HomeMy WebLinkAboutItem 29 - El Salvador & Riverview Park Renovations Public Works Agency
www.santa-ana.org/pw
Item # 29
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
December 7, 2021
TOPIC: El Salvador Park Basketball Court and Court Lighting Renovation and Riverview
Park Ballfield Sports Lighting Renovation
AGENDA TITLE:
Approve an Appropriation Adjustment and Additional Funds in the amount of $45,000 to
an Existing Construction Contract with RMF Contracting, dba R& M Electrical Contracting,
for a Revised Estimated Project Delivery Cost of $980,018, for the El Salvador Park
Basketball Court and Court Lighting Renovation and Riverview Park Ballfield Sports
Lighting Renovation (Project No. 20-2714 and 20-2717) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an Appropriation adjustment recognizing prior year fund balance $45,000 in
the Residential Development District 1, Prior Year Carry Forward revenue account
and appropriating the same amount into the Residential Development District 1,
Improvements Other Than Building expenditure account for FY 2021-2022 capital
operating expenses. (Requires five affirmative votes)
2. Approve an amendment to the Project Cost Analysis to reflect the new amount of
$748,014 for the construction contract, $127,204 for contract administration,
inspection and testing, and a $104,800 project contingency for unanticipated or
unforeseen work, subject to non-substantive changes approved by the City Manager
and City Attorney.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for
$45,000, which includes $15,000 in construction engineering funds and $30,000 for
construction contingency funds, for the El Salvador Park Basketball Court and Court
Lighting Renovation and Riverview Park Ballfield Sports Lighting Renovation (Project
No. 20-2714 and 20-2717)
DISCUSSION
On July 6, 2021, the City Council authorized the award of a construction contract to RMF
Contracting, Inc. dba R&M Electrical Contracting to replace the existing basketball court
with new concrete basketball court and court lighting (Exhibit 1). The project is currently
El Salvador Park Basketball Court and Court Lighting Renovation and Riverview Park
Ballfield Sports Lighting Renovation
December 7, 2021
Page 2
2
3
1
6
under construction and additional improvements have been identified that surpass the
existing contingency of $74,800. To capitalize on the favorable pricing in upgrading the
lights to the handball court, upgrading electrical equipment, and additional materials
testing, staff recommends increasing the contract administration, inspection and testing
funds by $15,000 and the project contingency by $30,000 to complete the work and
deliver basketball court and ballfield sports lighting project.
The recommended action will increase the contract administration, inspection and testing
and project contingency by $45,000, thereby increasing the total estimated construction
delivery cost to $980,018, as indicated in the Cost Analysis (Exhibit 2) and as summarized
in the table below:
Project Item Current Total New Total
Construction Contract $748,014 $748,014
Construction Administration, Inspection,
Testing
$112,204 $127,204
Contingencies $74,800 $104,800
TOTAL CONSTRUCTION DELIVERY COST $935,018 $980,018
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Approval of the requested Appropriation Adjustment will recognize $45,000 of prior fund
balance in the Acquisition & Development-District 1 Fund, Prior Year Carry Forward
revenue account (No. 31113002-50001, and appropriating the same amount into the
Residential Development District 1 expenditure account (No. 31113260-66220).
Approval of the amendment to the FY 2021-22 Capital Improvement Program (Exhibit 3)
will officially incorporate these funds in the amount of $45,000 to the program.
The following table summarizes the funds budgeted for expenditure to deliver
construction of this project, including the additional funds noted above.
Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No. Description Amount
Revised Authorized Funds
El Salvador Park Basketball Court and Court Lighting Renovation and Riverview Park
Ballfield Sports Lighting Renovation
December 7, 2021
Page 3
2
3
1
6
Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No. Description Amount
2021-22 31113260-66220
(20-2714)
Residential
Develop District 1
Residential Develop
District 1, Improvement
Other Than Building
$ 262,032
2021-22 05113263-66220
(20-2714)
Capital Outlay
Park Improvements,
Improvements Other Than
Building
$ 200,000
2021-22 31113260-66220
(20-2717)
Residential
Develop District 1
Residential Develop
District 1, Improvement
Other Than Building
$ 297,986
2021-22 05113263-66220
(20-2717)
Capital Outlay
Park Improvements,
Improvements Other Than
Building
$ 220,000
Total $ 980,018
EXHIBIT(S)
1. Location Map
2. Cost Analysis
3. FY 2021-22 Capital Improvement Program Sheet
Submitted By: Nabil Saba, Executive Dir Public Works
Submitted By: Lisa Rudloff, Executive Dir Parks, Recreation and Community Services
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project Nos. 20-2714 and 20-2717:
El Salvador Park Basketball Court and Lighting Renovation
Riverview Park Ballfield Sports Lighting Renovation
Exhibit 1
EXHIBIT 2
Construction Contract (20-2714) 323,530.00$
Construction Contract (20-2717) 424,484.00$
Contract Administration, Inspection and Testing (20-2714) 71,102.00$
Contract Administration, Inspection and Testing (20-2717) 56,102.00$
Contingencies (20-2714) 67,400.00$
Contingencies (20-2717) 37,400.00$
TOTAL ESTIMATED CONSTRUCTION COSTS 980,018.00$
CONSTRUCTION OF THE PROJECT NO. 20-2714 and 20-2717: EL SALVADOR PARK
BASKETBALL COURT AND COURT LIGHTING AND RIVERVIEW PARK BALLFIELD
SPORTS LIGHTING PROJECTS
COST ANALYSIS
December 7, 2021
CITY OF SANTA ANA FY 21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Reconstruct Reconstruct existing basketball court and install new basketball LED sports court lighting
PROJECT NEED:
The existing asphalt basketball court at El Salvador Park isdeteriorating and cracking in various locations. The entire court needs
to be removed and replaced with a concrete surface. The court will be
color coated and the baskeball goals renovated. The project will also
include removal of the old center flood lighting and replaced with LED
sports lighting.
PROJECT TITLE:
El Salvador Park Basketball Court &
Court Lighting Renovation
PROJECT CATEGORY:
City Facility Improvements
Park Facility Improvements
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Parks, Rec. & Community Services Adminstrative Services Ron Ono, Administrative Service Manager 07-Dec-2021
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 45,000 ------
TOTAL 45,000 ------
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
RESIDENTIAL
DEVELOPMENT DISTRICT 1
45,000 ------
TOTAL 45,000 ------
EXHIBIT 3