HomeMy WebLinkAboutItem 16 - Purchase of One Ford Super Duty F550 Flatbed Dump Truck Public Works Agency
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 15, 2021
TOPIC: Purchase of One Ford Super Duty F550 Flatbed Dump Truck
AGENDA TITLE
Award a Purchase Order in the Amount of $75,379 to Western Truck Exchange for One
Ford Super Duty F550 Flatbed Dump Truck (Specification No. 21-049) (Non-General
Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Western Truck
Exchange for one Ford Super Duty F550 Flatbed Dump Truck in the amount of $75,379,
plus a contingency of $5,000, for a total amount not to exceed $80,379, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division is in need of a flatbed dump truck
to provide additional capacity and flexibility in the Water System Maintenance fleet. The
flatbed dump truck is a smaller, versatile vehicle that allows staff to perform loading and
unloading tasks in locations that would be difficult or impossible to accomplish with the
existing, larger dump trucks. The addition of this vehicle will increase the efficiency of staff
maintaining the City’s water system.
The Notice Inviting Bids was advertised on April 8, 2021, on the City’s online bid
management and publication system. A summary of the bid invitation and bids received
is as follows:
308 Vendors were notified
20 Santa Ana vendors were notified
15 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Three bids were received and opened on April 28, 2021, and evaluated as follows:
Purchase of Flatbed Dump Truck
June 15, 2021
Page 2
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Vendor Location Amount
South Bay Ford Lincoln Hawthorne, CA $83,395.13
Transwest Truck Center, LLC Fontana, CA $75,687.28
Western Truck Exchange Los Angeles, CA $75,378.10
The bid submitted by Western Truck Exchange is responsive to the specifications and
meets the City’s requirements. Additionally, there is no Ford dealership in Santa Ana.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $80,379 are available for expenditure in the current Fiscal year
2020-21 as follows:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2020-21 06017641-66400 Water Fund
Water System
Maintenance, Machinery
& Equipment
$80,379
Total $80,379
EXHIBIT(S)
1. Abstract of Bids
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Item Description South Bay Ford Lincoln
Hawthorne, CA
Transwest Truck Center LLC
Fontana, CA
Western Truck Exchange
Los Angeles, CA
$45,238.00 $68,971.30 $45,483.00
$31,000.00 $0.00 $23,337.00
$85.00 $115.00 $0.00
$7,059.88 $6,390.48 $6,365.85
$83,382.88 $75,476.78 $75,185.85
$0.00 $200.00 $100.00
$12.25 $10.50 $12.25
$0.00 $0.00 $80.00
Ford Super Duty F-550 Model Year 2022 or Newer, Base Model
1.as specified
2 Flatbed Dump Body as specified
3 Documentation Fee
4 9.25% Sales Tax
5 Subtotal
6 Destination and Delivery (Non Taxable)
7 California Tire Fee (Non Taxable)
8 Misc. Fees (Non Taxable)
9 Total Price per vehicle $83,395.13 $75,687.28 $75,378.10
N/A N/A N/A10 1% Local Vendor Preference
11 Final Bid Amount as Determined by Basis of Award $83,395.13 $75,687.28 $75,378.10
CITY OF SANTA ANA
EXHIBIT 1