HomeMy WebLinkAboutItem 16 - Design Services for the Santiago Park Main Street Entrance Design ProjectPublic Works Agency
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 18, 2021
TOPIC: Design Services for the Santiago Park Main Street Entrance Design Project
AGENDA TITLE
Approve Agreement with Hunsaker & Associates to Provide Design Services for the
Santiago Park Main Street Entrance Design Project in an Amount not to Exceed $250,000
for a Three -Year Term (Specification No. 20-2731) (Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Hunsaker & Associates Irvine,
Inc. to provide concept design, design development, and contract documents, in the
amount of $248,702, with a contingency of $1,298, for a total amount not to exceed
$250,000, for a three-year term beginning May 18, 2021 and expiring May 17, 2024, with
an option for two, one-year extensions, subject non -substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
On December 2, 2020, the Public Works Agency released Request for Proposals (RFP)
No. 20-154, seeking a qualified architectural firm to provide a concept design, design
development, and contract documents for the Santiago Park Main Street Entrance Design
project. The scope of work includes engineering staff support and assistance with the
overall delivery of the project, including pre -construction tasks, construction
management, ensuring the project is completed in accordance with the contract
documents, project closeout, and supervision of the warranty phase for the Santiago Park
Main Street Entrance Design Project (Exhibit 1).
The RFP was advertised on the City's online procurement management and publication
system, with proposals due on December 23, 2020. Seven proposals were received and
evaluated by a selection committee. Based on criteria outlined in the RFP, the following
summarizes the responding firms and their ranking:
Agreement with Hunsaker & Associates for Design Services
May 18, 2021
Page 2
Firm
City
Rank
Hunsaker & Associates
Irvine
1
MIG Inc.
Fullerton
2
BrightView Design Group
Irvine
3
SWA Group
Los Angeles
4
RJM Design Group
San Juan Capistrano
5
Hirsh & Associates
Anaheim
6
Chen Ryan Associates, Inc.
Los Angeles
7
The top three scoring firms were invited to participate in virtual interviews for final
selection. Following the interviews, Hunsaker & Associates was determined to be the
most qualified firm for construction management of the project. In accordance with the
RFP, staff recommends awarding an agreement to Hunsaker & Associates (Exhibit 2).
Their proposal demonstrated a high degree of technical competence and experience
performing similar services. The proposal contains a clear path toward achieving City
goals and objectives as required by the RFP.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are budgeted and available for expenditure in the current Fiscal Year 2020-21
Capital Improvement Program (Project No. 20-2731). The table below indicates the
estimated expenditures by fiscal year. Any remaining balances not expended at the end
of the agreement term will be carried forward for expenditure in the event the optional
extension periods are exercised.
Fiscal Year
Accounting Unit
- Account No.
Fund
Description
Accounting Unit -
Account
No. Description
Amount
PRCSA
Santa Ana River
2020-21
16113263-66220
Capital
Conservancy Program,
$20,270
(May -June)
(20-2731)
Grants
Improvements Other
Than Building
PRCSA
Santa Ana River
2021-22
16113263-66220
Capital
Conservancy Program,
$140,135
(July -June)
(20-2731)
Grants
Improvements Other
Than Building
Agreement with
May 18, 2021
Page 3
Hunsaker & Associates for Design Services
Accounting Unit
Fund
Accounting Unit -
Fiscal Year
- Account No.
Description
Account
Amount
No. Description
PRCSA
Santa Ana River
2022-23
16113263-66220
Capital
Conservancy Program,
$85,595
(July -June)
(20-2731)
Grants
Improvements Other
Than Building
PRCSA
Santa Ana River
2023-24
16113263-66220
Capital
Conservancy Program,
$4,000
(July -May)
(20-2731)
Grants
Improvements Other
Than Building
Total
$250,000
EXHIBIT(S)
1. Project Location Map
2. Agreement with Hunsaker & Associates
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Kristine Ridge, City Manager
Exhibit 1
OWN ORANGE `
SANTAANA Project No. 20-154. �'2 0
P�i Santiago Park Main St.
PUBLIC WORKS AGENCY
Entrance
AGREEMENT TO PROVIDE DESIGN SERVICES FOR THE
SANTIAGO PARK MAIN STREET ENTRANCE DESIGN PROJECT
THIS AGREEMENT is made and entered into on this 18th day of May, 2021 by and between Hunsaker &
Associates Irvine, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On December 2, 2020, the City issued Request for Proposal No. 20-154, by which it sought a
Consultant to provide design services for the Santiago Park Main Street Entrance Design Project.
B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents
that it is able and willing to provide the services described in the scope of work that was included
in RFP No. 20-154.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable
in its field and that any services performed by Consultant under this Agreement will be performed
in compliance with such standards as may reasonably be expected from a professional consulting
firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services described in the scope of work that was included in RFP No.
20-154, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal,
which is attached as Exhibit B and incorporated in full.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City,
the rates and charges identified in Exhibit C. The total amount to be expended under this
Agreement shall not exceed $250,000 during the term of this Agreement, including any
extension periods. The sum is comprised of (1) the base amount of $248,702 and (2) a
contingency in the amount of $1,298 for additional services at the City's sole discretion.
b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on May 17, 2024,
unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be
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extended for two I -year periods upon a writing executed by the City Manager and City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770,
et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage
Laws"), which require the payment of prevailing wage rates and the performance of other requirements
on "public works" and "maintenance" projects. If the services being performed are part of an applicable
"public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total
compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws.
Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents
free and harmless from any claim or liability arising out of any failure or alleged failure to comply with
the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided
in a manner consistent with all applicable standards and regulations governing such services. Consultant
shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar
taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the
legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
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representatives as additional insured(s) and shall include, but not be limited to protection
against claims arising from bodily and personal injury, including death resulting therefrom
and damage to property, resulting from any act or occurrence arising out of Consultant's
operations in the performance of this Agreement, including, without limitation, acts
involving vehicles. The amounts of insurance shall be not less than the following: single
limit coverage applying to bodily and personal injury, including death resulting therefrom,
and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000
in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
and representatives as additional insured(s); (b) be primary and not contributory with
respect to insurance or self-insurance programs maintained by the City; and (c) contain
standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of
the Labor Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees to
obtain and maintain any employer's liability insurance with limits not less than $1,000,000
per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not
less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant pursuant
to this section:
i. Consultant shall maintain all insurance required above in full force and effect for
the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or reduced
in coverage or changed in any other material aspect without thirty (30) days prior
written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance provides
coverage greater than those listed by this Agreement, the amounts provided by the
certificates of insurance shall be incorporated by reference into the Agreement.
V. Consultant shall supply City with a fully executed additional insured endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this section
or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not affect Consultant's right to be paid
for its time and materials expended prior to notification of termination. Consultant waives
the right to receive compensation and agrees to indemnify the City for any work performed
prior to approval of insurance by the City.
Page 3 of 8
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, and its officers and
employees from liability: (1) for personal injury, damages, just compensation, restitution, judicial or
equitable relief arising out of claims for personal injury, including death, and claims for property damage,
which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees,
or other persons acting on its behalf which relates to the services described in section 1 of this Agreement;
and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of any breach of the terms of this Agreement. This indemnity and hold harmless
agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief
suffered, or alleged to have been suffered, by reason of the negligent acts referred to in this Section or by
reason of the breach of the terms of this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be
selected by the City, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to
personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section
2782.8, the above indemnity and defense obligation shall be limited to the extent provided by Civil Code
Section 2782.8, and to claims that arise out of, pertain to, or relate to the negligence, recklessness, or
willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees
against any and all liability, including costs, for infringement of any United States' letters patent,
trademark, or copyright infringement, including costs, contained in the work product or documents
provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this
Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred
under this Agreement and any services, expenditures, and disbursements charged to the City for a
minimum period of three (3) years, or for any longer period required by law, from the date of final payment
to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business hours.
Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or
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disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by
operation of law; or (e) is independently developed by the Consultant without reference to information
disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, gender identity, gender expression, gender, medical conditions, genetic information, or
military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other
employment related activities or any services provided under this Agreement. Consultant affirms that it is
an equal opportunity employer and shall comply with all applicable federal, state and local laws and
regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant,
and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict
between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail.
This Agreement may not be modified except by written instrument signed by the City and by an authorized
representative of Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Consultant or the City. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting
on behalf of any party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
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the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for
all services performed by Consultant prior to receipt of such notice of termination, subject to the following
conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product(s) completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant consents
to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving
the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed
a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver
constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Consultant shall notify the City immediately and in writing of its inability to
obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
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injuries or damages to City in the event that such authority or power is not, in fact, held by
the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth
in the body of this Agreement.
21. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be
in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-647-5635
To Consultant:
Richard Norton
Project Manager
Hunsaker & Associates Irvine, Inc.
3 Hughes
Irvine, CA 92618
(949) 768 - 2509
A party may change its address by giving notice in writing to the other parry. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time
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set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays
shall be excluded.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney�I
By: !�'G, T.-IL
John unk
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Nabil Saba
Executive Director
Public Works Agency
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONSULTANT:
Doug Staley, PE
President
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Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SANTIAGO PARK MAIN STREET ENTRANCE DESIGN
RFP NO.20-154
INTRODUCTION/BACKGROUND
Santiago Park is a 35-acre linear park located in the northern edge of the City of Santa Ana along
Santiago Creek. It is the city's oldest and largest wilderness park. The park contains both passive
and active recreation opportunities which run along both sides of Santiago Creek and includes
acres of restored riparian habitat, recreational trails, a nature reserve, the "Wildlife and Watershed
Interpretive Center," the "Wildlife and Habitat Viewing Facility," the Santiago Park Lawn
Bowling Clubhouse and greens, archery, tennis courts, a baseball field, log cabin, and playground
equipment.
At the west end of Santiago Park is a dated large barren area, approximately 2.298 acres adjacent
to Main street and Santiago Creek that is in need of repair and revitalization to serve both
community, visiting bicyclist, joggers and Discovery Museum patrons. Public access to this area
is from Main Street on the west and Memory Lane no the north and Valencia Street on the east.
The "Santiago Park Entrance Sign Improvements" (the project) includes the relocation of the
existing park maintenance road to the south. This will provide space to construct separate bike
and hiking/jogging trails adjacent to Santiago Creek. Project will include two viewing decks
overlooking the creek with interpretive signage that will be accessible from the trails. Picnic
tables will be constructed throughout the site along with small parking lot for park patrons. An
existing large parking lot is available off Memory Lane. Other improvements will include
security lighting, drinking fountain, irrigation, native riparian and drought tolerant planting. An
existing park restroom, play equipment and log cabin is located and available to park patrons on
the east end of the project site. A major Shopping Center and restaurants are located north of the
project site.
The park area comprising the project's Scope of Work, is between the existing play equipment /
children's play area (to the east), Main Street Roadway (to the west), and the Santiago Creek to
the north and the Business Center on the south. It is shown in a diagrammatic site plan included
in this Request for Proposals as part of this Attachment 1.
The project, as represented in the concept plan and as outlined below under Consultant
Responsibilities shall include the following components:
• Park Signage
• Viewing Deck with seating areas
• Park Roadway with Parking lot improvements at Main Street, including gate, bollards
and entrance signage
City of Santa Ana RFP 20-154
Page Al-1
• Pedestrian Bridge to complement existing pedestrian bridge over creek
• Concrete Walkways with decorative score line pattern
• Decomposed Granite Walkways with split rail fencing around landscape areas
• California Native/Riparian landscaping, butterfly garden, including trees, plant
identification signage
• Site and Viewing Deck Lighting
• Automatic irrigation system
• Site Amenities, including interpretive signage, information board/kiosk, benches, picnic
tables, bike racks
• Drainage which utilizes "Low Impact Development" concepts with goal for full site
infiltration.
• Asphalt Bike Trail to mirror existing trial along bike path
The improved area is to be utilized by Santiago Park Wildlife and Watershed Center local
residents, bicyclist, joggers and visiting patrons from the Discovery Museum and by various
programs conducted by the Santa Ana Parks, Recreation and Community Service staff.
The City will pursue grant funding for this project and expects the total Project Budget to be
approximately $2 mil.
Consultant Responsibilities:
The Consultant's responsibilities include the following, and shall consist of the following project
tasks:
Consultant is responsible for providing all design and engineering as required for all components
within the project scope of work. This includes, but is not limited to, survey, civil engineering,
geotechnical investigation and report (for soils analysis), infiltration testing, electrical engineering.
Consultant will also be responsible for facilitating up to 3 meetings with City Staff to obtain input and
finalize concept plan.
Consultant shall provide review sets in .pdf format.
Final plans shall be provided in AutoCAD or Microstation format, and .pdf format.
Task 1: Pre Design
Preliminary design shall include Kick-off meeting with City Staff to discuss scope of work, project
goals and objectives, potential elements and issues and schedule. Pre -Design will also include up to
3 meetings with City Staff (facilitated by consultant) to obtain input and finalize concept plan.
➢ Deliverables shall include up to 3 rendered concept plans, which incorporate City Staff input
and provide basis for discussion at meetings.
➢ Final Concept shall be approved by City Staff
City of Santa Ana RFP 20-154
Page Al-2
Task 2: Design Development (50% plans)
Design development will involve the schematic development of plans based upon the approved
conceptual design plan, which shall include architectural, landscape architectural, civil engineering,
and electrical engineering (including photometrics), draft technical specifications and "opinion of
estimated cost'.
➢ Deliverables shall include a 50% set of plans, draft specification and "Opinion of Probable
Cost'.
Task 3: Construction Documents (90% and 100%plans)
Construction Documents (CDs) shall include finalizing approved deliverables from the Design
Development phase. This includes the provision of detailed engineering and construction drawings
that will serve as the basis for both bidding and construction by a general contractor.
➢ Deliverables shall include 90% and 100% plans, final technical specifications, and a finalized
"Opinion of Probable Cost".
Plans shall include, but are not limited to the following:
• Title Sheet
• Civil Engineering
o Site Erosion Plan
o Parking Lot at Main Street with Gate, bollards
o Bike Trail
o Pedestrian Bridge
o Viewing Deck with seating area
o Park signage
o Concrete Walkways
o Decomposed Granite Walkways
o Horizontal and Vertical Control Plan
o Grading And On -Site Drainage Plan
o Site Utility Plan
• Landscape Architectural
o Site Layout/Construction Plans And Details
o Site Sections, as applicable
o Planting Plans/Details/Notes
o Irrigation Plans/Details/Calculations/Notes
• Electrical
o Electrical Site Plan, including lighting, electrical outlets
o Photometrics
o Location of panels, switchgear, meters
o Schedules
o Details
o Notes, specifications
City of Santa Ana RFP 20-154
Page Al-3
Plan Check & Permits:
Construction drawings shall be in accordance with the 2019 California Building Code and the
Americans with Disabilities Act and will require review/approval by the City Planning and Building
Agency.
As a condition of plan check approval, plans, specifications and structural calculations must be signed
by a California licensed architect / landscape architect / civil engineer as appropriate.
Construction drawings shall be submitted at 90% completion for constructability review by Public
Works Design Construction Engineering Divisions, and revised as directed. The 100% complete
construction drawing package will then be submitted for final City review to the following City
Agencies:
• Parks, Recreation and Community Services Agency
• Planning and Building Agency (Building, Electrical, Plumbing, SAPD)
• Public Works Agency
Drawings should be indexed and organized so they can be separated cleanly for individual reviews
by the Planning and Building Agency. The Public Works Agency Project Manager will coordinate
the submittal and review process. Once complete, the consultant will revise the Contract Documents
Technical Specifications
Technical specifications for all components listed above shall be provided by Consultant, or their
Sub -consultants, to the City in CSI (Construction Specifications Institute) format. City Staff will
combine these specifications with the City Boiler Plate Specifications which together, will become
the Project Manual.
Final Opinion of Prohahle Cost
Consultant shall provide updated opinion of probable construction cost which shall reflect finalized
plans, materials, systems, details of construction, and known or anticipated changes in the bidding
market relative to the project. Should project scope exceed available budget, project
plans/specifications will be phased as appropriate.
Task 4: Bid Advertisement, Construction Administration, Record Drawings:
Bid Advertisement
Consultant shall provide support to the City during the Bidding phase by assisting with
questions, requests for information/clarification, or conflicts arising out of the bidding
process. Consultant shall also attend pre -bid meeting, if scheduled.
Construction Administration
Consultant shall provide support to the City during the Construction Administration phase by
assisting with questions, requests for information/clarification, and reviewing submittals.
City of Santa Ana RFP 20-154
Page Al-4
Record Drawings /As -built Plans:
Upon construction completion, consultant shall incorporate as -built information, as
provided by the General Contractor, into the drawing files to provide record drawings for
City archives.
Fee Proposal:
In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured
to correspond to the above mentioned tasks as follows:
Task 1: Pre -Design
Task 2: Design Development
Task 3: Construction Documents
Task 4: Bid Advertisement, Construction Administration, Record Drawings
Total Fee:
Fee schedule for each task should include an hourly breakdown that corresponds to the task total.
City Responsibilities
The City will be responsible for the following items:
• Providing copies of available plans and existing documentation on file.
• Providing standard City boilerplate specification.
• Acting as a liaison with the appropriate decision making bodies, as necessary.
• Furnish electronic design files with City title block and title sheet (24" x 36")
• Process plans for governmental agency approvals having jurisdiction over the project.
City of Santa Ana RFP 20-154
Page Al-5
EXHIBIT B
Prepared For:
prepared By:
HUNSAKER&ASSOCIATES IRVINE, INC.
3 Hughes, Irvine, CA 92618
Public Works Agency
Contact Info:
CITY OF SANTA ANA
Mr. Doug Staley, PE
20 Civic Centre Plaza, M-22
949.583.1010 1 DougStaley@hunsaker.com
Santa Ana, CA 92701
Attn: Mr. Michael Ortiz
Proposal
RFP 20-154 Santiago Park Main Street Entrance Design (REVISED)
PLANNING
ENGINEERING
SURVEYING
GOVERNMENT RELATIONS
IRVINE
LOS ANGELES
RIVERSIDE
SAN DIEGO
PRINCIPALS:
FRED GRAYLEE
BRADLEY HAY
PAUL HUDDLESTON
KAMAL H. KARAM
DOUGLAS L. STALEY
KRIS WEBER
JOSEPH E. WIGHTMAN
HUNSAI ER
& ASSOCIATES
I R V I N E I N C .
February 19, 2021
Mr. Michael Ortiz
Public Works Agency
CITY OF SANTA ANA
20 Civic Centre Plaza, M-22
Santa Ana, CA 92701
KEY FACTORS
■ Responsive with maximum depth of
resources to meet City's needs
■ Highly capable PM with 45 years of
experience and City knowledge
■ Past success for many public
agencies on infrastructure work
■ Same subconsultants on team that
have worked together successfully
■ Firm has over 44 years serving
clients with engineering services
Subject: RFP 20-154 Santiago Park Main Street Entrance Design (REVISED)
Dear Sir:
Hunsaker & Associates Irvine, Inc. (H&A) is pleased to submit this revised proposal for your
consideration.
We have made the following scope adjustments:
• Deleted cantilevered viewing decks and replaced them with ground supported paved areas
to accommodate viewing of the creek area
• Deleted pedestrian bridge and replaced with fill and pavement to "cross" the stone walled
ditch
These scope changes have resulted in deleting the structural firm and cost from our proposal and
reducing the geotech scope and fee significantly. H&A has made some other changes to the cost of
various tasks and the proposal total is now slightly below the $250,000 target amount.
We still need to address the input from our legal counsel who has proposed some minor wording
changes to clarify the indemnification provisions, comply with recently enacted California law and
FOUNDING PARTNERS: prevent voiding of the professional liability insurance required by the City.
RICHARD HUNSAKER
TOM R. McGANNON
JOHN A. MICHLER
DOUGLAS G. SNYDER
Three Hughes
Irvine, California
92618-2021
(949) 583-1010 PH
(949) 583-0759 FX
www.hunsaker.com
Should you have any questions, please do not hesitate to contact our project manager at 949-768-
2509 (direct), 949-293-6537 (mobile), or via email at rnorton a( hunsaker.com.
Very truly yours,
HUNSAKER & ASSOCIATES IRVINE, INC.
"'7 1�
Doug St ey, PE
President
(Ac\pw\ps\s\COSA 01 Pr1-rn.docx)
Richard Norton, PE
Project Manager
SECTION 1 STATEMENT OF QUALIFICATIONS
FIRM AND TEAM EXPERIENCE
Qualifications of Consultant and Subconsultants
Hunsaker & Associates Irvine, Inc. (H&A), established in 1976, is a California
Corporation. Our company is a full -service civil engineering firm with
headquarters in Irvine and affiliated branch offices in Los Angeles, Riverside
and San Diego. Our services will be performed out of our Irvine headquarters.
H&A has a staff of over 300 professional engineers, surveyors, planners,
surveyors, administrative and support personnel. Our strength lies in the
company's experience and versatility.
H&A has carefully selected the core staff for this project from our in-house
personnel augmented by experts from several subconsultants.
NUVIS
RFP No. 20-154
Santiago Park Main Street Entrance Design
KEY FACTORS
■ Highly capable PM 45 years of
experience and City knowledge
■ Same core team that had past
success for numerous cities for
infrastructure upgrade projects
■ Highly responsive team with strong
working relationships from past and
present projects
■ All necessary capabilities provided by
exceptional firms selected for this
assignment
The firm has been in existence almost 50 years creating outdoor design solutions from its headquarters in Orange County
and branch offices in Los Angeles, the Bay Area and Las. Vegas. The NUVIS team of 20 passionate and dedicated design
professionals work closely with public agencies, developers and communities to provide customer driven solutions
through hands-on collaborative workshops and design charrette facilitation.
Cho Design Associates
No longer needed in revised proposal since cantilevered viewing decks and pedestrian bridge eliminated.
ORSA Engineering
ORSA was established in 1986 and specialize in Utility Relocation, Underground and lighting design, photometric studies,
and have provided engineering and design services to many Cities, Transportation agencies and Utility companies
including City of Anaheim Electrical Engineering Division, SCE, LADWP, Burbank Water and Power and OCTA.
Leighton Consulting
Leighton has a wide range of skills on public and private sector projects including utility lines, educational and municipal
buildings, roadways and transportation related structures, public infrastructure facilities, pavement rehabilitation,
commercial and industrial facilities and structures projects. These have included park facilities, underground utilities,
public parking structures and building, and traffic signals projects for cities all over the southern California.
Qualifications of Team Members
On the following page is the Organization Chart. A Staff Qualifications Matrix (11 x 17 placed at end of proposal) is
provided with a list of our team members, their experience, education, registrations and capabilities to perform the services
required by the RFP. One page resumes have been included in the appendix for additional information. Revised to
eliminate structural engineering firm from team since cantilevered viewing decks and pedestrian bridge eliminated.
HUNSAKER&ASSOCIATES IRVINE, INC.
Organizational Chart
Vojta Safranek, PE
Jason Fukumitsu, PE
Ed Mandich, PE
Farhad Mohammadi, PE
Aylene Chu, PE
Alan Oveisi, EIT
Landscape 3
Design
NUVIS
Tom Munoz, RLA
Robert Stone, RLA
Juan Guadarrama Baz
City of Santa Ana - Public Works Agency
Richard Norton, PE
Gary Guan, PE
Patrick Pagaduan, PE
Dang Diep, EIT
Kris Weber, QSPIQSD
Tommy Hsu, QSPIQSD
Martin Parker, QSP
Cho Design
Associates
No longer needed in revised
proposal since cantilevered
viewing decks and
pedestrian bridge eliminated.
Leighton
Consulting
John Haertle, PE, GE
Djan Chandra, PE, GE
RFP No. 20-154
Santiago Park Main Street Entrance Design
Jason Kinnie, PLS
Bob Epstein, PLS
Gary Tackett, LSIT
Jon Crisp, PLS
Mike Tice, PLS
Robert Wheeler, PLS
ORSA Engineering
Misha Davoodian, PE
Hrand Avanessian, PE
Al Fonseca
Over 200 Supporting Personnel (Engineers, Designers, Drafters, Technicians)
30 Fully Equipped Field Crews led by Certified Party Chiefs
HUNSAKER&ASSOCIATES IRVINE, INC.
UNDERSTANDING OF NEED
The City of Santa Ana wants to upgrade the Main Street Entrance to
Santiago Park to be more attractive for users and provide a positive
expression of Santa Ana's high value of park facilities in the city. The
Santiago Creek Trail Access plan and related descriptions provided with
the RFP define a series of components to be included in the design.
From our research of available information and several site visits made to
better understand the constraints and opportunities of this site, the H&A
Team has identified several potential challenges and developed initial
solutions that address them to keep costs within budget and avoid possible
delays.
Potential Permit Problems
RFP No. 20-154
Santiago Park Main Street Entrance Design
KEY FACTORS
• Understanding based on knowledge
of the existing project conditions and
constraints
■ Awareness of the community and
park users needs
■ Insights gathered by project manager
and other team members from doing
projects in urban areas
■ Project manager's knowledge of the
City policies and procedures from his
past work for the City
No longer applicable in revised proposal since cantilevered viewing decks eliminated.
Homeless Encampment
No longer applicable in revised proposal since cantilevered viewing decks eliminated.
No longer applicable in revised proposal since cantilevered viewing decks eliminated.
Slope Erosion
Apparently due to the ground being highly compacted over time, some of the existing overside drains no longer function
and runoff goes over the channel banks. In one location, this has resulted in demolition of the original stone lined overside
drain. To prevent future damage, the H&A Team proposes to excavate the top several feet of compacted soil and grade
the area to drain back from the channel bank to a stone lined swale consistent with the recent one near the playground
area. The additional soil volume will consist of topsoil placed to facilitate growth of the proposed plantings.
ivew reaestnan Dnage
No longer applicable in revised proposal since pedestrian bridge eliminated.
Lighting System
The existing lighting system is not functional as verified by an evening site visit. In addition, the poles and fixtures appear
to need at least refurbishment to return the system to operation. Given the apparent age of the existing equipment,
replacement would be preferred since the new fixtures would be more efficient and reduce the City operating costs. The
H&A team proposal includes replacement of the luminaires, poles, underground conduits, electrical service and all wiring
to provide cost efficient, up-to-date lighting for the park and provide benefits to the City and park users.
HUNSAKER&ASSOCIATES IRVINE, INC.
RFP No. 20-154
Santiago Park Main Street Entrance Design
Storm Drain System
The existing surface runoff patterns were planned to drain toward the creek and then pass thru several stone lined
overside drains (it appears these may have been constructed as a WPA project in the 1930's). With today's regulatory
focus on water quality, treatment of the runoff before entering the creek may be required. To minimize the amount to be
treated, the use of permeable pavements for the access road, parking and bikeway would enable rainfall to permeate into
the underlying soil. When compared to the existing surface areas, H&A staff believes we can show the amount of runoff
has been reduced and the need for water quality treatment can be done effectively with one of more stone lined swales
incorporated into the landscape areas using infiltration and/or biological uptake saving the City both construction and
operation costs of alternative water quality treatment systems.
Site Plan DeficiencieE
The site plan in the RFP has several deficiencies that need to be remedied as the design evolves. First the cul-de-sac as
shown does not comply with City standards that are based on emergency vehicle maneuvering characteristics. Second
the parking located radial to the center will require the minimum width to be available at the "narrow end". The H&A Team
has developed an alternative configuration that addresses these deficiencies while remaining generally consistent with
the site plan arrangement (see following page). The exceptions are a loss of planting between the roadway and bike trail
(we believe the existing pavement may be reused for the bike trail in the H&A layout to save the City money) and some
added curves in both the bike trail and decomposed granite walk to accommodate the revised cul-de-sac.
HUNSAKER&ASSOCIATES IRVINE, INC.
PARK —
SIGNAGE
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RFP No. 20-154
Santiago Park Main Street Entrance Design
IA2-
JQ Y d
I 1 G --
JZOJ�i �'--
SANTIAGO TRAIL ACCESS
REVISED PARKING OPTION
CITY OF SANTAANA
HUNSAKER&ASSOCIATES IRVINE, INC.
PHOTO #1:
New bridge needs to span stone lined channel and have thin structural section to limit sloping approach trails.
PHOTO #3:
Long tens compaction has lowered ground elevation so runoff flows over slope instead of into overside drain and
causes erosion.
HUNSAKER&ASSOCIATES IRVINE, INC.
RFP No. 20-154
Santiago Park Main Street Entrance Design
PHOTO #2:
Existing cul-de-sac does not conform to present design standards for emergency vehicle maneuvering.
PHOTO #4:
Barren highly compacted ground (likely from uncontrolled parking) adjacent to access road has potential
for controlled paved parking.
RFP No. 20-154
Santiago Park Main Street Entrance Design
RELEVANT EXPERIENCE
To address this topic, H&A has provided on the following page a Project Data Table containing project names, brief project
descriptions, agencies involved and indicating RFP services performed for each project. One page detailed project
descriptions are included in the appendix.
REFERENCES
Below is a matrix of 6 client references for H&A for recent or on -going projects. We have selected a variety of clients,
projects and services performed to demonstrate our commitment to client satisfaction.
County of Orange — OC PARKS
County of Orange
13042 Old Myford Road
601 N. Ross Street
Irvine, CA 92602
Santa Ana, CA 92701
Natalia Gaerlan, Senior Project Manager
Lily Sandberg, PLS, Deputy County Surveyor
(714) 973-6865
(714) 967-0846
City of Irvine
City of Anaheim
1 Civic Center Plaza
200 South Anaheim Boulevard
Irvine, CA 92623
Anaheim, CA 92805
Steve Sherwood
Keith Linker, Principal Engineer
(949) 724-7372
(714) 765-4141
City of Alhambra
City of Lake Elsinore
111 South First Street
130 South Main Street
Alhambra, CA 91801
Lake Elsinore, CA 92537
Dennis Ahlen, General Manager
Remon Habib, City Engineer
(626) 570-3274
(951) 674-3124 ext. 213
HUNSAKER&ASSOCIATES IRVINE, INC.
SECTION 2 SCOPE OF SERVICES AND SCHEDULE
SCOPE OF SERVICES
The tasks described below are listed in the RFP and the adjacent WBS
expands on those tasks with additional activities in more detail. The WBS
is also used for the design schedule and cost breakdown developed for
this proposal. The added detail makes it easier to manage the project and
quickly identify any areas that vary from the planned budget and schedule.
RFP No. 20-154
Santiago Park Main Street Entrance Design
KEY FACTORS
■ Approach based on knowledge of
urban park design components
• Awareness of the community and
need for effective solutions
■ Insights gathered by project manager
and other team members from prior
projects in urban areas
■ In-house experts at FEMA floodplain
We are proposing to prepare the drawings at 1"=20' scale with one sheet modeling and impacts
adequate to cover the project area. At this larger scale, the design will be
more easily communicated to bidders and avoid potential construction claims against the City.
The tasks described below are listed in the RFP and the
adjacent WBS expands on those tasks with additional
activities in more detail. The WBS is also used for the
design schedule and cost breakdown developed for this
proposal.
TASK 0 — PROJECT ADMINISTRATION
The H&A Team will establish the basis for the project task
scopes, budgets and schedules and the overall project
monitoring process at the start of the project with City input
to ensure City staff will receive the information needed as
it happens.
TASK 1 — PRE -DESIGN
Kick-off Meeting
Immediately upon receipt of Notice to Proceed, we will
schedule a Project Kick-off Meeting between key members
of the project team and the City staff. H&A will prepare the
agenda and any handouts and also prepare the meeting
minutes. This meeting will be attended by the H&A project
manager and project engineer to initiate the project and
discuss the following: detailed scope and applicable
criteria; special project concerns and/or constraints;
schedule milestone dates for submittals and meetings;
obtain pertinent project information, including As -built
drawings and Utility Maps. City Utility contact list, if any.
City's boiler -plate specifications, standards and/or drawing
files.
Research
O. BREAKDOWN
kask 4
i �.ministration
A
Notice to Proceed
CITY
B
Budgeting
H&A Team
0 C
Cost Accounting
H&A Team
D
Scheduling
H&A Team
E
Progress Reporting
H&A Team
Kick-off meeting - prepare
A
agenda, hold meeting,
H&A
prepare minutes
B
Data collection of available
H&A
Santa Ana documents
Data collection of
1 C
documents from other
H&A
agencies (FEMA, Orange
County, etc.
D
Perform field survey and
H&A
process data into base map
Perform geotechnical
E
investigation and prepare
H&A
report
HUNSAKER&ASSOCIATES IRVINE, INC.
Research will include records data gathering from all
utilities and public agencies operating facilities in the
vicinity of the proposed project. All data gathered will be
incorporated into the digital base -map and evaluated in
conjunction with the field information to identify
inconsistencies, missing information and apparent
conflicts.
Surveying
Research on available survey control points and
monumentation will start the process. Field survey will
establish the project control and place targets for the aerial
topo flight. While the flight data is being processed, field
crews will gather the cross section information, dip
manholes and drain inlets and locate surface utility
features. Existing monuments will be accurately located
and ties placed to enable post -construction efforts.
Concept Plan Development
The site plan in the RFP shows there has been some
advance planning and H&A will build on that to develop 3
concept plans. These will also reflect the findings of our
research, field survey, geotechnical investigations,
landscape analysis and initial struc;t oral deyelepmon+ (No
longer needed in revised proposal since cantilevered
viewing decks and pedestrian bridge eliminated.)
H&A looks forward to the three meetings with City staff that
we envision to be interactive design workshops with one,
or more held at the site to better visualize how the
concepts fit with existing conditions. The final activity will
be selection of the preferred alternative by City staff to be
the basis for the construction documents.
TASK 2 — 50% DESIGN DEVELOPMENT
The H&A Team will be focused on setting the configuration
of the various project components and determining design
parameters from calculations done for the grading,
drainage, structures, electrical/lighting system and
irrigation requirements to support the proposed planting.
Cost Estimate
The construction estimate will use the project
specifications measurement and payment clauses that will
be based on the Greenbook standards H&A personnel will
determine quantities using CAD software and confirmed by
RFP No. 20-154
Santiago Park Main Street Entrance Design
BreakdownWork
Perform evaluation of
F H&A
existing electrical equipment
Perform evaluation of
G
existing electrical equipment
H&A Team
H Evaluate existing plantings
H&A Team
and irrigation system
Develop 3 concept plans
using RFP site plan and
H&A Team
compiled base ma
1 st City review - prepare
1
agenda, hold meeting,
CITY and H&A
prepare minutes, revise
Team
concepts
2nd City review - prepare
agenda, hold meeting,
K
CITY and H&A
prepare minutes, revise
Team
concepts
3rd City review - prepare
L agenda, hold meeting,
CITY and H&A
prepare minutes, revise
Team
concepts
F7lXFM3=M1=- ..
Develop design plans - Civil
A ;
Engineering
H&A Team
flovolnp iJocinn plane —
StFUGtural (No longer
needed in revised
l3 proposal since
H&A Team
cantilevered viewing
decks and pedestrian
bridge eliminated.)
2
Develop design plans -
C
Landscape
H&A Team
D Develop design plans -
H&A Team
Electrical
E Develop cost estimate
H&A Team
F Identify required technical
H&A Team
specifications
HUNSAKER&ASSOCIATES IRVINE, INC.
checking. Unit prices will be based on recent City projects
adjusted for inflation using applicable price index data. An
appropriate contingency will be included to reflect the level
of design at the time of the estimate. An updated estimate
will be included with each plan submittal (90% and Final).
At this stage, the opinion of probable cost will be a key item
since with the added design evolution it will be more
accurate and any variance from the available funding can
be addressed by scope adjustment (increase or decrease
as needed). In the Understanding of Need section above,
the H&A Team has identified several cost reduction
measures to be considered.
Prior to the submittal to the City for review, the documents
will go through the H&A QAIQC process described
elsewhere in this proposal.
TASK 3 — 90% and 100% CONSTRUCTION DOCS
The H&A Team will first address all City staff review
comments made on the 50% submittal and make the
necessary revisions. Next the documents will be
developed into a complete set of bid documents for the
90% submittal. H&A intends there will be few, if any, City
review comments on the 90% submittal. The package will
include all of the items listed in the RFP on page Al -3 and
be ready for building permit submittal with all required
supporting calculations and documentation.
Specifications
The specifications will include the City's boiler -plate
specifications and technical specifications complete and in
full conformance with City requirements. All technical
specifications will be based on Greenbook standards or
City provided sections.
Permitting
As with the earlier packages, prior to the submittal to the
City for review, the documents will go through the H&A
QAIQC process described elsewhere in this proposal.
Our goal is to have a single building permit review and then
approval upon resubmittal; however, we have included a
second cycle in our schedule to be conservative.
The final set of bid documents will incorporate all the City
review comments and building permit inputs and go
RFP No. 20-154
Santiago Park Main Street Entrance Design
BreakdownWork
G QC Review H&A Team
H CITY REVIEW (50%
CITY
2 submittal)
50% City review - prepare
agenda, hold meeting,
CITY and H&A
prepare minutes, revise
Team
plans
A Develop 90% design plans - H&A Team
Civil Engineering
Develop 90% design plans
— Structural (No longer
needed in revised
B proposal since
H&A Team
cantilevered viewing
decks and pedestrian
bridge eliminated.)
C Develop 90% design plans -
H&A Team
Landscape
D Develop 90% design plans -
H&A Team
Electrical
3 E Update cost estimate to
H&A Team
90% level
Prepare draft technical
F
specifications
H&A Team
G QC Review
H&A Team
CITY REVIEW (90%
H submittal) including
CITY
building permit process
90% City review - prepare
I agenda, hold meeting,
CITY and H&A
prepare minutes, revise
Team
tans
Develop 100% design plans
H&A Team
- Civil Engineering
HUNSAKER&ASSOCIATES IRVINE, INC.
through a final QAIQC check before submittal for City
approval and obtaining the building permit.
TASK 4 — BIDDING SUPPORT, CONSTRUCTION
ADMINISTRATION AND RECORD DRAWINGS
The H&A Team looks forward to supporting City staff in the
bidding and construction process since we agree the
design team can be very valuable during this critical stage
in protecting the City from problems. H&A has anticipated
both pre -bid and pre -construction meetings to be attended
and is ready to provide rapid responses to any issues that
arise from City staff. The H&A Team will also be proactive
in warning the City and contractor of potential problems
based on our intimate knowledge of the bid documents.
SCHEDULE
Our proposed schedule on the next page is based on the
same WBS used for the detailed scope of services above.
We are proposing a schedule that is 10 months in length
based on moving forward without restraint and compliance
with anticipated review periods for the City. However, a
substantial portion of the tasks are being done by external
parties and their delays could impact the overall time
required. Also, based on the RFP "Terms of Contract
Agreement", the availability of funding may be the key
factor in determining the schedule.
PROJECTDIG-ALERT MEMBERS LISTED IN
THE AREA
DIG -ALERT CODE UTILITY OWNER
ATTDSOUTH
AT&T Distribution
COSANTAANA
City of Santa Ana
DLMFS
The Source Group/APEX
LVL3CM
Level 3 Communications
SAN02
City of Santa Ana
SAN02A
City of Santa Ana
SCG2WY
SC Gas - Distribution
TCG
AT&T Transmission
UCHTRW_C5
Spectrum - Garden Grove
UOCW01
Orange County Water District
USCEOR
SCE Distribution - Orange
RFP No. 20-154
Santiago Park Main Street Entrance Design
BreakdownWork
Develop 100% design plane
_ c+ al (No longer
needed in revised
K proposal since
H&A Team
cantilevered viewing
decks and pedestrian
bridge eliminated.)
Develop 100% design plans
H&A Team
-Landscape
g M Develop 100% design plans
H&A Team
- Electrical
N Prepare final cost estimate
H&A Team
o Prepare final technical
H&A Team
specifications
P QC Review
H&A Team
CITY APPROVAL (Final
Q PS&E) including building
CITY
permit
Pre -bid meeting - prepare
A agenda, hold meeting,
CITY and H&A
prepare minutes, revise
Team
tans
B Respond to bidder RFI's
H&A Team
C Assist in bid evaluation
H&A Team
Pre-const. meeting -
D prepare agenda, hold
CITY and H&A
4 meeting, prepare minutes,
Team
revise plans
E Respond to contractor RFI's
H&A Team
Review contractor
IF
submittals
H&A Team
G Monthly Site Visits by PM
H&A Team
Prepare record dwgs from
H contractor single set of
H&A Team
mark-ups
HUNSAKER&ASSOCIATES IRVINE, INC.
Tmk 0 -PROJECT ADMINISTRATION
I�t
Task P -'A%Design Development
Task E. Bid, Canst. Atlmie.&R ,M Ng,.
RFP No. 20-154
Santiago Park Main Street Entrance Design
SECTION 3 FEE PROPOSAL
Our fee proposal is in a separate envelope and is based on the same WBS used for the detailed scope of services above.
Based on the RFP "Terms of Contract Agreement", we have used billing rates to determine the individual task budgets
that we will hold constant the initial 3 year period of the contract.
SECTION 4 CERTIFICATIONS
H&A has provided completed and signed the required City forms in the appendix as follows:
• Non -collusion Affidavit
• Non -Lobbying Certification
• Non -Discrimination Certification
HUNSAKER&ASSOCIATES IRVINE, INC.
RFP No. 20-154
Santiago Park Main Street Entrance Design
RFP
SERVICES
PROJECT DATA MATRIX
Firm Project Name Description Agency
Great Park Complex H&A rid rough gracing and infrastructure design for 80 acres of passive trail and
;115
a Irvine CA pant space that included the design of three regional trail undencrossings beneath City of Irvine
X
X
X X
X X
X X
X X X
X X
— readways.
0
Newport Coast Park
H&A created a 10—facility with trails, access road, parking lot with an on -site
City of Newport Beech
X
X
X
X
X
X
X
X
X
X
X
X
X
Newport Beech, CA
treatment BMP to maintain water quality and protect the environment.
a
O'Neill Park Nature Center
The H&A design team was responsible for designing the gmdng, drainage and
County of Orange
X
X
X
X
X
X
X
X
X
X
X
X
X
s
Orange County, CA
retaining walls for the reconstruction of the Nature Center outdoor amphitheater.
Irvine Blvd. Pedestrian Bridge
H&A rid grading and trail design and CDA did structure for a 4 span structural steel
Cty of Irvine
X
X
X
X
X
X
X
X
X
X
X
X
X
Irvine, CA
bride that provides a link extending from the park to the new residential community.
0
Jeffrey Road Open Space Trail
H&A provided grading and trail design and CDA rid the structural design for shored
Irvine, CA
use regional trail. ASCE Orange County 2017 Outstardrg Bride Project of the
City of Irvine
X
X
X
X
X
X
X
X
X
X
X
X
X
Year.
a
Crown Valley Pak
H&A designed a mid -park amphitheater and children water play areas, parking lots
z
Laguna Niguel, CA
and CDA del the structural design of a bride over an existing flood control channel
City of Laguna Niguel
X
X
X
X
X
X
X
X
X
X
X
X
X
and NIVIS hadded planting and irrigation systems.
Machado Lake Restoration
NUVIS designed ADA improvements including new rastroom, viewing decks, picnic
Los Angeles, CA
areas, dsccmposed granite walkways, native plantings and irrigation for 110 acre
City of Los Angeles
X
X
X
X
X
X
X
X
park
Rancho Los Cermos
NUVIS designed a garden containing historical period appropriate plantings with a
z
Long Beach, CA
high efficieny irrigation system to support the educational aspects of this historic
City of Long Beach
X
X
X
X
X
X
facility
Veterans Park
NUVIS designed for this 5 acre park picnic areas, decornposed granite walkways,
City of Lake Forest
X
X
X
X
X
X
Lake Forest, CA
native plantings and irrigation, signage, lighting and fencing
Sunset Ridge Park
Thsi 14 acre park will provide ball fields surrounded by passive walking and viewing
City of Newport Beach
X
X
X
X
X
X
X
X
X
Newport Beach, CA
areas. Designed to make the most of tfe location rent to Pacific Coast highway.
oThe
Lions Field
proposed development includes reconfiguration of the athletic fields, expansion
—
Fullerton, CA
of the parking lot, ant construction of permanent bleachers, field lighting and
City of Fullerton
X
X
X
X
X
X
X
X
X
X
J
structures.
Woocb'ry
Community Recreation Center
This facility is a spacious recreation center with multiple pools, athletic courts,
City of Irvine
X
X
X
X
X
X
X
X
X
X
X
X
X
Wine, CA
athletic fields, gardens and a village greonwith tree -lined pssecs and trails.
California State University
A review was conducted for the entire lighting and electrical infrastructure design,
Cal State University
Fullerton, CA
including Drawings, Specifications and Cost Estimates with a final report of wi—
findings.
Fullerton
X
X
California State University
Installation review of the new Fiber Optics, Cable Trays, Cable Support Conduits,
Cal State University
X
X
p
Dominguez Hills, CA
Manholes, and Risers for upgrade communications systems.
Dominguez Hills
California Slate University
A review was conducted for the entire lighting and electrical infrastructure design,
Cal State University
San Jose, CA
including Drawings, Specifications and Cost Estimates with a final report of review
San Jane
X
X
findirgs.
HUNSAKER&ASSOCIATES IRVINE, INC.
RFP No. 20-154
Santiago Park Main Street Entrance Design
-P
Xrimary Role
RFP
SERVICES
STAFF QUALIFICATIONS MATRIX
O - Added Capability
Registration
and
ngfi
"N�n Hunsaker 50 1975Civil 1977Civil 198SMS-v�mt.pE
X
O
O
O
O
O
O O
O
O9OOEngineer
Wacesta Poly Northeast—Unversily M.I.T.___
_ R ____ 9 _ _____ _______________
Vojta Saferek oadway, Parkin 30 77 2004Civil PE
X
X
X
X
O
O
9
O
O
and Trails UCI
Jason Fukumitsu
Roadway, Peking
20
31
1983Cw1
PE
X
X
X
O
O
O
O
and Trails
Stanford University
Ed Mani
Roetlway' Parking
10
33
1978Geo
PE
X
X
X
O
O
O
9
O
and Trails
CSUDH
Farhad Mohanmedi
Roadway, Parking
10
31
1988-Q it
PE
X
X
X
O
O
O
6
O
and Trails
Portland State
Aylens Chu
Roadway, Parking
10
10
2010CNil
PE
X
X
X
O
O
6
O
and Trails
CalPay Pomona
Alan Ovemi
Roadway, Parking
10
34
1982Cvil
EIT
X
X
X
O
O
O
O
O
and Trails
CSUF
______________
Gay Guan
__________
Storm Drain Plans
_____
30
_____
21
_________
1992Civil
_________
1999Civil
_________
_____
PE
X
__
O
X
X
O
6
O
Hydrology & Hydraulic
Tmjin University
Clemson University
Patrick Pagaduan
Storm Dmin Plans
20
33
1992Cwl
1987-BA Economics
PE
O
X
X
O
6
O
Hydrology & Hydraulic
CSULB
UCI
Deng Diep
Scam Drain Plans
10
26
1994-85 Coil
EIT
O
X
X
0
9
0
Hydrology &Hydraulic
Cal Poly Pomona
______________
__________
_____---
____
_________
1975
_________
1980Civil
_________
_____
__
____
_
Kris Weber
Water Qualify Facilities
10
42
Environmental Science
MS Coursmork
QSPIQSD
O
X
X
O
O
O
11C8B
Cal Poly Pancna
1998-Applied Ecology
2000-Ecology and
Tommy Hsu
Water QualBy Facilities
10
20
UCI
Emionmental Science
QSP/QSD
O
X
X
O
O
O
University of Maine
2004
Martin Parker
Water Quaiity Facilities
10
17
Enninmenlal Anaysis
QSP
O
X
X
O
O
O
______________
__________
_____
_______________
UCI
_________
_________
_____
__
__
__
____
_
Jason Kinnie
Field Surrey
30
34
Land Sway Tech
pLs
X
O
O
O
X
X
X
(H&A)
Classes
Bob Epstein, PLS
Field Survey
20
42
Land S—y Tech
pL5
O
O
O
X
X
X
(H&A)
Classes
Gary Tsckett
Field Survey
10
34
Land Swey Tech
LSIT
O
O
0
X
X
X
(H&A)
Classes
Jon Crisp
Field Survey
10
35
Land Swey Tech
PLSO
O
O
X
X
X
(H&A)
Classes
Mike Tice
Field Survey
10
35
Engincen'rg Tech
Land Sway Tech
PLS
O
O
0
X
X
X
(H&A)
Cal Poly
Class
Robert Wheeler
Field Survey
10
25
2008Cwil
Land Survey Tech
PLS
O
O
O
X
X
X
(MA)
Cal Poly
Classes
______________
Tom Munoz
__________
Iandsc.pe Design
_____
20
_______________
42
1978-BSLA
_________
RLA
X
O
O
X
6
0
0
(NUVIS)
Cel Pay Pomne
Robert Stone
Lands..pe Design
40
1976-BSLA
RLA
O
O
X
A
O
O
(NUVIS)
Cel Pay Pomona
Juan Gua�rsma B.
lands..pe Design
O
60 2 201MSLA O O X 6 0-1
______________
(NUVIS)
__________
Cal Poly SLO
_____ _____ ________ _________ _________ ____ _
Wbert Cho
Str. 1—
No longer needed in revised proposal since carAilwered viewing dacksand pedestrian bridge aliminatad
(Cho Design Associates)
Christopher Cho
Structuresociates) s
No longer needed in revised proposal since cantilevered viewing decks and pedestrian bridge eliminated
(Cho Design As
__ __ __ ____ __ __ __ __
_TO—
______________
John Heatle
__________
Geoechnical
_____ --- _______________ __
20 y1 198465 Mining 1986Civil PE, GE X O O O O O O B X
(Leighlen Consuhing)
University of Wscoain University cf Wisconsin
Djen Chandra
Gectechnical
40
32
19%-BS Cvil
1988CiOl
PE, GE
O
O
O
O
O
O
0
X
(Leghton Consuhing)
Chung Yuen University
Taxes A&M
______________
__________
_____
_______
977
_
Misha Davaxlian, PE
Lighting (ORSA)
10
43
ENolricel Engineering
PE
X
O
O
0
O
9
X
Sh rze University
Hand Avanessian, PE
Lighting (ORSA)
20
47
PE,MIMS EE,
O
O
O
O
9
X
Pshlevi University
S1973-Elearloai
EEE
A.A.
Joumeyman
Al Foresca
Lighting (ORSA)
40
41
Engineeing
Cert'rficate in
0
0
0
0
0
X
Technology
COMrd Systems
HUNSAKER&ASSOCIATES IRVINE, INC.
PAGE 1 OF 3
Labor Hours by Classification
rev, 3,'4i21
Project Mgr& Engineer or 2man Field
Hunsaker&
Santiago Park Main Street QArQCM r. Surve or CAD Tech. Survey Crew
Associates
SUBCONSULTANTS
Entrance Design
CDA (No longer needed in
COST BREAKDOWN rev. 314121
H&A
revised proposal since
H&A Internal
RFP TASK
$196 $150 $150 $284
MAN-HOURS
LABOR COST
Expenses
NUVIS
cantilevered viewing decks
Leighton
ORSA
Task Budgets
COST
and pedestrian bridge
eliminated.
Task I - PROJECT ADMINISTRATION 22 34 I 1
56
$9,412
$h
$1
$h
$f
so
$9,412$a
cm 6
6
$o
s6
sB
$o
$a
$B
B Budge6ig
H&ATeam
4
8
0
0
12
$1984
$0
$0
SO
$0
$0
S184
C lCostAccounting
H&ATeam
4
8
0
0
12
$1,984
$0
$0
$0
$0
$0
$1,984
0 18dieduing
H&ATeam
4
8
0
0
12
$1984
$0
$0
$0
$0
$0
S1,984
E Progress Rep * (10 reports)
H&A Team
10
10
0
0
20
$3,460
$0
$0
$0
$0
$0
$3,460
$ r
$17,520
$0
$18,580
$6,200
$58,802$61,115
Kick -A meeting - prepare agenda, hold
1 A I
H&ATeam
2
4
0
0
6
$992
$0
$0
$0
$0
$0
$992
;meeting, prepare mnules
B 10atamllecfionolavaiabkSanteAna
H&ATeam
0
4
4
0
8
$1,200
$0
$0
$0
$0
$0
$1,200
;documents
��alamllectionoldaumenlsfranather 0
lagencies
H&ATeam
0
4
4
0
8
$1,200
$0
$0
$p
$0
$0
$1,200
(FEMA, Orange County, etc)
FPbaeheld survey and process data into
H&ATeam
0
4
4
24
32
$6,016
$0
$0
$0
$0
$0
$8,016
se P
IFjPerlo
re niralnvestigationand
H&ATeam
0
2
0
0
2
$300
$0
$0
$0
$18,5W
$0
$13,880
repaG irepit
�Pedonnevaluatranolexisngoledrnal
H&ATeam
0
1
0
0
1
$150
$0
$0
$0
$0
$6,200
$6,350
,equipment
l Evaluate emshng plantings and vngalion
H'system(indudedin
H&ATeam
0
1
0
0
1
$150
$0
$0
$0
$0
$0
$150
item #1-1)
�Develop 3canceptplans using RFPsite pan
H&ATeam
3
3
3
0
9
$1,489
$0
$17,520
$0
$0
$0
$19,008
;and cam piled base map
g �WCityreview - prep naagenda,holit
CITY and
2
4
p
0
6
$992
$10
$0
$0
$0
$0
$1,002
meetirg,prepare minutes, revise concepts
H&ATeam
K l2rdCityreview-prepareagenda,hold
CITY and
2
4
0
0
6
$992
$10
$0
$0
$0
$0
$1,002
lmeeling,prepare mnules,revise concepts
H&ATeam
L 13rdCity review - prepare agenda, hold
CITY and
2
4
0
0
6
$992
$10
$0
SO
$0
$0
51,002
meetirg,prepare mnules,revise concepts
H&ATeam
M ;Ctly approval otfirel mreept plan
CITY
0
SO
$0
$0
$0
l
$17,290
51 Design Development
l
,4
$13,000
$43,844$45,569
2 A �Develop design plans plus spewand
HIM Team
10
40
8
0
58
$9.160
50
$0
50
$0
$0
$9,160
estimate - Civil Engineering
B leshimale SlInii (No longer naked in
H&ATeam
0
0
0
0
0
$0
50
$0
$p
$0
$0
$0
I revised proposal we cantilevered viewing
ddecks and pedestrian bridge eliminated.)
1 Develop design Pans Plus specs and
C
lsstimate-Landscape
H&ATeam
0
0
0
0
0
$0
SO
$17,290
$0
$0
$0
$17,290
210304rev Santiago Park cost HandA
PAGE 2 OF 3
Labor Hours by Classification
rev. &iz
Hunsaker&
Project Mgr&
Engineer or
2man Field
Santiago Park Main Street
QAQCMgr.
Surveyor
CAD Tech.
SurveyCrew
Associates
SUBCONSULTANTS
Entrance Design
CDA (No longer needed in
7WTASK
COST BREAKDOWN rev.314121
H&A
revised proposal since
H&A Internal$196
$150
$150
$2a4
MAN-HOURS
LABOR COST
Expenses
NUYIS
cantilevered viewing decks
Leighton
ORSA
Task Budgets
and pedestrian bridge
eliminated.
'Develop design plans plus specs and
U
estimate - Electrical
H&A Team
0
0
0
0
0
$0
$0
$0
$o
$0
$13,000
$13,000
E 1Uevelcpcost estimate (included initems
HIM Team
0
0
0
0
0
$0
SO
$0
SO
$0
$0
$0
#2A, 4213, 42C and #2U above)
IFIdentify required technical spedfirations
H&A Team
0
0
0
0
0
$0
$0
$0
S0
$0
$0
$0
induced in heirs 42A, 42B, #2C and 42D)
G;QCReview
H&A Team
2
4
B
0
14
$2,192
$O
$0
f0
$0
$0
$2,192
CrrY RENEW IN
CrrY
0
0
0
0
a
d 150%City review -prepare agenda, hold
CITY and
2
4
9
0
14
$2,192
sic
$0
$0
$0
$0
$2,202
;meeting, pnapare mnutes, reuse plans
H&A Team
•I'.and li% Construction
Docs
21
3S
136
r
r
$
$
: rrr
$92,996$96,654
3 A ;Devdcp%% design plans plus specs and
H&A Team
10
40
00
0
130
$19960
$0
$0
S0
$0
$0
$19,963
;estimate - Civic Iineecng
Devill QQ4 desil plains plus specs and
B jegnmae Sinuil (No longer needed in
H&A Team
0
0
0
0
0
$0
$O
$0
SO
$0
$0
$0
revised proposal since cantilevered viewing
decks and pedestrian bridge eliminated)
C ��evelop90%desgnplansplusspecsand
H&A Team
0
0
0
0
0
$0
f0
$309
f0
$0
S0
0,000
;estimate -Landscape
U IDeve1op90%desgnpuns plus specs and
ITeam
0
0
0
0
0
$0
$0
$0
S0
$0
$12,000
$12,600
estimate -Electrical
E 1Update cost estimate to90%level(ncluded
ITeam
0
0
0
0
0
$0
$0
$0
SO
$0
$0
s0
1 in Items M3A, q30, #31C and MID above)
F 1PreparedmfllecMcal specifications
Ilearn
0
0
0
0
0
$0
$0
$0
SO
$0
$0
s0
1(ncluded in items 93A, #3B, DC and #31))
010CReview
H&A Team
2
4
9
0
14
$2,192
$0
$0
$0
$0
$0
$2,192
+1crrY REYMPPIMulincluding
CITY
0
0
0
so
$0
16uillding permit process
190%City review- prepare agenda, hold
CITY and
J ;
:meeting, prepare middles, revseplans
H&ATeam
2
4
6
0
14
$2,192
$0
$0
s0
$0
0
32,192
K iBevelop100%designplans plus specs and
H&ATeam
5
20
40
0
55
$9,980
f0
$0
SO
$0
f0
$9,990
;estimate Civil Ergineedng
-
Develop M % design plans plus specs and
E (No longerneedecin
H&ATeam
0
0
0
0
0
$0
$O
$0
$0
$0
$0
$0
revised proposal since cantilevered viewing
�dacks and pedestrian bridge eliminated.)
M 1Uevelop 100%design plans plus specs and
H&A Team
0
0
0
0
0
$0
$0
$10,280
$0
$o
$0
$10,200
;estimate- Landscape
INjUevelop100%desgnplansplusspersand
H&A Turn
0
0
0
0
0
$0
s0
$0
$0
$0
$6,000
$6,000
;estimate -Electrical
C Prepare final cost eslinate induced in
H&A Team
0
0
0
0
0
$0
50
$0
$0
$0
$0
$0
; gem 43K, 43L, #3M and ON above)
210304rev Santiago Park cost HandA
PAGE 3 OF 3
Labor Hours by Classification
rev. 3iz
Hunsaker&
Project Mgr&
Engineer or
2man Field
Santiago Park Main Street
QAQCMgr.
Surveyor
CAD Tech.
SurveyCrew
Associates
SUBCONSULTANTS
Entrance Design
CDA (No longer needed in
7WTASK
COST BREAKDOWN rev.314121
H&A
revised proposal since
H&A Internal$196
$150
$150
$264
MAN-HOURS
LABOR COST
Expenses
NUVIS
cantilevered viewing decks
Leighton
ORSA
Task Budgets
and pedestrian bridge
eliminated.
P 'Prepare final technical specifications
H&A Team
0
0
0
0
0
$o
$O
$0
$0
$o
$o
$0
7(nduded in items #3K, #3L, #3M and #3N)
�oCReviex
H&A Team
2
0
0
0
2
$392
$0
So
SO
$0
$0
$392
R ICrrYAPPROVALIFinaIPS&E)including
CrrY
0
0
0
0
S0
SO
0
$0
S0
$0
(building permit
r r
l
184
$28,428
$1,220
$11,200
$
,4
$2,800
$43,648$45.3fi5
1Pre-bid meeting- prepare agenda, hold
4 A'meetng,
CITY and
2
4
0
0
6
$992
$10
$0
$0
$o
$0
51,002
prepare mnules
H&A Team
9 I Respond to kidder RF1's(20 budgeted)
H&A Team
0
20
20
0
40
$6,000
$0
$1.M
$0
$o
$400
$400
C IAssisl n bid evaluation
H&A Team
4
4
4
0
12
$1,984
$0
$0
$0
$0
$0
$1,984
0 1Primeeting - prepare agenda, hold
CITY and
2
4
9
0
6
$992
S7o
$0
$0
$o
$0
S1,o02
Imeefing, prepare minutes
H&A Team
E; Respond incontractor RFI's(20budgeted)
H&A Team
0
20
20
0
40
$6,000
$0
$5.000
$0
$0
$1200
$12,200
F1 Review contractor submittals (10budgeted)
I
H&A Team
0
10
10
0
20
$3,000
$0
$5'"
$0
$0
$1200
$9,200
G'IMonthly Site Visits byPM(10budgeted)
H&A Team
10
20
10
0
40
$6,460
$0
$0
$0
$0
$0
$6,460
H �Pn:paren:corddxgsrmmcontractor single
H&A Team
0
5
15
0
20
$3,006
$1,200
$0
$0
$0
$0
$4,200
(set of mark-ups
•• 1
1TALS
86
272
254
24
636
$102,572
$1,260
$86,290
$11,200
$18,580
., I III
$248,702$248,7U2
G IExhibit asdefined byAddendum 41
2
4
8
14
$2,192
$1,000
$16,720
80
$0
M
$19,912
$20,OOO
210304rev Santiago Park cost Hari