HomeMy WebLinkAboutItem 23 - Solid Waste Consulting Services — State Mandate Compliance Assistance Public Works Agency
https://www.santa-ana.org/pw
Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 15, 2021
TOPIC: Solid Waste Consultant Agreement Amendment – State Mandate Compliance
Assistance
AGENDA TITLE
Approve an Amendment to the Agreement with EcoNomics, Inc. for Solid Waste
Consultant Services to Modify the Scope of Work, Increase the Agreement Capacity in
an Amount Not to Exceed $119,988, and Extend the Term up to Two Years (Non-General
Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with EcoNomics
Inc. to extend the agreement for a one-year period to June 30, 2022 with an option for a
one-year extension; expand the solid waste consulting services scope of work; increase
the total compensation by $99,990, plus a 20 percent contingency of $19,998, for a total
additional amount not to exceed $119,988, subject to non-substantive changes approved
by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency has worked with EcoNomics, Inc. since 2019 on a variety of
State-compliance related processes such as the following: development of cost
projections for an organics diversion program, municipal code updates related to
CALGreen building standards compliance, and the development of enforcement
mandates for new and existing State of California mandates.
The Public Works Agency is in need of additional services in order to comply with state
mandates and desires to amend the agreement (Exhibit 1) to expand EcoNomics, Inc.’s
scope of work. Additional assistance is needed with the development of a citywide
ordinance, expansion of the CALGreen compliance program, Santa Ana Municipal Code
revisions, City/County Payment Program reporting, and assistance with the transition to
a new solid waste agreement. The compensation and term will also be amended to allow
sufficient time and contract capacity for the requested services.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
Solid Waste Consultant Services Agreement Amendment
June 15, 2021
Page 2
1
7
8
4
FISCAL IMPACT
The total amount of the requested amendment is $119,988. Funds are available for
expenditure in FY 2021-22 and will be budgeted in subsequent years as follows:
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit,
Account Description Amount
FY 21-22 06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services-Professional
$75,000
Optional 1-Year Extension
FY 22-23 06917640-
62300
Refuse
Collection
Service
Refuse Collection
Service, Contract
Services-Professional
$44,988
Total Amendment:$119,988
EXHIBIT(S)
1. Amendment to Agreement with EcoNomics, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
SECOND AMENDMENT TO AGREEMENT TO DEVELOP
COST PROJECTIONS FOR AN ORGANICS DIVERSION PROGRAM
THIS SECOND AMENDMENT to the above-referenced agreement is entered into on June 15,
2021, by and between EcoNomics, Inc. (“Consultant”), and the City of Santa Ana, a charter city
and municipal corporation organized and existing under the Constitution and laws of the State of
California (“City”).
RECITALS
A. The parties entered into Agreement No. N-2019-080, dated April 1, 2018, by which
Consultant agreed to develop cost projections for an organics diversion program compliant
with state law (“Agreement”). The term of the Agreement ran through June 30, 2020.
B. On June 16, 2020, the Parties entered into a First Amendment to the Agreement to increase the
scope of services, include additional compensation due to the increased services, and extend
the term of the Agreement until June 30, 2021. The Agreement is current and in effect.
C. The parties now wish to further amend the Agreement to expand the scope of work, increase
the amount to be expended under the Agreement, and extend the term of the Agreement.
The Parties therefore agree:
1. Section 1, Scope of Services, is further amended to include the additional services that are
described on Exhibit A to this Second Amendment.
2. Section 2.a, Compensation, is amended in its entirety to increase the total sum to be expended
under the term of the Agreement, as amended, by $119,988 per the rates and fees attached here
to as Exhibit A to the Second Amendment. The sum of this amount is comprised of (1) the
base sum of $99,990; and (2) a 20% contingency of $19,998 for additional services provided
at the City’s sole discretion. The total amount to be expended under the term of this
Agreement, including any extension period, shall not exceed $209,952.
3. Section 3, Term, is amended in its entirety to increase the term through June 30, 2022, with
the option for the parties to extend the term for an additional one (1) year period.
4. Except as modified by this Second Amendment, all terms and conditions of the Agreement, as
amended, shall remain in full force and effect.
[signature page to follow]
EXHIBIT 1
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
_______________________________ ______________________________
DAISY GOMEZ KRISTINE RIDGE
Clerk of the Council City Manager
APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO, City Attorney
By:___________________________ _______________________________
BRANDON SALVATIERRA By:
Deputy City Attorney Title:
RECOMMENDED FOR APPROVAL
________________________________
Nabil Saba
Executive Director,
Public Works Agency
EXHIBIT 1
EXHIBIT A
EXHIBIT 1