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Item # 36
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 7, 2021
TOPIC: School Collaboration City Council Subcommittee
AGENDA TITLE:
Resolution Establishing the School Collaboration City Council Subcommittee
RECOMMENDED ACTION
Receive direction from the School Collaboration Ad Hoc Committee and consider
adopting a resolution establishing the School Collaboration City Council Subcommittee.
DISCUSSION
Background
Since December 1998, there have existed subcommittees of the City Council. Initially
referred to as "council committees", these subcommittees have served as advisory to the
City Council, have consisted of less than a quorum of the City Council, and have met for
the purpose of focusing greater attention on key priorities that would come before the City
Council in the future. While the first mention of a subcommittee relating to collaboration
between the City and educational institutions was in December 1998 with the
establishment of the Youth Alternatives and Development / School Capital Development
/ Educational Enhancement and Coordination Subcommittee, a subcommittee of the City
Council did not begin holding joint meetings with an outside educational institution,
particularly the Santa Ana Unified School District Governing Board, until January 2013
when the City Council established the Joint SAUSD and City Council Committee. The
Joint SAUSD and City Council Committee, along with all other subcommittees, were
disbanded in February 2020.
Ad Hoc Committees
On March 2, 2021, the Mayor appointed several councilmembers to ad hoc committees
to discuss discrete policy issues:
Solid Waste Ad Hoc Committee
Housing Ad Hoc Committee
School Collaboration Ad Hoc Committee
Homeless Ad Hoc Committee
Ad-Hoc committees are committees of the City Council. What differentiates ad-hoc
committees from subcommittees is that ad-hoc committees meet (1) for a specific
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September 7, 2021
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purpose and (2) for a limited time period, whereas subcommittees are standing
committees that can meet on an on-going basis and do not need to meet for a specific
purpose.
School Collaboration Ad Hoc Committee’s Recommendation to Establish the School
Collaboration City Council Subcommittee
Below are details of the School Collaboration Ad Hoc Committee:
Composed of Councilmembers Mendoza, Hernandez, and Lopez, each
appointed by the Mayor
Serves in an advisory capacity to the City Council
Studies, reviews, and/or discusses the following topics: collaboration with the
Santa Ana Unified School District and other school districts which provide
services to Santa Ana residents relating to advancing programs and services for
residents; and existing and future joint-use agreements for City-owned and
school district-owned facilities
Reports in intervals as needed
Automatically dissolves upon the report to the full City Council
The School Collaboration Ad Hoc Committee met five times to review and discuss
opportunities to collaborate with the various educational institutions in Santa Ana,
including the all of the public school districts that serve Santa Ana. Additionally, the Ad
Hoc Committee discussed the Santa Ana Water Tower. On August 27, 2021, the School
Collaboration Ad Hoc Committee recommended that the City Council disband the Ad
Hoc Committee and consider a resolution (Exhibit 1) to establish a standing
subcommittee that could jointly meet with the Santa Ana Unified School District
Governing Board and legislative bodies from other educational institutions—to be
referred to as the School Collaboration City Council Subcommittee. The purpose of the
School Collaboration City Council Subcommittee is to study, review, and/or discuss the
following topics:
Create opportunities to collaborate with educational institutions that serve Santa
Ana, including public school districts (such as the Santa Ana Unified School
District, Garden Grove Unified School Districts, and others), private schools,
charter schools, higher education institutions, and others to improve service
delivery
Identify existing and future joint-use agreements for City-owned and school district-
owned facilities to streamline and modernize service delivery
The Subcommittee will create and approve its own by-laws that will provide further detail
relating to its scope of work of advising the City Council. Provisions of these by-laws will
include, among other parameters, a recurring meeting schedule. Additionally, the City will
seek to convene Subcommittee meetings jointly with legislative bodies from other
educational institutions. To date, the City has received notification from the Santa Ana
Unified School District that their Governing Board is interesting in meeting jointly with the
Subcommittee.
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September 7, 2021
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Staff recommends that the School Collaboration City Council Subcommittee consist of
two or three members who are appointed by a majority of the entire City Council at a
public meeting. Additionally, staff recommends that each member of the subcommittee
serve for a two-year term commencing with the first meeting of the newly installed City
Council following a general election. These provisions are consistent with the provisions
established in Resolution 2017-009, which established the last series of subcommittees.
Standing committees are subject to the various meeting requirements of the Brown Act.
Agendas for standing committees must be posted, minutes must be taken, and the
meetings must be open and accessible to the public, among other things.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated with this action.
EXHIBIT(S)
1. Resolution
Submitted By: Kristine Ridge, City Manager
Approved By: Kristine Ridge, City Manager
Resolution No. 2021-XXX
Page 1 of 2
RESOLUTION NO. 2017-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA ESTABLISHING THE SCHOOL
COLLABORATION CITY COUNCIL SUBCOMMITTEE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
SECTION 1. The City Council hereby finds, determines and declares as follows:
A. By resolutions approved in the past, the City Council had created City Council
subcommittees for the purpose of focusing greater City Council attention on
key priorities coming before the City Council in the future.
B. Most recently, on February 21, 2017, the City Council adopted a resolution
(Resolution No. 2017-009) to establish the following four City Council
subcommittees: Community Services (and Joint Santa Ana Unified School
District and City Council); Economic Development, Infrastructure, Budget and
Technology; Legislative Affairs, Ethics, Transparency and Communications;
and Public Safety, Code Enforcement and Neighborhood Empowerment
Committee.
C. On February 4, 2020, the City Council directed to disband all City Council
subcommittees.
D. On March 2, 2021 the Mayor appointed several councilmembers to ad hoc
committees to discuss discrete policy issues. One of these ad hoc
committees was the School Collaboration Ad Hoc Committee.
E. On August 27, 2021, the School Collaboration Ad Hoc Committee met and
recommended that the City Council consider disbanding the School
Collaboration Ad Hoc Committee and establishing a subcommittee: the
School Collaboration City Council Subcommittee.
F. The City Council seeks to establish the School Collaboration City Council
Subcommittee.
SECTION 2. From and after the date hereof, there shall be a School
Collaboration City Council Subcommittee. The purpose of the School Collaboration City
Council Subcommittee is to discuss creating opportunities to collaborate with
educational institutions that serve Santa Ana, including public school districts (such as
the Santa Ana Unified School District, Garden Grove Unified School Districts, and
others), private schools, charter schools, higher education institutions, and others to
Resolution No. 2021-XXX
Page 2 of 2
improve service delivery, as well as identify existing joint-use agreements and
opportunities for joint use for City-owned and school district-owned facilities.
SECTION 3. The School Collaboration City Council Subcommittee shall consist
of two (2) or three (3) councilmembers. The members on the subcommittee shall be
appointed by a majority of the entire City Council at a public meeting. Subcommittee
members do not receive additional stipends or compensation for serving of these
committees. Each subcommittee member shall serve on the subcommittee for a two-
year term commencing with the first meeting of each newly installed City Council
following a general election, but each Councilmember shall continue to serve on his or
her committee until replaced.
SECTION 3. This Resolution repeals and replaces all previous resolutions in
their entirety relating to this subject matter.
Section 4. This resolution shall take effect immediately upon its adoption by
City Council and the Clerk of Council shall attest to and certify the vote adopting this
resolution.
ADOPTED this ___ day of September, 2021.
__________________________________
Vicente Sarmiento
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:_______________________
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
Resolution No. 2021-XXX
Page 3 of 2
NOT PRESENT: Councilmembers _
CERTIFICATION OF ATTESTATION AND ORIGINALITY
I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2021-XXX to be the original resolution adopted by the City Council of the
City of Santa Ana on _______________.
Date: ______________________ ________________________________
Clerk of the Council
City of Santa Ana
H ALL
Recommendations from the School
Collaboration OPW Ad
Hoc Committee SANTA
ANA
M School Collaboration City Council Subcommittee
Slide 2 City Manager's Office
09/07/2021
About the Ad Hoc Committee
The Mayor recently appointed four (4) ad hoc committees,
including the School Collaboration Ad Hoc Committee.
The Ad Hoc Committee is composed of CounciImembers
Mendoza, Hernandez, and Lopez.
The Ad Hoc Committee has met five times to review and discuss
the fol lowing:
Opportunities to collaborate with the various educational
institutions in Santa Ana
Joint -Use agreements
The Santa Ana Water Tower
School Collaboration City Council Subcommittee
Slide 3 City Manager's Office
09/07/2021
Ad Hoc Committee's Recommendations
1. Disband the Ad Hoc Committee.
2. Consider a resolution to establish a standing
subcommittee that could jointly meet with
the Santa Ana Unified School District
Governing Board and legislative bodies from
other educational institutions —to be referred
to as the School Collaboration City Council
Subcommittee.
School Collaboration City Council Subcommittee4"-Mxzw_
Slide 4 City Manager's Office
09/07/2021
M School Collaboration City Council Subcommittee
Slide 5 City Manager's Office
09/07/2021
School Collaboration
Ci.ty.Cou.nci.I..Su.bcomm.ittee
Purpose: to study, review, and/or discuss the
following topics:
Create opportunities to collaborate with
educational institutions that serve Santa Ana,
including public school districts (such as the Santa
Ana Unified School District, Garden Grove Unified
School Districts, and others), private schools,
charter schools, higher education institutions, and
others to improve service delivery
Identify existing and future joint -use agreements
for City -owned and school district -owned facilities
to streamline and modernize service delivery
M School Collaboration City Council Subcommittee
Slide 6 City Manager's Office
09/07/2021
Make -Up of the Subcommittee
The Subcommittee will create and approve its own by-laws that will provide
further detail relating to its scope of work of advising the City Council.
Provisions of these by-laws will include, among other parameters, a recurring
meeting schedule.
The Subcommittee will consist of two or three members who are appointed by
a majority of the entire City Council and will serve a two-year term.
The City will seek to convene Subcommittee meetings jointly with legislative
bodies from other educational institutions.
To date, the City has received notification from the Santa Ana Unified School District that
their Governing Board is interesting in meeting jointly with the Subcommittee.
Subcommittee meetings will be subject to the Brown Act.
M School Collaboration City Council Subcommittee
Slide 7 City Manager's Office
09/07/2021
M School Collaboration City Council Subcommittee
Slide 8 City Manager's Office
09/07/2021
1. Disband the Ad Hoc Committee.
2. Consider a resolution to establish the
School Collaboration City Council
Subcommittee.
M School Collaboration City Council Subcommittee
Slide 9 City Manager's Office
09/07/2021
M School Collaboration City Council Subcommittee
Slide 10 City Manager's Office
09/07/2021