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Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 7, 2021
TOPIC: Amendment to the Agreement with Aramark Correctional Services, Inc.
AGENDA TITLE:
Approve an Amendment to the Agreement with Aramark Correctional Services, Inc. for
Inmate Food Services (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Aramark
Correctional Services, Inc. to provide inmate meal services for the period of November
16, 2021 through June 30, 2023, including a 3.8% meal price adjustment, increasing the
contract amount by $67,616.25 for the remainder of the three-year term, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On October 20, 2020, the City Council approved a three-year agreement with Aramark
Correctional Services, Inc. after a competitive Request for Proposals (RFP) process to
provide inmate food services at the Santa Ana Jail. Aramark Correctional Services, Inc.
has been the provider of inmate food services since 1997 and continues to perform these
services in a professional and competent manner. All meals are prepared based on the
State of California Title 15 nutritional requirements along with all Orange County Health
Department health and safety requirements. Through this agreement, Aramark also
provides catering services for various City functions along with operating the inmate
commissary program and Code-7 cafeteria.
The Aramark agreement provides for annual adjustments to the per meal price based on
the Consumer Price Index (CPI) in an amount not to exceed 5%. During this second year,
the per meal price will increase 3.8% from $2.501 to $2.598 for average daily populations
above 400. This pricing will apply to the remainder of the second year of the agreement,
and the entire third year of the three-year agreement. Upon City Council approval, the
increase will take effect on November 16, 2021. This increase will increase the not-to-
exceed amount of the agreement by $26,006.25 for the balance of the second year, and
by $41,610 for the third year of the agreement ($67,616.25 total). As a result, the total
three-year agreement not-to-exceed amount will increase from $3,514,950 to $3,582,566.
Amendment to the Agreement with Aramark Correctional Services, Inc.
December 7, 2021
Page 2
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The Aramark agreement may be terminated without cause by either party upon 120 days’
written notice.
Aramark has been accommodating, professional and consistent in its provision of
services, and staff recommends approval of the agreement amendment.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for this agreement are available and will be budgeted in future budget years as
follows:
Fiscal Year
Accounting
Unit- Account #
Accounting Unit, Account
Description Amount
FY 2021-22 01114475 62300 Jail Operations - Contract Svcs $26,006.25
FY 2022-23 01114475 62300 Jail Operations - Contract Svcs $41,610.00
Total $67,616.25
EXHIBIT(S)
1. Amendment to Aramark Agreement
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager
Page 1 of 2
FIRST AMENDMENT TO AGREEMENT WITH ARAMARK
FOR INMATE COMMISSARY AND FOOD SERVICES
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on this 7TH day
of December, 2021, by and between ARAMARK Correctional Services, LLC, a Delaware
Limited Liability Company (“ARAMARK”), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California (“City”).
RECITALS
A.The parties entered into an Agreement No. A-2020-204 dated October 20, 2020
(“Agreement”), by which ARAMARK agreed to provide inmate commissary and food services
at the Santa Ana Detention Facility. The Agreement runs through June 30, 2023 and is current
and in effect.
B.The parties now seek to amend the Agreement to include additional funding to support the
negotiated rates and allow continuation of food services at the Santa Ana Detention Facility
pursuant to Consumer Price Index (CPI) increases allowed for under the Agreement.
The Parties therefore agree:
1.Section 2, Compensation – A. Food Service – subsection i, is amended to increase the overall
compensation by $67,616.25. The total not to exceed amount of the Agreement is $3,582,566.
2.Pursuant to Section 2, Compensation – A. Food Service – subsection iii, the parties agree
to the following rate increases for the City:
City of Santa Ana, California
Effective November 16, 2021 until June 30, 2023
Sliding Scale price
per meal* PRICE
ADP 1 99 $6.1809
ADP 100 199 $5.1421
ADP 200 299 $4.1033
ADP 300 399 $2.7404
ADP 400 Above $2.5980
DocuSign Envelope ID: 29983AD2-D938-4340-8C98-C27E602C069F
Page 2 of 2
3. Except as modified by this First Amendment, all other terms and conditions of the
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
_______________________________ ______________________________
DAISY GOMEZ KRISTINE RIDGE
Clerk of the Council City Manager
APPROVED AS TO FORM ARAMARK
SONIA R. CARVALHO
City Attorney
By:___________________________ _______________________________
TAMARA BOGOSIAN By:
Senior Assistant City Attorney Title:
RECOMMENDED FOR APPROVAL
________________________________
DAVID VALENTIN
Chief of Police
DocuSign Envelope ID: 29983AD2-D938-4340-8C98-C27E602C069F
Michael Santoro
11/11/2021
Vice President Finance