HomeMy WebLinkAboutItem 13 - Purchase of One Ford Super Duty F550 Valve Truck Public Works Agency
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 15, 2021
TOPIC: Purchase of One Ford Super Duty F550 Valve Truck
AGENDA TITLE
Award a Purchase Order in the Amount of $152,051 to Transwest Truck Center, LLC for
One Ford Super Duty F550 Valve Truck (Specification No. 21-052) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Transwest Truck
Center, LLC for one Ford Super Duty F550 Valve Truck in the amount of $152,051 plus
a contingency of $10,000, for a total amount not to exceed $162,051, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the City’s
water system, including approximately 444 miles of water main. The Water Resources
Division is requesting the purchase of a new truck to provide additional capacity for the
system maintenance crews, which maintain the City’s water system control valves. This
specialty vehicle is critical to ensuring the continued delivery of high-quality water service
to the customers in the City of Santa Ana.
The Notice Inviting Bids was advertised on April 13, 2021, on the City’s online bid
management and publication system. A summary of the bid invitation and bids received
is as follows:
352 Vendors were notified
20 Santa Ana vendors were notified
15 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Three bids were received and opened on May 4, 2021, and evaluated. The results are as
follows:
Vendor Location Amount
Fairway Ford Sales Inc.Placentia, CA $218,508.32
Transwest Truck Center LLC Fontana, CA $152,050.85
Watsonville Fleet Group Watsonville, CA $219,569.35
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Award Purchase Order for Ford F-550 Valve Truck
June 15, 2021
Page 2
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The bid submitted from Transwest Truck Center, is responsive to the specifications and
meets the City’s requirements. Additionally, there is no Ford dealership in Santa Ana.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $162,051 are available for expenditure in the current Fiscal Year
2020-21 as follows:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2020-21 06017641-66400 Water Fund
Water System
Maintenance, Machinery
& Equipment
$162,051
Total $162,051
EXHIBIT(S)
1. Abstract of Bids
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Item Description
Fairway Ford Sales Inc
Placentia, CA
Transwest Truck Center LLC
Fontana, CA
Watsonville Fleet Group
Watsonville, CA
$199,998.00 $138,732.00 $41,269.20
$0.00 $0.00 $159,700.00
$0.00 $0.00 $0.00
$0.00 $115.00 $0.00
$18,499.82 $12,843.35 $18,589.65
$218,497.82 $151,690.35 $219,558.85
$0.00 $350.00 $0.00
$10.50 $10.50 $10.50
Ford Super Duty F-550 Model Year 2022 or Newer, Base Model
1 as specified
2 Platform Body as specified
3 Lighting Modification as specified
4 Documentation Fee
5 9.25% Sales Tax
6 Subtotal
7 Destination and Delivery (Non Taxable)
8 California Tire Fee (Non Taxable)
9 Misc. Fees (Non Taxable)$0.00 $0.00 $0.00
$218,508.32 $152,050.85 $219,569.35
N/A N/A N/A
10 Total Price per vehicle
11 1% Local Vendor Preference
12 Final Bid Amount as Determined by Basis of Award $218,508.32 $152,050.85 $219,569.35
CITY OF SANTA ANA
EXHIBIT 1