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HomeMy WebLinkAboutItem 22 - Approve a Shelter Budget for Furnishings, Fixtures and Equipment Community Development Agency www.santa-ana.org/cd Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 20, 2021 TOPIC: Approve a Shelter Budget for Furnishings, Fixtures and Equipment AGENDA TITLE: Approve a Shelter Budget for Furnishing, Fixtures and Equipment in an Amount not to exceed $1,000,000 for One-Time Purchases (Non-General Fund) RECOMMENDED ACTION Approve a shelter budget for furnishings, fixtures and equipment in an amount not to exceed $1,000,000, in one-time direct purchases with various vendors, and approve for the purchasing department to utilize cooperative contracts and employ other practical procurements methods to ensure the shelter is fully equipped and furnished by the opening date, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION In October of 2019, the City Council authorized the City Manager to execute a settlement agreement with the Orange County Catholic Worker, to resolve claims pertaining to homelessness in United States District Court Case No, SACV 18-0155-DOC (JDE). This action by the City Council followed the federal lawsuit that was filed by the Orange County Catholic Worker to halt efforts by the County of Orange to remove homeless encampments along the Santa Ana Riverbed and prevent neighboring cities from citing or arresting those individuals who violated local ordinances prohibiting camping in public areas. The settlement agreement acknowledged that the City currently operated the Link shelter and intended to establish a new shelter with 200-250 beds to replace the Link shelter. In March, 2021, City Council approved a 15-year Lease Agreement with Dyer 18 LLC for a 29,503 square-foot industrial building located at 1815 Carnegie Avenue for a homeless navigation center to replace the Link shelter. The agreement included building/tenant improvements and the option to purchase the building in Year Two. The estimated opening date of the navigation center is November, 2021. Selected furnishings, fixtures and equipment outside of tenant improvements should be ordered at this time to meet the projected date. Approve a Shelter Budget for Furnishings, Fixtures and Equipment July 20, 2021 Page 2 1 9 0 0 While many of the furnishings used at the temporary Link shelter are expected to be re- used at the new shelter, there are additional items that have been added to accommodate a permanent shelter. Unlike the Link shelter, the Carnegie shelter will be furnished with a full commercial kitchen, and will be able to not only provide meals on-site for clients, but will also stimulate the development of workforce opportunities in kitchen skills. The kitchen design (including equipment) was submitted, reviewed and has been approved by the Health Department. Other purchases include two dozen new beds for the second floor, new mattresses, a commercial grade washer and dryer to augment current equipment, office, healthcare and sitting room furniture as well as a children’s homework area. A robust security system will be incorporated throughout the building and outdoor area to provide staff and clients safety at all times. The backyard of the building will encompass client lockers, sitting areas, a children’s play area, and dog runs and kennels to allow clients the opportunity to engage in brief off-site appointments. Should damage to the furnishings have occurred during the move from the Link shelter into the storage containers and in transport to the Carnegie shelter, replacements will also need to be ordered. This contingency is built into the not to exceed amount. FISCAL IMPACT The amount shown below is available for one-time furnishings, fixtures and equipment. Fiscal Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 21-22 41718820-66400 Inclusionary Inclusionary Housing Fund $1,000,000 Total $1,000,000 Submitted By: Steven Mendoza, Assistant City Manager Approved By: Kristine Ridge, City Manager