HomeMy WebLinkAboutItem 15 - Purchase of One Chevrolet Traverse and Four Chevrolet Colorados Public Works Agency
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Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 15, 2021
TOPIC: Purchase of One Chevrolet Traverse and Four Chevrolet Colorados
AGENDA TITLE
Award a Purchase Order in the Amount of $187,790 to Winner Chevrolet Inc., for One
Chevrolet Traverse and Four Chevrolet Colorados (Specification No. 21-058) (Non-
General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Winner Chevrolet Inc.
for one Chevrolet Traverse and four Chevrolet Colorados in the amount of $187,790 plus
a contingency of $10,000, for a total amount not to exceed $197,790, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division is responsible for developing and
effectively managing the City's water resources and sewer programs. The Water
Resources Division’s Administrative and Engineering sections are responsible for the
following: developing, planning and managing capital projects, coordinating the water and
sewer system replacement priorities, protecting water quality and supply, managing
deferred maintenance systems, and updating and managing the digital map records of all
water and sewer system infrastructure components.
The Administration and Engineering sections are expanding, and as such, are in need of
five vehicles. Staff utilizes City vehicles daily to conduct site visits, attend meetings, and
perform the various functions, which help to ensure the continued delivery of high-quality
water services to customers in the City of Santa Ana.
The Notice Inviting Bids for these vehicles was advertised on April 15, 2021, on the City’s
online bid management and publication system. A summary of the bid invitation and bids
received is as follows:
314 Vendors were notified
20 Santa Ana vendors were notified
8 Vendors downloaded the bid packet
2 Bids received
0 Bids received from Santa Ana vendors
Purchase Order for One Chevrolet Traverse and Four Chevrolet Colorados
June 15, 2021
Page 2
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Two bids were received and opened on May 6, 2021, and evaluated as follows:
Vendor Location Amount
Winner Chevrolet Inc.Elk Grove, CA $187,790
Penske Chevrolet of Cerritos Cerritos, CA $190,890
The bid submitted from Winner Chevrolet Inc., is responsive to the specifications and
meets the City’s requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $197,790, which includes the bid amount of $187,790 and a
$10,000 contingency, are available for expenditure in the current Fiscal Year 2020-21 as
follows:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2020-21 06017645-66400 Water Fund
Water Admin &
Engineering, Machinery
& Equipment
$197,790
Total $197,790
EXHIBIT(S)
1. Abstract of Bids
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
BID ITEM 1: CHEVROLET TRAVERSE
Item Description Penske Chevrolet of Cerritos
Cerritos, CA
Winner Chevrolet Inc
Elk Grove, CA
1
Chevrolet Traverse Model Year 2022 or Newer, Base Model as
specified $30,823.62 $29,250.00
4 Documentation Fee $0.00 $0.00
5 9.25% Sales Tax $2,851.18 $2,705.63
6 Subtotal $33,674.80 $31,955.63
7 Destination and Delivery (Non Taxable)$0.00 $0.00
8 California Tire Fee (Non Taxable)$8.75 $8.75
9 Misc. Fees (Non Taxable)$0.00 $0.00
10 Total Price per vehicle $33,683.55 $31,964.38
11 1% Local Vendor Preference N/A N/A
12 Final Bid Amount as Determined by Basis of Award $33,683.55 $31,964.38
BID ITEM 2: CHEVROLET SILVERADO
Item Description Penske Chevrolet of Cerritos
Cerritos, CA
Winner Chevrolet Inc
Elk Grove, CA
1
Chevrolet Colorado Model Year 2022 or Newer, Base Model as
specified $35,966.04 $35,650.00
3 Documentation Fee $0.00 $0.00
4 9.25% Sales Tax $3,326.86 $3,297.63
5 Subtotal $39,292.90 $38,947.63
6 Destination and Delivery (Non Taxable)$0.00 $0.00
7 California Tire Fee (Non Taxable)$8.75 $8.75
8 Misc. Fees (Non Taxable)$0.00 $0.00
9 Total Price per vehicle $39,301.65 $38,956.38
10 1% Local Vendor Preference N/A N/A
11 Final Bid Amount as Determined by Basis of Award $39,301.65 $38,956.38
Grand Total as Determined by Basis of Award $72,985.20 $70,920.75
CITY OF SANTA ANA
EXHIBIT 1