HomeMy WebLinkAboutItem 10 - Waterworks Fittings and Supplies Purchase Public Works Agency
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 18, 2021
TOPIC: Waterworks Fittings and Supplies Purchase
AGENDA TITLE
Award a Purchase Order to Core & Main LP, Ferguson Enterprises LLC, and Western
Water Works Supply Company in an Aggregate Amount Not to Exceed $2,125,000 for a
Five-Year Term for Waterworks Fittings and Supplies (Specification No. 21-012) (Non-
General Fund)
RECOMMENDED ACTION
Award blanket purchase order contracts to Core & Main LP, Ferguson Enterprises LLC,
and Western Water Works Supply Company for waterworks fittings and supplies for a
three-year period beginning May 18, 2021 and expiring May 17, 2024, with provisions for
two one-year renewal periods exercisable by the City Manager and City Attorney, in an
annual amount not to exceed $425,000, for a total aggregate amount of $2,125,000,
subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division manages the delivery of water to
residents, businesses, and fire hydrants in Santa Ana. To do so, the Agency maintains
an extensive distribution system that includes 20 active wells, seven pumping stations
and reservoirs, seven import water connections, and 450 miles of water distribution
mains. In order to perform necessary maintenance and repair of the extensive water
delivery system, Water Resources Division staff requires an assortment of materials and
fittings. The contract for waterworks fittings and supplies is designed to provide crews
with necessary, quality products at a significant savings based on quantity pricing.
As the City’s construction standards change, staff anticipates purchasing additional items
not historically kept in inventory. In addition, the projects programmed in the current and
proposed Capital Improvement Program will result in certain projects, such as replacing
angle/curb stops, to be conducted at a faster pace than normal, requiring a greater
inventory of materials to be kept on hand. As such, staff recommends awarding blanket
purchase order contracts to three vendors; Core & Main LP, Ferguson Enterprises LLC,
and Western Water Works Supply Company for waterworks fittings and supplies. Core &
Main LP and Ferguson Enterprises, LLC are located in Santa Ana.
Waterworks Fitting and Supplies Purchase
May 18, 2021
Page 2
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The Notice Inviting Bids was advertised on March 3, 2021, on the City’s online bid
management and publication system. A summary of the bid invitation and bids received
is as follows:
250 Vendors were notified
111 Santa Ana Vendors were notified
6 Bids received
3 Bids received from Santa Ana vendors
The bids were opened on March 25, 2021 and evaluated (Exhibit 1). The three lowest
priced bids submitted by Core & Main LP, Ferguson Enterprises LLC, and Western Water
Works Supply Company are responsive to the specifications and meet the City’s
requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $35,450 are available for expenditure in the current fiscal year
2020-21. Funds in the amount of $425,000 will be included in proposed budgets for future
years as follows:
Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit, Account
Description Amount
Contract (3-Year Term)
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$28,360
2020-21
(May-June)
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$7,090
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$340,000
2021-22
(July-June)
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$85,000
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$340,000
2022-23
(July-June)
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$85,000
Waterworks Fitting and Supplies Purchase
May 18, 2021
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Fiscal Year Accounting
Unit-Account #
Fund
Description
Accounting Unit, Account
Description Amount
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$311,640
2023-24
(July-May)
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$77,910
Renewal Options (Two 1-Year Terms)
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$28,360
2023-24
(May-June)
06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$7,090
06017641-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$340,000
2024-25
(July-June)06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$85,000
06017641-63001 Water
Water System Maintenance,
Miscellaneous Operating
Expenses
$311,640
2025-26
(July-May)06017646-63001 Water
Water Meter Services,
Miscellaneous Operating
Expenses
$77,910
Total:$2,125,000
EXHIBIT(S)
1. Bid Results
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
ABSTRACT OF BIDS
WATERWORKS FITTINGS AND SUPPLIES (21-012)
BIDDER LOCATION TOTAL
Core & Main LP Santa Ana, CA $361,184.71
Dangelo Co.La Habra, CA $415,625.84
Ferguson Enterprises, LLC Santa Ana, CA $390,294.64
S&J Supply Co., Inc.Santa Fe Springs, CA $497,131.42
Western Water Works Supply Company Chino Hills, CA $362,811.60
United Water Works, Inc.Santa Ana, CA $430,186.13
EXHIBIT 1