. Including curriculum on desktop.$885.00 1.00 $885.00 RL-LABK5 RobotLAB K5 STEM Lab It includes: - 1 Engage! K12 3-year site license (lesson plans, activities, classroom management) - 1 Cubelets Inspired Inventors Megapack - 1 Dash&Dot K-5 Tech Center Pack with Class Connect - 1 Ozobot Evo Classroom Kit (18 bots) - 1 Teacher Tablet preloaded with software + Sleeve - 1 Mobile Charging Cart - 3-hour Online PD - 1-year Warranty and RobotLAB Support $16,490.00 1.00 $16,490.00 It includes: - 1 Engage! K12 3-year site license (lesson plans, activities, classroom management) - 10 Autonomous Cars - 1 LittleBits STEAM Education Class Pack Exhibit 1 00016567Quote Number 10/14/2021Created Date http://www.RobotLAB.com RobotLAB Inc., 75 Broadway St., Suite 202 San Francisco, California, USA, 94111 Phone: +1 (415) 702-3033 Fax: +1 (415) 276-9057 EIN: 99-0369415 RL-LAB6-8 RobotLAB 6-8 STEM Lab - 10 Sphero SPRK Robotic Balls - 1 Teacher Laptop preloaded with software - 1 Tablet - 1 Mobile Charging Cart - 3-hour Online PD - 1-year Warranty and RobotLAB Support $16,490.00 1.00 $16,490.00 RL-LAB9-12 RobotLAB 9-12 STEM Lab It includes: - 1 Engage! K12 3-year site license (lesson plans, activities, classroom management) - 10 Autonomous Cars - 2 Dobot Magician Robotic Arms - 1 Dobot Conveyor Belt - 10 Drones - 1 Teacher Laptop preloaded with software - 1 Mobile Charging Cart - 3-hour Online PD - 1-year Warranty and RobotLAB Support $16,490.00 1.00 $16,490.00 BOX-STD-V2-ENG RobotLAB Box V2 Standard RobotsLAB BOX V2 - Standard Version Educational kit to teach math and science, including: * 1 (one) Teacher Laptop * 1 Engage! K12 Classroom license including Standards-aligned, digital lessons, quizzes. * 4 (four) Robots: * Quadcopter * Robotic Ball * Robotic Arm * Robotic Car * Accessories * 1 (one) Transport case * 1 (one) year warranty $4,990.00 1.00 $4,990.00 VIRCLASSPK Virtual Reality Classroom 10-Pack 10 Student Mobile VR Units preloaded with the Google Expeditions App* 10 Device Chargers 10 Homido Grab Viewers 1 Teacher Tablet with sleeve 1 WiFi Router 1 Transport Case RobotLAB White Glove Service 1-hour Introductory Training with our STEM specialist 1-year Warranty and RobotLAB Support Level 1 * Google Expeditions app is available until June 29th 2021 as announced by Google on 13 Nov 2020) $3,540.00 1.00 $3,540.00 RL-VRSTEXPSL RobotLAB Standard VR Expeditions V2 - Student License 1 VR Student License. Perpetual License (no subscription). $69.00 10.00 $690.00 RL-VRSTEXPTL RobotLAB Standard VR Expeditions V2 - Teacher License 1 VR Teacher License. Perpetual License (no subscription). $795.00 1.00 $795.00 It includes: 1 Virtual Reality headset, 1 Tablet (iPad), 1 WiFI Exhibit 1 00016567Quote Number 10/14/2021Created Date http://www.RobotLAB.com RobotLAB Inc., 75 Broadway St., Suite 202 San Francisco, California, USA, 94111 Phone: +1 (415) 702-3033 Fax: +1 (415) 276-9057 EIN: 99-0369415 sales@robotlab.comEmail AmyPrepared By Thank you for this opportunity to serve you. RobotsLAB Team Prices do not include any state or government issued taxes. All amounts are in US Dollars. Our General Terms and Conditions are available at the following link: http://www.robotlab.com/terms-and-conditions Our General Terms and Conditions will govern and prevail on any clients documents and general and/or specific terms and conditions. $106,574.97Total Price $8,590.97Tax ($1,200)Discount $99,184.00Subtotal CPTINCOterms Net 30Payment Terms 12/31/2021Expiration Date RL-VRAUTPK RobotLAB VR Kit for Autism Router, 1 Curriculum (+110 lessons available), 1 Transport Case, 1-hour online Training and a 1-year warranty and RobotLAB Support $3,990.00 1.00 $3,990.00 RL-ONLT1 1-hour Online Training RobotLAB Start-up Instructions $0.00 1.00 $0.00 SHIPPINGD Domestic Shipping Shipping & Handling cost to USA and Canada $834.00 1.00 $834.00 Exhibit 1