HomeMy WebLinkAboutItem 16 - Bicycle Safety GrantPublic Works Agency
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 19, 2021
TOPIC: Bicycle Safety Grant
AGENDA TITLE
Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement
with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an
Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures
of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed
$100,000 (Non -General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize Office of Traffic Safety (OTS)
Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS-PWA
Traffic Safety Grants, Federal Grants -Indirect revenue account and appropriate the
same amount to the OTS-Bicycle Safety PWA, Contract Services -Professional
expenditure account. (Requires five affirmative votes)
2. Authorize the City Manage to execute a one-year grant agreement (PS22025) with
the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety
Program funds in an amount not to exceed $100,000 for a one-year period beginning
October 1, 2021 and ending September 30, 2022, subject to non -substantive changes
approved by the City Manager and City Attorney.
3. Authorize the City Manager to execute an agreement with Charitable Ventures of
Orange County, Inc. to provide bicycle safety education services for a one-year period
beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed
$100,000, subject to non -substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The City's Public Works Agency partnered with Santa Ana Active Streets (SAAS) to
develop a custom Pedestrian and Bicycle Safety Program (Program) for the City of Santa
Ana. The Program was submitted by the Public Works Agency in partnership with SAAS
to the State of California Office of Traffic Safety (OTS), and has been awarded a $100,000
grant (Exhibit 1). These funds will be used to address pedestrian and bicycle safety
through a series of safety education workshops and events. The goal of the program is
Bicycle Safety Grant
October 19, 2021
Page 2
to reduce the number of deaths and injuries in traffic collisions involving bicycles and
pedestrians.
The bilingual education program is intended to reach a wide cross section of community
members. It will include a series of comprehensive workshops. Some of these workshops
will consist of educating adults about traffic safety, and others will consist of educating
youth about bicycle safety and maintenance. At the end of the adult series, community
members will recommend improvements to the Public Works Agency to guide the pursuit
of future grant funds. At the end of the youth series, community youth will earn a bicycle,
which they will have repaired and maintained during the course of the classes.
The program includes family -friendly bicycle safety skills classes taught by the League of
American Bicyclists certified instructors, access to nighttime lights and helmets distributed
to the community during safety equipment events targeting pedestrians and bicyclists,
equipment demonstration events, and youth pedestrian and bicycle traffic safety fairs at
community events. All tasks outlined in the Program scope of work will be delivered
directly by SAAS and by Cal Walks as a sub -consultant to SAAS, and will be paid by
SAAS's fiscal agent, Charitable Ventures of Orange County (Exhibit 2) utilizing the Office
of Traffic Safety grant award.
This item was presented to the City's Environmental and Transportation Advisory
Commission on October 12, 2021 and the Commission was strongly supportive of the
recommended action.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Approval of the requested Appropriation Adjustment will recognize Office of Traffic Safety
Pedestrian and Bicycle Safety grant funds in the amount of $100,000 as follows: $80,000
will be recognized in the OTS-PWA Traffic Safety Grants, Federal Grants -Indirect
revenue account (No. 16517002-52001), and $20,000 in the OTS-PWA Traffic Safety
Grants, Reserve Appropriation revenue account (No. 16517002-59011). The
Appropriation Adjustment will also appropriate the same amount of $100,000 as follows:
$80,000 will be appropriated to the OTS-Bicycle Safety PWA, Contract Services -
Professional expenditure account (No. 16517611-62300) and $20,000 to the OTS-Bicycle
Safety PWA, Reserve Appropriation expenditure account (No. 16517611-69011).
The funds will be available for expenditure as follows:
Bicycle Safety Grant
October 19, 2021
Page 3
Fiscal
Accounting
Fund
Accounting Unit,
Year
Unit-
Description
Account No.
Amount
Account No.
Description
2021-22
16517611-
Office of
OTS-Bicycle Safety
(Oct -June)
62300
Safety Grant
PWA, Contract
$80,000
Services -Professional
2022-23
16517611-
Office of
OTS-Bicycle Safety
(July -Sept)
69011
Safety Grant
PWA, Reserve
$20,000
Appropriation
TOTAL:
$100,000
EXHIBIT(S)
1. State of California, Office of Traffic Safety Grant Agreement
2. Charitable Ventures Agreement
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Kristine Ridge, City Manager
State of California — Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PS22025
1. GRANT TITLE
Pedestrian and Bicycle Safety Program
2. NAME OF AGENCY
3. Grant Period
Santa Ana
From: 10/01/2021
To: 09/30/2022
4. AGENCY UNIT TO ADMINISTER GRANT
Santa Ana Public Works Agency
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving pedestrians and bicyclists. The funded strategies may include classroom education, bicycle rodeos,
community events, presentations, and workshops. These countermeasures should be conducted in
communities with high numbers of pedestrian- and/or bicycle -related crashes including underserved
communities, older adults, and school -aged children. Coordinated efforts such as Safe Routes to School
initiatives, Vision Zero campaigns, and working with community -based organizations are highly encouraged to
prevent fatalities and injuries of vulnerable non -motorized road users.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $100,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by
this reference made a part of the Agreement:
• Schedule A — Problem Statement, Goals and Objectives and Method of Procedure
• Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable)
• Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable)
• Exhibit A — Certifications and Assurances
• Exhibit B* — OTS Grant Program Manual
• Exhibit C — Grant Electronic Management System (GEMS) Access
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if
attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we
are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR
B. AUTHORIZING OFFICIAL
NAME: Zed Kekula
NAME: Kristine Ridge
TITLE: Principal Civil Engineer
TITLE: City Manager
EMAIL: zkekula@santa-ana.org
EMAIL: kridge@santa-ana.org
PHONE: (714) 647-5606
PHONE: (714) 647-5200
ADDRESS: 20 Civic Center Plaza
ADDRESS: 20 Civic Center Plaza
Santa Ana, CA 92702
Santa Ana, CA 92702
(Signature) (Date)
(Signature) (Date)
C. FISCAL OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME: Kathryn Downs
NAME: Barbara Rooney
TITLE: Executive Director of Finance & Management
TITLE: Director
EMAIL: Services
EMAIL: barbara.rooney@ots.ca.gov
PHONE: kdowns@santa-ana.org
PHONE: (916) 509-3030
ADDRESS: (714) 647-5420
ADDRESS: 2208 Kausen Drive, Suite 300
20 Civic Center Plaza M-17
Elk Grove, CA 95758
Santa Ana, CA 92702
(Signature) (Date)
(Signature) (Date)
'P
Approved as to form:
aura A. Rossim
8/12/2021 4:35:25 PM Chief Asst. City Attorney
Page 1 of 15
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION
NAME: Carolyn Vu SAM #: KZE9G2M4GRX9
ADDRESS: 2208 KauSen Drive, Suite 300 REGISTERED
Elk Grove, CA 95758 ADDRESS: 20 Civic Center Plaza, 8th Floor
CITY: Santa Ana
Zip+4: 92701-4058
10. PROJECTED EXPENDITURES
FUND
CFDA
ITEM/APPROPRIATION
F.Y.
CHAPTER
STATUTE
PROJECTED
EXPENDITURES
AGREEMENT
$100,000.00
TOTAL
AMOUNT ENCUMBERED BY THIS DOCUMENT
$100,000.00
I CERTIFY upon my own personal knowledge that the budgeted
funds for the current budget year are available for the period and
PRIOR AMOUNT ENCUMBERED FOR THIS
purpose of the expenditure stated above.
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER'S SIGNATURE
DATE SIGNED
TOTAL AMOUNT ENCUMBERED TO DATE
$100,000.00
8/12/2021 4:35:25 PM Page 2 of 15
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PS22025
1. PROBLEM STATEMENT
The City of Santa Ana has a mobility challenge within its community. Covering an area of 27.1 square miles
with a population of approximately 330,000, its residential density is one of the highest in the state, among
the top 14 in California. Consequently, it has a large volume of motor vehicle traffic with arterials carrying
30,000 to 40,000 vehicles per day, including 4 freeways that converge within the city and a total of 450 miles
of surface streets.
An analysis of census data by the Vision Zero project, comparing household size with number of
automobiles per household, showed that 55 percent of Santa Ana's residents lack sufficient access to an
automobile. These figures also show that 28 percent of the residents are aged under 18 with a young
median age of 29.7 years, the youngest of the seven largest cities in Orange County. Orange County
Transportation Authority (OCTA) bus transit ridership is also among the highest in Orange County, with 55 of
its 100 busiest bus stops located within Santa Ana's city limits. To meet these demands on local
transportation, the City of Santa Ana has been developing an ever-expanding network of local bicyclist and
pedestrian facilities.
As a result of the region's climate and demographics, Santa Ana has a relatively high bicycle -dependent
population when compared with other communities around the state. In addition to having relative income
levels that are significantly lower than statewide averages, a significant portion of the adult bicyclists may not
speak English well or fully understand the rules -of -the -road. Identified as a 'Focus City' by the Federal
Highway Administration, the urgent need to make immediate traffic safety improvements for all of Santa
Ana's residents is a priority for our community, especially for children walking to and from school. Our
proposed Pedestrian and Bicyclist Safety Education Program aims to increase awareness in order to
ultimately reduce the number of pedestrian- and bicyclist -involved crashes within our city.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of pedestrians killed under age 15 in traffic crashes.
6. Reduce the number of pedestrians injured under age 15 in traffic crashes.
7. Reduce the number of pedestrians killed over age 65 in traffic crashes.
8. Reduce the number of pedestrians injured over age 65 in traffic crashes.
9. Reduce the number of bicyclists killed in traffic crashes.
10. Reduce the number of bicyclists injured in traffic crashes.
11. Reduce the number of bicyclists under age 15 killed in traffic crashes.
12. Reduce the number of bicyclists under age 15 injured in traffic crashes.
13. Increase bicycle helmet usage.
B. Objectives:
Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The
1
kick-off press releases and media advisories, alerts, and materials must be
emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to
your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
2. Participate in traffic safety fairs and/or community events with an effort to reach
1
individuals.
3. Work closely with community -based organizations at both the neighborhood and
1
community level with an effort to reach individuals.
4. Participate in the following campaigns: National Walk to School Day, National
4
Bicycle Safety Month, California's Pedestrian Safety Month and National
Pedestrian Safety Month.
8/12/2021 4:35:25 PM Page 3 of 15
5. Conduct pedestrian and/or bicycle safety presentations at community groups with
1
an effort to reach individuals.
6. Conduct pedestrian and/or bicycle safety presentations with an effort to reach
1
youth.
7. Distribute pedestrian safety equipment to children that may include reflective
1
armbands and/or zipper pulls.
8. Distribute bicycle headlights and tail lights during bicycle safety community events
1
or bicycle safety courses.
9. Develop bicycle and pedestrian safety educational materials to be distributed
1
during classroom presentations, workshops, and community events.
10. Conduct pedestrian Walking Field Trips with an effort to reach adults.
1
11. Conduct community outreach events with an effort to reach adults.
1
12. Conduct pre and post -grant activities bicycle helmet usage surveys during the
2
months of October (start of the grant) and September (end of the grant). A pre -
survey will be required to determine the base year helmet use rate and a post -
survey will be required to determine the operational rate.
13. Distribute and properly fit bicycle helmets at bicycle rodeos, schools, workshops,
455
and community events.
14. Purchase bicycle helmets
455
15. Conduct bicycle helmet inspections and make necessary adjustments at schools
3
and community events.
16. Train individuals to be League Certified Instructors.
1
17. Conduct community bicycle rides promoting safe bicycling in the community with
4
an effort to reach bicyclists.
18. Hold quarterly meetings with countywide pedestrian and/or bicycle safety
2
stakeholders to collaborate on events, share best practices, and leverage
resources.
19. Execute subcontract referenced in the budget. Upload a copy of the subcontract
1
and procurement policy. Identify the subcontractor selection process utilized. If not
et executed, provide ETA.
3. METHOD OF PROCEDURE
A. Phase 1 — Program Preparation 01t Quarter of Grant Year)
• Develop operational plans to implement the "best practice" strategies outlined in the objectives
section.
• Finalize OTS related paperwork in order to receive funds.
• Train staff on program responsibilities and reporting procedures.
• Purchase safety supplies.
• Order educational materials needed to initiate programming.
• Create calendar of outreach, education and training events.
Media Requirements
• Issue a press release approved by the OTS PIO announcing the kick-off of the grant by
November 15, but no sooner than October 1. The kick-off release must be approved by the OTS
PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the
November 15 deadline to issue a kick-off press release, communicate reasons to your OTS
coordinator and OTS PIO.
B. Phase 2 — Program Operations (Throughout Grant Year)
• Complete ordering of safety supplies.
• Coordinate distribution of safety supplies.
• Conduct outreach, education and training events.
The following services for the Pedestrian and Bicyclist Safety Education program will be provided by a
local community provider subcontracted with the City of Santa Ana. Subcontractor was selected through
a competitive procurement process for FFY21-22:
8/12/2021 4:35:25 PM Page 4 of 15
Task 1 -
Conduct the following Pedestrian and Bicycle Safety Education Workshops/Classes to help increase the
knowledge and understanding of traffic safety by the residents of Santa Ana:
• Conduct 4 Bicycling Basics Classes in the City of Santa Ana. At least 1 of these classes will be
taught in Spanish.
• Conduct 4 Wrench and Ride Workshops in the City of Santa Ana. Classes will be taught in
English, Spanish or Vietnamese, as needed.
• Host 1 Build Your Own Skateboard Education Workshop.
• Organize and host a League Cycling Instructor (LCI) Certification Seminar.
Task 2 -
Conduct the following activities for the Active Transportation Champions Cohort: Plan and deliver
meetings, training and a community roundtable to cultivate a cohort of 10-20 residents who will identify
and develop pedestrian and bicyclist safety education, encouragement and civic engagement activities
to strengthen and advance Santa Ana's existing safety infrastructure improvements and non -
infrastructure strategies:
• Walking and Biking Assessment - Organize 1 community -led Walking and Biking Sssessment or
collection of pedestrian/bicyclist counts.
• Action Planning Sessions - Conduct 2 Action Planning Sessions. Workshops will focus on
quantitative and/or qualitative data collection and crash data analysis for walking and biking.
• Stakeholder Engagement Meetings - Conduct 2 Stakeholder Engagement Meetings.
Enabling participants to share their active transportation experiences, concerns and needs with
key city stakeholders responsible for traffic safety improvements.
• Photo/Video Voice - Conduct 1 Photo/Voice and Video Voice training and project.
• Community Roundtable - Host 1 Community Roundtable. Enabling participants to share/present
what they've learned through the program with fellow residents and City staff.
Task 3 -
Conduct the following Community Encouragement Activities to support increase the use of active
transportation within the City of Santa Ana:
• Conduct 4 Family Cycling Education Classes in the City of Santa Ana. At least 2 of which will be
available in Spanish.
Conduct 4 iLuces Vivas! Events. To help encourage and provide education for walking and riding
safely at night.
Conduct/participate in 2 Pedestrian and Bicycle Traffic Safety Fairs.
Media Requirements
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts,
storyboards, digital and/or print educational materials for grant -related activities to the OTS PIO
at pio@ots.ca.gov for approval and copy your OTS coordinator. Optimum lead time would be 7
days before the scheduled release but at least 3 business days prior to the scheduled release
date for review and approval is appreciated.
• If an OTS-supplied template, educational material, social media graphic, post or video is
substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval
and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled
release date, but at least 3 business days prior to the scheduled release date for review and
approval is appreciated.
• Press releases, social media posts and alerts on platforms such as NextDoor and Nixie reporting
immediate and time -sensitive grant activities (e.g. enforcement operations, day of event
highlights or announcements, event invites) are exempt from the OTS PIO approval process. The
OTS PIO and your Coordinator should still be notified when the grant -related activity is
happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints,
etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are
embargoed or could impact operations by publicizing in advance are exempt from the PIO
approval process. However, announcements and results of activities should still be copied to the
8/12/2021 4:35:25 PM Page 5 of 15
OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with
"INTERAL ONLY: DO NOT RELEASE" message in subject line of email.
• Any earned or paid media campaigns for TV, radio, digital or social media that are part of a
specific grant objective, using OTS grant funds, or designed and developed using contractual
services by a subgrantee, requires prior approval. Please send to the OTS PIO at
pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the
scheduled release date.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving
Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints,
etc.), or any other grant -related activity such as Bicycle rodeos, presentations, or events, are
highly encouraged but do not require prior approval.
• Submit a draft or rough -cut of all digital, printed, recorded or video material (brochures, posters,
scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid
media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS
Coordinator for approval prior to the production or duplication.
• Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety,
through the National Highway Traffic Safety Administration.
• Space permitting, include the OTS logo on all grant -funded print materials, graphics and paid or
earned social media campaign grant objective; consult your OTS Coordinator for specifics,
format -appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in
advance, or when first confirmed, a short description of any significant grant -related traffic safety
event or program, particularly events that are highly publicized beforehand with anticipated media
coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including
any media coverage (broadcast, digital, print) of event within 7 days following significant grant -
related event or program. Media and program highlights are to be reflected in QPRs.
• Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any
educational or informational materials that received PIO approval in a prior grant year needs to
be resubmitted for approval in the current grant year.
• Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the
above requirements might be warranted.
C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)2.
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and
October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
• Provide a brief list of activity conducted, procurement of grant -funded items, and significant
media activities. Include status of grant -funded personnel, status of contracts, challenges, or
special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect, analvze and report statistical data relatinq to the qrant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities
after grant conclusion.
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PS22025
FUND NUMBER CATALOG FUND DESCRIPTION TOTAL AMOUNT
NUMBER (CFDA)
402PS-22 20.600 State and Community Highway $100,000.00
COST CATEGORY FUND
NUMBER
UNIT COST OR UNITS
RATE
TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub -Total
$0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub -Total
$0.00
C. CONTRACTUAL SERVICES
Task la: Bici Basics Classes
402PS-22
$4,100.00
4
$16,400.00
Task 1 b: Wrench and Ride Workshops
402PS-22
$4,800.00
4
$19,200.00
Task 1 c: Skateboard Education Workshop
402PS-22
$7,500.00
1
$7,500.00
Task 1d: LCI Seminar
402PS-22
$5,800.00
1
$5,800.00
Task 2a: Walking and Biking Assessment
402PS-22
$2,000.00
1
$2,000.00
Task 2b: Action Planning Sessions
402PS-22
$1,600.00
2
$3,200.00
Task 2c: Stakeholder Engagement
Meetings
402PS-22
$1,700.00
2
$3,400.00
Task 2d: Photo/Video Voice Project
402PS-22
$4,300.00
1
$4,300.00
Task 2e: Community Roundtable
402PS-22
$2,100.00
1
$2,100.00
Task 3a: Family Cycling Education
Classes
402PS-22
$3,000.00
4
$12,000.00
Task 3b: Luces Vivas Events
402PS-22
$2,400.00
4
$9,600.00
Task 3c: Traffic Safety Fairs
402PS-22
$2,400.00
2
$4,800.00
Bicycle Helmets
402PS-22
$10.00
455
$4,550.00
Bicycle Safety Items
402PS-22
$5,150.00
1
$5,150.00
Category Sub -Total
$100,000.00
D. EQUIPMENT
$0.00
Category Sub -Total
$0.00
E. OTHER DIRECT COSTS
$0.00
Category Sub -Total
$0.00
F. INDIRECT COSTS
$0.00
Category Sub -Total
$0.00
GRANT TOTAL $100,000.00
8/12/2021 4:35:25 PM Page 7 of 15
8/12/2021 4:35:25 PM Page 8 of 15
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PS22025
BUDGET NARRATIVE
PERSONNEL COSTS
TRAVEL EXPENSES
CONTRACTUAL SERVICES
Task 1a: Bici Basics Classes - Cost to include planning and conducting 4 Bicycling Basics Classes. A
minimum of 1 is to be taught in Spanish.
Task 1 b: Wrench and Ride Workshops - Cost to include planning and conducting 4 Wrench and Ride
Workshops. To be taught in English, Spanish or Vietnamese, as needed
Task 1 c: Skateboard Education Workshop - Cost to include planning and conducting a Build Your Own
Skateboard Education Workshop.
Task 1d: LCI Seminar - Cost to include planning and conducting a League Cycling Instructor (LCI)
Certification Seminar.
Task 2a: Walking and Biking Assessment - Cost to include planning and conducting a community -led
Walking and Biking Assessment or collection of community pedestrian/bicyclist counts.
Task 2b: Action Planning Sessions - Cost to include planning and conducting 2 Action Planning Sessions
that will focus on quantitative and/or qualitative data collection and crash data analysis of pedestrian- and
bicyclist -involved traffic crashes.
Task 2c: Stakeholder Engagement Meetings - Cost to include planning and conducting 2 Stakeholder
Engagement Meetings with key City stakeholders responsible for traffic safety improvements.
Task 2d: Photo/Video Voice Project - Cost to include planning and conducting a Photo/Video Voice and/or
video voice training and project.
Task 2e: Community Roundtable - Cost to include planning and conducting a Community Roundtable, an
open house where community participants will share/present what they have learned through the program
with fellow residents and City staff.
Task 3a: Family Cycling Education Classes - Cost to include planning and conducting 4 Family Cycling
Education Classes. A minimum of 2 are to be made available for the city's Spanish-speaking community.
Task 3b: Luces Vivas Events - Cost to include planning and conducting 4 iLuces Vivas! Events to provide
education for walking and riding safely at night.
Task 3c: Traffic Safety Fairs - Cost to include planning and participating in 2 Pedestrian and Bicyclist Traffic
Safety Fairs.
Bicycle Helmets - Helmets to be distributed during bicycle rodeos and other bicycle safety related events.
Cost per helmet not to exceed a maximum average price of $10, before adding shipping, handling and tax.
More expensive helmets may be purchased if preapproved by OTS.
Bicycle Safety Items - Safety equipment such as bicycle headlights/taillights, reflectors, and reflective arm
and leg bands to be distributed during bicycle rodeos and other bicycle safety related events. Additional
items may be purchased if approved by OTS.
EQUIPMENT
OTHER DIRECT COSTS
INDIRECT COSTS
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
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State of California - Office of Traffic Safety GRANT NUMBER
GRANT AGREEMENT PS22025
Exhibit A
CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS
(23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page,
that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State
rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
• 23 U.S.C. Chapter 4 - Highway Safety Act of 1966, as amended
• Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94
• 23 CFR part 1300 - Uniform Procedures for State Highway Safety Grant Programs
• 2 CFR part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards
• 2 CFR part 1201 - Department of Transportation, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on
the basis of race, color, national origin) and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of
1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits
discrimination on the basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the
basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation
Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or
activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are
Federally -funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on
the basis of disability in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing) and 49 CFR parts 37 and 38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low -Income Populations (prevents discrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations); and
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency
(guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP)
by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access
to programs (70 FR 74087-74100).
The Subgrantee-
• Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race,
color, national origin, disability, sex, age, limited English proficiency, or membership in any other class
protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of,
8/12/2021 4:35:25 PM Page 10 of 15
or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the
program is Federally -assisted;
• Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors,
subcontractors, and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non -Discrimination Authorities identified in this Assurance;
• Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with
all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts,
documents, information, facilities, and staff, and to cooperate and comply with any program or compliance
reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non -Discrimination Authorities and this Assurance;
• Agrees to insert in all contracts and funding agreements with other State or private entities the following
clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees —
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law
or regulation, as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by
the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this
contract/funding agreement, the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding
payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient
complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part;
and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in
every solicitation for a subcontract or sub -agreement, that receives Federal funds under this program.
POLITICAL ACTIVITY (HATCH ACT),
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities
of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of
8/12/2021 4:35:25 PM Page 11 of 15
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for
all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a
State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any
State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying
activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA
funds from engaging in direct communications with State or local legislative officials, in accordance with
customary State practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification
set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of
why it cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such
person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective
primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default or may
pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to
which this proposal is submitted if at any time the prospective primary tier participant learns its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of
those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
8/12/2021 4:35:25 PM Page 12 of 15
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," provided by
the department or agency entering into this covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to
comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
may terminate the transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier Covered
Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;
and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered in to. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
8/12/2021 4:35:25 PM Page 13 of 15
department or agency with which this transaction originated may pursue available remedies, including
suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower
tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
with which this transaction originated may pursue available remedies, including suspension or debarment.
Certification Regardinq Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered
Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when
purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal
funds only steel, iron and manufactured products produced in the United States, unless the Secretary of
Transportation determines that such domestically produced items would be inconsistent with the public interest,
that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic
materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal
8/12/2021 4:35:25 PM Page 14 of 15
funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate
basis and justification for approval by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet
usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997,
the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its
employees when operating company -owned, rented, or personally -owned vehicles. The National Highway
Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this
Presidential initiative. For information and resources on traffic safety programs and policies for employers,
please contact the Network of Employers for Traffic Safety (NETS), a public -private partnership dedicated to
improving the traffic safety practices of employers and employees. You can download information on seat belt
programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at
www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns,
and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving,
and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce
workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text
messaging while driving company -owned or rented vehicles, Government -owned, leased or rented vehicles, or
privately -owned vehicles when on official Government business or when performing any work on or behalf of
the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate
with the size of the business, such as establishment of new rules and programs or re-evaluation of existing
programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees
about the safety risks associated with texting while driving.
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AGREEMENT TO PROVIDE BICYCLE AND
PEDESTRIAN SAFETY OUTREACH SERVICES
THIS AGREEMENT is made and entered into this 19th day of October, 2021, by and
between Charitable Ventures of Orange County, Inc., as fiscal sponsor for Santa Ana Active
Streets ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws ofthe State of California ("City").
RECITALS
A. The Santa Ana Public Works Agency has been awarded a $100,000 grant from the
State of California Office of Traffic Safety (OTS) for a program to address bicycle
and pedestrian safety through a series of bicycle safety education
workshops and events. The goal of the program is to reduce the number of persons
killed or injured in collisions involving bicycles.
B. The City desires to retain a consultant to provide such a program.
C. Consultant represents that it is able and willing to provide such services to the City.
D. In undertaking the performance of this Agreement, Consultant represents that it
is knowledgeable in its field and that any services performed by Consultant under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from aprofessional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall provide bicycle and pedestrian safety education services that are
described in Exhibit A to this Agreement and incorporated by reference as though
fully set forth herein. Consultant may provide such services through the community -
based coalition known as "Santa Ana Active Streets" (SAAS).
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its
services, the rates and charges identified in Exhibit B. The total sum to be
expended under this Agreement shall not exceed $100,000.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work which fails to meet
the standards of performance set forth in the Recitals which may reasonably
be expected by City.
Page 1 of 13
3. TERM
The term of this Agreement shall commence on the date stated above and continue
through October 31, 2022, unless earlier terminated as set forth in Section 14,
below.
4. INDEPENDENT CONTRACTOR
Consultant shall during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not
intended nor shall it be construed to create an employer -employee relationship, a
joint venture relationship, or to allow the City to exercise discretion or control over
the manner in which Consultant performs the services required by this Agreement.
However, the services to be provided by Consultant shall be provided in a manner
consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's Social Security taxes,
unemployment insurance, and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF REPORTS AND DOCUMENTS
Upon completion of all work under this Agreement, ownership and title to all
reports, documents, tracings, plans, specifications, estimates and maps prepared or
obtained under the terms of this Agreement shall be delivered to, and become the
property of City. Basic survey notes and sketches, charts, computations, and other data
prepared or obtained pursuant to this Agreement shall be made available upon request
of the City without restriction or limitation on their use. Consultant shall furnish the
City all necessary copies of data needed to complete the review and approval process.
6. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary,
Consultant agrees that it shall not use or disclose such information except in the
performance of this Agreement, and further agrees to exercise the same degree of
care it uses to protect its own information of like importance, but in no event less
than reasonable care. "Confidential Information" shall include all nonpublic
information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party
is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Consultant disclosed in a publicly available
source; (c) is in rightful possession of the Consultant without an obligation of
confidentiality; (d) is required to be disclosed by operation of law; or (e) is
independently developed by the Consultant without reference to information disclosed
by the City.
Page 2 of 13
7. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and
signed by the party waiving the breach, failure, right or remedy. No waiver of any breach,
failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or
remedy, whether or not similar, nor shall any waiver constitute a continuing waiver
unless the writing so specifies.
8. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of
California, the City of Santa Ana and all other governmental agencies. Consultant shall
notify the City immediately and in writing of its inability to obtain or maintain such
permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for
termination ofthis Agreement.
9. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, gender identity, gender expression, gender, medical
conditions, genetic information, or military and veteran status, age, national origin,
ancestry, or disability, as defined and prohibited by applicable law or in connection with
any activities under this Agreement. Consultant affirms that it is an equal opportunity
employer and shall comply with all applicable federal, state and local laws and
regulations.
10. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services.
11. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance
as described below:
1) Commercial General Liability ("CGL") Insurance- Insurance Services Officer
Form CG 00 01 covering CGL on an "occurrence" basis, including products and
completed operations, property damage, bodily injury, personal and advertising
injury with limits no less than $1,000,000 per occurrence. If a general aggregate
limit applies, either general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be
twice the required occurrence limit.
Page 3 of 13
2) Automobile Liability Insurance- Insurance Services Office Form Number CA
0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8
(hired) and 9 (non -owned), with limits no less than $1,000,000 per accident for
bodily injury and property damage.
3) Sexual Abuse or Molestation (SAM.) Liability: If the CGL policy
referenced above is not endorsed to include affirmative coverage for
sexual abuse or molestation, Contractor shall obtain and maintain a
policy covering Sexual Abuse and Molestationwith a limit no less than
$1,000,000 per occurrence or claim.
4) Workers' Compensation Insurance- as required by the State of California, with
statutory limits and employer's liability insurance with limits of no less than
$1,000,000 per accident for bodily injury and disease.
5) Professional Liability Insurance (Errors and Omissions)- Consultant will maintain
professional liability insurance appropriate to their profession with limits no less
than $2,000,000 per occurrence or claim and $2,000,000 aggregate.
A. If the Consultant maintains broader coverage and/or higher limits than the minimums
shown above, the City requires and shall be entitled to the broader coverage and/or
the higher limits maintained by Consultant. Any available insurance proceeds in
excess of the specified minimum limits of insurance and coverage, shall be available
to the City.
B. The insurance policies required by this Agreement are to contain, or be endorsed to
contain, the following provisions:
1) Additional Insured Status- the City, its officers, officials, employees and
volunteers shall be covered as additional insureds on the CGL policy with
respect to liability arising out of the work or operations performed by or on
behalf of Consultant including materials, parts or equipment furnished in
connection with such work or operations. General liability coverage can be
provided in the form of an endorsement to the Consultant's insurance (at least
as broad as ISO Form CG 20 10 1185 or both CG 20 10, CG 20 26, CG 20
33, or CG 20 38 and CG 20 37 forms if later revisions used.)
2) Primary Coverage- for an claims related to this Agreement, the Consultant's
insurance coverage shall be primary insurance and primary coverage at least
as broad as ISO CG 20 0104 13 with respect to the City, its officers, officials,
employees and volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be excess of the
Consultant's insurance and shall not contribute to it.
3) Notice of Cancellation- Each insurance policy required above shall state that
coverage shall not be cancelled except with notice to the City.
4) Waiver of Subro ag tion- Consultant hereby grants to City a waiver of any right
to subrogation, which any insurer of said Consultant may acquire against the
City by virtue of the payment of any loss under such insurance. Consultant
agrees to obtain any endorsement that may be necessary to affect this waiver
Page 4 of 13
of subrogation but this provision applies regardless of whether or not the City
has received a waiver of subrogation endorsement from the insurer.
5) Self -Insured Retentions- Self -insured retentions must be declared and
approved by the City. The City may require the Consultant to purchase
coverage with a lower retention or provide proof of ability to pay losses and
related investigations, claims administration and defense expenses within the
retention. The policy language shall provide or be endorsed to provide, that
the self -insured retention may be satisfied by either the names inured or the
City.
6) Acceptability of Insurers- Insurance is to be placed with insurers authorized to
conduct business in the State of California with a current A.M. Best's rating of
no less than ANII, unless otherwise acceptable to the City.
7) Claims Made Policies- If any of the required policies provide coverage on a
claims -made basis:
i. The Retroactive Date must be shown and must be before the date of
the agreement of the beginning of the agreement work;
ii. Insurance must be maintained and evidence of insurance provided for
at least five (5) years after completion of work under this agreement;
iii. If coverage is canceled or non -renewed, and not replaced with another
claims -made policy form with a Retroactive Date prior to the
agreement effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after completion
of agreement work.
8) Verification of Coverage- Consultant shall furnish to City with original
certificates of Insurance including all required amendatory endorsements (or
copies of the applicable policy language effective coverage required by this
clause) and a copy of the Declarations and Endorsement Page of the CGL
policy listing all policy endorsements to Entity before work begins. However,
failure to obtain the required documents prior to work beginning shall not
waive the Consultant's obligation to provide them. The City reserves the right
to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
9) Subcontractors- Consultant shall require and verify that all subcontractors
maintain insurance meeting all of the requirements stated herein. Contractor
shall ensure that City is an additional insured on insurance required from
subcontractors.
10) Special Risks or Circumstances- City reserves the right to modify these
requirements, including limits, based upon the nature of the risk, prior
experience, insurer, coverage or other special circumstances.
Page 5 of 13
12 INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its
officers, agents, employees, consultants, special counsel, and representatives from
liability: (1) for personal injury, damages, just compensation, restitution, judicial or
equitable relief arising out of claims for personal injury, including death, and claims
for property damage, which may arise from the operations of the Consultant or its
Consultants, subcontractors, agents, employees, or other persons acting on their behalf
which relates to the services described in section 1 of this Agreement; and (2) from
any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to
indemnify, hold harmless, and pay all costs for the defense of the City, including fees
and costs for special counsel to be selected by the City, regarding any action by a third
parry challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or
property rights arises by reason of the terms of, or effects arising from this Agreement.
City may make all reasonable decisions with respect to its representation in any legal
proceeding. Notwithstanding the foregoing, to the extent Consultant's services are
subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the
extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of the Consultant.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in
person or mailed by first class or certified mail, postage prepaid, in the manner provided
in this Section, to the following persons:
To City: Clerk of the City Council City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Copies to: Public Works Agency -Executive Director
City Hall -Ross Annex -4th Floor
20 Civic Center Plaza (M-21)
Santa Ana, California 92702
Consultant: Charitable Ventures of Orange County
1505 E. 17th Street, Suite 101
Santa Ana, CA 92705
Page 6 of 13
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by
mail, communication shall be effective or deemed to have been given three (3) days
after it has been deposited in the United States mail, duly registered or certified, with
postage prepaid, and addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
14. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice
of termination. In such event, Consultant shall be entitled to receive and the City
shall pay Consultant compensation for all services performed by Consultant prior to
receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, t h e Executive Director may require Consultant
to deliver to the City all work product completed as of such date, and in such
case such work product shall be the property of the City unless prohibited by
law, and Consultant consents to the City's use thereof for such purposes as the
City deems appropriate.
b. Payment need not be made for work which fails to meet the standard
of performance specified in the Recitals of this Agreement.
15. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
a. Consultant shall perform all requirements under this Agreement in strict
observance and in compliance with all applicable environmental, traffic, safety
and any other laws, regulations, ordinances, codes and any other legislative or
statutory requirements.
b. Consultant warrants that the performance of services under this Agreement
shall be compliant with the current requirements of the Highway Safety
Grant Management Manual and as it maybe amended or updated throughout the
term of this Agreement.
C. During the performance of this contract/funding agreement, the Consultant
agrees and will ask any subcontracts to agree in writing that-
(1) To comply with all Federal nondiscrimination laws and regulations, as may
be amended from time to time;
(2) Not to participate directly or indirectly in the discrimination prohibited by
any Federal non-discrimination law or regulation, as set forth in appendix B of
49 CFR part 21 and herein;
(3) To permit access to its books, records, accounts other sources of
Page 7 of 13
information, and its facilities as required by the State highway safety office, US
DOT or NHTSA;
(4) That in the event Consultant fails to comply with any nondiscrimination
provisions in this contract/funding agreement, the State highway safety agency
will have the right to impose such contract/agreement sanctions as it or NHTSA
determine are appropriate, including but not limited to withholding payments
to the Consultant under the contract/agreement until the Consultant complies;
and/or canceling, terminating or suspending a contract or funding agreement,
in whole or in part.
d. Consultant certifies that it shall comply with the following regulations, as
required by the State of California Office of Traffic Safety:
e. Audit Records - With respect to all matters covered by this agreement all
records shall be made available for audit and inspection by the City, the
grant agency and/or their duly authorized representatives for a period of four
(4) years from the termination of this Agreement. For a period of three
years after final delivery hereunder or until all claims related to this
Agreement are finally settled, whichever is later, Consultant shall preserve
and maintain all documents, papers and records relevant to the services
provided in accordance with this Agreement, including the Attachments
hereto. For the same time period, Consultant shall make said documents,
papers and records available to City and the agency from which City received
grant funds or their duly authorized representative(s), for examination,
copying, or mechanical reproduction on or off the premises of Consultant,
upon request during usual working hours.
£ Certification Regarding Federal Lobbying-
(1) Consultant certifies that no federal appropriated funds will be paid, by or on
behalf of Consultant to any person for influencing or attempting to influence an
officer or employee of any agency, Member of Congress, an officer of
employee of Congress or any employee of a Member of Congress, in
connection with the awarding of any Federal contract, the making on any
Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment or
modification of a federal contract, grant, loan or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influences an officer or
employee of any agency, Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the Consultant shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions;
Page 8 of 13
(3) Consultant shall requires that the language of this certification be included
in the award documents of all sub -awards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly; and
(4) This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the
required certification shall be subject to civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
g. Restriction on State Lobbying- None of the funds under this Agreement will be
used for any activity specifically designated to urge or influence a State or local
legislator to favor or oppose the adoption of any specific legislative proposal
pending before any State or local legislative body. Such activities include both
direct and indirect (e.g. grassroots) lobbying activities, with one exception.
This does not preclude a State official whose salary is supported with NHTSA
funds from engaging in direct communications with State or local legislative
officials in accordance with custom State practice, even if such communications
urge legislative officials to favor or oppose the adoption of a specific pending
legislative proposal.
h. Consultant shall provide to City all records and information requested by City
for inclusion in quarterly reports and such other reports or records as City
may be required to provide to the agency from which City received grant
funds or other persons or agencies.
i. Section 504 of the Rehabilitation Act of 1973 - All recipients of
federal funds must comply with Section 504 of the Rehabilitation Act
of 1973 (The Act). Therefore, the federal funds recipient pursuant to the
requirements of The Act hereby gives assurance that no otherwise qualified
handicapped person shall, solely by reason of handicap be excluded from the
participation in, be denied the benefits of or be subject to discrimination,
including discrimination in employment, in any program or activity that
receives or benefits from federal financial assistance. The Consultant agrees it
will ensure that requirements of The Act shall be included in the agreements
with and be binding on all of its contractors, subcontractors, assignees or
successors.
j. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply
with all requirements of the Americans with Disabilities Act of 1990 (ADA),
as applicable.
k. Political Activity - None of the funds, materials, property, or services
provided directly or indirectly under this Agreement shall be used for any
partisan political activity, or to further the election or defeat of any candidate
Page 9 of 13
for public office, or otherwise in violation of the provisions of the "Hatch
Act".
1. Civil Rights Compliance and Notification of Findings - Consultant, and all its
contractors (or sub -recipients) will comply with the nondiscrimination
requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended, 42 USC 3789 (d), or Victims of Crime Act (as appropriate); Title
VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans
with Disabilities Act (ADA) (1990); Title IX of the Education Amendments
of 1972; the Age Discrimination Act of 1975; Department of Justice Non -
Discrimination Regulations, 28 CPR Part 42, Subparts C, D, E, and G; and
Department of Justice regulations on disability discrimination, 28 CPR Part 35
and 39. In the event a Federal or State court, Federal or State administrative
agency, or the Consultant makes a finding of discrimination after a due process
hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the Consultant will forward a copy of
the findings to the City which will, in turn, submit the findings to the Office
of Civil Rights, Office of Justice Programs, U.S. Department of Justice.
in. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Executive Order 11246 of September 24, 1965, entitled
'Equal Employment Opportunity," as amended by Executive Order 11375 of
October 13, 1967, and as supplemented in Department of Labor regulations
(41 CPR chapter 60), as applicable.
n. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as
supplemented in Department of Labor regulations (29 CPR Part 3), as
applicable.
o. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Davis -Bacon Act (40 U.S.C. 276a to 276a-7) as
supplemented by Department of Labor regulations (29 CPR Part 5), as
applicable.
P. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of Sections 103 and 107 of the Contract Work and Safety
Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor
regulations (29 CPR Part 5), as applicable.
q. Consultant, and all its contractors (or sub -recipients) will comply with all
applicable standards, orders or requirements issued under s e ction 306 of the
Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33
U.S.C. 1368), Executive Order 11738, and the Environmental Protection
Agency regulations (40 CPR part 15), as applicable.
Page 10 of 13
r. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Energy Policy and Conservation Act (Pub. L. 94-163, 89
Stat. 871), (53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639,
19645, Apr. 19, 1995), as applicable.
S. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Department of Housing and Urban Development,
Community Development Block Grant Regulatory Code 24 CPR Part 570.
t. Consultant agrees that the State of California Office of Traffic Safety shall
have the authority to seek patent rights for any process, product, invention or
discovery developed and paid for with funding through this Agreement.
U. Consultant may not copyright any books, publications or other materials
developed in the course of or under this Agreement. The federal awarding
agency, State Administrative Agency (SAA) and City reserve any rights to
copyright, reproduce, publish or otherwise use, and to authorize others to use,
for federal government, SAA or City purpose any work developed through this
Agreement.
V. Consultant is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from participation in this
Agreement.
16. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter therein, and supersedes any and all other
agreements, oral or written, between the parties. In the event of a conflict between the
terms of this Agreement and any attachments hereto, the terms of this Agreement shall
prevail. This Agreement may not be modified except by written instrument signed by the
City and by an authorized representative of Consultant. The parties agree that any terms
or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the
City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting
on behalf of any party, which are not embodied herein.
17. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of
Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest
herein without the prior written consent of the City and any such assignment, transfer,
delegation or subcontract without the City's prior written consent shall be considered
null and void. Nothing in this Agreement shall be construed to limit the City's ability
to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
Page 11 of 13
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, Interpretation, performance, and enforcement of any of the clauses of
this Agreement shall be determined and governed by the laws of the State of California.
Both parties further agree that Orange County, California, shall be the venue for any
action or proceeding that may be brought or arise out of, in connection with or by
reason of this Agreement.
19. FINES
The Consultant shall be liable for all violation fines levied against the City by federal,
state, or local agencies with regulatory authority related to Consultant provided services.
20. MISCELLANEOUS PROVISION S
a. Each undersigned represents and warrants that its signature herein below has
the power, authority and right to bind their respective parties to each of the terms
of this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Attachments referenced herein and attached hereto shall be incorporated
as if fully set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
ATTEST:
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: Xawto_
Laura A. Rossini
Chief Assistant City Attorney
[Signatures continue on the next page]
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
Page 12 of 13
RECOMMENDED FOR APPROVAL
NABIL SABA, PE
Executive Director
Public Works Agency
CONSULTANT
NAME: Ted Kim
TITLE: COO
Page 13 of 13
Exhibit A
City of Santa Ana — Pedestrian and Bicycle Safety Program — Scope of Work
Task 1: Pedestrian and Bicycle Safety Education Workshops and Classes to help support
increased knowledge and understanding of safety. Workshop and classes may be in -person
or virtual to account for applicable health and safety restrictions.
Task 1a: Conduct Four (4) Bicycling Basics Classes in the City of Santa Ana. At least two (2)
of these classes will be taught in Spanish.
Bicycling Basics classes are geared towards new riders to teach them basic skills and give them
the confidence to begin riding a bicycle. All classes will be taught by trained League Cycling
Instructors (LCIs). The target students are people who have never ridden before and/or who have
not ridden since childhood. The class is designed to increase bicyclist's safety awareness of
common car/bike collisions, teach ways to prevent and avoid crashes and collisions, and
emphasize the importance of helmet use when riding a bicycle. This class covers bicyclist rules of
the road, basic principles of bicycling in traffic, common hazards encountered by bicyclists and how
to deal with them, simple steps to ensure your bike is in good condition, and proper helmet fit and
adjustment. Each participant will receive a certificate of completion upon mastering the course.
Task la Deliverables:
• Four (4) Bicycling Basics Classes. At least two (2) class will be taught in Spanish.
• Sign -in sheets and surveys collected from participants
Task 1 b: Conduct Four (4) Wrench and Ride programs in the City of Santa Ana. At classes
will be taught in English or Spanish, with Vietnamese as needed
Wrench and Ride is a program hosted at The Bicycle Tree in which participants learn about bicycle
anatomy, bike safety, and maintenance. As part of the program, people select a used bike, which
they then repair using the skills they have learned. Participants also receive a helmet, lock, and
lights to go with their bike.
In addition to attending the Wrench and Ride classes, participants are required to take an ATLP
Pledge, attend two ATLP presentations or workshops, and volunteer four hours at an ATLP event.
There will be a wrench and ride offered to women, and one offered for youth.
Task 1 b Deliverables:
• Four (4) Wrench and Ride Programs
• Sign -in sheet and surveys collected from participants
Task 1c: Host one (1) Build Your Own Skateboard education workshops
Skateboarding is a popular form of transportation, especially amongst the youth population in
Santa Ana. The target students are people who have never skated before, who have not ridden
since childhood, and/or who have limited experience but lack the financial means to obtain a
skateboard. The one day workshop is designed to increase skateboarders safety awareness of
common car/skate collisions, teach ways to prevent and avoid crashes and collisions, and
emphasize the importance of helmet use when riding a skateboard. This workshop will teach
participants about the individual skateboard parts, how they work together; how to skate safely and
confidently throughout the city, and end with a group skate on the sidewalk or street. The build a
1 1 . a g e
Exhibit A
skateboard workshop will be two hours long where they will put together a blank skate deck with all
its components. The safety class will cover skating rules of the road, basic principles of bicycling on
the street and on the sidewalk, common hazards encountered by skateboarders and how to deal
with them, simple steps to ensure your skateboard is in good condition, and proper helmet fit and
adjustment. Each participant will receive a certificate of completion upon mastering the course and
completion of a skateboard build.
Task 1c Deliverables:
• Host One (1) Build Your Own Skateboard workshops (flyer with date, time, and location
(virtual or in -person); One workshop will be for youth, one will be for female, queer and
nonbinary folks
• Host 1 Skateboard Safety Workshops
• Host 1 Group Skate Rides
• Sign -in sheets
• https://drive.google.com/drive/u/O/folders/104rZel6l-TYVmBBottlgdYcnvmloBsOW
Task 1d: Organize and Host a League Cycling Instructor (LCI) Certification Seminar
SAAS will work with the City and the League of American Bicyclists (LAB) to schedule and host an
LCI Certification Seminar to train and certify at least 12 and up to 15 community members as
League Cycling Instructors (LCls). The seminar will take place prior to the final month of the grant
cycle to provide continuity of the bicycle education program in Santa Ana. SAAS has several
affiliated LCIs to assist with the implementation of the seminar.
SAAS staff will coordinate logistics, such as finding an indoor meeting/classroom space, promote
the seminar to interested individuals, and remain in contact with the LCI Coach. Priority for
acceptance into the seminar will be given to participants of this project's TS-101 classes held
earlier in the year who are also committed to making cycling safe and accessible in Santa Ana.
SAAS will coordinate proper payment of the LAB and the Master Instructor.
Task 1d Deliverable:
• One (1) League Cycling Instructor Training Seminar
Task 2: Active Transportation Champions Cohort: Plan and deliver meetings, trainings, and
a community roundtable to cultivate a cohort of 10-20 residents who will identify and
develop pedestrian and bicycle safety education, encouragement, and engagement
activities to strengthen and advance the City's existing pedestrian and bicycle safety
infrastructure improvements and non -infrastructure strategies. Cohort activities may be in -
person or virtual to account for applicable health and safety restrictions.
SAAS will coordinate and facilitate a series of community meetings for participants to identify
education, encouragement, and engagement activities that would help inform and advance the
City's pedestrian and bicycle safety improvement efforts. Community workshops will include one
(1) community -led walking and biking assessments or collection of pedestrian/bicycle counts; two
(2) action planning sessions where participants will identify their desired infrastructure and non -
infrastructure solutions to address their pedestrian and bicycle safety concerns; two (2) stakeholder
engagement meetings with key city stakeholders responsible for traffic safety improvements where
participants will share their active transportation experiences, concerns, and needs; one (1)
photo/voice and video voice training and project.; and one (1) community roundtable where
2 1 P a g e
Exhibit A
participants will share/present what they've learned in the program to their fellow residents and city
staff;.
Task 2a: Walking and Biking Assessment - Organize one (1) community -led walking and biking
assessment or collection of pedestrian/bicycle counts.
Task 2b: Action Planning Sessions - Conduct two (2) action planning sessions. Workshops will
focus on quantitative and/or qualitative data collection and collision data analysis for walking and
biking.
Task 2c: Stakeholder Engagement Meetings - Conduct two (2) stakeholder engagement
meetings. Engagement meetings with key city stakeholders responsible for traffic safety
improvements where participants will share their active transportation experiences, concerns, and
needs.
Task 2d: Photo/Video Voice - Conduct one (1) photo/voice and video voice training and project
Task 2e: Community Roundtable - Host one (1) community round table. The community open
house where participants will share/present what they've learned in the program to their fellow
residents and city staff. .
Task 3: Provide community encouragement activities to support increased use of walking
and biking in the City of Santa Ana. Community encouragement activities may be in -person
or virtual to account for applicable health and safety restrictions.
Task 3a: Conduct four (4) family cycling education classes in the City of Santa Ana. At least
two (2) of these classes will be available in Spanish.
The class will merge the traditional Traffic Skills curriculum developed by the League of American
Bicyclists with the basic skills taught to youth in a bike rodeo. The target population for students is
families that seek to ride as a family and give them the confidence to begin riding a bicycle
together. Riders will learn the rules of the road for entering traffic at intersections and riding in the
street. The class is designed to increase bicyclist's safety awareness of common car/bike
collisions, teach ways to prevent and avoid crashes and collisions, and emphasize the importance
of helmet use when riding a bicycle. Each participant will receive a certificate of completion upon
mastering the course. The on -bike training will consist of a family group riding exercise where
participants will have the opportunity to test their new skills in a fun, safe, and family -friendly
setting.
Following each class surveys will be conducted to collect comments and ideas from both students
and instructors to improve and expand future classes.
Task 3a Deliverable:
• Four (4) family cycling education classes (Flyer with date and time)
• Sign -in sheets
Task 3b: Conduct four (4) iLuces Vivas! Events to help encourage and provide education for
walking and riding safely at night.
iLuces Vivas! is an education and night light distribution program intended to provide education
and encouragement for riding bikes and walking in Santa Ana safely at night. Our goal is to seek
3 1 P a g e
Exhibit A
out people riding or walking without lights for various reasons, especially those who may not have
the means or time to acquire lights on their own.
SAAS and community partners will organize iLuces Vivas! to meet for four (4) street distributions at
undisclosed locations throughout Santa Ana where night-time bicycle ridership and pedestrian
activity is expected to be high and where the City has seen a history of incidents involving
bicyclists and pedestrians at night. iLuces Vivas! members will provide bilingual education and
encouragement activities to support the safety of pedestrians and bicyclists. Additionally, cyclists
who are not wearing helmets will be fitted and provided a helmet.
SAAS will be responsible for procuring front and rear bike lights and bike helmets that meet the
OTS Buy America requirements. The number of units are reflected in the agreed upon budget. It is
expected that 75-120 light sets, reflective vests, and/or helmets will be distributed at each event,
depending on expected bicyclist and pedestrian volume. Our goal will be to distribute all the lights
and helmets allocated for each event.
Task 3b Deliverable:
Four (4) iLuces Vivas! Events (Flyer with date and time)
Task 3c Conduct two (2) Pedestrian and Bicycle Traffic Safety Fairs
SAAS will conduct two (2) pedestrian and bicycle traffic safety fairs. Each Traffic Safety Fair will
teach participants how to safely, efficiently, and confidently interact with the roadway and traffic.
These traffic safety fairs will cover everything from using the different intersection devices, bicycling
in the roadway, bicycle safety inspections, and helmet fit. SAAS will use a combination of traffic
simulations and hands-on training to teach participants how to make safe decisions while walking
or riding within the roadway. SAAS will coordinate the execution of these events in appropriate
areas of local public parks and/or school grounds. Age -appropriate bicycles will be made available
for youth that do not have their bicycle with them. Students that complete both the pedestrian and
bicycle section will receive a free helmet and lights.
Task 3c Deliverable:
Two (2) Pedestrian and Bicycle Traffic Safety Fairs
*:/:II=1kr=3
Task # Task Item Quantity Unit Cost Total Cost
1a
Bici Basics
4
$4,100.00
$16,400.00
lb
Wrench and Ride Program
4
$4,800.00
$19,200.00
1 c
Skateboard Education Workshops
1
$7,500.00
$7,500.00
1 d
LCI Seminar
1
$5,800.00
$5,800.00
2a
Walking and Bike Assessment
1
$2,000.00
$2,000.00
2b
Action Planning Sessions
2
$1,600.00
$3,200.00
2c
Stakeholder Engagement Meetings
2
$1,700.00
$3,400.00
2d
Photo/Video Voice Project
1
$4,300.00
$4,300.00
2e
Community Roundtable
1
$2,100.00
$2,100.00
3a
Family Cycling Education Classes
4
$3,000.00
$12,000.00
3b
Luces Vivas Events (Helmet and Light Distribution)
4
$2,400.00
$9,600.00
3c
Traffic Safety Fairs
2
$2,400.00
$4,800.00
Materials
Bicycle Helmets
455
$10.00
$4,550.00
Bicycle Safety Items
1
$5,150.00
$5,150.00
TOTAL:
$100,000.00