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HomeMy WebLinkAboutItem 28 - Local Street Curb Ramp ImprovementsPublic Works Agency www.santa-ana.org/pw i Item # 28 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 7, 2021 TOPIC: Local Street Curb Ramp Improvements AGENDA TITLE: Amendments to the FY 2021-22 Capital Improvement Program adding the Local Street Curb Ramp Improvements FY 2021-22 Project with a budget of $554,582 in Community Development Block Grant (CDBG) funds; Award a Construction Contract to Nobest Incorporated in the Amount of $299,090 for the Local Street Curb Ramp Improvements FY 2021-22 Project with an Estimated Project Delivery Cost of $554,582 (Project No. 22- 7537) (Non -General Fund) RECOMMENDED ACTION 1. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program adding the Residential Street Repair Program FY 2021-22 Project with a budget of $554,582 in Community Development Block Grant (CDBG) fund. 2. Award a construction contract to Nobest Incorporated, the lowest responsible bidder, in accordance with the base bid in the amount of $299,090, for construction of the Local Street Curb Ramp Improvements FY 2021-22, for the term beginning January 3, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $554,582, which includes $299,090 for the construction contract, $44,863.50 for contract administration, inspection and testing, and a $210,628.50 project contingency for unanticipated or unforeseen work. DISCUSSION This work includes installing ADA curb ramps at various locations in the City of Santa Ana, adjacent to Santa Anita, Winsor Village North, Centennial Park, and New Horizon neighborhoods (Exhibit 1). The improvements include replacement of damaged and deteriorated concrete sidewalk, and installation of curbs, gutters, and ADA ramps. All works referenced in the recommended action provides the total financing for the project. Local Street Curb Ramp Improvements December 7, 2021 Page 2 Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 250 regional vendors via PlanetBids, many of which are based in Santa Ana. Thirty -Five vendors requested bidding documents, and a total of eight bids were received. Bids were not received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on September 29 and October 6, of 2021. The project was also advertised in PlanetBids from September 28, 2021 through October 26, 2021. Bids were received electronically via PlanetBids on October 26, 2021. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 Nobest Incorporated Westminster $299,090.00 2 Carter Enterprises Group Costa Mesa $332,960.00 3 CJ Concrete Construction, Santa Fe $364,580.00 Inc. Springs 4 EBS Concrete Construction Corona $441,067.00 Inc. 5 PUB Construction, Inc. Diamond Bar $447,840.00 6 Vido Samarzich, Inc. Rancho Cucamonga $475,830.00 7 CT&T Concrete Paving Inc. Diamond Bar $491,880.00 8 Diamond Construction & La Habra $596,140.00 Design A total of 11 bids were received, and all were deemed responsive. Nobest Incorporated submitted the lowest responsive base bid in the amount of $299,090.00 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Nobest Incorporated has not performed pervious work for the City of Santa Ana. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Nobest Incorporated, in the amount of the base bid totaling $299,090.00 (Exhibit 4). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; Local Street Curb Ramp Improvements December 7, 2021 Page 3 implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $554,582. The construction bids came in lower than anticipated. The contingency is higher to take advantage of these lower costs and to maximize the allocation of CDBG funding as well as to account for unknown and unanticipated conditions. This will allow additional curb ramps to be completed beyond the anticipated scope. Project Item Total Construction Contract $299,090.00 Construction Administration, Inspection, Testing $44,863.50 Contingencies $210,628.50 TOTAL CONSTRUCTION DELIVERY COST IF$554,582.00 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2021-114 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $554,582 which includes construction, contract administration, inspection, testing, and an authorized contingency. Funds for this project were appropriated in Fiscal Year 2021-22 and are available for expenditure. Any remaining balances not expended at the end of the fiscal year will be carried forward into FY 2022-23 for expenditure. Project No. 22-7537 is the number assigned to the Project Plans and Specifications and the Notice Inviting Bids. The following table summarizes the funds budgeted and available for expenditure to deliver construction of this project. Accounting Unit Fund Accounting Unit - r Year ea - Account No. Description Account No. Amount (Project No.) Description 13518783- Community CDBG Program — 2021-22 66220 Development Improvements Other $554,582.00 (22-7537) Block Grant Than Buildings Total $554,582.00 Local Street Curb Ramp Improvements December 7, 2021 Page 4 EXHIBIT(S) 1. Location Map 2. Amend FY2021-22 CIP Project Street 3. Bid Proposal 4. Construction Contract 5. Cost Analysis Submitted By: Nabil Saba, Executive Dir Public Works Approved By: Kristine Ridge, City Manager I SANTAANA Project No. 22-7537 PWi LOCAL STREET CURB RAMP �J IMPROVEMENTS PUBLIC WORKS AGENCY �A oRAH, o T � EXHIBIT 2 PROJECT TITLE: Local Street Curb Ramp Improvements PROJECT CATEGORY: Street Improvements - Curb, Gutter, Sidewalk Improvements I (1(:ATInN MAP CITY OF SANTA ANA FY 21/22 CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: This work includes installing ADA curb ramps at various locations in the City of Santa Ana, adjacent to Santa Anita, Winsor Village North, Centennial Park, and New Horizon neighborhoods. The improvements include replacement of damaged and deteriorated concrete sidewalk; and installation of curbs, gutters, and ADA ramps. PROJECT NEED: Concrete repair to severely damaged or missing curbs, gutters, and wheelchair ramps PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Construction $ 554,582 - TOTAL $ 554,582 SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 CDBG Programs $$ 5�5� TOTAL $ 554,582 AGENCY: DIVISION: CONTACT: DATE: Public Works Agency Jason Gabriel, Principal Civil Engineer 15-Nov-2021 ADDENDUM NO. ONEEXHIBIT 2 CITY OF SANTA ANA PROJECT NO. 22-7537 PROPOSAL PROJECT NO.: 22-7537 LOCAL STREET CURB RAMP IMPROVEMENTS BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Npbe* - hC. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Remove and Construct PCC Curb 13,500 SF $ 7�B Ramp* / 2 Remove and Construct PCC 680 SF $ 9-0 �• $ s/ yy64 Sidewalk (T=4")* 3 Remove and Construct PCC Curb & 450 LF $ QD $ 7 1? Gutter (A-2-6)* 9 4 Remove and Construct PCC Cross 2,400 SF $ iJ�' 0$ ��q Qm Gutter* O� p"/ 5 Construction Permit 1 LS $10,000 $10,000 ve TOTAL BASE BID (Bid Items 1-5) $ The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications. P-1 of P-16 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 22-7537 ADDENDUM NO. ONE PROJECT NO.22-7537 LOCAL STREET CURB RAMP IMPROVEMENTS TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within eighty SO working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $750 per calendar day. Name of Firm No hP ray— --r-n Signature of BIDDER Title 12P e y', �/e.1 4- (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) /Mobs if Snr. �ll / d✓eilv- %1/o��a�af 1G _ -r>ee e ve r y P-2 of P-16 1*10111:111EI! CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-7537 Local Street Curb Ramp Improvements This CONSTRUCTION CONTRACT is made and entered into this 7`s day of December, 2021 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY'), and Nobest Incorporated (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Local Street Curb Ramp Improvements (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contracts Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Two Hundred Ninety -Nine Thousand Ninety and No Cents ($299,090.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as "Exhibit A." The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 1 of 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-7537 Local Street Curb Ramp Improvements 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL, (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://wwvv.santa-ana. oriz/t)wa/documents/C WA. 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, famish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, 2 of 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT NO.: 22-7537 Local Street Curb Ramp Improvements of any of the obligations under the Contract Documents; (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: CITY OF SANTA ANA DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: JOHN FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency KRISTINE RIDGE City Manager CONTRACTOR: t.i t>815'5-r ' Company: 3 of 3 EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 22-7537: Local Street Curb Ramp Improvements Construction Contract $ 299,090.00 Contract Administration, Inspection and Testing $ 44,863.50 Contingencies $ 210,628.50 TOTAL ESTIMATED CONSTRUCTION COSTS 1 $ 554,582.00