HomeMy WebLinkAboutItem 18 - Campesino, Memorial, and Madison Park Restroom ProjectsPublic Works Agency
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Item # 20
o`7, City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
October 19, 2021
TOPIC: Campesino Park, Memorial Park, and Madison Park Restroom Projects
AGENDA TITLE
Award a Construction Contract to Build Spectrum, Inc. in the Amount of $1,408,575, for
the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021-22
Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal
Year 2021-22 Capital Improvement Program (Project Nos. 21-7533, 21-7534, 21-7535)
(Non -General Fund) (Revive Santa Ana Program)
RECOMMENDED ACTION
1. Award a construction contract to Build Spectrum, Inc., the lowest responsible bidder,
in accordance with the base bid in the amount of $1,408,575, for construction of the
Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term
beginning September 21, 2021, and ending upon project completion, and authorize
the City Manager to execute the contract subject to non -substantive changes
approved by the City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$1,640,000, which includes $1,408,575 for the construction contract, $91,072 for
contract administration, inspection and testing, and a $140,353 project contingency
for unanticipated or unforeseen work.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for
the total amount of $1,731,072, which includes $1,640,000 in construction funds and
an additional $91,072 for preliminary design engineering.
DISCUSSION
The City has identified three park restrooms (Exhibit 1) that are a target for vandalism
and require major efforts to maintain due to the old age and existing conditions. This
project scope includes: demolishing the existing restroom buildings, installing new pre-
fabricated restroom buildings, and some site improvements to provide an accessible path
of travel to these facilities.
Award Construction Contract to iBuild Spectrum, Inc.
October 19, 2021
Page 2
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was
advertised in the Orange County Register newspaper on February 26 and March 5, 2021.
The project was also advertised on PlanetBids, and bids were received electronically via
PlanetBids on April 15, 2021.
The City notified a total of 580 regional vendors via PlanetBids, two of which were Santa
Ana based, and 52 vendors requested bidding documents. The lowest responsive bid
was received from a Santa Ana contractor.
Bid Results Summary
RANK
BIDDER'S NAME
LOCATION
BASE BID
1
iBuild Spectrum, Inc.
Santa Ana
$1,408,575.00
2
HYM Engineering, Inc.
Fullerton
$1,478,200.00
3
C.S. Legacy Construction, Inc.
Chino
$1,541,850.00
4
JF Engineering
Pomona
$1,582,006.74
5
Aneen Construction, Inc.
Riverside
$1,643,340.00
6
AG Construction
Tarzana
$1,649,115.00
A total of six bids were received, and all were deemed responsive. iBuild Spectrum, Inc.,
submitted the lowest responsive base bid, in the amount of $1,408,575 (Exhibit 2). As
specified in the bid documents, the lowest bid shall be determined on the basis of the
Base Bid. Based on the bid analysis and a contractor's reference check, staff
recommends awarding the construction contract to iBuild Spectrum, Inc., in the amount
of the base bid totaling $1,408,575 (Exhibit 3).
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes: construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection includes: construction management,
implementation of the City's Community Workforce Agreement requirements, inspection
of the Contractor's work to ensure contract compliance, workmanship, and quality, and
materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the
table below, the estimated total construction delivery cost of the project is $1,640,000.
Award Construction Contract to iBuild Spectrum, Inc.
October 19, 2021
Page 3
Project Item
Total
Construction Contract
$1,408,575
Construction Administration, Inspection, Testing
$91,072
Contingencies
$140,353
TOTAL CONSTRUCTION DELIVERY COST
$1,640,000
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-093 will be filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $1,640,000, which includes construction, contract administration, inspection,
testing, and an authorized contingency. Project Nos. 21-7533, 21-7534, and 21-7535
have been assigned for tracking of all expenditures to deliver the construction of these
projects.
Funds for these projects were appropriated in Fiscal Year 2020-21. Approval of the
amendment to the FY 2021-22 Capital Improvement Program (Exhibit 5) will officially
incorporate these projects into the program. As part of the Citywide budget carry -forward
process, the Community Development Agency submitted to the Finance Department a
request for these funds to be carried forward into Fiscal Year 2021-22. This carry -forward
request was compiled with requests from other departments and is being presented for
City Council approval on this same agenda under a separate agenda item.
The following table summarizes the funds budgeted and available for expenditure to
deliver construction of these projects.
Fiscal
Accounting Unit -
Accounting Unit -
Year
Account No.
Fund Description
Account No.
Amount
(Project No.)
Description
13518783-66200
Community
CDBG Programs,
2021-22
(21-7533)
Development
Building
$223,214
Block Grant
Improvements
13518783-66200
Community
CDBG Programs,
2021-22
(21-7534)
Development
Building
$510,786
Block Grant
Improvements
13518783-66200
Community
CDBG Programs,
2021-22
(21-7535)
Development
Building
$24,928
Block Grant
Improvements
Award Construction Contract to iBuild Spectrum, Inc.
October 19, 2021
Page 4
Fiscal
Accounting Unit -
Accounting Unit -
Year
Account No.
Fund Description
Account No.
Amount
(Project No.)
Description
2021-22
18113013-66200
American
ARPA-PRCSA,
Building
$303,572
(21-7533)
Rescue Plan Act
Improvements
2021-22
18113013-66200
American
ARPA-PRCSA,
Building
$577,500
(21-7535)
Rescue Plan Act
Improvements
Total
$1,640,000
EXHIBIT(S)
1. Location Map
2. Bid Results
3. Construction Contract
4. Cost Analysis
5. FY 2021-22 Capital Improvement Program Sheets
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency and Lisa
Rudloff, Executive Director — Parks, Recreation, and Community Services
Approved By: Kristine Ridge, City Manager
Exhibit 1
o�N oRAf,
SANTAANA Project No. 21-7533: ��
P�i Campesino Park Restroom
u
. .
PUBLIC WORKS AGENCY
T �
Exhibit 1
o�H oRgry0e �
SANTAANA Project No. 21-7535: ���,
0
PMadison Park ;
PUBLICWORKS AGENCY Restroom
Exhibit 1
O�H oRgry0e �
SANTAANA Project No. 21-7534: ���,
0
PMemorial Park ;
PUBLICWORKS AGENCY Restroom
Exhibit 1
PROJECT REF#: I W27-1 ] 1212D2a5
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I.UnC81 I lEYP NAM
P.8 2 i:BB&C8&1Y
SANTAANA Project No. 21-7533:
P�1 Campesino, Memorial, & Madison Park Restroom
Rendering
PUBLIC WGRKS AGENCY
Exhibit 1
Hqw
PROJECT REF#: W927-111212020-5
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FLOOR PLAN
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F SMTAMA 11 Project No. 21-7533: 0
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Pl Campesino, Memorial, & Madison Park Restroom ;
PUBLIC WORKSAGENCY Rendering
Exhibit 1
SCOREI
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GRAFT
ELEVATION 1
scueane•-r-0•
ELEVATION 2
SCALE:NIF-Y
JECT REF#: 10927- ! 11212a20 5
O�ty ORANG E
5MTAMA1 Project No. 21-7533: ��
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Pl Campesino, Memorial, & Madison Park Restroom
PUBLIC WORKSAGENCY Rendering EXTUZZ ME
Exhibit 1
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SCORED BLOCKS W!
VRROCEM Mill
GRAFFITI COATING
ELEVATION 3
ELEVATION 4
PROJECT REF#:10827-I?1212020-5
SANTAANA Project No. 21-7533:
ua1 Campesino, Memorial, & Madison Park Restroom
, Rendering
PUBLIC WORKSAGENCY
City of Santa Ana
Campesino Park, Memorial Park, & Madison Park Restrooms (21-7533, 21-7534, 21-5735), bidding on 04/15/2021 2:00 PM (PDT)
Page 1 of 3
Printed 07/28/2021
Exhibit 2
Bid Results
Bidder Details
Vendor Name
iBuild Spectrum
Address
540 N. Golden Circle Dr STE 201
Santa Ana, California 92705
United States
Respondee
Farshad Farahani
Respondee Title
RMO I Director
Phone
714-661-9474
Email
farshad@ibuildspectrum.com
Vendor Type
CADIR
License #
858445
Bid Detail
Bid Format
Electronic
Submitted
04/15/2021 1:50 PM (PDT)
Delivery Method
Bid Responsive
Bid Status
Submitted
Confirmation #
249563
Respondee Comment
Buyer Comment
Attachments
File Title
Bid Package.pdf
File Name
Bid Package.pdf
File Type
General Attachment
PlanetBids, Inc.
City of Santa Ana
Campesino Park, Memorial Park, & Madison Park Restrooms (21-7533, 21-7534, 21-5735), bidding on 04/15/2021 2:00 PM (PDT)
Page 2 of 3
Printed 07/28/2021
Exhibit 2
Line Items
Discount Terms No Discount
Item # Item Code
Base Bid
1
2
3
4
5
Type Item Description
Demolition (Campesino Park)
Demolition (Memorial Park)
Demolition (Madison Park)
I Utilities -Water
I Utilities -Sewer
6
I Utilities -Electrical
7
I Furnish P-1.bneated 11-Iroom Building
8
I Site Preparation and Installation of Pre -Fabricated Building (Campesino Park)
9
I Site Preparation and Installation of Pre -Fabricated Building (Memorial Park)
10
I Site Preparation and Installation of Pre -Fabricated Building (Madison Park)
11
I AC Pavemenl
12
I PCC Walkway
13
I PCC Border
14
I PCC Mow Curb
15
1-Gallon Shrub
16
5-Gallon Shrub
17
24" Box Tree
18
Hydroseed
19
As -Built Plans
20
Construction Permit
UOM
QTY
1
Unit Price
$35,000A000
$29,000A000
$45,000A000
$3&0000
$35,0000
$40.0000
$356,000.0000
$18,500.0000
$19,500.0000
$26,500A000
$21A000
$12A000
$1 OA000
Line Total Response Comment
$1,408,575.0000
$35,000.0000 I Yes
$29,000.0000 Yes
$45,000.0000 Yes
$11,400.0000 Yes
$10,500A000 I Yes
$12,000.0000 Yes
$1,068,000.0000 Yes
$18,500.0000 Yes
$19,500.0000 I Yes
$26,500.0000 I Yes
$10,500.0000 I Ves
$39,600.0000 Yes
$6,000A000 Yes
LS
LS
1
LS
1
LF
300
LF
300
LF
300
EA
3
LS
1
LS
1
LS
1
SF
500
SF
3300
SF
600
LF
50
$550000
$2,750A000
I Ves I�
EA
700
$16A000
$11,200.0000
I Ves
EA
150
$725000
$750.0000
$3.5000
$30,000.0000
$10,00a0000
$11,625.000o
$4,500.0000
$7,000.0000
$30,000.0000
$10,000.0000
Ves
Yes
Yes
Yes
Yes
EA
6
SF
2000
LS
1
LS
1
PlanetBids, Inc.
City of Santa Ana Page 3 of 3
Campesino Park, Memorial Park, & Madison Park Restrooms (21-7533, 21-7534, 21-5735), bidding on 04/15/2021 2:00 PM (PDT) Printed 07/28/2021
Exhibit 2
Line Item Subtotals
Section Title Line Total
Base Bid $1,408,575.0000
Grand Totall $1,408,575.0000
PlanetBids, Inc.
CITY OF SANTA ANA Exhibit 3
CONSTRUCTION CONTRACT AGREEMENT
PROJECT 21-7533, 21-7534, 21-5735
CAMPESINO PARK, MEMORIAL PARK & MADISON PARK RESTROOMS
This CONSTRUCTION CONTRACT is made and entered into this 21" day of September, 2021 by and
between the City of Santa Ana, California, a charter city and municipal corporation organized and existing
under the Constitution and laws of the State of California (hereinafter "CITY"), and iBuild Spectrum
(hereinafter "CONTRACTOR").
WITNESSETH:
The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows:
1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and
expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction
of the City Engineer of the CITY, the Campesino, Memorial, and Madison Park Restroom Project
(hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with
the Contracts Documents prepared by the City's Public Works Agency and approved by the City
Council.
2. The complete Construction Contract consists of the "Contract Docuunents" as defined by the
Standard Specifications for Public Works Construction and which include the following:
• Notice Inviting Bids
• Information to Bidders
• Bid Proposal
• Bid Bond
• Contract Form
• Contract Bonds
• General Provisions
• Special Provisions
• Technical Provisions and Project Plans
• Community Workforce Agreement
• Appendices
In case of conflict between the Contract Documents, the precedence of documents shall be as
established in the Standard Specifications for Public Works Construction.
3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK
OF IMPROVEMENT the sum total amount not to exceed One Million Four Hundred Eight Thousand
Five Hundred Seventy -Five Dollars and No Cents ($1,408,575), as set forth and identified in the
BID PROPOSAL, which is attached hereto and incorporated herein as "Exhibit A."
The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate
quantities only, and the City does not expressly or by implication agree that the actual amount of
work will correspond therewith, but reserves the right to increase or decrease the amount of any
class or portion of the work or to omit portions of the work as may be deemed necessary or
advisable.
1 of 3
CITY OF SANTA ANA Exhibit 3
CONSTRUCTION CONTRACT AGREEMENT
PROJECT 21-7533, 21-7534, 21-5735
CAMPESINO PARK, MEMORIAL PARK & MADISON PARK RESTROOMS
4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in
the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including
commencing construction within the timeframe therein specified after issuance of a Notice to
Proceed.
5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the
WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage
established for such work as set forth in the wage determinations for this work in accordance with
applicable State and Federal law.
6. If applicable, the CONTRACTOR shall adhere to the CITY' S Community Workforce Agreement
(CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and
procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF
IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's
website at:
littp://www.santa-ana.org/pwa/documeiits/CWA.pdf
7. CONTRACTOR shall, after awardof this Contract, furnish two bonds to be approved by the CITY,
one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful
performance of the work (Performance Bond), and one in the amount of One Hundred Percent
(100%) of the Contract price to guarantee payment of all claims for labor and materials furnished
(Payment Bond). This Contract shall not become effective until such bonds are supplied to and
approved by the CITY.
S. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention
payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond
shall also be required as a condition of project acceptance. For projects up to Five Hundred
Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand
Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five
Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One
Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price.
9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and
Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the
CITY.
10. INDEMNIFICATION.
To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend,
indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents,
employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"),
through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs,
damages or losses, including reasonable costs and attorney's fees, for injury, including death to any
person or damage to any property, arising directly or indirectly from, or in any manner relating to,
any of the following:
(i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its
Subcontractors of any lower tier;
(ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier,
2of3
CITY OF SANTA ANA Exhibit 3
CONSTRUCTION CONTRACT AGREEMENT
PROJECT 21-7533, 21-7534, 21-5735
CAMPESINO PARK, MEMORIAL PARK & MADISON PARK RESTROOMS
of any of the obligations under the Contract Documents;
(iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either
on the project site or on other properties;
(iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower
tier, for Work of Improvement performed on or off the project site; and
(v) Any personal injury, property damage or economic loss to third persons related to and arising
from the performance or nonperformance by CONTRACTOR or its Subcontractors of any
lower tier, of the Work of Improvement.
(vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all
subcontract documents issued by CONTRACTOR.
Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in
favor of CONTRACTOR against CITY or any other Indemnitee.
IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and
year first above written.
ATTEST: CITY OF SANTA ANA
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
JOCN FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA, PE
Executive Director
Public Works Agency
KRISTINE RIDGE
City Manager
CONTRACTOR:
Company:
iBuild Spectrum Inc.
Farshad FarahaniJRMO-Director
NAME:
Title:
3 of 3
EXHIBIT 4
COST ANALYSIS
CONSTRUCTION OF PROJECT NO. 21-7533, 21-7534, 21-7535: CAMPESINO
PARK, MEMORIAL PARK, MADISON PARK RESTROOMS
Construction Contract
$
1,408,575.00
Contract Administration, Inspection and Testing
$
91,072.00
Contingencies
$
140,353.00
TOTAL ESTIMATED CONSTRUCTION COSTS
1 $
1,640,000.00
PROJECT TITLE:
Madison Pre -Fab Restroom
PROJECT CATEGORY:
Park Facility Improvements
Park Facility
LOCATION MAP A
N
CITY OF SANTA ANA FY21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Project scope includes demolishing the existing restroom building,
installing a new pre -fabricated restroom building and site
improvements to provide an accessible path of travel to these
facilities.
Exhib
PROJECT NEED:
The restroom at Madison Park is one of three restrooms that has been
identified as a target for vandalism and would require major efforts to
maintain due to old age and existing conditions.
PROJECT COSTS
FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction
564,928 - - - - - -
Engineering
75,000
TOTAL
639,928 - - - - - -
SOURCE OF FUNDS
FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Revive Santa Ana
577,500 - - - - - -
CDBG Programs
62,428
TOTAL
639,928 - - - -
AGENCY: DIVISION: CONTACT: DATE:
Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 31-Aug-2021
PROJECT TITLE:
Campesino Pre -Fab Restroom
PROJECT CATEGORY:
Park Facility Improvements
Park Facility
LOCATION MAP A
N
CITY OF SANTA ANA FY21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Project scope includes demolishing the existing restroom building,
installing a new pre -fabricated restroom building, and site
improvements to provide an accessible path of travel to these
facilities.
4"
PROJECT NEED:
The restroom at Campesino Park is one of three restrooms that has
been identified as a target for vandalism and would require major
efforts to maintain due to old age and existing conditions.
PROJECT COSTS
FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction
500,000 - - - - - -
Engineering
53,572
TOTAL
553,572 - - - - - -
SOURCE OF FUNDS
FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Revive Santa Ana
303,572 - - - - - -
CDBG Programs
250,000
TOTAL
553,572 - - - -
AGENCY: DIVISION: CONTACT: DATE:
Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 31-Aug-2021
PROJECT TITLE:
Memorial Pre -Fab Restroom
PROJECT CATEGORY:
Park Facility Improvements
Park Facility
LOCATION MAP A
N
CITY OF SANTA ANA FY21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Project scope includes demolishing the existing restroom building,
installing a new pre -fabricated restroom building and site
improvements to provide an accessible path of travel to these
facilities.
Exhibit 5
PROJECT NEED:
The restroom at Memorial Park is one of three restrooms that has been
identified as a target for vandalism and would require major efforts to
maintain due to old age and existing conditions.
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 484,000 - - - - - -
Engineering 53,572
TOTAL 537,572 - - - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
CDBG Programs 537,572 - - - - - -
TOTAL 537,572 - - - -
AGENCY: DIVISION: CONTACT: DATE:
Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 31-Aug-2021