HomeMy WebLinkAboutItem 19 - National Fitness Campaign Grant Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 19, 2021
TOPIC: National Fitness Campaign Grant
AGENDA TITLE:
Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an
Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve
a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase
of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021-
2022 Capital Improvement Program (Non-General Fund)
RECOMMENDED ACTION
1) Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000
per site (Centennial Park and Portola Park) and agreeing to endeavor to provide
$116,657.52 per site to fund the remaining purchase price of the Fitness Courts.
2) Approve an appropriation adjustment to recognize and appropriate $60,000 in grant
funds from the National Fitness Campaign, LLC. (Requires five affirmative votes)
3) Approve a sole source purchase order to the National Fitness Campaign, LLC for a
Fitness Court at Centennial and Portola Parks for an amount not to exceed
$233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public
Benefit Fund, subject to non-substantive changes approved by the City Manager and
City Attorney.
4) Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
include the Centennial Park Fitness Court and the Portola Park Fitness Court projects.
DISCUSSION
On June 4, 2019 and March 2, 2021, the City Council adopted resolutions accepting the
National Fitness Campaign grant of $30,000 per site for a total of eight sites (Jerome
Park, El Salvador Park, Delhi Park, Cabrillo Park, Rosita Park, Thornton Park, Lillie King
Park and Heritage Park). City staff installed the fitness courts to ensure Santa Ana
residents have the resources they need to lead a healthy lifestyle through outdoor
exercise.
Approve a sole source purchase order to the National Fitness Campaign, LLC for the
purchase of a fitness court at Centennial and Portola Parks.
October 19, 2021
Page 2
2
1
1
5
On September 23, 2021, the City of Santa Ana received approval of two $30,000 grants
from NFC to participate as a Model City in the 2021 National Fitness Campaign. Approval
of the multi-site application was based on the City of Santa Ana’s commitment to free
health and fitness options, development of stakeholder consensus, and the exceptional
and active public spaces where we will launch our Fitness Courts and the NFC program.
Total funding required for the purchase per Fitness Court (includes mobile app, sports
floor, communications and press releases, activation campaign, etc.) is $146,657.52 plus
installation. The $30,000 grant per site operates as a credit towards the total purchase
price of the Fitness Court. Installation costs may be different from site to site, as location
conditions vary, as well as the ability to use in-house staff for some of the installation
when possible.
As a requirement of the grant, the City must adopt a resolution to demonstrate funding
and support towards the projects.
The City is prepared to fully fund the balance needed ($116,657.52 per site) for the
purchase of the two courts. This resolution does not financially commit the City, but rather
states that the City will endeavor to secure the remaining funds needed.
The Fitness Court is a 32’ x 35’ outdoor bodyweight circuit training system that supports
28 simultaneous users on 30 separate pieces of equipment that are grouped into seven
stations. The 7 movement, 7-minute system provides a full-body workout to people of all
ability levels. The integrated system includes a sports floor to simulate the indoor gym
exercise and the steel bodyweight training wall provides users with many exercise
combinations.
The Fitness Court is supported by “National Campaign Resources”. This is a digital
ecosystem that includes a mobile app, the Campaign’s social media support team,
promotional materials and programming to assist public agencies in building support for
fit living in community spaces.
No other vendor, distributor, or organization sells this system. The fitness court must be
acquired from the NFC, LLC.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
An appropriation adjustment to recognize and appropriate grant funds to the respective
accounts is shown below.
Approve a sole source purchase order to the National Fitness Campaign, LLC for the
purchase of a fitness court at Centennial and Portola Parks.
October 19, 2021
Page 3
2
1
1
5
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 21-22 01202002-52040 Cannabis
Public Benefit
Fund
Revenue-Cannabis Public
Benefit Fund-Grants Other
$60,000.00
FY 21-22 01213020-66220 Cannabis
Public Benefit
Fund
Expenditure-PRCSA Youth
Services, Improvements
Other Than Building
$60,000.00
After the appropriation adjustment noted above, funds are budgeted and made available
in the following account for the specified year. In order to record the full cost of the
acquisition, the City will issue a sole source purchase order to the National Fitness
Campaign, LLC (NFC) for $233,315.04 and record the balance of $60,000 (which is paid
as a credit by NFC) with an accounting entry.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit, Account
Description
Amount
FY 21-22 01213020-66220 Cannabis
Public Benefit
Fund
PRCSA Youth Services-
Improvements Other Than
Building
$293,315.04
EXHIBIT(S)
1. Quote
2. Resolution
3. Capital Improvement Program Sheets
Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community
Services
Approved By: Kristine Ridge, City Manager
00000044Quote Number
11/26/2021Expiration Date
10/11/2021Created Date
National Fitness Campaign LP
For all questions regarding this quote, contact: info@nfchq.com
Registered Office: PO Box 2367, San Francisco, CA, 94126, USA.
1. PAYMENT TERMS
Purchaser will pay Seller 100% of the Purchase Price upon receipt of delivery. Purchaser is responsible for payment of shipping costs,
including packing, insurance and freight. These payment terms will apply unless other approved payment terms have been agreed to by both
parties
2. TAX EXEMPTION
This quoted total is based upon Purchaser's tax exempt status, for which verifying documentation must be provided to Seller. If Purchaser is
not tax exempt, sales tax will be applied before Purchase Price is to be considered final or binding.
$233,315.03Grand Total
$19,585.03Tax
$213,730.00Subtotal
20 Civic Center Plaza
Santa Ana, CA 92701
United States
Bill To
City of Santa Ana, CABill To Name
Product Quantity List Price Total Price
2021 Campaign 2.00 $128,000.00 $256,000.00
Fall 2021 Material Increase - Raw Steel”2.00 $6,865.00 $13,730.00
Healthy Cities Grant 2.00 ($30,000.00)($60,000.00)
Shipping & Handling 2.00 $2,000.00 $4,000.00
Standard Art Collection 2.00 $0.00 $0.00
Terms
Exhibit 1
LAR 10/5/21
Resolution No. 2019-XXX
Page 1 of 2
RESOLUTION NO. 2021-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA ACCEPTING THE 2021 NATIONAL FITNESS
CAMPAIGN GRANT OF $30,000 PER SITE AND
AGREEING TO ENDEAVOR TO PROVIDE $116,657.52
PER EACH SITE TO FUND THE REMAINING
PURCHASE PRICE OF THE EQUIPMENT AND
INSTALLATION OF THE FITNESS EQUIPMENT AT TWO
CITY PARKS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A.In 2021, the National Fitness Campaign offered grants to Cities or
Colleges to install an outdoor Fitness Court®, in public parks for use by
the public at no cost.
B.The City’s Parks, Recreation and Community Services Agency submitted
an application for the 2021 National Fitness Campaign grant funds and
was selected as a recipient of the grant for two City owned sites.
C.The 2021 National Fitness Campaign grant is $30,000 per site for a total
of$60,000 for the two sites. The total cost for the purchase of the outdoor
Fitness Court® equipment at two City parks (Centennial Park and Portola
Park) is $146,657.52 per site for a total of $293,315.04. The $30,000
grant per site ($60,000 total) operates as a credit toward the total
purchase price of the Fitness Court®. The City will need to obtain funding
to complete the installation of the two outdoor Fitness Court® locations.
Section 2. The City Council of the City of Santa Ana hereby authorizes the
City Manager or her designee, on terms acceptable to the City Attorney, to execute any
documents that are necessary to accept the 2021 National Fitness Campaign $30,000
grant funds per site (two sites total) for the outdoor Fitness Court® equipment;
Section 3. The City Council of the City of Santa Ana hereby agrees to
endeavor to secure funding for the remaining $116,657.52 per site, for a total of
$233,315.04, to purchase the outdoor Fitness Court® at two City sites;
Section 4. The City Council of the City of Santa Ana will endeavor to construct
and launch the outdoor Fitness Court® by the end of the 2021-2022 fiscal year,
contingent upon funding; and
Exhibit 2
Resolution No. 2021-XXX
Page 2 of 2
Section 5. The City Council of the City of Santa Ana believes the outdoor
Fitness Court® is an important recreation facility to support the health of the community
by making “world-class” fitness free at Centennial Park and Portola Park, to fund an
outdoor bodyweight circuit training Fitness Court®, and to earn local and national
recognition as a leader in providing affordable health and wellness.
Section 6. This Resolution shall take effect immediately upon its adoption by
the City Council and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this 19th day of October, 2021.
_______________________
Vicente Sarmiento
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:_____________________
Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers _______________________________________
NOES: Councilmembers _______________________________________
ABSTAIN: Councilmembers _______________________________________
NOT PRESENT: Councilmembers _______________________________________
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2021-XXX to be the original resolution adopted by the City Council of the
City of Santa Ana on _______________.
Date: ________________ ____________________________________
Clerk of the Council
City of Santa Ana
Exhibit 2
CITY OF SANTA ANA FY 21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Installation of an outdoor bodyweight training system that supports
28 simultaneous users on 30 separate pieces of equipment that are
grouped into seven stations. Project includes new concrete pad,
accessible concrete sidewalk, and adjacent site work.
PROJECT NEED:
The City received grant funding to participate as a Model City in the
2021 National Fitness Campaign. Approval of the funding was based
on the City of Santa Ana's commitment to free health and fitness
options, development of the stakeholder consensus, and the
exceptional and active public spaces where we will launch our Fitness
Courts and the NFC Program
PROJECT TITLE:
Centennial Fitness Court
PROJECT CATEGORY:
Bikeway/Park Improvements
Park Facility
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 14-Sep-2021
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Cannabis Public Benefit Fund
150,000 ------
TOTAL 150,000 ------
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
150,000 ------
TOTAL 150,000 ------
Construction
CITY OF SANTA ANA FY 21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Installation of an outdoor bodyweight training system that supports
28 simultaneous users on 30 separate pieces of equipment that are
grouped into seven stations. Project includes new concrete pad,
accessible concrete sidewalk, and adjacent site work.
PROJECT NEED:
The City received grant funding to participate as a Model City in the
2021 National Fitness Campaign. Approval of the funding was based
on the City of Santa Ana's commitment to free health and fitness
options, development of the stakeholder consensus, and the
exceptional and active public spaces where we will launch our Fitness
Courts and the NFC Program.
PROJECT TITLE:
Portola Fitness Court
PROJECT CATEGORY:
Bikeway/Park Improvements
Park Facility
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 23-Sep-2021
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 150,000 ------
TOTAL 150,000 ------
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
150,000 ------
TOTAL 150,000 ------
Cannabis Public Benefit Fund