HomeMy WebLinkAboutItem 16 - LED Balloon Light Purchase Public Works Agency
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 17, 2021
TOPIC: LED Balloon Light Purchase
AGENDA TITLE
Award a Purchase Order in the Amount of $61,012 to BC Traffic Specialist for LED
Balloon Lights (Specification 21-042) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to BC Traffic Specialist
for LED Balloon Lights and Accessories in the amount of $61,012, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the daily
operations of the City’s water and sanitary sewer systems. The water system is composed
of approximately: 480 miles of water main, 21 groundwater wells, seven pump stations,
10 reservoirs with a storage capacity of 49 million gallons, four pressure-regulating
stations, and seven connection points to Metropolitan Water District (MWD). The system
has an average daily demand of 30 million gallons from its roughly 45,000 service
connections. The sanitary sewer system includes approximately 400 miles of sanitary
sewer main and two sewer lift stations that convey sewage to the Orange County
Sanitation District for treatment.
Water Resources Division staff is committed to maintaining the City’s water and sanitary
sewer collection systems, and is responsible for performing routine and emergency repair
work. The Division is also focused on improving worker safety at job sites, and the usage
of proper lighting is critical for providing a safe work environment. Staff reviewed
specifications for various job site lighting systems and chose to advertise for Airstar 600
LED balloon lights. These durable lights stand 13 feet high, have an approximate lifespan
of 50,000 hours, are flame resistant, withstand winds up to 62 MPH and, most importantly,
are easily transportable. Lights will be assigned to all Division crews and respective
standby vehicles for emergency repairs.
An Invitation for Bids (IFB) for 11 Airstar 600 LED balloon lights and miscellaneous
accessories was advertised on March 26, 2021 on the City’s online bid and management
publication system. A summary of the Invitation for Bids and bids received is as follows:
LED Balloon Lights Purchase
August 17, 2021
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203 Vendors notified
7 Santa Ana Vendors notified
26 Vendors downloaded bid
3 Bids received
0 Bid received from a Santa Ana vendor
Three bids were received and evaluated by a review committee based on the criteria
outlined in the IFB. The bid submitted by BC Traffic Specialist was determined to be the
lowest responsive bid.
Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and
publication system, which directly notified seven Santa Ana vendors. No Santa Ana
vendors submitted a bid packet for consideration.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $61,012 are budgeted and available for expenditure in the current
fiscal year as follows:
Fiscal
Year
Accounting Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
2021-22 05617640-63001 Sewer Fund
Sanitary Sewer
Service, Miscellaneous
Operating Expenses
$15,253
2021-22 06017640-63001 Water Fund
Water Utility
Production & Supply,
Miscellaneous
Operating Expenses
$15,253
2021-22 06017641-63001 Water Fund
Water Systems
Maintenance,
Miscellaneous
Operating Expenses
$15,253
2021-22 06017646-63001 Water Fund
Water Meter Services,
Miscellaneous
Operating Expenses
$15,253
Total:$61,012
LED Balloon Lights Purchase
August 17, 2021
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Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager