HomeMy WebLinkAboutItem 12 - Accept State Office of Traffic Safety Funding for Traffic Program Services Police Department
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Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 5, 2021
TOPIC: Accept State Office of Traffic Safety Funding for Traffic Program Services
AGENDA TITLE:
Approve Appropriation Adjustment and Agreement Accepting $536,000 from the State
Office of Traffic Safety for Traffic Program Services (Non-General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager to execute a one-year agreement with the State of
California - Office of Traffic Safety (OTS) (PT22130) to fund traffic program services, for
the period of October 1, 2021 through September 30, 2022, in an amount not to exceed
$536,000, subject to non-substantive changes approved by the City Manager and City
Attorney.
2. Approve an appropriation adjustment accepting $536,000 in the Office of Traffic Safety
–Grant revenue account (no. 16514002-52001) and appropriate same to the grant
expenditure account (no. 16514414 various). (Requires five affirmative votes)
DISCUSSION
The Santa Ana Police Department has been awarded $536,000 in grant funding from the
State of California, Office of Traffic Safety (OTS) under the Selective Traffic Enforcement
Program (STEP). This one-year agreement covers the program period from October 1,
2021 through September 30, 2022. The goal of OTS STEP is to reduce the number of
fatalities and injuries in crashes involving alcohol, speed, red-light violations, distracted
driving, and other primary collision factors. To accomplish these goals, the program will
fund both education and enforcement activities.
The enforcement activities will follow proven “best practice” strategies and will be
conducted on an overtime basis. The funded strategies will include DUI checkpoints, DUI
saturation patrols, as well as DUI enforcement operations in collaboration with
neighboring cities to apprehend impaired drivers. The program will also concentrate on
bicycle/pedestrian safety, speed violations, aggressive driving, and seat belt
enforcement. The educational portion of the grant will include funding for Santa Ana
Police Department staff to facilitate multi-media presentations at local schools in
partnership with the Santa Ana Unified School District. Promotional and educational
materials will be made available to support ongoing outreach programs already in place.
State Office of Traffic Safety Funding for the Selective Traffic Enforcement Program
October 5, 2021
Page 2
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This contract also includes funding to purchase bicycle helmets for community outreach
and education efforts. Overall, the grant includes $515,125 for Officer overtime, $2,700
for training, and $18,175 for other direct costs.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The appropriation adjustment will recognize $536,000 in the Office of Traffic Safety –
Traffic Offender Program Grant revenue account (no. 16514002-52001) and appropriate
same in the Selective Traffic Enforcement expenditure account (no. 16514414
various) for the following fiscal years:
Fiscal Year Accounting Unit-
Account #
Accounting Unit, Account
Description Amount
FY 2021-22 16514414 Various Office of Traffic Safety $402,000
FY 2022-23 16514414 Various Office of Traffic Safety $134,000
Total $536,000
EXHIBIT(S)
1. Agreement with Office of Traffic Safety - Selective Traffic Enforcement Program
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager
State of California -Office of Traffic Safety
GRANT AGREEMENT
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY
Santa Ana
4. AGENCY UNIT TO ADMINISTER GRANT
Santa Ana Police Department
5. GRANT DESCRIPTION
3. Grant Period
From : 10/01/2021
To: 09/30/2022
GRANT NUMBER
PT22130
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving alcohol and other primary crash factors. The funded strategies may include impaired driving
enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt
enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public
awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These
strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $536,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by
this reference made a part of the Agreement:
• Schedule A -Problem Statement, Goals and Objectives and Method of Procedure
• Schedule B -Detailed Budget Estimate and Sub-Budget Estimate (if applicable)
• Schedule 8-1 -Budget Narrative and Sub-Budget Narrative (if applicable)
• Exhibit A -Certifications and Assurances
• Exhibit B* -OTS Grant Program Manual
• Exhibit C -Grant Electronic Management System (GEMS) Access
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if
attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca .gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we
are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR
NAME: Charles Elms
TITLE : Commander
EMAIL : celms@santa-ana .org
PHONE: (714) 245-8200
ADDRESS: 60 Civic Center Plaza
PO Box 1981
Santa Ana , CA 92702
(Signature)
C. FISCAL OFFICIAL
NAME: Sergio Vidal
(Date)
TITLE : Asst. Director of Finance & Management Services
EMAIL : svidal@santa-ana .org
PHONE : (714) 647-5295
ADDRESS : 20 Civic Center Plaza
PO Box 1981
Santa Ana , CA 92702
(Signature)
9/15/2021 1 :25:40 PM
(Date)
B. AUTHORIZING OFFICIAL
NAME : Kristine Ridge
TITLE : City Manager
EMAIL : kridge@santa-ana .org
PHONE : (714) 647-5200
ADDRESS : 60 Civic Center Plaza
PO Box 1981
Santa Ana, CA 92702
(Signature) (Date)
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME : Barbara Rooney
TITLE : Director
EMAIL : barbara.rooney@ots.ca .gov
PHONE : (916) 509-3030
ADDRESS : 2208 Kausen Drive, Suite 300
Elk Grove , CA 95758
(Signature) (Date)
Page 1 of 17
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION
NAME: Carolyn Vu
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
SAM#: KZE9G2M4GRX9
REGISTERED
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y.
164AL-22.1 20.608 0521-0890-1 01 2020
402PT-22 20.600 0521-0890-1 01 2021
I CERTIFY upon my own personal knowledge that the budgeted
funds for the current budget year are available for the period and
purpose of the expenditure stated above.
OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED
9/15/2021 1 :25:40 PM
ADDRESS: 20 Civic Center Plaza, 2nd Floor, P.O. Box
CITY: 1988
ZIP+4: Santa Ana
92701-4058
CHAPTER STATUTE PROJECTED
EXPENDITURES
6/20 BA/20 $375,000.00
21/21 BA/21 $161,000.00
AGREEMENT $536,000.00 TOTAL
AMOUNT ENCUMBERED BY THIS DOCUMENT
$536,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
TOTAL AMOUNT ENCUMBERED TO DATE
$536,000.00
Page 2 of 17
ATTEST: APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL
DAISY GOMEZ TAMARA BOGOSIAN DAVID VALENTIN
Clerk of the Council Senior Assistant City Attorney Chief of Police
State of California -Office of Traffic Safety
GRANT AGREEMENT
Schedule A
1. PROBLEM STATEMENT
GRANT NUMBER
PT22130
The City of Santa Ana is a dynamic and diverse city. It is the County Seat a hub within the county, drawing
hundreds of thousands of persons in the city daily. With landmarks like the Bower's Museum, Orange
County School of the Arts (OCSA), California State University, Fullerton (CSUF) Grand Central Art Center, it
is a popular destination for arts aficionados and students. The Downtown Santa Ana Historic District has
become a popular destination on weekend nights. New restaurants and bars continue to open their doors to
welcome patrons. This influx of patrons has greatly increased the number of drivers in the downtown area
during evening hours, many of whom have been drinking.
The City of Santa Ana is home to an estimated 332,725 residents. Within the City of Santa Ana, there are
approximately 477 miles of local, arterial, and collector roadways. The City employs approximately 348
sworn Police Officers, fielded in either Patrol, Investigations, or Traffic assignments.
The Santa Ana Police Department has 19 sworn Police Officers assigned to the Traffic Division. These
numbers include (2) Sergeants, (3) Corporals, and (14) Police Officers. (2) sworn Police Officers are
assigned as Crash Investigators and are not regularly fielded for the purpose of traffic enforcement. There
are (12) Motor Officers assigned to the Traffic Division who are tasked with daily traffic enforcement and
crash investigation.
In 2018 there were 19 fatal traffic crashes. In 2019 there were 18 fatal traffic crashes. In 2020 there were
23 fatal traffic crashes respectively. Many of these fatal traffic crashes have been the result of alcohol and/or
drug-related vehicle crashes and pedestrian crashes.
Injury crashes have increased from 1519 in 2018 to 1623 in 2019 and decreased to 1170 in 2020, a trend
the department hopes will continue with continued funding for enforcement efforts. Nearly one-half of all
injury traffic crashes were caused by three primary crash factors (PCFs); unsafe speed, automobile right-of-
way violations, and traffic signals & signs violations.
Our city has committed itself to traffic safety. In a recently published five-year strategic plan, traffic safety
was outlined to be a top priority, specifically as it relates to education and enforcement. In response, the
Traffic Division has dedicated itself to participating in education programs, targeting all children and adults
alike. The Traffic Division has hired personnel to focus on these efforts specifically.
Through our work in education, both grant-funded and internally funded measures, we hope to prevent the
tragic consequences of unsafe drivers, pedestrians, and impaired drivers. The educational efforts, in
conjunction with ardent enforcement activities, will have a positive effect on our community and make the
City of Santa Ana safer for everyone. We are looking forward to a successful partnership with the California
Office of Traffic Safety as we seek to make the City of Santa Ana a safer place for motorists and pedestrians
alike.
As part of other traffic safety measures, the City of Santa Ana will focus efforts on bicycle safety intended to
reduce the number of bicyclists injured or killed in traffic crashes. Bicycle safety measures taken by
providing bicycle helmets and informational events for the community will reduce bike crashes and other
bicycle related injuries. During the 2020 FFY we had one bicyclist involved in a fatal traffic crash and had a
total of 105 bicyclist injured in traffic crashes. We hope to reduce bicycle safety threats in the city and to
accomplish this we aim to do the following:
• Issue and properly fit helmets, distribute reflective arm bands as available and lights to reduce the
number of bicyclists riding in our community without properly fit equipment while increasing their
visibility among drivers.
• The ways we will distribute the equipment will be dependent on the pandemic and what facilities are
open, programming is under-way and events are planned. However, the possibilities include:
• At a bicycle safety events generally held at Teen Centers, schools, city parks, apartment
complexes, mobile home parks, PD/substation or Community Centers.
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• At the Police Department booth at City-wide special events (e.g. National Night Out). All of
our major events have free bike parking. This is another area where staff will connect with
folks who may arrive without the proper safety equipment.
• In cooperation with our School Resource Officers and/or Probation Officer through individual
contacts as a result of another incident.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 -0259 hours) fatal crashes.
18. Reduce nighttime (2100 -0259 hours) injury crashes.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The 1
kick-off press releases and media advisories, alerts, and materials must be
emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to
your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
2. Distribute and properly fit bicycle helmets at bicycle rodeos, schools, workshops, 300
and community events.
3. Purchase bicycle helmets 300
4. Participate and report data (as required) in the following campaigns, National Walk 10
to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization,
National Distracted Driving Awareness Month, National Motorcycle Safety Month,
National Bicycle Safety Month, National Click it or Ticket Mobilization, NHTSA
Summer Mobilization, National Child Passenger Safety Week, and California's
Pedestrian Safety Month.
5. Develop (by December 31) and/or maintain a "HOT Sheet" program to notify patrol 12
and traffic officers to be on the lookout for identified repeat DUI offenders with a
suspended or revoked license as a result of DUI convictions. Updated HOT sheets
should be distributed to patrol and traffic officers monthlv.
6. Send law enforcement personnel to the NHTSA Standardized Field Sobriety 4
Testino (SFST) (minimum 16 hours) POST-certified trainino.
7. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired 2
Drivino Enforcement (ARIDE) 16 hour POST-certified trainino.
8. Send law enforcement personnel to the Drug Recognition Expert (DRE) training. 2
9. Send law enforcement personnel to the DRE Recertification training. 2
10. Send law enforcement personnel to SFST Instructor training. 1
11. Send law enforcement personnel to DRE Instructor training. 1
12. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted 9
during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To
enhance the overall deterrent effect and promote high visibility, it is recommended
the grantee issue an advance press release and conduct social media activity for
each checkpoint. For combination DUI/DL checkpoints, departments should issue
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press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs
for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead."
OTS does not fund or support independent DL checkpoints. Only on an exception
basis and with OTS pre-approval will OTS fund checkpoints that begin prior to
1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE-or
ARI DE-trained.
13. Conduct DUI Saturation Patrol operation(s). 72
14. Conduct Warrant Service operation(s) targeting multiple DUI offenders who fail to 6
appear in court.
15. Conduct Traffic Enforcement operation(s), including but not limited to, primary 65
crash factor violations.
16. Conduct highly publicized Distracted Driving enforcement operation(s) targeting 8
drivers using hand held cell phones and texting.
17. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or 2
during events with a high number of motorcycle incidents or crashes resulting from
unsafe speed, DUI, following too closely, unsafe lane changes, improper turning,
and other primary crash factor violations by motorcyclists and other drivers.
18. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in 17
areas or during events with a high number of pedestrian and/or bicycle crashes
resulting from violations made by pedestrians, bicyclists, and drivers.
19. Conduct Traffic Safety educational presentation(s) with an effort to reach 10
community members. Note: Presentation(s) may include topics such as distracted
driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger
safety.
20. Conduct Know Your Limit campaigns with an effort to reach members of the 3
community.
21. Conduct highly visible collaborative DUI Enforcement operations 5
22. Conduct highly visible collaborative Traffic Enforcement operations 5
3. METHOD OF PROCEDURE
A. Phase 1 -Program Preparation (1 st Quarter of Grant Year)
• The department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
• All training needed to implement the program should be conducted this quarter .
• All grant-related purchases needed to implement the program should be made this quarter .
• In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of
the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI
convictions. The Hot Sheets may include the driver's name, last known address, DOB,
description, current license status, and the number of times suspended or revoked for DUI. Hot
Sheets should be updated and distributed to traffic and patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high
crash locations.
Media Requirements
• Issue a press release approved by the OTS PIO announcing the kick-off of the grant by
November 15, but no sooner than October 1. The kick-off release must be approved by the OTS
PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the
November 15 deadline to issue a kick-off press release, communicate reasons to your OTS
coordinator and OTS PIO.
B. Phase 2 -Program Operations (Throughout Grant Year)
• The department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Media Requirements
The following requirements are for all grant-related activities
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts,
storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO
at pio(@ots.ca.gov for aooroval and coov your OTS coordinator. The optimum lead time would be
9/15/2021 1 :25:40 PM Page 5 of 17
7 days before the scheduled release but at least 3 business days prior to the scheduled release
date for review and approval is appreciated.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency
understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any
cost approvals must come from the Coordinator.
• Pre-approval is not required when using any OTS-supplied template for media advisories, press
releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is
distributed to the media and public, such as a press release, educational material, or link to social
media post. The OTS-supplied kick-off press release templates and any kickoff press releases
are an exception to this policy and require prior approval before distribution to the media and
public.
• If an OTS-supplied template, educational material, social media graphic, post, or video is
substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval
and copy to your OTS Coordinator. The optimum lead time would be 7 days prior to the
scheduled release date, but at least 3 business days prior to the scheduled release date for
review and approval is appreciated.
• Press releases, social media posts, and alerts on platforms such as NextDoor and Nixie reporting
immediate and time-sensitive grant activities (e.g. enforcement operations, day of event
highlights or announcements, event invites) are exempt from the OTS PIO approval process. The
OTS PIO and your Coordinator should still be notified when the grant-related activity is
happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints,
etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are
embargoed or could impact operations by publicizing in advance are exempt from the PIO
approval process. However, announcements and results of activities should still be copied to the
OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with
"INTERNAL ONLY: DO NOT RELEASE" message in the subject line of email.
• Any earned or paid media campaigns for TV, radio, digital or social media that are part of a
specific grant objective, using OTS grant funds, or designed and developed using contractual
services by a subgrantee, requires prior approval. Please send to the OTS PIO at
pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the
scheduled release date.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving
Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints,
etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are
highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters,
scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid
media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS
Coordinator for approval prior to the production or duplication.
• Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety,
through the National Highway Traffic Safety Administration.
• Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or
earned social media campaign grant objective; consult your OTS Coordinator for specifics,
format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in
advance, or when first confirmed, a short description of any significant grant-related traffic safety
event or program, particularly events that are highly publicized beforehand with anticipated media
coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including
any media coverage (broadcast, digital, print) of event within 7 days following significant grant-
related event or program. Media and program highlights are to be reflected in QPRs.
• Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any
educational or informational materials that received PIO approval in a prior grant year needs to
be resubmitted for approval in the current grant year.
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• Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the
above requirements might be warranted.
C. Phase 3-Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and
October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives .
• Provide a brief list of activity conducted, procurement of grant-funded items, and significant
media activities. Include status of grant-funded personnel, status of contracts, challenges, or
special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect, analyze and report statistical data relatino to the orant ooals and objectives .
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities
after grant conclusion.
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State of California -Office of Traffic Safety
GRANT AGREEMENT
Schedule B
FUND NUMBER CATALOG
NUMBER (CFDA)
164AL-22 20.608
402PT-22 20.600
COST CATEGORY
A. PERSONNEL COSTS
Straight Time
Overtime
DUI/DL Checkpoints
DUI Saturation Patrols
Warrant Service Operations
Collaborative DUI Enforcement
Know Your Limit
Traffic Enforcement
Distracted Driving
Motorcycle Safety
Pedestrian and Bicycle Enforcement
Collaborative Traffic Enforcement
Traffic Safety Education
Category Sub-Total
B. TRAVEL EXPENSES
In State Travel
Category Sub-Total
C. CONTRACTUAL SERVICES
Category Sub-Total
D. EQUIPMENT
Category Sub-Total
E. OTHER DIRECT COSTS
DUI Checkpoint Suoolies
Educational Materials
Bicycle Helmets
Bicycle Safety Equipment
Software Update
Category Sub-Total
F. INDIRECT COSTS
Category Sub-Total
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FUND DESCRIPTION
Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
State and Community Highway
Safety
FUND UNIT COST OR UNITS
NUMBER RATE
164AL-22 $12 ,000.00 9
164AL-22 $3 ,300.00 72
164AL-22 $1 ,700.00 6
164AL-22 $1 ,300.00 5
164AL-22 $1,475.00 3
402PT-22 $1,450.00 65
402PT-22 $1,450.00 8
402PT-22 $1,450.00 2
402PT-22 $1,450.00 17
402PT-22 $1,500.00 5
402PT-22 $750.00 10
402PT-22 $2,700.00 1
164AL-22 $8 ,275.00 1
402PT-22 $1 ,500.00 1
402PT-22 $8.00 300
402PT-22 $2,100.00 1
402PT-22 $3,900.00 1
GRANT NUMBER
PT22130
TOTAL AMOUNT
$375,000.00
$161,000.00
TOTAL COST TO
GRANT
$0.00
$108,000.00
$237,600.00
$10,200.00
$6,500.00
$4,425.00
$94,250.00
$11,600.00
$2,900.00
$24,650.00
$7,500.00
$7,500.00
$515,125.00
$2,700.00
$0.00
$2,700.00
$0.00
$0.00
$0.00
$0.00
$8,275.00
$1,500.00
$2,400.00
$2,100.00
$3,900.00
$18,175.00
$0.00
$0.00
Page 8 of 17
GRANT TOTAL $536,000.00 1
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State of California -Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
PERSONNEL COSTS
BUDGET NARRATIVE
GRANT NUMBER
PT22130
DUI/DL Checkpoints -Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
DUI Saturation Patrols -Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Warrant Service Operations -Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
Collaborative DUI Enforcement -Overtime for grant funded Collaborative DUI Enforcement operations
conducted by appropriate department personnel
Know Your Limit-Overtime for grant funded traffic safety presentations or campaigns conducted by
appropriate department personnel.
Traffic Enforcement -Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Distracted Driving -Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Motorcycle Safety -Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Pedestrian and Bicycle Enforcement -Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
Collaborative Traffic Enforcement -Overtime for grant funded Collaborative Traffic Enforcement operations
conducted by appropriate department personnel
Traffic Safety Education -Overtime for grant funded traffic safety presentations or campaigns conducted by
appropriate department personnel.
TRAVEL EXPENSES
In State Travel -Costs are included for appropriate staff to attend conferences and training events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative
must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be
claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
DUI Checkpoint Supplies -On-scene supplies needed to conduct sobriety checkpoints. Costs may include
28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10),
traffic counters (maximum of 2), generator, gas for generators, lighting , reflective banners , electronic flares,
PAS device supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items
may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.
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Educational Materials -Costs of purchasing, developing or printing brochures, pamphlets, fliers, coloring
books, posters, signs, and banners associated with grant activities, and traffic safety conference and training
materials. Items shall include a traffic safety message and if space is available the OTS logo. Additional
items may be purchased if approved by OTS.
Bicycle Helmets -Helmets to be distributed during bicycle rodeos and other bicycle safety related events.
Cost per helmet not to exceed a maximum average price of $10, before adding shipping, handling and tax.
More expensive helmets may be purchased if preapproved by OTS.
Bicycle Safety Equipment -Safety equipment such as bicycle headlights/taillights, reflectors, and reflective
arm and leg bands to be distributed during bicycle rodeos and other bicycle safety related events. Additional
items may be purchased if aooroved by OTS.
Software Update -Crash reconstruction software update.
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and
objectives here under.
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State of California -Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS
GRANT NUMBER
PT22130
(23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page,
that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State
rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
• 23 U.S.C. Chapter 4-Highway Safety Act of 1966, as amended
• Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94
• 23 CFR part 1300 -Uniform Procedures for State Highway Safety Grant Programs
• 2 CFR part 200 -Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards
• 2 CFR part 1201 -Department of Transportation, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on
the basis of race, color, national origin) and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
4601 ), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of
1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits
discrimination on the basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the
basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation
Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or
activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are
Federally-funded or not);
• Titles II and Ill of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on
the basis of disability in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing) and 49 CFR parts 37 and 38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations (prevents discrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations); and
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency
(guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP)
by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access
to programs (70 FR 74087-74100).
The Subgrantee-
• Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race,
color, national origin, disability, sex, age, limited English proficiency, or membership in any other class
protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of,
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or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the
program is Federally-assisted;
• Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors,
subcontractors, and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non-Discrimination Authorities identified in this Assurance;
• Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with
all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts,
documents, information, facilities, and staff, and to cooperate and comply with any program or compliance
reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non-Discrimination Authorities and this Assurance;
• Agrees to insert in all contracts and funding agreements with other State or private entities the following
clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees-
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law
or regulation, as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by
the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this
contract/funding agreement, the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding
payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient
complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part;
and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in
every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program.
POLITICAL ACTIVITY {HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities
of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of
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any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for
all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a
State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any
State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying
activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA
funds from engaging in direct communications with State or local legislative officials, in accordance with
customary State practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification
set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of
why it cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such
person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective
primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default or may
pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to
which this proposal is submitted if at any time the prospective primary tier participant learns its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of
those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
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who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by
the department or agency entering into this covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to
comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https ://www.sam .gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
may terminate the transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Tier Covered
Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its
principals :
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification;
and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal , State, or local) terminated for cause or default.
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered in to. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
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department or agency with which this transaction originated may pursue available remedies, including
suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower
tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https ://www.sam .gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
with which this transaction originated may pursue available remedies, including suspension or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower Tier Covered
Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when
purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal
funds only steel, iron and manufactured products produced in the United States, unless the Secretary of
Transportation determines that such domestically produced items would be inconsistent with the public interest,
that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic
materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal
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funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate
basis and justification for approval by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet
usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEATBELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997,
the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its
employees when operating company-owned, rented, or personally-owned vehicles. The National Highway
Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this
Presidential initiative. For information and resources on traffic safety programs and policies for employers,
please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to
improving the traffic safety practices of employers and employees. You can download information on seat belt
programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at
www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns,
and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving,
and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce
workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text
messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or
privately-owned vehicles when on official Government business or when performing any work on or behalf of
the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate
with the size of the business, such as establishment of new rules and programs or re-evaluation of existing
programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees
about the safety risks associated with texting while driving.
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