HomeMy WebLinkAboutItem 24 - San Lorenzo Sewer Lift StationPublic Works Agency
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Item # 24
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 17, 2021
TOPIC: San Lorenzo Sewer Lift Station
AGENDA TITLE
Approve Appropriation Adjustment and Amendment to Agreement with Butier
Engineering, Inc. for Construction Engineering Services to Increase the Agreement
Amount by $379,714 and the Contingency by $56,957, for a Total Amount Not to Exceed
$986,671 (Non -General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing prior -year fund balance of $681,343
in the Sewer Connection Fee Fund, Sewer Connection Projects, Prior Year Carry -
Forward revenue account, and appropriating the same amount into the Sewer
Connection Projects, Improvements Other Than Building expenditure account.
2. Authorize the City Manager to execute an agreement amendment for construction
engineering services with Butier Engineering, Inc. for construction engineering
services to increase the agreement amount by $379,714 and the contingency by
$56,957 for a total agreement amount of $986,671, subject to nonsubstantive changes
approved by the City Manager and the City Attorney.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for
$681,343 in construction funds, for the San Lorenzo Sewer Lift Station Project (06-
3510).
DISCUSSION
On October 1, 2019 City Council authorized the City Manager to execute an agreement
with Butier Engineering, Inc. to provide construction engineering services for the San
Lorenzo Sewer Lift Station project. Due to issues encountered during the construction of
the project and COVID-19-related delays, the $550,000 originally allocated for this
agreement was depleted.
Staff requests approval of an amendment to increase the agreement amount by $379,714
and the contingency by $56,957, for a total of $436,671 for construction engineering
services. An additional $244,672 will be appropriated to this project to allow for continued
San Lorenzo Sewer Lift Station
August 17, 2021
Page 2
oversight and consistency in delivering the project. These services augment City staff
efforts to ensure the timely delivery of the project.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Approval of the requested Appropriation Adjustment will recognize $681,343 in prior year
funds balance in the Sewer Connection Fee Fund, Sewer Connection Projects, Prior Year
Carry Forward revenue account (No. 05517002-50001), and appropriating the same
amount into the Sewer Connection Projects, Improvements Other Than Building
expenditure account (No. 05517660-66220).
Approval of the amendment to the FY 2021-22 Capital Improvement Program (Exhibit 2)
will officially incorporate these funds in the amount of $681,343 to the program.
The following table summarizes the funds budgeted for expenditure on construction
engineering services to deliver construction of this project.
Fiscal
Accounting Unit -
Fund
Accounting Unit -
Y
Year
Account No.
Description
Account No.
Amount
(Project No.)
Description
Prior Authorized Funds
Sewer
Sewer Connection
2019-20
05517660-66220
Connection
Projects,
$550,000
(06-3510)
Fee
Improvements
Other Than Building
Additional Funds Requested
Sewer
Sewer Connection
2021-22
05517660-66220
Connection
Projects,
$681,343
(06-3510)
Fee
Improvements
Other Than Building
Total
$1,231,343
EXHIBIT(S)
1. Amendment to Agreement with Butier Engineering
2. FY 2021-22 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Kristine Ridge, City Manager
FIRST AMENDMENT TO AGREEMENT TO PROVIDE CONSTRUCTION
ENGINEERING SERVICES FOR THE SAN LORENZO LIFT STATION PROJECT
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on August 17,
2021 by and between Butier Engineering, Inc. ("Contractor") and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State
of California ("City").
RECITALS
A. The parties entered into Agreement No. A-2019-171, dated October 1, 2019, by which
Contractor agreed to provide construction engineering services for the San Lorenzo Sewage
Lift Station Project for the City's Public Works Agency ("Agreement"). The Agreement
runs through September 30, 2022, with options to extend the Agreement for up to two (2)
one (1) year periods. The Agreement is current and in effect.
B. The parties now wish to amend the Agreement to increase the compensation to pay for
service required for the duration of the Agreement, including any exercised extension
periods.
The Parties therefore agree:
1. Section 2, Compensation, subsection a, is amended to increase the compensation by
$379,714. The total sum to be expended under this Agreement, including any extension
periods, shall not exceed $986,671. The sum of this amount includes a base amount of
$929,714, and a contingency amount of $56,957, for additional services at the City's sole
discretion.
2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
ATTEST
Daisy Gomez
Clerk of the Council
[Signatures continue on the next page]
CITY OF SANTA ANA
Kristine Ridge
City Manager
Page 1 of 2
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By:x A, R
Laura A. Rossini
Chief Assistant City Attorney
RECOMMENDED FOR APPROVAL
Nabil Saba
Executive Director
Public Works Agency
CONTRACTOR
Title:
Page 2 of 2
F
CT TITLE:
rom (San Lorenzo) Sewer
ion Reconstruction
CT CATEGORY:
rainage/Lighting
ments
al Facilities
LOCATION MAP
N
CITY OF SANTA ANA FY21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Reconstruct existing sewer lift station.
1:0111:31110
PROJECT NEED:
The existing wet well is too shallow, resulting in surcharging of
incoming sewer mains. This project is required to prevent sewer mains
from plugging and to prevent spills.
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 681,343 - - - - - -
TOTAL 681,343 - - - - - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
SEWER CONNECTION 681,343 - - - - - -
PROJECTS
TOTAL 681,343 - - - - - -
AGENCY: DIVISION: CONTACT: DATE:
Public Works Water Resources Armando Fernandez, Senior Civil Engineer 02-Aug-2021