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HomeMy WebLinkAboutItem 14 - Median Landscape Maintenance Services Public Works Agency www.santa-ana.org/pw Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 20, 2021 TOPIC: Median Landscape Maintenance Services AGENDA TITLE Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $250,000 for Median Landscape Maintenance Services (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for right-of-way and median landscape maintenance services, to increase the annual amount by $250,000, for a total annual amount not to exceed $1,270,000 and a total agreement amount not to exceed $5,080,000 for the remaining term of the agreement ending on June 30, 2023, plus a two-year extension exercisable by the City Manager and the City Attorney, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Maintenance Services Division (Maintenance Services Division) is responsible for maintaining over 30 miles of City street medians and neighborhood entry areas. The services include, but are not limited to, mowing, weed mitigation and removal, trash removal, and irrigation system maintenance. On July 2, 2019, the City Council approved an agreement with Landscape West Management Services, Inc. for $770,000 to provide median landscape maintenance and right-of-way cleaning services. In December 2020, the agreement was increased by $250,000, for a total amount not to exceed $1,020,000. The increase to the contract was necessary to maintain and preserve the City’s new median improvements and address an increased need for service due to vandalism, theft of the watering control systems, and destruction of plants. Right- of-way and median landscape maintenance services and costs continue to rise, creating an additional need for funding to continue to deliver the current service level. Staff recommends increasing the annual agreement amount with Landscape West Management Services, Inc. by $250,000, for a total annual amount not to exceed $1,270,000. The need for the increase is reflected and supported in the FY 2021-22 Amend Median Landscape Maintenance Services Agreement July 20, 2021 Page 2 1 8 8 9 Maintenance Services budget. Funding will assist in maintaining the aesthetic appearance of medians and addressing the increased need for service due to vandalism, theft of the watering control systems, and destruction of plants. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are available for expenditure in the Public Works Agency, Special Gas Tax Median Landscaping account (No. 02917635-62300, 62320) in the current Fiscal Year 2021-22 and will be budgeted in subsequent fiscal years. Funds will be spent according to the spending plan below: Fiscal Year Accounting Unit – Account # Fund Description Accounting Unit, Account Description Amount CURRENT ANNUAL CONTRACT (1ST TWO-YEAR EXTENSION – YEAR 1 of 2) 2021-22 02917635-62300 Special Gas Tax Median Landscaping, Contract Services- Professional $60,300 2021-22 02917635-62320 Special Gas Tax Median Landscaping, Maintenance & Repair Building & Grounds $959,700 REQUESTED AMENDMENT 2021-22 02917635-62320 Special Gas Tax Median Landscaping, Maintenance & Repair Building & Grounds $250,000 ADJUSTED SUBTOTAL $1,270,000 ADJUSTED ANNUAL CONTRACT (1ST TWO-YEAR EXTENSION – YEAR 2 of 2) 2022-23 02917635-62320 Special Gas Tax Median Landscaping, Maintenance & Repair Building & Grounds $1,270,000 ADJUSTED SUBTOTAL $1,270,000 1ST TWO-YEAR EXTENSION ADJUSTED TOTAL $2,540,000 OPTIONAL EXTENSION 2023-24 02917635-62320 Special Gas Tax Median Landscaping, Maintenance & $1,270,000 Amend Median Landscape Maintenance Services Agreement July 20, 2021 Page 3 1 8 8 9 Fiscal Year Accounting Unit – Account # Fund Description Accounting Unit, Account Description Amount Repair Building & Grounds 2024-25 02917635-62320 Special Gas Tax Median Landscaping, Maintenance & Repair Building & Grounds $1,270,000 OPTIONAL EXTENSION SUBTOTAL $2,540,000 GRAND TOTAL $5,080,000 EXHIBIT(S) 1. Agreement with Landscape West Management, Inc. 2. Fourth Amendment to Agreement with Landscape West Management, Inc. Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager A-2019-103INSURANCE NOT ON FILE WORK MAY tm PROCEED CLERK OF COUNCIL /4) DATE: JUL 2 2 2019 AGREEMENTTOPROVIDERIGHTOFWAYAND � vJ A (:-) .MEDIAN LANDSCAPE MAINTENANCE SERVICES V ,v�II /\ .. 1,,,.!lFHS AGREEl\l!ENT is made and entered into this 2nd day of July, 2019 by and between" Landscape West Management Services, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City''). RECITALS A.On May 2, 2019, the City issued Request for Proposal No. 19-016, by which itsought a contractor to provide right-of-way and median landscape maintenanceservices for the Maintenance Services Division of the City's Public Works Agency.B.Contractor submitted a responsive proposal that was selected by the City,Contractor represents that it is able and willing to provide the services described inthe scope of work that was included in RFP No. 19-016 and addendum thereto.C.In undertaking the performance of this Agreement, Contractor represents that it isknowledgeable u1 its field and that any services performed by Contractor under thisAgreement will be performed in compliance with such standards as may reasonablybe expected ftom a professional contracting firm in the field.NOW THEREFORE, in consideration of the lll\ltual and respective promises, and subject to the tetms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICESContractor shall peiform the servict-s that were described in the scope of work that wasincluded in RFP No. 19-016 and addendum thereto, and that is attached as Exlu'bit A. Contractor's proposal is incorporated in full by reference herein. 2, COMPENSATION a.City agrees to pay, and Contractor agrees to accept as total payment for its servicesunder this Agreement, the rates and charges identified in Exhibit B. The totalannual sum to be expended under the term of this Agreeinent, including anyextension periods, shall not exceed $770,000. This sum is comprised of (1) thebase amount of $700,000 and (2) a 10% contingency in the amount of $70,000 foradclitional services at the City's sole discretion.b.Payment by City shall be made within forty-five (45) days following receipt ofproper invoice evidencing work perfom1ed, subject to City accounting procedures.Payment need not be made for work which fails to meet the standards ofperformance set forth in the Recitals and Scope of Work, which may reasonably beexpected by City.Pagel of8 EXHIBIT 1 3, TERM This Agreement shall commence on the date first written above and telUlinate on June 30, 2021, unless tenninated earlier in accordance with Section 17, below. The tenn. of this Agreement may be extended for two 2-year periods upon a writing executed by the City Manager and City Attorney. 4.PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section l 720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements 011 "public works" and "maintenance'' projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage 4ws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor pe1fonns the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistmt with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6.OWNERSHIP 01r MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or workll of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in VvTiting that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page2 of8 7.INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontra<.,'tors, if any, to obtain and maintain insurance as described below: a.Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents,vohmteers and representatives as additional insured(s) and shall include, but not belimited to protection against claims arising from bodily and personal injury,including death resulting therefrom and damage to property, resulting from any actor occurrence arising out of Contractor's operations in the performance of thisAgreement, including, without limitation, acts involving vehicles. The amounts ofinsurance shall be not less than the following: single limit coverage applying tobodily and personal injury, including death resulting therefrom, and propertydamage, in the total amount of $1,000,000 per O<.,-currence, with $2,000,000 in theaggregate. Such insurance shall (a) name the City, its officers, employees, agents,volunteers and representatives as additional insured(s); (b) be primary with respectto insurance or self-insurance programs maintained by the City; and (c) containstandard separation of insru:eds provisions. b.Business automobile liability insurance, or equivalent form, with a combined singlelimit of not less than $1,000,000 per occurrence. Such insurance shall includecoverage for owned, hired and non-owned automobiles. c.Worker's Compensation Insurance. 1n accordance with the California Labor Code,Contractor, if Contractor bas any employees, is required to be insured againstliability for ,worker's compensation or to undertake self-insurance. Prior tocommencing the performance of the work under this Agreement, Contractor agreesto obtain and maintain any employer's liability insurance with limits not less than$1,000,000per accident. d.If Contractor is or employs a licensed professional such as an architect or engineer:Professional liability ( errors and omissions) insurance, with a combined single limitof not less than $1,000,000 per claim with $2,000,000 in the aggregate. e.The following requirements apply to the insurance to be provided by Contractorpursuant to this section: (i)Contractor shall maintain all insurance required above in full force andeffect for the entire period covered by this Agreement. (ii)Certificates of insurance shall be furnished to the City upon execution ofthis Agreement and shall be approved by the City. (iii)Certificates and policies shall state that the policies shall not be cancelledor reduced in coverage or changed in any other material aspect, byContractor, without thirty (30) days prior written notice to the City.(iv)Contractor shall supply City with a fully executed additional insuredendorsement. Page3 of8 f.If Contractor fails or refuses to produce or maintain the insurance required by thissection or fails orrefuses to furnish the City with required proof that insurance hasbeen procured and is in force and paid for, the City shall have the right, at the City'selection, to forthwith terminate this Agreement. Such termination shall not affectContractor's right to be paid for its time and materials expended prior to notification of te1mination. Contractor waives the right to receive compensation and agrees toindemnify the City for any work performed prior to approval of insurance by theCity.8.INDEMNIFICATIONContractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (I) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and clainls for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2)from any clainl that personal injury, damages, just compensation, restitution, judicial orequitable relief is due by reason of the te1nis of or effects arising from this Agreement. Titlsindemnity and hold harmless agreement applies to all claims for damages, just compensation,restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of theevents referred to in this Section or by reason of the terms of, or effects, arising from thisAgreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for thedefense of the City, including fees and costs for special counsel to be selected by the City,regarding any action by a third party challenging the validity of this Agreemen t, or asserting thatpersonal injury, dan1ages,just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of; or effects mising from this Agreement. City may malce all reasonable decisions with respect to its representation in any legal proceeding. Notwithstandiug the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782,8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9.INTELLECruAL PROPERTY INDEMNIFICATIONContractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement 10.RECORDSContractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursem.ents charged to the City for a minimum period of three (3) years, or for any longer period required by Page 4 of8 law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hmirs. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3)years from the date of final payment to Contractor under thls Agreement. 11.CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such info1mation is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such infonnation except in the performance of this Agreement, and farther agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Infonnation" shall include all nonpublic infmmati.on, Confidential information includes not only written infonnation, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosnre shall not apply to any information that (a) has bee11 disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligatio11 of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12.CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any ma1111er with performance of services specified under this Agreement. 13.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deen1ed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegtaphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Cotmcil City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Executive Director Public Works Agency City of Santa Ana Page 5 of8 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: Landscape West Management Services, Inc. 1234 North Blue Gum Street Anaheim, CA 92806 Attn: Michael Garibay, President A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fiL'X, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting fa(..-similc machine, addressed as set forth above. For purposes of calculating these time:frames, weekends, federal, state, Coooty or City holidays shall be excluded. 14.EXCLUSIVITY AND Al.VIENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all ot:her agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the tcnus of this Agreement. shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions_of any purchase order or other instrument that are inconsistent with, or in addition to, the tetms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any pa:ity, or anyone acting on behalf of any party, which are not embodied herein. 15.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfei:, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be con.�idered null and void, Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective ooless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not Page 6 ofS similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice oftennination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of snch payment, the Executive Director may require Contractor todeliver to the City all work· product completed as of such date, and in such casesuch work product shall be the property of the City tmless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deemsappropriate. b.Payment need not be made for work which fails to meet the standard ofperformance specified in the Recitals of this Agreement. 18.NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, relation, sex, marital status,sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities tmder this Agreement. Contractor ailirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19.JURISDICTION-VENUEThis Agreement has been executed and delivered in the State of California and the validity,interpretation, pcrfonnance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of Califomia. Both parties farther agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20.PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such pennits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. Page 7 of8 21.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has thepower, authmity and right to bind their respective parties to each of the terms ofthis Agreement, and shall indemnify City fully, including reasonable costs andattorney's fees, for any injuries or damages to City in the event that such authorityor power is not, in fact, held by the signatory or is withdrawn. b.All exhibits referenced herein and attached hereto shall be incorporated as if fullyset forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: c&G� Norma Mitre Acting Clerk of the Coundl APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: � � �Assistant City Attorney OMMENDEl:tFO APPROVAL � 1'---1--W-----t'Y,,.'" Fu iss, PE, PLS E, irector Publ.i s Agency CITY OF SANTAANA City Manager CONTRACTOR Page 8 of8 SCOPE OF WORK I.GENERAL REQUIREMENTS 1.Ucenses and Permits EXHIBIT A The Contractor shall, prior to award of contract and without additional expenses to the City, possess all licenses and permits required for the performance of the work required by this contract, including but not limited to State License C-27 and a City of Santa Ana Business License. 2 Compliance with Applicable Laws and Regulations a Contractor shall perform all requirements under and in strict observance of and compliance with all applicable laws, regulations, ordinances, codes and any other legislative or statutory requirements. b. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act(OSHA) and as it may be amended or updated throughout the term of this contract. 3.Note that all locations and quantities are subject to change at any time in order to respondto unforeseen situations that may arise. City will provide Contractor with as much advance notice as reasonably possible to allow Contractor to adjust schedules and workforces accordingly. 4.Oversee workforces to ensure that work is being performed with all due diligence, quickly, and thoroughly and for all the designated work area. 5.Perform scheduled and random checks with Project Manager or designee to ensure that all work is being performed satisfactorily. 6.Provide courteous interaction, direction, information, and referrals to all visitors, propertyowners, Police Officers, other City employees, or related agencies. 7.Minimum Service Levels a.Provide the required number of laborers, technicians, supervisors, and workers as specified below and throughout these specifications. The City has determinedthese are the required staffing levels necessary to accomplish all of the workrequirements within the allotted hours as indicated In the specifications.b. Contractor shall provide three (3) crews each day (Monday-Friday) for scheduled work (Weed Abatement Crew and Alley Crew). Contractor shall provide one (1) Irrigation Technician as well as one additional crew for as-needed cleaning and clearing services as requested. c.Note that from time-to-time and site-to-site more workers will be needed and Contractor must provide additional workers at the rates stated In the eBid Line Items for services requested by the Project Manager or his/her designee. a DIR Registration This project ls a public work and subject to the following: No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1{a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors are further cautioned that certified payrolls shall be submitted electronically directly to the Department of Industrial Relations. 9.Prevailing Wage The Director of the Department of Industrial Relations of the State of California hasascertained the prevailing rate of per diem wages in dollars, based on a working day of eight hours, for each craft or type of worker or mechanic needed to execute anyconstruction or maintenance contract, which may be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the Department of Industrial Relations are incorporated herein by reference and may be accessed at http:/lwww.dir.ca.gov/{General Prevailing Wage. determination· made by the Director of Industrial Relations I Pursuant to California Labor Code Part 7, Chapter 1, Article 2, Section 1770, 1773 and 1773.1). The Contractor is required to pay the prevailing wage rate referred to above and isresponsible for selecting the craft/classification of workers which will be required to perform this service in accordance with the Contractor's method of performing the work. Pursuant to Section 1775 of the Labor Code (State of California) Contractor shall forfeit $50 for eachcalendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rates for any public work done under this Contract or by any subcontractor. 10.Prevailing Wage Compliance and Monitoring Contractor is aware of the requirements of the California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., {"Prevailing Wage Laws"), which require the payment of prevailing wage rates and theperformance of other requirement on "public works" and "maintenance" projects. Since the services are being performed as part of an applicable "public works" or "maintenance"project, as defined by Prevailing Wage Laws and since the total compensations is #1,000or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement/Contact. Contact shall make copies of the prevallfng rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the job site. Contractor shall defend, Indemnify and hold the City, Its elected officials, officers, employees and agents free and hannless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. II.TRASH REMOVAL AND DISPOSAL: 1.Note the trash likely to be encountered during the course of cleaning includes but is not limited to litter, trash, bio-waste and hypodermic needles, plastic, and cardboard containers, plywood, used lumber, discarded furniture, and small appliances, toys and other household Items. 2 Remove and dispose of items listed above according to all applicable laws, codes, and requirements. 3.Note that trash removal is incidental to weed removal by either crew. It Is includedso that the areas looks clean after the weed removal work is completed. Ill. MEDIAN CREW 1. 2 3. 4. 5. 6. 1. 8. Provide 2 Crew sizes as follows: 3 person crew= 1 Leadworker+2 Laborers 3 person crew= 3 Laborers Provide the crew daily. The assignments may change during the day to respond to urgent requests. Homeless camp debris removal may occur several times a week. Provide the necessary labor, materials and equipment to remove weeds from all medians, linear parks, sidewalk areas, planters and public lots. Remove the trash encountered In areas immediately adjacent to weed clearing along with the weeds. Remove by hand or mechanical means, all weeds from medians, sidewalk and street curb Joint. Maintain and clean the tree wells to enhance appearance and cleanliness of City parkway tree wells by removing weeds and litter. Maintain median islands and remove weeds, sucker growth, debris and trash as directed per Scope of Work. Remove all litter (trash, paper, cans, bottles, signs and other debris). 9.Remove all unwanted natural or environmental materials, Including, but not limited to bio-waste, hypodermic needles, dirt, silt, feces, soot, weeds. 10.Clean, cut, clear, and remove weeds and remove of light to mediumamounts of trash by using hand-held equipment like weed eaters, rakes, brooms, and leaf blowers. Leave no piles, or residue with rake marks. Sidewalk surface shall be clean of leaves, litter, and dirt. 11.Crew must be self-directed and report directly to the main office of Contractor. 12 Crew must be "on-call'' and carry a dedicated cell phone and be availableduring normal business hours on all workdays. 1:i The Contractor shall collect all clippings, trimmings, cuttings, rubbish and debris, and posted signs at all work sites and dispose of same In a lawfulmanner per contract requirements at the Contractor's expense. 14.All trash and debris shall be removed from all worksites a minimum of one (1)!!me per week. 15.The Contractor shall rake, hand remove, or vacuum leaves that are not absorbed by planting. This shall be done as often as required to maintain a neat appearance, orprevent plants from being smothered by seasonal leaf drop at least weekly or asdirected by Projects Manager or designee. 16.After heavy windstorms, the entire contract area shall be cleaned of litter, fallenbranches, etc. Contractor shall respond to calls from Projects Manager or deslgnee Immediately. Contractor shall patrol all areas during heavy windstorms for trees·down, fallen branches, hanging branches, debris, and other potential hazards. 17.The Contractor shall keep sidewalks and all paved areas in the medians and under overpasses swept and cleaned of any debris, weeds, dirt or soil. Tree wells shall be maintained weed free. 18.Additional duties that may be required of the Median Crew may Include thefollowing: clear catch basins during winter rain and storms, fill sandbags, removeextra trash and debris generated by special events, remove fitter and vegetation at City-owned parcels, remove homeless camp debris, and assist street sweepers In debris removal during weather events, ex. wind or rain. 19.All turf shall be mowed weekly with mulching mowers. Subject to the approval of the Projects Manager or designee, the contractor may reduce the mowing frequency tobiweekly during periods of rain or prolonged cold. All grass clippings shall be left in place with the exception of large accumulations, which shall be collected and removed after each mowing. 20.All turf shall be cut to a height appropriate for the type of grass being mowed. Mowers shall be maintained In optimum condition with sharp blades to provide a smooth,even cut without tearing of the leaf blades. 21.All turf and hardscape areas shall be free of turf clippings, plant debris and trash at the end of the scheduled mow day. 22.All turf shall be edged with blade trimmer adjacent to all improved surfaces and,where no Improved surface exists, turf edges shall be maintained as If the turf area abuts a shrub bed or property line. Edging and detailing shall be performed weekly. Following each edging, all edging debris shall be removed. 23.All turf growing adjacent to Irrigation hardware, tree trunks, or any other landscapeamenity shall be neatly detailed by string trimmer and/or chemicals to twelve (12) inches in all directions of said objects. If chemical detailing is performed, theContractor shall use the string trimmer lo remove the treated turf within one (1) week after symptoms of photo toxicity become recognizable. 24.Any damage, as determined by the Projects Manager or deslgnee, caused toIrrigation components, sprinklers, valves, etc., or plant material by edging equipment and/or mowers shall be replaced by the Contractor at Contractor's expense. 25.Lawns shall befertlllzedfaur(4)timesannuallywith a "complete fertilizer". Fertilize two(2) times per year during the months of December and February using 22-3-9 at the rate of five pounds (5 lbs.) per 1000 square feet or approved equivalent program. During the months of June and October fertilize with 16-6-8 at the rate of six pounds (6 lbs.) per 1000 square feet four (4) times per year, or approved equivalent program. 26.Due to the broad geographical area of the contract, the City may from time to time adjust or change the fertilization specifications contained herein as a result ofconsultation with Contractor or recommendations of a horticultural soils and plant laboratory report far each site. All fertilization shall be included with the landscapemaintenance of each contract area. Contractor shall supply and transport all requiredfertilizers and Include costs in the bid to the City. 27.Turf areas shall be deeply watered as required by weather conditions to provide adequate moisture for optimum growth. At no time shall turf areas be allowed toshow a lack offresh green color or a loss of reslllence due to lack of water. 28.Wherever or at any time that an Irrigation system Is damaged, fails or does notadequately cover the turf area in which it Is installed, the Contractor shall furnish and set out hoses and sprinklers, or other portable means, as required to uniformly water the turf area. 29.Automatic Irrigation shall be conducted between the hours of 10:00 p.m. and 4:00 a.m. and shall be programmed to prevent excessive runoff, ponding or over watering. 30.Contractor shall respond immediately to signs of turf stress. Turf lost due to stressshall be deemed contractor negligence, as determined by the Projects Manager or deslgnee, and replaced at Contractor's expense. 31.Contractor shall develop and maintain a program to ensure that all turf is maintainedfree of fungus, insect Infestations and/or turf diseases at all times. 32.Damaged and/or bare spots in turf shall be Immediately repaired at the time of detection. 33.The tree guards shall be maintained in place around the trunk of each canopy tree al all times to eliminate tree damage by string trimmers, mowers, etc. Trees damaged by Contractor shall be immediately replaced at Contractor's expense. 34.Each year, all turf areas shall be over seeded with Eagle Blend or equivalentperennial rye grass at the minimum rate of seven (7} pounds per 1,000 square feet. Seed shall be uniformly broadcast, with care taken to not broadcast in non-turf area. Oe!hatchlng and/or deep scalping of the turf may be required as directed by the Projects Manager or deslgnee. Seeds shall be guaranteed free of disease, pests, or other foreign grasses or weeds. 35.The Contractor shall apply an approved pre-emergent herbicide to all turf areas a minimum of one (1) time per year and/or as directed by the Projects Manager ordeslgnee for control of ll!] types of weeds. At no time shall weeds be allowed to remain In turf areas. 36.Contractor shall flag all Irrigation sprinklers prior to commencement of work complete. 37.Damage because of rodent activity shall be repaired at Contractor's expense. 38.The Contractor shall be responsible for the complete removal and replacement ofground cover lost due to normal attrttion or to Contractor's faulty maintenance or negligence, as determined by the Projects Manager or designee, at no additional cost to the City. 39.Where ground cover grows under pine trees, the Contractor shall use a combination of techniques (raking and blowing) to prevent the build-up ofnaedles from formingon the ground cover. 40.Ground cover plants shall be added, as needed, to ensure a solid mass planting inconformance with the original Intent at no cost to the City. 41.Contraotor shall remove dead shrubs and backfill to existing grade with imported soil as necessary to maintain a consistent finished grade. Sinkholes will not beacceptable as It represents a liability to the City. Replacements of shrubs will beapproved by Projects Manager or designee. 42.Wall vines adjacent to and coming from City landscapes are a part of themaintenance of this contract. Wall vines shall be kept trimmed approximately four (4)Inches from the wall and eight (8) inches below the top of the wall. Where wall vines have been allowed to grow over the top of the wall, the Contractor shall keepwall vines trimmed down to the top of the wall. Wall vines may require trimming two or more times per month during the growing season. 43.All shrubs growing in tho work areas shall be pruned as required, to maintain plants ina healthy growing condttlon and to maintain plant growth within reasonable bounds to prevent encroachment of passage ways, walks, streets, view of signs or in any manner deemed objectionable by the Projects Manager or deslgnee. Dead ordamaged limbs or branches shall be cleaned out and removed with sharp pruning tools with no projections or stubs remaining. Pruning shall be done In a manner topermit plants to grow naturally in accordance with their normal growth characteristics except box hedging may be required on some shrubs, as designated by the ProjectsManager or deslgnee. Shear hedging or severe pruning of plants, unless authorized by the Projects Manager or deslgnee, shall not be permitted. Should the Contractorshear hedges or severely prune plants and disfigure or damage the plants, the contractor shall be responsible for replacing those plants with like kind and size asdetermined by the Projects Manager or designee. The Contractor may be requested from time to time to raise the bottom or lower the tops of the shrubs for securityreasons. This shall be considered routine maintenance and performed at no extra cost to the City. 44.Shrubs shall be thinned and pruned, separated and/or relocated for the health of theplanting and the appearance of the site, and at such other times when directed by the City. Infill planting of bare shrub areas shall be replanted In the months of Marchthrough June with plant material of the same species one time per year as partof routine maintenance at no additional cost to the City. 45.All shrubs shall be properly irrigated to maintain a healthy condition. Shrub areas shall be deeply watered as required by weather conditions to provide adequate moisture foroptimum growth. At no time shrub areas shall be allowed to show a lack of fresh green color or a loss of resilience due to lack of water. 46.Wherever or at any time that an irrigation system Is damaged, falls or does not adequatelycover the shrub area In which it is installed, the Contractor shall furnish and set out hoses and sprinklers, or other portable means, as required to uniformly water the shrub. 47.Contractor shall respond Immediately to signs of plant stress. Plant material lost due tostress shall be deemed Contractor negligence, as determined by the Projects Manager or designee, and replaced at Contractor's expense. 48.The Contractor shall be responsible for !he complete removal and replacement of shrubslost due to normal attrition or due to Contractor's faulty maintenance or negligence, as determined by the Projects Manager or designee, at no additional cost to the City. 49.All bare soil or open areas shall be either cultivated weekly or covered by a minimum oftwo (2) Inches of mulch. All mulch material shall be of a recycled product free from foreign grasses and weeds and shall be approved by the City. At no time shall weeds be allowedto remain in bare or planted areas. 50.Shrubs shall be pruned as required to ensure clear vehicular and pedestrian visibility andclearance. Remove broken or diseased branches and provide general containment andgood appearance. 51.Plant material encroaching onto or from City property shall be trimmed back to propertyline at City's discretion depending on circumstance, i.e. plants growing over fences and sidewalks from private property adjacent to contracted areas shall be trimmed back to the property line. 52.Prune shrubs to retain as much of the natural informal appearance as possible, consistent with intended use, i.e. vines not growing into other plants, etc. Coordinate with Projects Manager or designee. 53.Continuously remove any spent blossoms or dead flower stocks, as required, to present a neat, clean appearance. 54.Plants growing over curbing and/or sidewalks shall be maintained even with the edge ofthe sidewalk or curb and be trimmed on a natural taper rather than vertical, so as not to appear to be hedged. 55.Ailing or stunted shrubs shall be removed at time of discovery and replaced In kind within five (5) working days. Shrubs requiring additional nutrients to correct deficiencies shall receive such nutrients within three (3) working days of discovery. Contractor shall replaceshrub failure that is determined to be due to Contractor's neglect or improper treatment at his expense. IV.RIGHT OF WAY CREW 1.Provide a crew size as follows: 3-person crew = 1 Leadworker+2 Laborers 2 Perform the work daily. 3.Provide the necessary labor, materials and equipment to remove weeds from all sidewalk areas, planters and public lots. 4.Remove all litter (trash, paper, cans, bottles, signs and otherdebrls). 5.Remove all unwanted natural or environmental materials, including, but not limited to bio-waste, hypodermic needles, dirt, silt, feces, soot, weeds. 6.Clean, cut, clear, and remove weeds and remove of light to medium amounts oftrash by using hand-held equipment like weed eaters, rakes, brooms, and leaf blowers. Leave no piles, or residue with rake marks. Sidewalk surface shall be clean of leaves, litter, and dirt. 7.Crew must be self-directed and report directly to the main office of Contractor. 8.Crew must be 'on-call" and carry a dedicated cell phone and be available duringnormal business hours on all workdays. 9.Additional duties that may be required of the Right of Way Cew may include thefollowing: clear catch basins during winter rain and storms, fill sandbags, removeextra trash and debris generated by special events, remove litter and vegetation at City-owned parcels, remove homeless camp debris, and assist street sweepers indebris removal during weather events, ex. wind or rain. 10.Note the trash likely to be encountered during the course of Right of Way Cleaning includes but is not limited to litter, trash, bio-waste and hypodermic needles, plastic, and cardboard containers, plywood, used lumber, discarded furniture, and small appliances, toys and other household items. 11.Remove and dispose of items listed above according to all applicable laws, codes, and requirements. 12 Note that trash removal Is incidental to weed removal by either crew. It is included so that the areas look clean after the weed removal work is completed. 13.The Contractor shall collect all clippings, trimmings, cuttings, rubbish and debris, andposted signs at all work sites and dispose of same in a lawful manner per contractrequirements at the Contractor's expense. 14.All trash and debris shall be removed from all worksites a minimum of one (1) time perweek. 15.The Contractor shall rake, hand remove, or vacuum leaves that are not absorbed byplanting. This shall be done as often as required to maintain a neat appearance, or prevent plants from being smothered by seasonal leaf drop at least weekly or as directed by Projects Manager or deslgnee. 16.After heavy windstorms, the entire contract area shall be cleaned of litter, fallen branches,etc. Contractor shall respond to calls from Projects Manager or designee immediately.Contractor shall patrol all areas durtng heavy windstorms for trees down, fallen branches,hanging branches, debris, and other potential hazards. 17.The Contractor shall keep sidewalks and all paved areas in the medians and underoverpasses swept and cleaned of any debris, weeds, dirt or soil. Tree wells shall bemaintained weed free. V.IRRIGATION TECHNICIAN 1.The Irrigation Technician shalf physically Inspect (by manual or semi-automatically running the Controller} the operation of all systems weekly. The Irrigation Technicianshall maintain all sprinkler systems in such a way as to guarantee proper coverage and full working capability, and make whatever adjustments are necessary, includingbut not limited to, adjustment of heads or Inserts, or replacing of inserts, etc., to prevent excessive over spray/runoff into street right-of-ways or other areas notintended to receive irrigation over spray/runoff. (Exhibit I} VI.OPTIONAL AS-NEEDED CLEANING AND CLEARING Crew Size: varies depending on need; City estimates, but does not guarantee or imply1,000 hours per year for City-requested optional as-needed services. A.These as Needed Cleaning and Clearing Services will be compensated at the regular hourly rate on the appropriate Price List item. B.City will issue a work order request for such work to be performed. c.These services include, but are not limited to: •Remove sill, weeds, and debris in Orphan Parkway locations •Maintain and clean the tree wells to enhance appearance and cleanliness of City parkway tree wells by removing weeds and litter, and Installing City-provided wood chips and mulch. •Clear catch basins during winter rain and storms. •Fifi sandbags. •Remove extra trash and debris generated by special events. •Remove litter and vegetation at City-owned parcels. •Removal of homeless camp debris and rubbish. •Maintain median Islands and remove weeds, debris and trash as directed. •Assist street sweepers in debris removal during weather events, ex. wind or rain. VII.OTHER PROVISIONS/ REQUIREMENTS -non specific A.Contractor Data Entry for Maintenance Work a.The City uses a computerized asset/work order system (Cityworks) and APP {mySantaAna) to record all work performed against City owned assets. b.The Contractor will be required to utilize the City's computerized system(Cityworks & mySantaAna) to record ALL maintenance work performed for this contract. c.The City will provide training and instruction to the Contractor on the use of the Cllyworks and mySantaAna system and APP. d. The Contractor will be required to obtain a cellular/Wi•Fi enabled Applebranded tablet (iPad) for each crew, to perform the required data entry in the field. The Contractor will be solely responsible for maintaining the device Inworking order to complete the required data entry for the City. e.The Contractor will be required to obtain a cellular internet data plan costusing one of the following carriers (AT&T wireless, Verizon, T-Mobile or Sprint). 2.Maintenance Function Checklist and Reports a.Daily Attendance Sign in Sheet: Provided by the Contractor on a dally basis by7:30 am, Including the signatures of each laborer and crew assignment, date, and hours to be worked. Contractor shall update the hours worked If any laborer leaves early. b.Dally Work Report: Prepared by Contractor on a dally basis and specifies thework performed; date performed; and labor, materials and supplies used, andamount of trash and debris collected (measurement method to be agreed upon). c.Weekly Report I.Due: Monday of every week i.Contents: Ensure that the report contains all the required and approved content, which may include, but not limited to: ii.Description of work completed iv.Materials used v.Defects found vL Results of patrol/observation and Inspections vii.Description of the actual Inspection, observation, repair and/or maintenanceof landscaping, slgnage, lighting, streetscape, and graffiti viii.Observations of safety issues, potential hazards, public nuisances, and minutes (notes) from any other City-required meeting (e.g. maintenanceproject meetings, field reviews, etc.) d.Report Guidelines: i.Submit records in the time required, In the method required, and on the forms required. ii.Include any pertinent Information or backup documentation with your reports. ill. Submit all reports prior to submission of the monthly invoice; otherwise payment will be withheld. iv.Provide an equipment time report using a form provided indicating the hours worked each day of the pay period, v.Monthly payment will not be made until reports are received by City. e. Documentation i.Digital Photo Sampler Report a.Take a series of before-and-after photos of Items, areas, or incidents thatContractor responds to as specified by City. b.Maintain these photos electronically and make them available for inspection by City at any time. c.Identify photos by location, description, etc. before or after, date and timeof photo taken. ii.Production Reports a.Email to City each month. b.These reports will include: 3.Meetings 1.Amount of trash and debris removed 2.Incidents completed (i.e. number of homeless camps cleared, other assigned duties, etc.) 3.Other incident related data a.General Guidelines Document all meetings and prepare corresponding action list is generated,Initiated, and completed by the time required. b.Attendees Project Manager and/or designee and Contract Supervisor must attend meetings, in person, with the PW management team. c.Operational Meetings 1.Purpose: To address Issues regarding: upcoming events, blackout dates,Scheduling; and other issues of concern. 2.Held on: Third Thursday of every month or as specified. 3. Location: PW office 220 S. Daisy, Santa Ana, CA 92705 d.Service Level Inspections a.Provide an English-speaking Contract Supervisor to tour the contracted areawith the Project b.Manager or his/her designee twice a month to determine compliance with the specifications and to discuss required work. c.Contractor's Supervisor must be authorized to sign documents and/or effect changes to the work being performed. e.As-Needed Meetings Meetings as necessary to address immediate Issues regarding: Safety, Injury, orDamage; Public Nuisances; Business Interactions; Work Performance Delays; Repair or Maintenance issues; and other Issues of Immediate concern.Attendees: Contractor Supervisor and or Contractor ManagementRepresentative as appropriate to the nature of the meeting. f.Subject Matter to Include, but not be limited to administrative issues, billing questions, contract issues, operational, safety issues, and service issues. 4.Contractor Employees/UniformsNehicles/Place Of Business a.All Contractor Employees: 1.Ensure that all Contractor employees performing work in conjunction with thisproject are always courteous, professional, competent, and do not cause anyundue disturbances. 2. Remove any employee who is determined by the Project Manager or his/her designee to be Incompetent, working Inefficiently, disorderly, intemperate or otherwise objectionable Immediately removed from work under thisagreement and replace with a satisfactory replacement. 3. The City of Santa Ana is committed to a safe workplace. The ProjectManager or his/her designee may direct Contract Supervisor to immediately remove any worker who Is unfit for duty. 4.Employees must present a neat, well-groomed appearance at all times. 5. Perform the work while minimizing disturbance to the citizens, residences, and businesses. 6. Workers must have basic knowledge, experience, skills and abilities In general labor, custodial maintenance, landscaping maintenance, cleaning, trash handling, landscape care and street safety procedures to perform thescope of work requirements In accordance with the specifications at all times.Workers who do not demonstrate these capabilities shall be replaced at the request of the Project Manager or his/her designee. 5.Contract Supervisors and Lead workers a.Provide an English-speaking Contract supervisor and Lead workers who arefully trained and knowledgeable in an aspects of these requirements: b.Equipped with a working, fully-charged, capable of taking and sending photos and emails, cellular phone, to enable Immediate contact with Project Manager and/or designee, c.Contract Supervisor and Lead workers must demonstrate skills Including, but not llmited to the following: 1.Basic principles of supervision, directing, planning, controlling, training and appropriate safety procedures. 2.Ability to safely direct the work of crews engaged In maintenance activities in a high vehicle and pedestrian traffic area. 3.Ability to effectively communicate In verbal and written form in order to solve daily problems. 4.Contract Supervisor must have the authority to sign documents and/or effect changes to the work being performed. 5.Contract Supervisor must be able to tour the Area with a Project Manager orhis/her deslgnee on an as-needed basis for the purpose of determining compliance with these specifications or to discuss required work. 6.Contract Supervisor is responsible for ensuring the crews are accomplishingthe scheduled work per the specifications. 4.Uniform and Safety Vests a.Pay for and bear the maintenance cost of uniforms for.all employees workingon the project. The uniforms must bear Contractor's company name. b.The uniform must be worn as a complete unit and be fitted properly. Theuniform must be maintained in a clean and neat order with no rips, tears, orpermanent stains present. c.Must wear identification and appropriate safely vest at all times, which must be furnished by the Contractor. 5.Vehicles and Equipment a.Ensure that all contractor vehicles and equipment used in performing work in conjunction with this project are mechanically and operationally sound; have well-maintained exteriors; clean; have well-organized tool racks; bear Contractor's company name, which is to be visible on both sides of the vehicle; have current California registrations and licenses. b.Vehicles of Contractor must have magnets which is to be visible on both sides of the vehicle that say "Contractor for City of Santa Ana" and bear the city logo. c.Vehicles must have 360-degree operational warning rights or traffic notificationlight bars. d.Have a suitable stake side compactor truck or trailer for hauling weeds, rubbish, and brush. Trucks should have sufficient capacity to minimize trips andmaximize productivity; (typically a 2-ton capacity). The truck hall be equipped with an arrow board for lane closures. e.Provide power and hand tools of sufficient quantity and quality to handle the job as specified. Examples of such tools are string trimmers (weed eaters), brush cutters, catch bags, sod cutters, loppers, handsaws, and various hand tools. f.Provide and assure usage of appropriate safety equipment as required by Cal/OSHA for all hand crews, including, but not limited to hearing protection, dust masks, helmets, boots, gloves, goggles, chaps, shin guards). g.Furnish, provide, and operate, at Contractor's sole expense, mobile phonescapable of taking and sending photos and emails. City may ask the contractor to also use the "My SantaAna• phone app. h.Replace immediately, any equipment that does not meet the foregoing as may be determined by Project Manager and/or designee's sole discretion. Insurethat all crews, equipment, and trash are secure in vehicles at all times. 6.Place of Business a.Maintain an office at a fixed location corresponding to current business license. b.Maintain an assigned telephone number under Contractor's personal name orthe legal company name. c.Have a capable person employed by Contractor available to take thenecessary actions regarding all inquiries and complaints from City and/or private citizen during regular work hours at said office. 7.Traffic Controls a.Maintain clear Ingress and egress areas, sidewalks, vehicle travel lanes, driveways, and the like at all times unless immediate work prohibits suchclearance b.Inspect and identify any condition{s) that renders any portion of the areas under maintenance unsafe, as well as any unsafe practices occurring thereon and keep a tog indicating date inspected and action taken. Notify the ProjectManager or his/her designee Immediately of any unsafe condition that requires major correction. c.Make minor field corrections, including but not limited to, placing traffic cone in holes to protect members of the public or others from Injury and reportimmediately to the Project Manager or his/her deslgnee. d.Cooperate fully with City in the investigation of any accidental injury or death occurring on the designated work areas, Including a complete written report thereof to the Project Manager or his/her deslgnee within five (5) daysfollowing the occurrence. e.Cooperate with local authorities relative to handling traffic through the areaand must make arrangements relative to keeping the working area safe and clear of vehicles. f.Provide a towed or mounted arrow board for all lane closures. g.Note most work should be performed without obstructlng the flow of traffic whenever possible. If lane closure is required, abide by WATCH manual. 8.Performance during inclement weather During periods of increment weather, Le. rain/wind; Contractor's workforce shall accomplish work not affected by such weather, I.e. litter pick up/spent blossom removal, preventative maintenance, etc. a.Contractor shall stake and re-tie trees as required. b.Drains shall be checked and cleaned as necessary. c.Contractor shall remove all branches and debris resulting from inclement weather. d.Contractor may be required to perform additional clean-up tasks due toinclement weather. 9.Recycling All organic waste (including leaves, grass clippings, brush, branches, and treeparts)resulting from work performed under this contract shall be recycled throughcomposting or processing for use as mulch. Organic waste cannot be taken to the landfill. The names and addresses of the licensed green-waste composting orprocessing companies, and haulers, along with the tonnages used and receipts, shall be provided to the Projects Manager or designee In a monthly written report and anannual written report. 10.Disposal At least 100% of all landscape debris will be disposed of through a landscape materialrecyclfng center or reused in some manner. The Contractor shall dispose of all cuttings, weeds, leaves, trash, and other debris from the operation as work progresses. The City shall not be responsible for the disposal. Contractor shall pay all disposal fees and provide documentation evidence of recycling to include location, tonnage, etc. on a monthly basis to the City. Contractor shall dispose of all trash and debris. Contractor shall dispose of alllandscape debris through a landscape material recycling center such as Tierra VerdeIndustries. Contractor shall not dispose of landscape debris In a landfill without priorapproval from the Projects Manager or deslgnee. Contractor shall pay all disposal fees and submit a copy of receipt as part of the landscape monthly reports. At no time is the Contractor permitted to use City dumpsters. 11. Emergency Services The Contractor shall provide the City with names and telephone numbers of at least two qualified persons who can be called by City representatives when emergency maintenance conditions occur during hours when the Contractor's normal work force Is not present In the City of Santa Ana. These Contractor representatives shall respond to said emergency within thirty (30) minutes from receiving notification. 12.Damage Repair a.All damage incurred by the Contractor's operations shall be repaired or replaced in kind and size at the Contractor's expense. b.Irrigation repairs shall be completed within twenty-four (24) hours using approved materials. c.Non-irrigation repairs shall be completed within seven (7) working days and shallbe repaired using only pre-approved materials. 13.Vandalism Contractor shall be responsible for the labor to repair damaged landscaping causedby vandalism or vehicle accidents with material costs to be reimbursed by City. The Contractor shall submit invoicing to establish cost of materials. 14.Holiday September, first Mond November, fourth Thur December25 15.Penalties and Fines New Year's Da Memorial =Da-y�------< Independence Day Labor Day Thanksgiving Day 1 Christmas Day Failure to comply with specifications of contract or requests from the Projects Manager or designee and/or creating unnecessary delays, as determined by theProjects Manager or designee, may be cause for fines and penalties in the tablebelow until said request(s) is completed. This shall be deducted from routine monthly maintenance payments. Table: Liquidated Damages LN VIOLATION 1 Failure to perform required/scheduled work: missed or late, in correct number of workers per contract, missed meetinas without orior notrflcation. 2 Safety violation and/or failure by Contractor to comply with the most current Work Area Traffic Control Manual /W.A.T.C.H.\ 3 Failure to remove any significant amount of litter/debris (generated by crews} from work site same day as aenerated. 4 Blowing or sweeping debris onto private property, public streets, parking lots or Into storm drains. 5 Failure to provide reports, schedules and other deHverables without notice and aareement bv CR. 16.Maintenance Frequency Schedule, r'UNCTiQN ·. ·,, · .. -: . " '. ·,tt.iif1111a1nienarice ·-· · · Mowing Edging Clipping Removal String Trimming Pest and Weed Control Visual Inspection Chemical Weed Control Debris Removal Ground Cover Maintenance Trim Pest and Weed Control Visual Inspection Debris Removal Shrub, Vine and Tree Maintenance Trim Shrubs Vines Visual Inspection Debris Removal Hardscape Maintenance Median with no/turf planting Debris Removal Grounds Pollcing/Lltter Removal All other Areas Once/Week Once/Week Once/Week Once/Week Weekly Weekly As needed Once/Week Monthly Weekly Once/Week Once/Week Monthly or sooner if needed Four (4) times a year Once/Week Once/Week Weekly Weekly Once/Week Every week Work Schedule and locations to be provided by City as Exhibits Amount $100.00 per occurrence per day $200.00 per occurrence $200.00 per occurrence $200.00per occurrence $100.00 per occurrence 17.Contractor shall be responsible for the labor to repair damaged landscaping caused byvandalism or vehicle accidents with material costs to be reimbursed by City. TheContractor shall submit Invoicing to establish cost of materials 18.The actual cost of all materials passed on to the City for extraordinarymaintenance/repairs shall be wholesale cost of the materials. •The wholesale cost shall be the actual cost paid by the Contractor reflecting the best price, Including discounts avallable. Receipts shall be required for reimbursements. •At no time shall the cost of materials exceed retail cost from the current price list, minus the discount rates. •Typical costs of the Irrigation parts, plant material, etc. to be submitted to the City prior to approval. I (, 1,;T :.r s-= � ! �U((l..")X¾ ,.. i.... ,- �tll.t'-",--i,.j,, .... ,J. J;; EXHIBIT A MEDIAN LOCATIONS il ,. � � C. > < .. \.'CrA�Ai 1 ., e: ••• ,.,. ...... A,. � • • I • City of Santa Ana , .. Landscaped Medians ·-Grass/Turf �ledians -Drou(1ht Tolerant tdedinns Artificial Turf f\-ledians Note: 90% of Grassfrurf medians are now natural soil only -no grass MONDAY cooe WORKSITE MeOJAN MaW.rlhur BfVd. MEtllAN MacArthur Blv,:I. M!O!AN Mac-Arthur BfW.I. ME(l!AN MacArthur f!Mi, MttOIAN S"'•erslr,;,m ME.OIAN s�er�trom MEDIAN Sroem.trom MIWWl J!<.tfMewSt MIWIAN Be:;-ir.St. M€DIAN F'�1lil tit. M!OIAN H.-iitiot 81>/d. MEOlAN ffa1tl tit Mt:DfAN &!Sl()t$l MEWAN M(l:ln$1 ?t,ANTl':RIIVY Main Stn,et Pl.ANTER/IVY MttcArtnur PLANTU!IIVY Mai:Arthur PtANTE:�ilVY $UNFLOW5:R PL.ANT!!.R M!ltArtli.ir Pi.ANTER M."lc.Arthur f'l..A!iTER $t.gerslfom PlANiER seqerstrnm PLANTER $M�l$trOOI ROUTINE MAINTENANCE LOCATION MEOfAN$, PARKWAYS, LHNEAF{ !'>ARKS, PARKS ANO $1:AVICE f'{OAO OIVIOERS QXHIJIT 8 LOCATION �m!ie;,n� Hnrdtc�o,a Both '""' tRIMMiD fil, FWY TO MAlH 0 I ' y NO MAJN TO BRISTOL 0 ' ' y y PLAZA TO FAIRVIEW 0 " 1 y y RXR wasr OF SUSAN1'0 HAR SOR 0 1 I y y REDHILL lO OR!:ENVILLE 0 7 ,.. y y HARBOR W SANTAAUA RIVER •Q ' y y SKELTON TO BRISTOL t10RTH SID!! •2 I y NIA SUNFWWER TO SE'G!:J'l:.$iROM 0 0 0 y NIA SUNR..OWER TO SEGER$TROM 0 ' ' y y SUNFLOWER TO MACARTHUR y y MAC1U�THUR TOSEG!!RSTROM ' 0 ' y y S!JNPlOV!mR 10 MACARTHUR 0 ' I y NIA SUNFLOWER 1'0 ALTON 0 2 ' y y SUNPLOWER tO CotVMB!N& 0 ' 2 y y SUNFLOWER TO noi:i:TH OF MUl=:�MY 0 0 ' y y MAIN TO FLOWER NORTH SIDE 0 0 ' y y MAIN TO FLOWER SOUTH SIDE 0 0 y y MAlN ro ROSS NORTH SIDE ' , ' y y FLOWER NORTHWEST CORNER 0 ' 0 y y Ft.OWER SOl)THWEST CORHER 0 0 1 y y �AliT NORTH WEST CORN!:!R 0 0 1 y y oour..LAS SOUTH EAST CORNEf:! 0 ' 0 y y GREENV!Ltf' NORTH EAST CORNER 0 0 1 y y t!t.ffi'M '""" i10E1/';'K MOWED y y y NO y y y NIA y y y NIA y y y NIA y y y NIA y y y NIA y y y NIA y y y NIA y y y y y y y y y y y NIA y y y y y ' y NIA y y y NIA y y y NIA y y y NIA y y y "" y y y NIA y y y NIA y y y NIA y y y NIA y y y NIA y ' y NfA M!i'.O!AN CROODY NORTH S!Oe' TO $ANTA ANA RIVER y y y y V NIA !!_l!W!AN Se:!1$tS!ron1 Gf:1.1:!NVILlE TO DOIJGLAS NORTH $101: y V y V y MEOIMJ Seaet'>ltlJ'ltl y y y y y NIA M!!OIAN SttUeffl.lf(l!fl a:A.Si OP THORiOM PARK TO 8Al$T0l. y y y y y NIA MIS.OIAN MWtlStre;st SUNFLOWER TO NORTH OF MURPHY y y y V NIA M!:;01AN Mi'!{Ar!hUr FLOWER to rovmeR NORTH $10E V y V NIA M.xArUmr V ? y y y MfW!AN SEAR TO RAJTT $0ITTH SIDE V y y y NIA MEDIAN M.11'.'.Arllilff FA!RVIE',V TO ORBiNV!LLE $01JTH SIDE y y y NIA Mi'iO!AN MAIN TO ROS$ NORTH SIDE y y y y NIA MEtHAN SIJNFLOWE� F!.OWE� TO STEVENS!FLOOO ¢HANNl;L ? y y y NIA MCOIAN FAJRVIEW SUNFLOWER. TO MACARTHUR EAST SIDE y ? y V NIA MECHAN SE.GERSTROM TO ALTON y ? V y y NIA TUESDAY cooe WORKSITE !.OCAT!Otl ""°' w�"w lllfJV<1l "''"' SrD£WI\'. MO\'IEO M""OIAN W11rner Ave Redhltt lo Broohll'(llfaw 0 " ' y NIA y y y NIA M!:OlAN \Varnar Ave OIIV!l IQ Shelfcn tl()Ull'I Slr.ffl ' y NIA V V NIA WA MEO!AN W;1rner Ave Srlalot IC West or P'llif\11 .. W 0 0 ' y y y y y NIA M5tl!AN W,1rn,uAv� Y3le lo Hl!Wor 0 2 0 y y y y NIA WA MEDIAN e�unoer :&5 FWY t-0 Srr,t,;,! 0 ' " y y y y NIA NIA MfOfAN Ed'll'i"er Bro!«hww 10 !"town oou!/t sl{}t 0 I ' y y y y NIA NIA M!i;OlAN !;:dlnt1er Ff\'.'.IW&f to Park OO!llh !11de 0 0 ' y y y y NIA NIA MEDIAN $.flnCIH P;;ir!: to fMite:r $\,\ITh S!l'fe 0 ' 2 y y y y NIA NIA MSO!I\N Kff$0n Edlll";':t touth Of ' 0 0 y y y y HfA "" MEDIAN Knson EdlMer norm or ' 0 0 y y y y NIA NIA ME.DIAN Eillrine, KMttl lo Cot'.a 0 0 2 y y y y NIA NIA MEDIAN' i"i!!NfeWSI. SPn,1ra\rl;lln Ave to Hlltvi'!rd 0 ' ' y NIA y y NIA NIA ME.!'.itA!'t F;ii!VieW$1. South Of Edina er 0 ' 0 y NIA y y NJA NIA MEOIAH HorOOrS!vd. s..,.e:rstrr.rm Aw, to $;:m.\3 Ana River 0 0 2 y NIA y y NIA "" MEDIAN BIWlolSt Sooth Of EdfOOff 0 ' 0 y NIA y y NIA NIA M'.EOIAN l\l;iinSI Ptimomt to Oi:,Ckl'en!,1! 0 I I y y y y NIA N!A. MEDIAN Grand Av1:1 Dyer Road to Hol.el Terr;irl(s'! 0 0 0 y y y y NIA NIA MEDIAN $tGeJ1rulle E/ORom 0 0 I y y y y NIA NIA MEO!AN Allen Srt!ito! lo l"t1llvtew; Median on N &!d!t next to bike tr.:iH •21 " y y y y y NIA MEDIAN Rl!l1tSt Ad.1til!l St• Wormu AV Eas-t Sld(l 0 0 0 y y y y y NIA PLAtlTER Se"e1Slr¢!11 Avenue At"'-··· Ins stmet 1se, 0 I 0 y y y y y NIA PLANTfR SliD:e:11\:JPm A�en\le Al Rmtt N.'W cro ' 0 I V y y y NIA NIA PLANTER """"' Warner to S.mtn Arm RNer ea$! s1de V y y y y WA MEO!AN Harbor Wru-Mr IO $/l!'!J,l Ma River y y y y y NIA SClWK W:irMt K.i,wr f,;, sanlil An., F!l11er Ntirth �!de y NIA y y y NIA SDWK W/1.t!'ltlf HatWr to S/ln\il Ana Rivet Sc11ih side y NIA y y y NIA $DWK Womer Par.me to Fn!tview ,01rth $!de y NIA y y y NIA SOWK w.imer Rene Wes! or Ewtrg!Mf: y WA y y y NIA SOWK wnrner BtlGlOI t◊ Flower y WA y y y NIA MONUMENT $tAn(trev,• 1�37Wesl $-Olnl AMrew I 0 y y y NIA MONUMENT $lAn,:trew 0 0 I y y WA y WA WA PLA�fl'ER PLANTER Edl""!r PLANTER i'l!F!(J',W!f NAN'l'ER !:(!Inner .itouve PI.ANTEf.!: fl;f!rv•er .itP,u1': PKWY SOIJl'HSIOE Al VAN NESS EAST ANO WEST y NIA y y y y emn"�if 1H$WE$T 0 0 y y y y y y ?KWY SOUTM$1DE AT PARK ltAST ANO WEST y NIA y y y y fRWY Elfifli:ler FWYL""" Wtllll ,irte y y y y y $DWK y WA y y y NIA SOWK C«d.ir to Mar,{$ SW,h S!tre y NIA y y y NIA IW aroMWl!V f('I l"!OWtr y y y y y NIA $0WK E!.!!Miltr FIO\'l<!r to M®nolla M'IM $ld>l y NIA y y NIA MfDIAN Edlrt""r M;i; ino!la nle (;lo 0 0 y y y y NIA NIA PLNTR Al MQ!l;;iwk to SMl,1 An.1 Rivet {Ntrl• hl>orhootl Erdrnnce} y y y y WA UNEARP-AAK Sflt!Ql SI. Andrew North East 0 y y y NIA y 81fStol SI. A!Wrtw Norm W&M y y NIA y Pl.Nffi l:'.11"""'<t Ml;!htlwk II.! $;mt11 Ami !'.<NW North Sltla y y y y y WEDNESDAY COOi; WOA!;fSli'E LO(ATIOtl W�EOti T!UMMEO SWMI TRASH SJOEY>'K MO¼l!O M/;O!AN MGFat1den Avt Rm:11-to L ""fl RXR 20' 0 ' •y NIA y y NIA NIA MEDIAN MCF.EddenAV<t Or;iruiefQ Main 0 0 1 y y y V WA NIA MEDIAN McF.iddMAW: Susan to �nnt, 0 0 ' y y y V Ni'A NIA MIWfAN Me:Fuoden Ave Mottawk to Huron• Sldt Mroian on me soultl 0 I 0 y NIA y y NIA NIA MEDfAN M4'htlwk McF.idden !(.! C\.lblXm 1 0 0 y y y y NIA NIA MIW!AN r,taxtne Mtf.Jck!en to H!•fhlnnd 0 0 I y V y y NIA NIA PLA.MT!R WJ!litt; .sutll'Y;in -se Ct:imer M501AN Wffl,'1.$ sum1111n to Fa!N!ew , $1dt median ori 1J1a NOfID •'0 y V y y NIA NIA MEDIAN '" Tusun lo 8rl�tof 1 •"y y y V NIA NIA MEDIAN "' Town�rtd to Canter •0 1 y V y y NIA tl!A MEDIAN "' suuw.in io Fntrview 0 '1 y y y V NIA NIA MEO!AN 1$f S.mlil AM River to Ja!Jison ' 0 2 V y y y V NIA MEDIAN "' WIOHmOOI" 0 0 1 y y y y NIA NIA MEDIAN '" 4920We$I •0 'y NIA y y NIA NIA ME.DIAN MtC!ii." '3r.mtJe;H1-0f 0 0 t V NIA y V NIA WA ME:OfAN Rltthe',' Mcl"llikllll to Wilshire RXR 20' 0 '0 y NIA y V NIA NIA M!WIAN Gr.im:fAvf: Al!-Milt!f l=IXR20' 0 1 0 y y y y V NIA MEDIAN M.tln$t RuS$eU ttiMCFi'ldllen AV'J a 0 'y y y y y WA MeO!AN !M$1ci SI !:dinner Aw; 10 1st 0 0 1 y y y y y WA MEDfAN Fal!v!ewSI !:rti=er Ave to ts! ' 0 'y y y y y NIA MED1An Hti.il:mrBIVrl 1111sollllito1Sl 0 '•y y y y V NIA ME01AN Clt�slnul .itL'-'Oll 3!oCl!tlOnS •'0 y WA y y NIA NIA !\11:DIAN I.YON ,1!Noffli1JM" RXR.20' ' 2 0 y NIA y y NIA NIA "' WiHit&. Westi;it F111twiew. Neioh!XJfl'IOOd EJl!N ' '0 y y y y II/A NIA r.l!;DIAN H/gllf;iM Wester F/111\'Viev I '0 y y V y NIA NIA PLANTER Ce®r Str�et t,1C!lttddaen NIE CIO I 0 0 y y y y WA NfA PLANTER <:td.1r $free-I McF a&.1en NJW C!O ' 0 0 y y y y NIA NIA PLANTER ---ren at wo1nut SEIi.SW ' 0 0 y y y y NIA NIA M!HHAN R.ilti SI McFITT!dertto l:d;�fi,er. EIS 0 0 •y y y y NIA NIA prams� McfMdel\ Ero Sllt!l/l Ana_ RWtf f,{ltJ\fi Side �""'e 0 0 0 y NIA y y y NIA PLANTER McFmftleo. E.10 $,'.l!it;'I Artil River north !,!de S!CO/i1 0 0 ' y NIA y y y NIA SOWK McFnetd1,n Newtlope-to $11.tr!Mfi t<.IUll'I $(de y NIA y y y NIA ·-Mt:Foade11 Newtwpe !OWIO 4111 • NOAA $k!i;l-y NIA y y y NIA l,.INEAP.PAAA McFMderi Oronttt soolll Sftj!, E/0 ' 0 0 y y y y y y UN/!AR PA'RK MtFJdden Ororme 1i:m!!t i!i:le WKJ 2 0 0 y y y y y y L!N!!AR PAAK O!IJMcFmfden --·ea$ Nie:. End Of CUl-da-.Sae y y y y y V UMEARPAAA 01ft MeFadden Cypreia; NtW « e'mi er Ctik!e.$m;: y y y y y y LINfAA'. PARK '" ()rand w St:in&.mf Sooth eidf 0 0 ' y y y y y NIA LINEAR PA/l!K ,. Grana kl Sl3M,m! Nor!ll ITT® 0 0 y y y y y NiA IVY "' EfO Surrta Ana R!�et South side 0 0 ' y y y y y IIJA IVY "' eJO Santa Ana River North eide-0 0 ' y y y y y NIA PLANTER JJ>!kMfl NlEt:,;Jt:J 1st I 0 0 y NIA y y NIA NIA PLANTE:Pl'. Jtickoon NfWC(O ISi I 0 0 y NIA y y WA NIA LINf!Ak PARK sm,1ors1., Nort/1 Off:d!ngu Ave, (E.l!it tide,) •0 ' y y y y y y UNEARPARi<; 811$101 St., North cf W�$Ml'e/ 1rasrowe 2 0 0 y y y y y y PK\\l'f Snstcl St., Edi MIU la Mi;f;i<Jden, e.!$! rJde • 0 0 y y y y y y UtlEARPAAK et1sto1 st. Errter to McFaddM. weei �Ide 0 ' 0 y y y y y y LIN!:A� PARK 6:!'5.lol P!nf to ·1st east side-2 0 0 y y y y y y LINEAA:?ARK Sl1Stcl Prne 10 Jst we:&t ski� ' 0 0 V V y y y y THURSDAY COOi WOIU�$1TI LOCATION '.'/!ED£t TRIMMEO r:u.wm IRA!M SIOEM{ MOWED ME"DIAN TU$1ift Ava !,mo Ncr1h !I) l71h St •0 ' y y y y NIA N!A M!:OIAN Cnbtlll6 Park 1Stt0 l?'lh 0 '0 y y y y NIA NIA Ml!:O!AN Gritmf ltft◊41tl • • I y V y y y NIA MEDIAN Qrnni:t Sl�ffcrd !ti 14th 0 0 ' y y y y NIA NIA MEtHAN' Penn Way S FWY to 17ttt ' I 0 y NIA y V NIA y Ml::J.11AN s,1nll""'o 6th to $;11'1\,"t AM 6!11J I 0 I y y y y WA N!A Ml:O!AN SrO.ldW(IV tt'itl0$f(I 0 0 ' y y y y NIA NIA M!O!AN $1'1},'.!d\WIY 4th fQ CMe C<mlttOf. •0 ' y y y y NIA NIA MEOtAN Ffowtr hf to SM!tt Arlfi St'ld 0 •'y y y y NIA NIA MEOIAN Flr,,w�cr Al 101h. $\ri;et 0 0 I y y y y NIA NIA M!DlAN Fk:>wi;r Al l5111$lr�el •0 I y y y y NfA NIA Ml:O!AN BIJStOI hf !O llth I 0 'y y y y NIA NIA M!HJ1AN Fi'IIMtw 1st to Norm otmh Strut 0 2 'y y y y NIA HIA MEDtAN Hnmor hit lo Wes!min:;tiu 0 0 'y y y y WA NIA ME"OIAN "' At$1n;h ' 0 0 y y y y NIA N!A MEDIAN "' At sveamore I 0 0 y y y y N!A NIA ME:O!A�J ,,, Al SpurgeM ' •0 V V y V NIA WA M!:OIAN 4th $tree! west OfTtrm10,11 R.'lm 20' 0 I 0 y N'A y y NIA NIA MEOIAN <1th str-.et 55rv/Yto(,F\"IY 0 I 'y y y y N!A NIA MEDIAN Santa Anti Bl'iti Gr,;oo to :Snn!irum 0 0 'y y y y V WA M!!JlAN S<mla AA.1 6MI Al M!nter, $0\llh Side 0 0 'y V y V WA NIA Ml:D1AN Civ!r.: Centi/I' DtiVe Sy(:;m;ore to &ou1Jw:iy 0 0 1 y y y V NIA NIA M!WIAN ti'!hSI. 5� FWY to l"'nll"""" Aw;:uwe I ' 20 y y y V WA NIA MEDIAN rnn S!ffe\ Fail'viewto Euclid 0 2 13 y y y y tUA NIA PKWY iir11nd 1st to 41h east Sfd� 0 y y y y NIA 1st 10 '1111 , Wlalst Side 0 0 I y y y y y NIA LINEAR PARK L!n«iln 5FWYta. mn I 0 0 y y y y NIA NIA FRWY Pennwav 5fVIYOFf' RAMP TO H!h 0 I 0 y y y y y y Pt.ANTER WrlghtSlreet Al Parm Sllfft DiW!rter 0 0 I y y y y y NIA l..lN!AAPARK 8Rl$TOL NORTHEAST AT 1$T STREET 0 0 y y y y y y PKWY 811$101 1st !c CMc Cen!er Dr!ve, EMt sJue-0 0 y y y y y StlsWJ ht to CM� c�nter Or!ve:, west !ili1e 2 0 0 y y y y y NIA FRWY 5FWY Olframn 10 5FWY 0 0 1 y y y y y NIA 1P!.ANTl:R At 15th Street 0 I 0 y y y y y NIA Pt.ANTER Fiene" $tree-t Al CMC Center Ortve 0 y y y y y NIA Pt.ANTER. 10th $1fJ:e1 Al Sp11rgeon S!reet 0 0 y NIA y y y NIA At BO&!! Sire.et 0 0 y y y y y NIA PLANTER WaMlnnton aveJWa At LOUl�e :Slreet 0 0 y y y y y NIA Pi.ANT£R At (,'!Na Str�t 0 y y y y y WA PLANTER Washlrr"ton nvanv� El!St of H/lftlor 0 0 y y V y y NfA FR.WY Gmnct An,nua Ramp !¢Ml$ f(rn:.lm:Ung ;i(,1/,'.lt.e/ll are.is, b01h Sldti� ofl-5} 0 0 y y y V y y FRIDAY COOi:! WORK$1fi MCOIAN Tl.J�lhl MEO!AN North Pmll l!ilvd. MEDIAN FIOWE'f:51. MfiOIAN O<lk!Ml'lt Ml!OIAN art�t\n SI MEOIAN' ftrtstof!:l! M!:OIAN SrlttofSI Ml:OIAN Sr1$tci $1 LINEAR PAA!( Br1$fOl$l MEO!AN F,,irvtewst Ml:DIAN MemorvtMe M!!D!l>N Mem"""t.<1ne M!:OIAN MiHM""l.llle' MEO!AN t.1emo1V L<'IM' MEOIA�J Mafn M!:OIAU M.iln MEDIAN Prut Liln!t MIH}lAN Cali!Un.t PLANT!m 19S.1$!tt-el PI.ANTI;R lt!StS!reet P!,,AITTE,R Le<.'leULane PLANTER Miemory Lan£ PI.ANT'.!::R P�ri:Lane PLANTER Towner Stree1 PL.AN'tE:R SM!l;-o L00CAflON Al Lemtcr east skle ' 11\h St. IQ Pink North /Jf SMll.l. Cl,1r.l Al Rlv!lrgttn SUl'\U(lff\'.) Cte.lk fo Mem�v L,1fl(.t HeS""tl.i!'\ IQ N/022' FWY North ot 17th N<lr!ll Of Elm, v.e\ll $]de 17th $I Norttl CUvUmll P;tu;t of Marn Slret\ F/0','-1'� to Wel!!WOOd .1tP.icmi: ,11 $Mt<l AMI Rlvtr .it 01�.:tiveiy -Science Ce/Wf � w.-,lkel $,1nliltnt1 Pml<. Metr,(11'\/ Lm'le to NCL En�t ot Sannooo Eaat of Tu�un Al err.i11i'.fWtl" Al J;,ffersxm Pl!lte At $ant., Cl.Im Averme At Low,u Lana (SE & SW ) We,;t ot-ar1s101 Str<!H Not!h of suntu C!iir.:i Av�rme At20m ' 0 0 • • 0 ' 0 0 0 ' 0 2 0 0 0 0 0 0 0 0 0 0 0 ! 0 ' 0 0 ' 0 ' 0 ' ' ' 0 ' 0 " 0 ' 0 ' 0 ' 0 Wii:50E [ TFIIMMEO Bl.0011 '""" 5!0FiWK "10\'ili.O ' y y y y WA y ' y y y y NIA y 0 y y y y NIA y 0 y y y y NIA y 0 y y y y y NIA ' y y y y y NIA •y NIA y y y NIA ' y y y y y NIA 1 y y y y y y ' y y y y y N!A ! y y y y y y 2 y y y y y NIA ' y NfA y y WA NIA 0 y NIA y y y NIA y NfA. y y NlA NIA ! y y y y NJA N!A 0 y y y y NJA WA 0 y y y y NJA NIA 0 y y y y y NIA 0 y y y y y NIA 0 y y y y y NIA ' y y y y NIA N.IA 0 y y y y y N!A 0 y y y y NIA NJA 0 y y y y N NIA J F'RW\' f1rrtewc«1 Al M;tlll EMt Sf(kc y y y y Ertoewood !O Sputtieon 0 0 y PtAN'fER aroi?dwoy 5 FRY to $<lll!,'1 C!iltn y y y y PLANTER $<il'lt.t Cl.irn AVenu At llrttto! s1res1 2 0 0 y y y y NIA PLANTG!:R Si'lflfa Cieri\' Avenue Al8rcttdMtY 2 0 0 y y y y y NIA Mffll'""'L/IM' y y y y y PKWY Ffeiwtr to Wf$!WOl)d y y y y y y PLANTER Flower St Noflh Ci!yClimlt. JU$! North ot Ornnge Read y y y y NIA t.lNEARPAAK Flower $t A! Sm11!<1gc Creek Brkfne North Wttl'i\ y y y y WALL H€1!WO!lf N,:irth Of 17th & Soull'i Of 1Slh I 0 y y y y NIA MEO!Af'l Srt:.to! s.-intl.ttro cr,;ek: to Memorv t,me ema skki y y y y y LINEARPAAK 6rtS!Ql Elm lo Park We$! Side y y y y SDW!t 2Z FWY trnrnmr,. lo �JCL Ea-st ,fl.1!J y y y y NIA SOWR 8r1SlOI 22 FWY to NCL West $!Ile y y y y y NIA PtNrR Ft.1ilhi'!Vft'I e:nst Of E11GIWOOO l\l Ri!il Ro.1tl Trtt>:�$. 8c1b S-.des EXHIBITC TRAFFIC CALMING DEVICES Location total Sq, Ft, 3'' and Bush Hardscape 601 E. 4th Street 300 Shrub/Ground Cover Area Myrtle Shelton 100 Shrub/Ground Cover Area 3'' and Birch Shrub/Ground Cover Area Bishop and Shelton Shrub/Ground Cover Area Pacific and Walnut 100 Shrub/Ground Cover Area Myrtle and Pacific Shrub/Ground Cover Area Wisteria and Pacific 100 Shrub/Ground Cover Area Richland and Pacific Shrub/Ground Cover Area WIiiits and Pacific . Shrub/Ground Cover Area Bishop and Baker Shrub/Ground Cover Area Highland and Shelton Shrub/Ground Cover Area Chestnut and Shelton Shrub/Ground Cover Area Occidental and Maple 1,422 Shrub/Ground Cover Area Willits and Sullivan 2,300 Shrub/Ground Cover Area Garfield and Santa Ana Blvd. Shrub/Ground Cover Area GRAND TOTAL Sq. Ft. 8,195 13 !45 67 Address North of 610 N Figueroa St.South of 926 N Lincoln Ave EXHIBIT D VACANT PARCELS Northeast corner of Standard Ave and Chestnut Ave South side of Edinger ave east of Boyci St Northwest corner of 1st St and Pacific Ave i South of122 N Euclid si . i North-side 6f 1 sist west of Garfield St : 8 : Easi of 5301 W 1st St •9 ... ; Dead-end of San L.orenzo west of Baker!10 Northwest corner of Flower St and Walnut St· 11 Northwest corner of Daisy and Walnut. 12 ; South of4319 W Edinger Ave 13 : Slope on south side of Wamerwesfofthe55-fwy 14 i Easto'f2216W5thSt. .... . ..... . 15 i Slope on south side of Mcfadden west of the 55 fwy 16 . North slope of Edinger east of the Sania ana Riveri 17 i South side of6th.Street east ofMabury Street ' 18 i Walkway East of Greenbrier St between River Lri and Sharon Rd: 19 ' 1st StreefEast of117 N Standard Ave . . . . . .. .. . .. - i 20 ' Main Place Dr between BroadwaYand Bedford Rd .. : 21 ; Southwest corner of Segerstrom arid Bear ........ . •22 , Santa Fe Street south of 2nd sfreet Area .. : :fa : East side of Ritchey between Warner anci st Andrew i 24 . North slope ofrvlctadcieri east of the Santa Ana River •25 : North side of 7th east of Jackson .. . .. . . . I. 26 .. i East side of Clinton north of sih 27 , 28 , 29 30 : 3132 33 : 34 • 3536 37 38 • North and South slopes of Santa Clara Ave west of the 55 freeway Penri \i\laybetweeri 17th and Washington ····· -· ·•- •South slope of Mcfadden east of the Sarita Ana River ' Slope on north side of Warner west of the 55 fwy \ East of 2212 W St Gertrude Pl · · · · · · South side of Macarthur wast of the 55 Fwy ... Souih side ·of Dyer west of the 55 Fwy - . . North of 1026 N Mlrasol St •East of 502 E Memory Ln ; Dead end of 6th St west of Hawley St East of 1633 E 6th St •North of 3131 S Sianciard Ave 39 · East side of Lincoln at Washln9ton 40 , Northeast corner of 1st St and Mabury St ·41 i West side of Grand Ave north of i-5 Freeway 42 . ! Southeast Corner of Suilivan St and Willits ·st 43 • North of 2057 N Bush Street · City of Santa Ana Alley Locations EXHIBIT E ALLEYS MAP City of Santa Ana Street Sweeping Schedule EXHIBIT F STREET SWEEPING SCHEDULE EXHIBIT G CITY BOUNDARY MAP City of Santa Ana .. v,·r-'!'rt:"1A·I 0.0 o.s 1.0 MIies EXHIBITH IRRIGATION TECHNICIAN Crew Size• 1 Irrigation Technician 1.The Irrigation Technician shall tum off irrigation system during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of horticulturally acceptable maintenance practices asdetermined by the Projects Manager or deslgnee. When the Projects Manager or designee acknowledges the necessity to turn on thewater once again, all controllers shall be activated within twenty-four(24) hours. After 24 hours, the Projects Manager or designee at his discretion may elect to activate thecontrollers with City forces and deduct estimated time plus overhead from the Contractor's monthly Invoice. 2.The Irrigation Technician shall physically inspect (by manual or semi-automaticallyrunning the Controller) the operation of all systems weekly. The Irrigation Technicianshall maintain all sprinkler systems in such a way as to guarantee proper coverageand full working capability, and make whatever adjustments are necessary, Including but not limited to, adjustment of heads or inserts, or replacing of inserts, etc., to prevent excessive over spray/runoff into street right-of-ways or other areas notIntended to receive irrigation over spray/runoff. 3, A visual inspection of all Irrigated areas shall occur, more often, but not less than one ( 1)time per week. All areas receiving marginal coverage shall be irrigated by a portable irrigation method. The Irrigation Technician shall furnish all hoses, nozzles, sprinklers, etc., necessary to accomplish this supplementary irrigation. Care shall beexercised to prevent waste of water, erosion, and/or detrimental seepage Into existingunderground improvements or structures. 4.Contractor shall submit a monthly Irrigation report to the Projects Manager or designee. The report shall be of the format required by the Projects Manager ordesignee and shall include, but not be limited to, controller location, address, type ofcontroller, number of stations, schedule, and run times for each station, turf, ground cover or shrub irrigation, condition of site, and repairs made for each station. 5.Irrigation Technician shall maintain a log at each controller location. 6.Irrigation Technician shall provide efficient use of water at all times. The controllers shall be programmed and monitored to maintain adequate moisture, optimal forgrowth and appearance, while eliminating excessive runoff. Adequate soil moisture shall be determined by visual observation, plant resiliency, and turgidity, examiningcores removed by soil probe, moisture sensing devices, and programming Irrigationcontrollers accordingly. Considerations must be given to soil texture, structure,porosity, water holding capacity, drainage, compaction, precipitation rate, runoff, infiltration rate, percolation rate, evapotranspiration, seasonal temperatures, prevailing wind condition, time of day or night, type of plant and root structure. 7.Irrigation Technician shall be responsible for and bear the cost of service and repair to all irrigation components from the remote control valve, downstream (including the remote control valve). The responsibility includes, but is not limited to, the remotecontrol valve, flow sensors, lateral lines, fittings, risers, all sprinkler heads, and drip irrigation components. 8.Monitoring Systems: Irrigation Technician shall weekly inspect the irrigation systemsfor broken and clogged heads, malfunotionlng or leaking valves, or any other condition, which hampers the correct operation of the system. Authorization must be obtained from the Project Manager or designee before proceeding with work not covered under normal maintenance work and the malfunctioning sprinkler systemarea shall be Irrigated by a portable irrigation method until all authorized repairs havebeen completed to the Project Manager or designee's satisfaction. Each irrigation controller(s} and. system shall be checked weekly for proper water scheduling andcoverage. Make alf necessary adjustments to heads, which throw onto roadways,walkways, windows, or out of intended area of coverage. Irrigation Technician shallclean and adjust sprinkler heads as needed for proper coverage. Each system shallbe manually operated al the irrigation controller and observed on a bl-monthly basis.Controllers shall be programmed to water during nighttime hours betweenapproximately midnight and 7:00 a.m. No watering shall occur during the daytime unless associated with irrigation check/repairs or with prior approval by the ProjectsManager or designee. 9.Irrigation Technician shall provide irrigation personnel fully trained in all phases oflandscape irrigation systems operation, maintenance, adjustment; and repair .. This isto include diagnosis and repair of controllers, valve wires, control valves, lateral lines, gate valves, main lines, strainers, pressure regulators, backflow devices, moisturesensors, master valves, and electric pedestals. Irrigation Technician shall maintain an adequate stock of medium and high usage Items for repair of all irrigation systems. 10.Note: Irrigation Technician has the responsibillty to adequately diagnose problemsand take corrective action as called for in the contract specifications. Should the Citybe called upon to diagnose an irrigation problem that Is Irrigation Technicians responsibility, the City's labor and material cost incurred will be deducted from the monthly payment to Irrigation Technician. 11.Automatic controllers and/or enclosures shall be locked while unattended. 12.Alf controller enclosures must be painted in approved colors, as needed, to preventrusting and maintain good appearance. System Maintenance: Once a year during the month of March, Irrigation Technician shall wipe down the equipment in the Irrigation controller cabinet to remove all dust and dirt, clean all electrical connections, Install ball traps for control of ants, replace batteries as required, clean and remove Intruding soil in valve boxes and replace gravel, as originally specified. 13.All hinges and locks shall be regularly oiled to ensure trouble free operation. 14.Sprinkler heads shall be kept clear of overgrowth that may obstruct maximum operation. 15.Repairs made to the Irrigation system must be made In accordance with the system's original design with products equal to or higher quality than currently provided.Workmanship shall be performed in accordance with Industry standards. 16.Irrigation Technician shall be responsible for regular monitoring of all systems and correcting for: coverage, adjustment, and clogging of lines and other sprinkler components. 17.All Irrigation i,ystems shall be inspected and adjusted on a weekly basis or morefrequently as required, considering the water requirements of each remote control valve. A written irrigation tracking sheet indicating the system location, date Inspected, and watering schedule shall be submitted to the Projects Manager ordesignee at the end of each week. 18.Irrigation Technician shall observe and note deficiencies occurring from the originaldesign of facilities and review these findings with the Projects Manager or designeeso necessary Improvements can be considered. 19.All leaking or defective piping, valves, or other system components shall be repaired within twenty-four (24) hours of detection. 20.Particular attention shall be paid to all slope areas, which will, by physical nature,provide for greatest potential runoff, which can contribute to erosion. 21.Irrigation Technician shall turn off controllers when adequate rainfall is anticipated. 22.In the event of irrigation system failure, manual watering required to keep the plant material in a vigorous, healthy condition is to be provided by Irrigation Technician atno additional cost to the City. 23.At no time shall irrigation Technician utilize a fire hydrant for irrigation purposeswithout written authorization by Projects Manager or designee. 24.Contractor will keep system in operation by valve or head adjustment to keep ansystems operating at manufacturer's recommended operating pressure. This shall beaccomplished by valve throttling pressure gaging. The valves should be throttled to prevent sprinkler heads from fogging, allowing droplets for effective watering. TheProjects Manager or deslgnee may request a coverage test to evaluate proper settings, timing, usage, or maintenance of system. 25.Afl valve boxes, controllers, and backflow devices shall be keptclear of plant growth. 26.Contractor shall be responslbleforperlodic Inspection of surfacedrains located within the landscaped areas. These drains shall be checked to assure proper functioning. Remove any debris or vegetation that might accumulate at the Inlet and prevent proper flow of water. 27.Any erosion damage because of Contractor's failure to keep the surface dralnscfear shall be repaired at Contractor's expense. EXHIBIT B CfTY OF SANT A ANA REQUEST FOR PROPOSALS FOR RIGHT OF WAY AND MEDIAN LANDSCAPE MAINTENANCE SERVICES PROPOSER'S CERTIFICATION and PROPOSAL ITEM PRICING Certification • I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clariflcation prior to the submission of my proposal. Proposal Item Price • Pricing shall be based on a unit cost for services described In Exhibit A. Fee must be inclusive of all costs, Including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee In writing. ROUTINE MAINTENANCE PRICING ITEM BID ITEM DESCRIPTION QUANTITY UNIT UNIT. UNIT EXTENDED QUANTITY PRICE · TOTAL PRICE# Median Crew-Laborer $30.00 300,000 1.(2.,000 Hours)6 Hour 10,000 $ Median Crew -Lead worker $35.00 70,000 2.{2,000 Hours)1 Hour 2.000 $ ROW Crew - Laborer 120,000 3.12.000 Hours)2 Hour 4,000 $30.00 $ 4.ROW Crew • Supervisor 1 Hour 2,000 $40.00 $ 80,000 Irrigation Technician $39.00 $ 78,000 6.12,000 Hours)1 Hour 2,000 Total Contract Amount /Add Lines m. V & IVI 648,000 6.As-Needed Cleaning 1 Hour 2,000 $26.00 $ 52,000 During the process of negotiation between the City of Santa Ana and Landscape West Management Service Inc on June 7th 2019, we have agreed to drop our annual total to $700,000. E.Xif<AORDINARY PLANTING UNE flF.SCHiPT!ON - -_, - EXTRf\DROINAl<Y Pl.ANTING I 36" box ltDO, &tanctard tnm!-, $ 950.00 -- g 36-bot. Tree: rnulti�s 975.00 l!i 2,1 · bo.;-; Tr0£.\ sfandard trunk s 495.00 ·- JY. 24 - b.9��tl trunk $ 550.00 V 1S qai o�t $ 95.00 \/l r, t}al p!nn\. s 35.00 VH 1 nn! obnr $ 20.00 ---- Jj"ll ,f' FU! d ann11al tokn s 35.00 iX fi�\!. of \Jround cctor s 30.00 taiuh�:,µe \V,;�f !\rl.tnagim1ent titrvke-�, hw, ft (71-t} SM-!101 E (714) 860-410$ t�rf1.}:\L .. �1is.�tt G()f/r:�;\�jy··· · .. "}}H(X.ff: AJ-.!DF;,•i'FffJfjffERS :\li�had (;;,wlbay f'i'llNTEO NI\MC or Aun1ornr, · · / -_ FEDERALlD NUMGEH GONlRACTOH LICENSE NUMBER 30.po THIS EQilli:lM.lJJUJl.lLl;Qf,IB,L!;l!;J;! AND !N&;JJJ!JED Will:! JJ:J.1'� PR(JPOSALS THAT DO NOT CONTAIN n11s FORM WILL BE CONSIDERED NONRESPONSIVE, -� LAND800 OP In• KC ACORD" CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDD/YYYYf 03/30/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE. COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 310-542-4600 Hi�h Ground Insurance Services2.3 7 Crenshaw Blvd, #304 Torrance, CA 90501 Christopher Cordill IN'S�E0 Lan scar'fe West Mgmt Svcs, Inc.1234 No 1csIue Gum Street Anaheim, A 92806 COVERAGES CERTIFICATE NUMBE �2tllzi.cT Christopher Cordill PHONE . 310-542-4600 �xt); , ccordi11@unitedagenc1es.com INSURER/$) AFFORDING COVERAGE INSURER A: THE HARTFORD I 00�, No); 310-542-8400 NAIC# 11000 INSURER 8: OAK RIVER INSURANCE COMPANY 34630 : INSURER C: INSURERD; INSURER E: INSURERF: EVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICAl'E MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS .. INSR TYPE OF INSURANCE A X COMMERCIAL GENERAL L IABILITY CLAIMS-MA DE 0 OCCUR A A GEN'L AGGREGATE LIMIT APPLIES PER: POLICY □ �if8-f DI lOC OTHE R: AUTOMOBILE LIABILITY X X X ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS �!MfsoNLY X �8¥o'§'1'fflE9 UMBRELLA LIAB EXCESS LIAB CLAIMS-MADE OED RETENTION$ POLICY NUMBER X 72UUNOK7437 72UUNOK7437 72HHUOK7438 8 WORKERS C0MPENSATION ANO EMPLOYERS' LIABILITY ANY YIN X LAWC014309[Y] NIA POLICY EFF POLICY EXP LIMITS 1,000,000 s 300,000 s 5,000 PERSONAL & ADV INJUR Y $ 1,000,000 GENERAL AGGREGATE _$�___ 2,,...,--=-0�00.,..,--=-o--=-o-lo 2,000,000 PRODUCTS -COMP/OP AGG $ Emp Be11. COMBINED SINGLE LIMIT Ea ac ident 0 1,000,000 04/01/2020 04/01/2021 f-'B"-'O'-"D""IL,.,.Y-'-'I N-""J-"'UR""-'Y'-"---'P•"'-r "'ee.'rs .... on'"-,f-"---------1 BODIL Y INJURY /Per accidenl $ 04/01/2020 04/0112021 10/11/2019 10/11/2020 PROPERTY AMAGE Per accident EACH OCCURRENCE AGGREGATE EL EACH ACC IDENT E.L. DISEASE -EA EMPLOYE $ E.L. DISEASE -POLICY LIMIT $ 2,000,000 2,000,000 1,,000,000 1,000,000 1,000,000 DESCRIPTION OF OPERATION'S I LOCATIONS / VEHICLES JACORD rn1, Addition a.I Remarks Schedule, may be attached If more space Is requirod) 30 days notice if cancelled. 10 days notice if cancell ed for non-payment. Project: Right of Way and Median 1-andscape Maintenance Services RFP#19-016 -** See Holder Notes attached for addi tional information �*** CERTIFICA iE HOLDER CANCELLATION CITSAN3 SI-IOULD ANY OF Tl-IE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Santa Ana THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, Risk Management Division 20 Civic Center Plaza AUTHORIZED REPRESENTATIVE Santa Ana, CA 9.2702 (p//lcr� I ACORD 25 (20 16/03) © 1988-20 15 ACORD CORPORA ilON. All rights reserved. The ACORD name and logo are registered marks of ACORD HOLDERCODE CITSAN3 LAND800 NOTEPAD,: INSURED'SNAME Landscape West Mgmt Svcs, Inc.. OP ID.: KC City of Santa Ana, it's Officers E�1ployees Agents, Volunteers aod Representatives are_ included ;;i.s Add1t1ona1 Insured I11respects8 t8 GeneralL1abIfIty when reql)ired.by written contract per policy form H O 01 U9 16, Th11 coverage 1s Pr1marv and Non-Contr1butorv Waiver tiubrograiion is incl!Jded per policy form wC 99 04 10B .. f?EVIEWEO & APPROVED By l?isk MANAqEMENT DivisioN PAGE 2 Date 03/30/2020 FOURTH AMENDMENT TO AGREEMENT TO PROVIDE RIGHT OF WAY AND MEDIAN LANDSCAPE MAINTENANCE SERVICES THIS FOURTH AMENDMENT to the above-referenced agreement is entered into on July 20, 2021, by and between Landscape West Management Services, Inc. ("Contractor"), and the City of Santa Ana, a chai1er city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A.The parties entered into Agreement No. A-2019-103, dated July 2, 2019, by which Contractor agreed to provide right-of-way and median landscape maintenance services for the Maintenance Services Division of the Public Works Agency ("Agreement"). B.On September 26, 2019, the pa11ies entered into First Amendment No. N-2019-195 to increase the scope of services and the amount expended under the Agreement for the period ending June 30, 2020. C.On May 5, 2020, the pat1ies entered into Second Amendment No. A-2020-095 to fm1her increase the amount expended under the Agreement for the period ending June 30, 2020. D.On December I, 2020, the pat1ies entered into the Third Amendment No. A-2020-248 to fu11her increase the amount expended under the Agreement for the period ending June 30, 2021 and any extension periods to $1,020,000 annually. E.The original term of the Agreement was for two years until June 30, 2021 with one, two (2) year extension that was authorized on April 23, 2021. The Agreement remains in effect through June 30, 2023. F.The paiiies now wish to fi.111her amend the Agreement to increase the amount to be expended under the Agreement. The Parties therefore agree: I.Section 2, Compensation, is amended to increase the annual sum to be expended under the remaining term of the Agreement, including the extension periods, from $1,020,000 to $1,270,000. 2.Except as modified by this Fom1h Amendment, and all prior amendments, all te1ms and conditions of the Agreement shall remain in full force and effect.Page 1 of2 EXHIBIT 2 IN WITNESS WHEREOF, the pa1ties hereto have executed this Fou1th Amendment to the Agreement on the date and year first written above. ATTEST Daisy Gomez Clerk of the Council APPROVED AS TO FORM Sonia R. Carvalho City Attorney By:dn-UJ\q.. A R� Laura A. RossiniChief Assistant City Attorney RECOMMENDED FOR APPROVAL � Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONTRACTOR Name: 1►1,,;r f,.,.,, ·b,7 Title: p,,-..-r,� f Page 2 of2