HomeMy WebLinkAboutItem 09 - Roadway Striping and Sign Maintenance Public Works Agency
https://www.santa-ana.org/pw
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 20, 2021
TOPIC: Roadway Striping and Sign Maintenance
AGENDA TITLE
Award a Purchase Order to PCI in an Amount not to Exceed $4,938,000 for up to a Six-
year Term for Roadway Striping and Sign Maintenance (Specification 21-065) (General
Fund and Non-General Fund)
RECOMMENDED ACTION
Award a blanket purchase order contract to PCI for roadway striping and sign
maintenance, in an annual amount of $823,000 and a total not-to-exceed amount of
$4,938,000, for a two-year period beginning August 1, 2021 and expiring July 30, 2023,
with provisions for two two-year renewal periods exercisable by the City Manager and
City Attorney, subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency’s Roadway Marking and Signs Section maintains
approximately 400 miles of streets within the City of Santa Ana. To maintain a high level
of quality for City streets and comply with State standards, contract services are required
for the installation and removal of traffic striping, pavement markings, curb markings, and
raised pavement markers, as well as the installation, removal, and relocation of City traffic
signs. The maintenance of signs and roadway stripes is crucial to ensuring the orderly
flow of traffic and the safety of pedestrians and drivers alike.
The Notice Inviting Bids for roadway striping and sign maintenance was advertised on
June 1, 2021 on the City’s online bid management and publication system. A summary
of the bid invitations and bids received is as follows:
497 Vendors were notified
15 Santa Ana vendors were notified
24 Vendors downloaded the bid packet
5 Bids received
0 Bids received from Santa Ana vendors
Award Purchase Order for Traffic Line Painting and Traffic Sign Maintenance
July 20, 2021
Page 2
1
8
8
8
Bids were received and opened on June 28, 2021 and evaluated (Exhibit 1). The bid
received from PCI is responsive to the contract specifications, meets the City’s
requirements for maximum quality service at minimum price and complies with prevailing
wage requirements. Staff conducted reference verifications with other cities and
confirmed that the contractor has met their performance goals. The annual amount is
based on staff’s projection for the next contract year. Staff believes that the bid received
from PCI will be the best balance of quality service at the best rate available.
The total contract award amount includes $121,920 for additional as-needed/on-call
services for specialty work requests including guardrails, bollards, and roundabouts.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are available for expenditure in Public Works Agency, General Fund Roadway
Markings and Signs Account (no. 01117625-62300) and Special Gas Tax Roadway
Maintenance account (No. 02917660-62300) and will be budgeted in subsequent fiscal
years. Funds will be spent according to the spending plan below:
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account Description
Amount
INITIAL 2 YEAR TERM
01117625-62300 General Fund
Public Works Roadway
Markings/Signs,
Contract Services-
Professional
$573,000
2021-22
02917660-62300 Special Gas
Tax
Roadway Maintenance,
Contract Services-
Professional
$250,000
01117625-62300 General Fund
Public Works Roadway
Markings/Signs,
Contract Services-
Professional
$573,000
2022-23
02917660-62300 Special Gas
Tax
Roadway Maintenance,
Contract Services-
Professional
$250,000
SUBTOTAL $1,646,000
Award Purchase Order for Traffic Line Painting and Traffic Sign Maintenance
July 20, 2021
Page 3
1
8
8
8
FIRST RENEWAL TERM
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account Description Amount
01117625-62300 General
Fund
Public Works Roadway
Markings/Signs,
Contract Services-
Professional
$573,000
2023-24
02917660-62300 Special Gas
Tax
Roadway Maintenance,
Contract Services-
Professional
$250,000
01117625-62300 General
Fund
Public Works Roadway
Markings/Signs,
Contract Services-
Professional
$573,000
2024-25
02917660-62300 Special Gas
Tax
Roadway Maintenance,
Contract Services-
Professional
$250,000
SUBTOTAL $1,646,000
SECOND RENEWAL TERM
01117625-62300 General
Fund
Public Works Roadway
Markings/Signs,
Contract Services-
Professional
$573,000
2025-26
02917660-62300 Special Gas
Tax
Roadway Maintenance,
Contract Services-
Professional
$250,000
01117625-62300 General
Fund
Public Works Roadway
Markings/Signs,
Contract Services-
Professional
$573,000
2026-27
02917660-62300 Special Gas
Tax
Roadway Maintenance,
Contract Services-
Professional
$250,000
SUBTOTAL $1,646,000
GRAND TOTAL $4,938,000
EXHIBIT(S)
1. Abstract Bid Results
Award Purchase Order for Traffic Line Painting and Traffic Sign Maintenance
July 20, 2021
Page 4
1
8
8
8
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
BIDDER LOCATION TOTAL
Chrisp Company Freemont, CA $1,494,200.00
Orange County Striping Inc Orange, CA $991,878.00
PCI Azusa, CA $701,080.00
Safe USA, Inc Ontario, CA $1,139,851.00
Superior Pavement Markings Inc Cypress, CA $822,280.00
ABSTRACT OF BIDS
ROADWAY STRIPING AND SIGN MAINTENANCE (21-065)
EXHIBIT 1