HomeMy WebLinkAboutItem 12 - Purchase of Three Ford Police Interceptor Utility Vehicles Public Works Agency
https://www.santa-ana.org/pw
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 15, 2021
TOPIC: Purchase of Three Ford Police Interceptor Utility Vehicles
AGENDA TITLE
Award a Purchase Order in the Amount of $125,871 to Fairway Ford Sales, Inc. for Three
Ford Police Interceptor Utility Vehicles (Specification No. 21-053) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Fairway Ford Sales,
Inc. for three Ford Police Interceptor utility vehicles, in the amount of $125,871 plus a
contingency of $15,000, for a total amount not to exceed $140,871, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency, Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Santa Ana Police Department has a fleet of 262 vehicles. Ninety-nine of these
vehicles are patrol vehicles assigned to Police Field Operations, three of which have
reached the end of their useful life. The Fleet Services Division is working with the Police
Department to replace these vehicles.
Ford Police Interceptor vehicles, similar to Explorers, are the standard vehicle for Field
Operations. Fairway Ford Sales, Inc. has a four-month lead time for the delivery of these
vehicles from receipt of order. Once the vehicles are received by the Fleet Services
Division, they are equipped with the required radios, light bars and equipment. With these
timelines, it is expected that the new vehicles will go into service in Fall/Winter 2021.
The Notice Inviting Bids was advertised on April 13, 2021, on the City’s online bid
management and publication system. A summary of the bid invitation and bids received
is as follows:
379 Vendors were notified
17 Santa Ana vendors were notified
15 Vendors downloaded the bid packet
2 Bids received
0 Bids received from Santa Ana vendors
Purchase of Three Ford Police Interceptor Utility Vehicles
June 15, 2021
Page 2
1
7
8
6
Two bids were received and opened on May 4, 2021, and evaluated as follows:
Vendor Location Amount
Fairway Ford Sales Inc. Placentia, CA $41,956.38
Wondries Fleet Group Alhambra, CA $42,180.13
The bid submitted from Fairway Ford Sales, Inc., is responsive to the specifications and
meets the City’s requirements. There is no Ford dealership in Santa Ana.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $140,871 are available for expenditure in the current Fiscal Year
2020-21 in the following Public Works Fleet Division accounts:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2020-21 07017100-66400
Equipment
Replacement
Fund
Equipment
Replacement,
Machinery & Equipment
$140,871
Total $140,871
EXHIBIT(S)
1. Abstract of Bids
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency and David
Valentin – Chief of Police
Approved By: Kristine Ridge, City Manager
Item Description Fairway Ford Sales, Inc.
Placentia, CA
Wondries Fleet Group
Alhambra, CA
$38,396.00 $38,523.00
$0.00 $0.00
$3,551.63 $3,563.38
$41,947.63 $42,086.38
$0.00 $85.00
$8.75 $8.75
$0.00 $0.00
$41,956.38 $42,180.13
Agate Black with Oxford White Roof & Doors Ford Police
1 Interceptor Utility Model Year 2021 or Newer
2 Documentation Fee
3 9.25% Sales Tax
4 Subtotal
5 Destination and Delivery (Non Taxable)
6 California Tire Fee (Non Taxable)
7 Misc. Charges (Non Taxable)
8 Total Price per vehicle
9 1% Local Vendor Preference N/A N/A
10 Final Bid Amount as Determined by Basis of Award $41,956.38 $42,180.13
CITY OF SANTA ANA
EXHIBIT 1