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HomeMy WebLinkAboutItem 16 - Design Services for the Santiago Park Main Street Entrance Design ProjectPublic Works Agency https://www.santa-ana.org/pw Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 18, 2021 TOPIC: Design Services for the Santiago Park Main Street Entrance Design Project AGENDA TITLE Approve Agreement with Hunsaker & Associates to Provide Design Services for the Santiago Park Main Street Entrance Design Project in an Amount not to Exceed $250,000 for a Three -Year Term (Specification No. 20-2731) (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Hunsaker & Associates Irvine, Inc. to provide concept design, design development, and contract documents, in the amount of $248,702, with a contingency of $1,298, for a total amount not to exceed $250,000, for a three-year term beginning May 18, 2021 and expiring May 17, 2024, with an option for two, one-year extensions, subject non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On December 2, 2020, the Public Works Agency released Request for Proposals (RFP) No. 20-154, seeking a qualified architectural firm to provide a concept design, design development, and contract documents for the Santiago Park Main Street Entrance Design project. The scope of work includes engineering staff support and assistance with the overall delivery of the project, including pre -construction tasks, construction management, ensuring the project is completed in accordance with the contract documents, project closeout, and supervision of the warranty phase for the Santiago Park Main Street Entrance Design Project (Exhibit 1). The RFP was advertised on the City's online procurement management and publication system, with proposals due on December 23, 2020. Seven proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the responding firms and their ranking: Agreement with Hunsaker & Associates for Design Services May 18, 2021 Page 2 Firm City Rank Hunsaker & Associates Irvine 1 MIG Inc. Fullerton 2 BrightView Design Group Irvine 3 SWA Group Los Angeles 4 RJM Design Group San Juan Capistrano 5 Hirsh & Associates Anaheim 6 Chen Ryan Associates, Inc. Los Angeles 7 The top three scoring firms were invited to participate in virtual interviews for final selection. Following the interviews, Hunsaker & Associates was determined to be the most qualified firm for construction management of the project. In accordance with the RFP, staff recommends awarding an agreement to Hunsaker & Associates (Exhibit 2). Their proposal demonstrated a high degree of technical competence and experience performing similar services. The proposal contains a clear path toward achieving City goals and objectives as required by the RFP. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are budgeted and available for expenditure in the current Fiscal Year 2020-21 Capital Improvement Program (Project No. 20-2731). The table below indicates the estimated expenditures by fiscal year. Any remaining balances not expended at the end of the agreement term will be carried forward for expenditure in the event the optional extension periods are exercised. Fiscal Year Accounting Unit - Account No. Fund Description Accounting Unit - Account No. Description Amount PRCSA Santa Ana River 2020-21 16113263-66220 Capital Conservancy Program, $20,270 (May -June) (20-2731) Grants Improvements Other Than Building PRCSA Santa Ana River 2021-22 16113263-66220 Capital Conservancy Program, $140,135 (July -June) (20-2731) Grants Improvements Other Than Building Agreement with May 18, 2021 Page 3 Hunsaker & Associates for Design Services Accounting Unit Fund Accounting Unit - Fiscal Year - Account No. Description Account Amount No. Description PRCSA Santa Ana River 2022-23 16113263-66220 Capital Conservancy Program, $85,595 (July -June) (20-2731) Grants Improvements Other Than Building PRCSA Santa Ana River 2023-24 16113263-66220 Capital Conservancy Program, $4,000 (July -May) (20-2731) Grants Improvements Other Than Building Total $250,000 EXHIBIT(S) 1. Project Location Map 2. Agreement with Hunsaker & Associates Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager Exhibit 1 OWN ORANGE ` SANTAANA Project No. 20-154. �'2 0 P�i Santiago Park Main St. PUBLIC WORKS AGENCY Entrance AGREEMENT TO PROVIDE DESIGN SERVICES FOR THE SANTIAGO PARK MAIN STREET ENTRANCE DESIGN PROJECT THIS AGREEMENT is made and entered into on this 18th day of May, 2021 by and between Hunsaker & Associates Irvine, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On December 2, 2020, the City issued Request for Proposal No. 20-154, by which it sought a Consultant to provide design services for the Santiago Park Main Street Entrance Design Project. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-154. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services described in the scope of work that was included in RFP No. 20-154, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit C. The total amount to be expended under this Agreement shall not exceed $250,000 during the term of this Agreement, including any extension periods. The sum is comprised of (1) the base amount of $248,702 and (2) a contingency in the amount of $1,298 for additional services at the City's sole discretion. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on May 17, 2024, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be Page 1 of 8 extended for two I -year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and Page 2 of 8 representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: i. Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Where the amounts or coverage provided by the certificates of insurance provides coverage greater than those listed by this Agreement, the amounts provided by the certificates of insurance shall be incorporated by reference into the Agreement. V. Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. Page 3 of 8 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, and its officers and employees from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of any breach of the terms of this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the negligent acts referred to in this Section or by reason of the breach of the terms of this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity and defense obligation shall be limited to the extent provided by Civil Code Section 2782.8, and to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or Page 4 of 8 disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit Page 5 of 8 the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any Page 6 of 8 injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Consultant: Richard Norton Project Manager Hunsaker & Associates Irvine, Inc. 3 Hughes Irvine, CA 92618 (949) 768 - 2509 A party may change its address by giving notice in writing to the other parry. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time Page 7 of 8 set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney�I By: !�'G, T.-IL John unk Assistant City Attorney RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT: Doug Staley, PE President Page 8 of 8 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SANTIAGO PARK MAIN STREET ENTRANCE DESIGN RFP NO.20-154 INTRODUCTION/BACKGROUND Santiago Park is a 35-acre linear park located in the northern edge of the City of Santa Ana along Santiago Creek. It is the city's oldest and largest wilderness park. The park contains both passive and active recreation opportunities which run along both sides of Santiago Creek and includes acres of restored riparian habitat, recreational trails, a nature reserve, the "Wildlife and Watershed Interpretive Center," the "Wildlife and Habitat Viewing Facility," the Santiago Park Lawn Bowling Clubhouse and greens, archery, tennis courts, a baseball field, log cabin, and playground equipment. At the west end of Santiago Park is a dated large barren area, approximately 2.298 acres adjacent to Main street and Santiago Creek that is in need of repair and revitalization to serve both community, visiting bicyclist, joggers and Discovery Museum patrons. Public access to this area is from Main Street on the west and Memory Lane no the north and Valencia Street on the east. The "Santiago Park Entrance Sign Improvements" (the project) includes the relocation of the existing park maintenance road to the south. This will provide space to construct separate bike and hiking/jogging trails adjacent to Santiago Creek. Project will include two viewing decks overlooking the creek with interpretive signage that will be accessible from the trails. Picnic tables will be constructed throughout the site along with small parking lot for park patrons. An existing large parking lot is available off Memory Lane. Other improvements will include security lighting, drinking fountain, irrigation, native riparian and drought tolerant planting. An existing park restroom, play equipment and log cabin is located and available to park patrons on the east end of the project site. A major Shopping Center and restaurants are located north of the project site. The park area comprising the project's Scope of Work, is between the existing play equipment / children's play area (to the east), Main Street Roadway (to the west), and the Santiago Creek to the north and the Business Center on the south. It is shown in a diagrammatic site plan included in this Request for Proposals as part of this Attachment 1. The project, as represented in the concept plan and as outlined below under Consultant Responsibilities shall include the following components: • Park Signage • Viewing Deck with seating areas • Park Roadway with Parking lot improvements at Main Street, including gate, bollards and entrance signage City of Santa Ana RFP 20-154 Page Al-1 • Pedestrian Bridge to complement existing pedestrian bridge over creek • Concrete Walkways with decorative score line pattern • Decomposed Granite Walkways with split rail fencing around landscape areas • California Native/Riparian landscaping, butterfly garden, including trees, plant identification signage • Site and Viewing Deck Lighting • Automatic irrigation system • Site Amenities, including interpretive signage, information board/kiosk, benches, picnic tables, bike racks • Drainage which utilizes "Low Impact Development" concepts with goal for full site infiltration. • Asphalt Bike Trail to mirror existing trial along bike path The improved area is to be utilized by Santiago Park Wildlife and Watershed Center local residents, bicyclist, joggers and visiting patrons from the Discovery Museum and by various programs conducted by the Santa Ana Parks, Recreation and Community Service staff. The City will pursue grant funding for this project and expects the total Project Budget to be approximately $2 mil. Consultant Responsibilities: The Consultant's responsibilities include the following, and shall consist of the following project tasks: Consultant is responsible for providing all design and engineering as required for all components within the project scope of work. This includes, but is not limited to, survey, civil engineering, geotechnical investigation and report (for soils analysis), infiltration testing, electrical engineering. Consultant will also be responsible for facilitating up to 3 meetings with City Staff to obtain input and finalize concept plan. Consultant shall provide review sets in .pdf format. Final plans shall be provided in AutoCAD or Microstation format, and .pdf format. Task 1: Pre Design Preliminary design shall include Kick-off meeting with City Staff to discuss scope of work, project goals and objectives, potential elements and issues and schedule. Pre -Design will also include up to 3 meetings with City Staff (facilitated by consultant) to obtain input and finalize concept plan. ➢ Deliverables shall include up to 3 rendered concept plans, which incorporate City Staff input and provide basis for discussion at meetings. ➢ Final Concept shall be approved by City Staff City of Santa Ana RFP 20-154 Page Al-2 Task 2: Design Development (50% plans) Design development will involve the schematic development of plans based upon the approved conceptual design plan, which shall include architectural, landscape architectural, civil engineering, and electrical engineering (including photometrics), draft technical specifications and "opinion of estimated cost'. ➢ Deliverables shall include a 50% set of plans, draft specification and "Opinion of Probable Cost'. Task 3: Construction Documents (90% and 100%plans) Construction Documents (CDs) shall include finalizing approved deliverables from the Design Development phase. This includes the provision of detailed engineering and construction drawings that will serve as the basis for both bidding and construction by a general contractor. ➢ Deliverables shall include 90% and 100% plans, final technical specifications, and a finalized "Opinion of Probable Cost". Plans shall include, but are not limited to the following: • Title Sheet • Civil Engineering o Site Erosion Plan o Parking Lot at Main Street with Gate, bollards o Bike Trail o Pedestrian Bridge o Viewing Deck with seating area o Park signage o Concrete Walkways o Decomposed Granite Walkways o Horizontal and Vertical Control Plan o Grading And On -Site Drainage Plan o Site Utility Plan • Landscape Architectural o Site Layout/Construction Plans And Details o Site Sections, as applicable o Planting Plans/Details/Notes o Irrigation Plans/Details/Calculations/Notes • Electrical o Electrical Site Plan, including lighting, electrical outlets o Photometrics o Location of panels, switchgear, meters o Schedules o Details o Notes, specifications City of Santa Ana RFP 20-154 Page Al-3 Plan Check & Permits: Construction drawings shall be in accordance with the 2019 California Building Code and the Americans with Disabilities Act and will require review/approval by the City Planning and Building Agency. As a condition of plan check approval, plans, specifications and structural calculations must be signed by a California licensed architect / landscape architect / civil engineer as appropriate. Construction drawings shall be submitted at 90% completion for constructability review by Public Works Design Construction Engineering Divisions, and revised as directed. The 100% complete construction drawing package will then be submitted for final City review to the following City Agencies: • Parks, Recreation and Community Services Agency • Planning and Building Agency (Building, Electrical, Plumbing, SAPD) • Public Works Agency Drawings should be indexed and organized so they can be separated cleanly for individual reviews by the Planning and Building Agency. The Public Works Agency Project Manager will coordinate the submittal and review process. Once complete, the consultant will revise the Contract Documents Technical Specifications Technical specifications for all components listed above shall be provided by Consultant, or their Sub -consultants, to the City in CSI (Construction Specifications Institute) format. City Staff will combine these specifications with the City Boiler Plate Specifications which together, will become the Project Manual. Final Opinion of Prohahle Cost Consultant shall provide updated opinion of probable construction cost which shall reflect finalized plans, materials, systems, details of construction, and known or anticipated changes in the bidding market relative to the project. Should project scope exceed available budget, project plans/specifications will be phased as appropriate. Task 4: Bid Advertisement, Construction Administration, Record Drawings: Bid Advertisement Consultant shall provide support to the City during the Bidding phase by assisting with questions, requests for information/clarification, or conflicts arising out of the bidding process. Consultant shall also attend pre -bid meeting, if scheduled. Construction Administration Consultant shall provide support to the City during the Construction Administration phase by assisting with questions, requests for information/clarification, and reviewing submittals. City of Santa Ana RFP 20-154 Page Al-4 Record Drawings /As -built Plans: Upon construction completion, consultant shall incorporate as -built information, as provided by the General Contractor, into the drawing files to provide record drawings for City archives. Fee Proposal: In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured to correspond to the above mentioned tasks as follows: Task 1: Pre -Design Task 2: Design Development Task 3: Construction Documents Task 4: Bid Advertisement, Construction Administration, Record Drawings Total Fee: Fee schedule for each task should include an hourly breakdown that corresponds to the task total. City Responsibilities The City will be responsible for the following items: • Providing copies of available plans and existing documentation on file. • Providing standard City boilerplate specification. • Acting as a liaison with the appropriate decision making bodies, as necessary. • Furnish electronic design files with City title block and title sheet (24" x 36") • Process plans for governmental agency approvals having jurisdiction over the project. City of Santa Ana RFP 20-154 Page Al-5 EXHIBIT B Prepared For: prepared By: HUNSAKER&ASSOCIATES IRVINE, INC. 3 Hughes, Irvine, CA 92618 Public Works Agency Contact Info: CITY OF SANTA ANA Mr. Doug Staley, PE 20 Civic Centre Plaza, M-22 949.583.1010 1 DougStaley@hunsaker.com Santa Ana, CA 92701 Attn: Mr. Michael Ortiz Proposal RFP 20-154 Santiago Park Main Street Entrance Design (REVISED) PLANNING ENGINEERING SURVEYING GOVERNMENT RELATIONS IRVINE LOS ANGELES RIVERSIDE SAN DIEGO PRINCIPALS: FRED GRAYLEE BRADLEY HAY PAUL HUDDLESTON KAMAL H. KARAM DOUGLAS L. STALEY KRIS WEBER JOSEPH E. WIGHTMAN HUNSAI ER & ASSOCIATES I R V I N E I N C . February 19, 2021 Mr. Michael Ortiz Public Works Agency CITY OF SANTA ANA 20 Civic Centre Plaza, M-22 Santa Ana, CA 92701 KEY FACTORS ■ Responsive with maximum depth of resources to meet City's needs ■ Highly capable PM with 45 years of experience and City knowledge ■ Past success for many public agencies on infrastructure work ■ Same subconsultants on team that have worked together successfully ■ Firm has over 44 years serving clients with engineering services Subject: RFP 20-154 Santiago Park Main Street Entrance Design (REVISED) Dear Sir: Hunsaker & Associates Irvine, Inc. (H&A) is pleased to submit this revised proposal for your consideration. We have made the following scope adjustments: • Deleted cantilevered viewing decks and replaced them with ground supported paved areas to accommodate viewing of the creek area • Deleted pedestrian bridge and replaced with fill and pavement to "cross" the stone walled ditch These scope changes have resulted in deleting the structural firm and cost from our proposal and reducing the geotech scope and fee significantly. H&A has made some other changes to the cost of various tasks and the proposal total is now slightly below the $250,000 target amount. We still need to address the input from our legal counsel who has proposed some minor wording changes to clarify the indemnification provisions, comply with recently enacted California law and FOUNDING PARTNERS: prevent voiding of the professional liability insurance required by the City. RICHARD HUNSAKER TOM R. McGANNON JOHN A. MICHLER DOUGLAS G. SNYDER Three Hughes Irvine, California 92618-2021 (949) 583-1010 PH (949) 583-0759 FX www.hunsaker.com Should you have any questions, please do not hesitate to contact our project manager at 949-768- 2509 (direct), 949-293-6537 (mobile), or via email at rnorton a( hunsaker.com. Very truly yours, HUNSAKER & ASSOCIATES IRVINE, INC. "'7 1� Doug St ey, PE President (Ac\pw\ps\s\COSA 01 Pr1-rn.docx) Richard Norton, PE Project Manager SECTION 1 STATEMENT OF QUALIFICATIONS FIRM AND TEAM EXPERIENCE Qualifications of Consultant and Subconsultants Hunsaker & Associates Irvine, Inc. (H&A), established in 1976, is a California Corporation. Our company is a full -service civil engineering firm with headquarters in Irvine and affiliated branch offices in Los Angeles, Riverside and San Diego. Our services will be performed out of our Irvine headquarters. H&A has a staff of over 300 professional engineers, surveyors, planners, surveyors, administrative and support personnel. Our strength lies in the company's experience and versatility. H&A has carefully selected the core staff for this project from our in-house personnel augmented by experts from several subconsultants. NUVIS RFP No. 20-154 Santiago Park Main Street Entrance Design KEY FACTORS ■ Highly capable PM 45 years of experience and City knowledge ■ Same core team that had past success for numerous cities for infrastructure upgrade projects ■ Highly responsive team with strong working relationships from past and present projects ■ All necessary capabilities provided by exceptional firms selected for this assignment The firm has been in existence almost 50 years creating outdoor design solutions from its headquarters in Orange County and branch offices in Los Angeles, the Bay Area and Las. Vegas. The NUVIS team of 20 passionate and dedicated design professionals work closely with public agencies, developers and communities to provide customer driven solutions through hands-on collaborative workshops and design charrette facilitation. Cho Design Associates No longer needed in revised proposal since cantilevered viewing decks and pedestrian bridge eliminated. ORSA Engineering ORSA was established in 1986 and specialize in Utility Relocation, Underground and lighting design, photometric studies, and have provided engineering and design services to many Cities, Transportation agencies and Utility companies including City of Anaheim Electrical Engineering Division, SCE, LADWP, Burbank Water and Power and OCTA. Leighton Consulting Leighton has a wide range of skills on public and private sector projects including utility lines, educational and municipal buildings, roadways and transportation related structures, public infrastructure facilities, pavement rehabilitation, commercial and industrial facilities and structures projects. These have included park facilities, underground utilities, public parking structures and building, and traffic signals projects for cities all over the southern California. Qualifications of Team Members On the following page is the Organization Chart. A Staff Qualifications Matrix (11 x 17 placed at end of proposal) is provided with a list of our team members, their experience, education, registrations and capabilities to perform the services required by the RFP. One page resumes have been included in the appendix for additional information. Revised to eliminate structural engineering firm from team since cantilevered viewing decks and pedestrian bridge eliminated. HUNSAKER&ASSOCIATES IRVINE, INC. Organizational Chart Vojta Safranek, PE Jason Fukumitsu, PE Ed Mandich, PE Farhad Mohammadi, PE Aylene Chu, PE Alan Oveisi, EIT Landscape 3 Design NUVIS Tom Munoz, RLA Robert Stone, RLA Juan Guadarrama Baz City of Santa Ana - Public Works Agency Richard Norton, PE Gary Guan, PE Patrick Pagaduan, PE Dang Diep, EIT Kris Weber, QSPIQSD Tommy Hsu, QSPIQSD Martin Parker, QSP Cho Design Associates No longer needed in revised proposal since cantilevered viewing decks and pedestrian bridge eliminated. Leighton Consulting John Haertle, PE, GE Djan Chandra, PE, GE RFP No. 20-154 Santiago Park Main Street Entrance Design Jason Kinnie, PLS Bob Epstein, PLS Gary Tackett, LSIT Jon Crisp, PLS Mike Tice, PLS Robert Wheeler, PLS ORSA Engineering Misha Davoodian, PE Hrand Avanessian, PE Al Fonseca Over 200 Supporting Personnel (Engineers, Designers, Drafters, Technicians) 30 Fully Equipped Field Crews led by Certified Party Chiefs HUNSAKER&ASSOCIATES IRVINE, INC. UNDERSTANDING OF NEED The City of Santa Ana wants to upgrade the Main Street Entrance to Santiago Park to be more attractive for users and provide a positive expression of Santa Ana's high value of park facilities in the city. The Santiago Creek Trail Access plan and related descriptions provided with the RFP define a series of components to be included in the design. From our research of available information and several site visits made to better understand the constraints and opportunities of this site, the H&A Team has identified several potential challenges and developed initial solutions that address them to keep costs within budget and avoid possible delays. Potential Permit Problems RFP No. 20-154 Santiago Park Main Street Entrance Design KEY FACTORS • Understanding based on knowledge of the existing project conditions and constraints ■ Awareness of the community and park users needs ■ Insights gathered by project manager and other team members from doing projects in urban areas ■ Project manager's knowledge of the City policies and procedures from his past work for the City No longer applicable in revised proposal since cantilevered viewing decks eliminated. Homeless Encampment No longer applicable in revised proposal since cantilevered viewing decks eliminated. No longer applicable in revised proposal since cantilevered viewing decks eliminated. Slope Erosion Apparently due to the ground being highly compacted over time, some of the existing overside drains no longer function and runoff goes over the channel banks. In one location, this has resulted in demolition of the original stone lined overside drain. To prevent future damage, the H&A Team proposes to excavate the top several feet of compacted soil and grade the area to drain back from the channel bank to a stone lined swale consistent with the recent one near the playground area. The additional soil volume will consist of topsoil placed to facilitate growth of the proposed plantings. ivew reaestnan Dnage No longer applicable in revised proposal since pedestrian bridge eliminated. Lighting System The existing lighting system is not functional as verified by an evening site visit. In addition, the poles and fixtures appear to need at least refurbishment to return the system to operation. Given the apparent age of the existing equipment, replacement would be preferred since the new fixtures would be more efficient and reduce the City operating costs. The H&A team proposal includes replacement of the luminaires, poles, underground conduits, electrical service and all wiring to provide cost efficient, up-to-date lighting for the park and provide benefits to the City and park users. HUNSAKER&ASSOCIATES IRVINE, INC. RFP No. 20-154 Santiago Park Main Street Entrance Design Storm Drain System The existing surface runoff patterns were planned to drain toward the creek and then pass thru several stone lined overside drains (it appears these may have been constructed as a WPA project in the 1930's). With today's regulatory focus on water quality, treatment of the runoff before entering the creek may be required. To minimize the amount to be treated, the use of permeable pavements for the access road, parking and bikeway would enable rainfall to permeate into the underlying soil. When compared to the existing surface areas, H&A staff believes we can show the amount of runoff has been reduced and the need for water quality treatment can be done effectively with one of more stone lined swales incorporated into the landscape areas using infiltration and/or biological uptake saving the City both construction and operation costs of alternative water quality treatment systems. Site Plan DeficiencieE The site plan in the RFP has several deficiencies that need to be remedied as the design evolves. First the cul-de-sac as shown does not comply with City standards that are based on emergency vehicle maneuvering characteristics. Second the parking located radial to the center will require the minimum width to be available at the "narrow end". The H&A Team has developed an alternative configuration that addresses these deficiencies while remaining generally consistent with the site plan arrangement (see following page). The exceptions are a loss of planting between the roadway and bike trail (we believe the existing pavement may be reused for the bike trail in the H&A layout to save the City money) and some added curves in both the bike trail and decomposed granite walk to accommodate the revised cul-de-sac. HUNSAKER&ASSOCIATES IRVINE, INC. PARK — SIGNAGE `92 d�d�2 �y dg �i r W 7 �o o2g �d d0'r o RFP No. 20-154 Santiago Park Main Street Entrance Design IA2- JQ Y d I 1 G -- JZOJ�i �'-- SANTIAGO TRAIL ACCESS REVISED PARKING OPTION CITY OF SANTAANA HUNSAKER&ASSOCIATES IRVINE, INC. PHOTO #1: New bridge needs to span stone lined channel and have thin structural section to limit sloping approach trails. PHOTO #3: Long tens compaction has lowered ground elevation so runoff flows over slope instead of into overside drain and causes erosion. HUNSAKER&ASSOCIATES IRVINE, INC. RFP No. 20-154 Santiago Park Main Street Entrance Design PHOTO #2: Existing cul-de-sac does not conform to present design standards for emergency vehicle maneuvering. PHOTO #4: Barren highly compacted ground (likely from uncontrolled parking) adjacent to access road has potential for controlled paved parking. RFP No. 20-154 Santiago Park Main Street Entrance Design RELEVANT EXPERIENCE To address this topic, H&A has provided on the following page a Project Data Table containing project names, brief project descriptions, agencies involved and indicating RFP services performed for each project. One page detailed project descriptions are included in the appendix. REFERENCES Below is a matrix of 6 client references for H&A for recent or on -going projects. We have selected a variety of clients, projects and services performed to demonstrate our commitment to client satisfaction. County of Orange — OC PARKS County of Orange 13042 Old Myford Road 601 N. Ross Street Irvine, CA 92602 Santa Ana, CA 92701 Natalia Gaerlan, Senior Project Manager Lily Sandberg, PLS, Deputy County Surveyor (714) 973-6865 (714) 967-0846 City of Irvine City of Anaheim 1 Civic Center Plaza 200 South Anaheim Boulevard Irvine, CA 92623 Anaheim, CA 92805 Steve Sherwood Keith Linker, Principal Engineer (949) 724-7372 (714) 765-4141 City of Alhambra City of Lake Elsinore 111 South First Street 130 South Main Street Alhambra, CA 91801 Lake Elsinore, CA 92537 Dennis Ahlen, General Manager Remon Habib, City Engineer (626) 570-3274 (951) 674-3124 ext. 213 HUNSAKER&ASSOCIATES IRVINE, INC. SECTION 2 SCOPE OF SERVICES AND SCHEDULE SCOPE OF SERVICES The tasks described below are listed in the RFP and the adjacent WBS expands on those tasks with additional activities in more detail. The WBS is also used for the design schedule and cost breakdown developed for this proposal. The added detail makes it easier to manage the project and quickly identify any areas that vary from the planned budget and schedule. RFP No. 20-154 Santiago Park Main Street Entrance Design KEY FACTORS ■ Approach based on knowledge of urban park design components • Awareness of the community and need for effective solutions ■ Insights gathered by project manager and other team members from prior projects in urban areas ■ In-house experts at FEMA floodplain We are proposing to prepare the drawings at 1"=20' scale with one sheet modeling and impacts adequate to cover the project area. At this larger scale, the design will be more easily communicated to bidders and avoid potential construction claims against the City. The tasks described below are listed in the RFP and the adjacent WBS expands on those tasks with additional activities in more detail. The WBS is also used for the design schedule and cost breakdown developed for this proposal. TASK 0 — PROJECT ADMINISTRATION The H&A Team will establish the basis for the project task scopes, budgets and schedules and the overall project monitoring process at the start of the project with City input to ensure City staff will receive the information needed as it happens. TASK 1 — PRE -DESIGN Kick-off Meeting Immediately upon receipt of Notice to Proceed, we will schedule a Project Kick-off Meeting between key members of the project team and the City staff. H&A will prepare the agenda and any handouts and also prepare the meeting minutes. This meeting will be attended by the H&A project manager and project engineer to initiate the project and discuss the following: detailed scope and applicable criteria; special project concerns and/or constraints; schedule milestone dates for submittals and meetings; obtain pertinent project information, including As -built drawings and Utility Maps. City Utility contact list, if any. City's boiler -plate specifications, standards and/or drawing files. Research O. BREAKDOWN kask 4 i �.ministration A Notice to Proceed CITY B Budgeting H&A Team 0 C Cost Accounting H&A Team D Scheduling H&A Team E Progress Reporting H&A Team Kick-off meeting - prepare A agenda, hold meeting, H&A prepare minutes B Data collection of available H&A Santa Ana documents Data collection of 1 C documents from other H&A agencies (FEMA, Orange County, etc. D Perform field survey and H&A process data into base map Perform geotechnical E investigation and prepare H&A report HUNSAKER&ASSOCIATES IRVINE, INC. Research will include records data gathering from all utilities and public agencies operating facilities in the vicinity of the proposed project. All data gathered will be incorporated into the digital base -map and evaluated in conjunction with the field information to identify inconsistencies, missing information and apparent conflicts. Surveying Research on available survey control points and monumentation will start the process. Field survey will establish the project control and place targets for the aerial topo flight. While the flight data is being processed, field crews will gather the cross section information, dip manholes and drain inlets and locate surface utility features. Existing monuments will be accurately located and ties placed to enable post -construction efforts. Concept Plan Development The site plan in the RFP shows there has been some advance planning and H&A will build on that to develop 3 concept plans. These will also reflect the findings of our research, field survey, geotechnical investigations, landscape analysis and initial struc;t oral deyelepmon+ (No longer needed in revised proposal since cantilevered viewing decks and pedestrian bridge eliminated.) H&A looks forward to the three meetings with City staff that we envision to be interactive design workshops with one, or more held at the site to better visualize how the concepts fit with existing conditions. The final activity will be selection of the preferred alternative by City staff to be the basis for the construction documents. TASK 2 — 50% DESIGN DEVELOPMENT The H&A Team will be focused on setting the configuration of the various project components and determining design parameters from calculations done for the grading, drainage, structures, electrical/lighting system and irrigation requirements to support the proposed planting. Cost Estimate The construction estimate will use the project specifications measurement and payment clauses that will be based on the Greenbook standards H&A personnel will determine quantities using CAD software and confirmed by RFP No. 20-154 Santiago Park Main Street Entrance Design BreakdownWork Perform evaluation of F H&A existing electrical equipment Perform evaluation of G existing electrical equipment H&A Team H Evaluate existing plantings H&A Team and irrigation system Develop 3 concept plans using RFP site plan and H&A Team compiled base ma 1 st City review - prepare 1 agenda, hold meeting, CITY and H&A prepare minutes, revise Team concepts 2nd City review - prepare agenda, hold meeting, K CITY and H&A prepare minutes, revise Team concepts 3rd City review - prepare L agenda, hold meeting, CITY and H&A prepare minutes, revise Team concepts F7lXFM3=M1=- .. Develop design plans - Civil A ; Engineering H&A Team flovolnp iJocinn plane — StFUGtural (No longer needed in revised l3 proposal since H&A Team cantilevered viewing decks and pedestrian bridge eliminated.) 2 Develop design plans - C Landscape H&A Team D Develop design plans - H&A Team Electrical E Develop cost estimate H&A Team F Identify required technical H&A Team specifications HUNSAKER&ASSOCIATES IRVINE, INC. checking. Unit prices will be based on recent City projects adjusted for inflation using applicable price index data. An appropriate contingency will be included to reflect the level of design at the time of the estimate. An updated estimate will be included with each plan submittal (90% and Final). At this stage, the opinion of probable cost will be a key item since with the added design evolution it will be more accurate and any variance from the available funding can be addressed by scope adjustment (increase or decrease as needed). In the Understanding of Need section above, the H&A Team has identified several cost reduction measures to be considered. Prior to the submittal to the City for review, the documents will go through the H&A QAIQC process described elsewhere in this proposal. TASK 3 — 90% and 100% CONSTRUCTION DOCS The H&A Team will first address all City staff review comments made on the 50% submittal and make the necessary revisions. Next the documents will be developed into a complete set of bid documents for the 90% submittal. H&A intends there will be few, if any, City review comments on the 90% submittal. The package will include all of the items listed in the RFP on page Al -3 and be ready for building permit submittal with all required supporting calculations and documentation. Specifications The specifications will include the City's boiler -plate specifications and technical specifications complete and in full conformance with City requirements. All technical specifications will be based on Greenbook standards or City provided sections. Permitting As with the earlier packages, prior to the submittal to the City for review, the documents will go through the H&A QAIQC process described elsewhere in this proposal. Our goal is to have a single building permit review and then approval upon resubmittal; however, we have included a second cycle in our schedule to be conservative. The final set of bid documents will incorporate all the City review comments and building permit inputs and go RFP No. 20-154 Santiago Park Main Street Entrance Design BreakdownWork G QC Review H&A Team H CITY REVIEW (50% CITY 2 submittal) 50% City review - prepare agenda, hold meeting, CITY and H&A prepare minutes, revise Team plans A Develop 90% design plans - H&A Team Civil Engineering Develop 90% design plans — Structural (No longer needed in revised B proposal since H&A Team cantilevered viewing decks and pedestrian bridge eliminated.) C Develop 90% design plans - H&A Team Landscape D Develop 90% design plans - H&A Team Electrical 3 E Update cost estimate to H&A Team 90% level Prepare draft technical F specifications H&A Team G QC Review H&A Team CITY REVIEW (90% H submittal) including CITY building permit process 90% City review - prepare I agenda, hold meeting, CITY and H&A prepare minutes, revise Team tans Develop 100% design plans H&A Team - Civil Engineering HUNSAKER&ASSOCIATES IRVINE, INC. through a final QAIQC check before submittal for City approval and obtaining the building permit. TASK 4 — BIDDING SUPPORT, CONSTRUCTION ADMINISTRATION AND RECORD DRAWINGS The H&A Team looks forward to supporting City staff in the bidding and construction process since we agree the design team can be very valuable during this critical stage in protecting the City from problems. H&A has anticipated both pre -bid and pre -construction meetings to be attended and is ready to provide rapid responses to any issues that arise from City staff. The H&A Team will also be proactive in warning the City and contractor of potential problems based on our intimate knowledge of the bid documents. SCHEDULE Our proposed schedule on the next page is based on the same WBS used for the detailed scope of services above. We are proposing a schedule that is 10 months in length based on moving forward without restraint and compliance with anticipated review periods for the City. However, a substantial portion of the tasks are being done by external parties and their delays could impact the overall time required. Also, based on the RFP "Terms of Contract Agreement", the availability of funding may be the key factor in determining the schedule. PROJECTDIG-ALERT MEMBERS LISTED IN THE AREA DIG -ALERT CODE UTILITY OWNER ATTDSOUTH AT&T Distribution COSANTAANA City of Santa Ana DLMFS The Source Group/APEX LVL3CM Level 3 Communications SAN02 City of Santa Ana SAN02A City of Santa Ana SCG2WY SC Gas - Distribution TCG AT&T Transmission UCHTRW_C5 Spectrum - Garden Grove UOCW01 Orange County Water District USCEOR SCE Distribution - Orange RFP No. 20-154 Santiago Park Main Street Entrance Design BreakdownWork Develop 100% design plane _ c+ al (No longer needed in revised K proposal since H&A Team cantilevered viewing decks and pedestrian bridge eliminated.) Develop 100% design plans H&A Team -Landscape g M Develop 100% design plans H&A Team - Electrical N Prepare final cost estimate H&A Team o Prepare final technical H&A Team specifications P QC Review H&A Team CITY APPROVAL (Final Q PS&E) including building CITY permit Pre -bid meeting - prepare A agenda, hold meeting, CITY and H&A prepare minutes, revise Team tans B Respond to bidder RFI's H&A Team C Assist in bid evaluation H&A Team Pre-const. meeting - D prepare agenda, hold CITY and H&A 4 meeting, prepare minutes, Team revise plans E Respond to contractor RFI's H&A Team Review contractor IF submittals H&A Team G Monthly Site Visits by PM H&A Team Prepare record dwgs from H contractor single set of H&A Team mark-ups HUNSAKER&ASSOCIATES IRVINE, INC. Tmk 0 -PROJECT ADMINISTRATION I�t Task P -'A%Design Development Task E. Bid, Canst. Atlmie.&R ,M Ng,. RFP No. 20-154 Santiago Park Main Street Entrance Design SECTION 3 FEE PROPOSAL Our fee proposal is in a separate envelope and is based on the same WBS used for the detailed scope of services above. Based on the RFP "Terms of Contract Agreement", we have used billing rates to determine the individual task budgets that we will hold constant the initial 3 year period of the contract. SECTION 4 CERTIFICATIONS H&A has provided completed and signed the required City forms in the appendix as follows: • Non -collusion Affidavit • Non -Lobbying Certification • Non -Discrimination Certification HUNSAKER&ASSOCIATES IRVINE, INC. RFP No. 20-154 Santiago Park Main Street Entrance Design RFP SERVICES PROJECT DATA MATRIX Firm Project Name Description Agency Great Park Complex H&A rid rough gracing and infrastructure design for 80 acres of passive trail and ;115 a Irvine CA pant space that included the design of three regional trail undencrossings beneath City of Irvine X X X X X X X X X X X X X — readways. 0 Newport Coast Park H&A created a 10—facility with trails, access road, parking lot with an on -site City of Newport Beech X X X X X X X X X X X X X Newport Beech, CA treatment BMP to maintain water quality and protect the environment. a O'Neill Park Nature Center The H&A design team was responsible for designing the gmdng, drainage and County of Orange X X X X X X X X X X X X X s Orange County, CA retaining walls for the reconstruction of the Nature Center outdoor amphitheater. Irvine Blvd. Pedestrian Bridge H&A rid grading and trail design and CDA did structure for a 4 span structural steel Cty of Irvine X X X X X X X X X X X X X Irvine, CA bride that provides a link extending from the park to the new residential community. 0 Jeffrey Road Open Space Trail H&A provided grading and trail design and CDA rid the structural design for shored Irvine, CA use regional trail. ASCE Orange County 2017 Outstardrg Bride Project of the City of Irvine X X X X X X X X X X X X X Year. a Crown Valley Pak H&A designed a mid -park amphitheater and children water play areas, parking lots z Laguna Niguel, CA and CDA del the structural design of a bride over an existing flood control channel City of Laguna Niguel X X X X X X X X X X X X X and NIVIS hadded planting and irrigation systems. Machado Lake Restoration NUVIS designed ADA improvements including new rastroom, viewing decks, picnic Los Angeles, CA areas, dsccmposed granite walkways, native plantings and irrigation for 110 acre City of Los Angeles X X X X X X X X park Rancho Los Cermos NUVIS designed a garden containing historical period appropriate plantings with a z Long Beach, CA high efficieny irrigation system to support the educational aspects of this historic City of Long Beach X X X X X X facility Veterans Park NUVIS designed for this 5 acre park picnic areas, decornposed granite walkways, City of Lake Forest X X X X X X Lake Forest, CA native plantings and irrigation, signage, lighting and fencing Sunset Ridge Park Thsi 14 acre park will provide ball fields surrounded by passive walking and viewing City of Newport Beach X X X X X X X X X Newport Beach, CA areas. Designed to make the most of tfe location rent to Pacific Coast highway. oThe Lions Field proposed development includes reconfiguration of the athletic fields, expansion — Fullerton, CA of the parking lot, ant construction of permanent bleachers, field lighting and City of Fullerton X X X X X X X X X X J structures. Woocb'ry Community Recreation Center This facility is a spacious recreation center with multiple pools, athletic courts, City of Irvine X X X X X X X X X X X X X Wine, CA athletic fields, gardens and a village greonwith tree -lined pssecs and trails. California State University A review was conducted for the entire lighting and electrical infrastructure design, Cal State University Fullerton, CA including Drawings, Specifications and Cost Estimates with a final report of wi— findings. Fullerton X X California State University Installation review of the new Fiber Optics, Cable Trays, Cable Support Conduits, Cal State University X X p Dominguez Hills, CA Manholes, and Risers for upgrade communications systems. Dominguez Hills California Slate University A review was conducted for the entire lighting and electrical infrastructure design, Cal State University San Jose, CA including Drawings, Specifications and Cost Estimates with a final report of review San Jane X X findirgs. HUNSAKER&ASSOCIATES IRVINE, INC. RFP No. 20-154 Santiago Park Main Street Entrance Design -P Xrimary Role RFP SERVICES STAFF QUALIFICATIONS MATRIX O - Added Capability Registration and ngfi "N�n Hunsaker 50 1975Civil 1977Civil 198SMS-v�mt.pE X O O O O O O O O O9OOEngineer Wacesta Poly Northeast—Unversily M.I.T.___ _ R ____ 9 _ _____ _______________ Vojta Saferek oadway, Parkin 30 77 2004Civil PE X X X X O O 9 O O and Trails UCI Jason Fukumitsu Roadway, Peking 20 31 1983Cw1 PE X X X O O O O and Trails Stanford University Ed Mani Roetlway' Parking 10 33 1978Geo PE X X X O O O 9 O and Trails CSUDH Farhad Mohanmedi Roadway, Parking 10 31 1988-Q it PE X X X O O O 6 O and Trails Portland State Aylens Chu Roadway, Parking 10 10 2010CNil PE X X X O O 6 O and Trails CalPay Pomona Alan Ovemi Roadway, Parking 10 34 1982Cvil EIT X X X O O O O O and Trails CSUF ______________ Gay Guan __________ Storm Drain Plans _____ 30 _____ 21 _________ 1992Civil _________ 1999Civil _________ _____ PE X __ O X X O 6 O Hydrology & Hydraulic Tmjin University Clemson University Patrick Pagaduan Storm Dmin Plans 20 33 1992Cwl 1987-BA Economics PE O X X O 6 O Hydrology & Hydraulic CSULB UCI Deng Diep Scam Drain Plans 10 26 1994-85 Coil EIT O X X 0 9 0 Hydrology &Hydraulic Cal Poly Pomona ______________ __________ _____--- ____ _________ 1975 _________ 1980Civil _________ _____ __ ____ _ Kris Weber Water Qualify Facilities 10 42 Environmental Science MS Coursmork QSPIQSD O X X O O O 11C8B Cal Poly Pancna 1998-Applied Ecology 2000-Ecology and Tommy Hsu Water QualBy Facilities 10 20 UCI Emionmental Science QSP/QSD O X X O O O University of Maine 2004 Martin Parker Water Quaiity Facilities 10 17 Enninmenlal Anaysis QSP O X X O O O ______________ __________ _____ _______________ UCI _________ _________ _____ __ __ __ ____ _ Jason Kinnie Field Surrey 30 34 Land Sway Tech pLs X O O O X X X (H&A) Classes Bob Epstein, PLS Field Survey 20 42 Land S—y Tech pL5 O O O X X X (H&A) Classes Gary Tsckett Field Survey 10 34 Land Swey Tech LSIT O O 0 X X X (H&A) Classes Jon Crisp Field Survey 10 35 Land Swey Tech PLSO O O X X X (H&A) Classes Mike Tice Field Survey 10 35 Engincen'rg Tech Land Sway Tech PLS O O 0 X X X (H&A) Cal Poly Class Robert Wheeler Field Survey 10 25 2008Cwil Land Survey Tech PLS O O O X X X (MA) Cal Poly Classes ______________ Tom Munoz __________ Iandsc.pe Design _____ 20 _______________ 42 1978-BSLA _________ RLA X O O X 6 0 0 (NUVIS) Cel Pay Pomne Robert Stone Lands..pe Design 40 1976-BSLA RLA O O X A O O (NUVIS) Cel Pay Pomona Juan Gua�rsma B. lands..pe Design O 60 2 201MSLA O O X 6 0-1 ______________ (NUVIS) __________ Cal Poly SLO _____ _____ ________ _________ _________ ____ _ Wbert Cho Str. 1— No longer needed in revised proposal since carAilwered viewing dacksand pedestrian bridge aliminatad (Cho Design Associates) Christopher Cho Structuresociates) s No longer needed in revised proposal since cantilevered viewing decks and pedestrian bridge eliminated (Cho Design As __ __ __ ____ __ __ __ __ _TO— ______________ John Heatle __________ Geoechnical _____ --- _______________ __ 20 y1 198465 Mining 1986Civil PE, GE X O O O O O O B X (Leighlen Consuhing) University of Wscoain University cf Wisconsin Djen Chandra Gectechnical 40 32 19%-BS Cvil 1988CiOl PE, GE O O O O O O 0 X (Leghton Consuhing) Chung Yuen University Taxes A&M ______________ __________ _____ _______ 977 _ Misha Davaxlian, PE Lighting (ORSA) 10 43 ENolricel Engineering PE X O O 0 O 9 X Sh rze University Hand Avanessian, PE Lighting (ORSA) 20 47 PE,MIMS EE, O O O O 9 X Pshlevi University S1973-Elearloai EEE A.A. Joumeyman Al Foresca Lighting (ORSA) 40 41 Engineeing Cert'rficate in 0 0 0 0 0 X Technology COMrd Systems HUNSAKER&ASSOCIATES IRVINE, INC. PAGE 1 OF 3 Labor Hours by Classification rev, 3,'4i21 Project Mgr& Engineer or 2man Field Hunsaker& Santiago Park Main Street QArQCM r. Surve or CAD Tech. Survey Crew Associates SUBCONSULTANTS Entrance Design CDA (No longer needed in COST BREAKDOWN rev. 314121 H&A revised proposal since H&A Internal RFP TASK $196 $150 $150 $284 MAN-HOURS LABOR COST Expenses NUVIS cantilevered viewing decks Leighton ORSA Task Budgets COST and pedestrian bridge eliminated. Task I - PROJECT ADMINISTRATION 22 34 I 1 56 $9,412 $h $1 $h $f so $9,412$a cm 6 6 $o s6 sB $o $a $B B Budge6ig H&ATeam 4 8 0 0 12 $1984 $0 $0 SO $0 $0 S184 C lCostAccounting H&ATeam 4 8 0 0 12 $1,984 $0 $0 $0 $0 $0 $1,984 0 18dieduing H&ATeam 4 8 0 0 12 $1984 $0 $0 $0 $0 $0 S1,984 E Progress Rep * (10 reports) H&A Team 10 10 0 0 20 $3,460 $0 $0 $0 $0 $0 $3,460 $ r $17,520 $0 $18,580 $6,200 $58,802$61,115 Kick -A meeting - prepare agenda, hold 1 A I H&ATeam 2 4 0 0 6 $992 $0 $0 $0 $0 $0 $992 ;meeting, prepare mnules B 10atamllecfionolavaiabkSanteAna H&ATeam 0 4 4 0 8 $1,200 $0 $0 $0 $0 $0 $1,200 ;documents ��alamllectionoldaumenlsfranather 0 lagencies H&ATeam 0 4 4 0 8 $1,200 $0 $0 $p $0 $0 $1,200 (FEMA, Orange County, etc) FPbaeheld survey and process data into H&ATeam 0 4 4 24 32 $6,016 $0 $0 $0 $0 $0 $8,016 se P IFjPerlo re niralnvestigationand H&ATeam 0 2 0 0 2 $300 $0 $0 $0 $18,5W $0 $13,880 repaG irepit �Pedonnevaluatranolexisngoledrnal H&ATeam 0 1 0 0 1 $150 $0 $0 $0 $0 $6,200 $6,350 ,equipment l Evaluate emshng plantings and vngalion H'system(indudedin H&ATeam 0 1 0 0 1 $150 $0 $0 $0 $0 $0 $150 item #1-1) �Develop 3canceptplans using RFPsite pan H&ATeam 3 3 3 0 9 $1,489 $0 $17,520 $0 $0 $0 $19,008 ;and cam piled base map g �WCityreview - prep naagenda,holit CITY and 2 4 p 0 6 $992 $10 $0 $0 $0 $0 $1,002 meetirg,prepare minutes, revise concepts H&ATeam K l2rdCityreview-prepareagenda,hold CITY and 2 4 0 0 6 $992 $10 $0 $0 $0 $0 $1,002 lmeeling,prepare mnules,revise concepts H&ATeam L 13rdCity review - prepare agenda, hold CITY and 2 4 0 0 6 $992 $10 $0 SO $0 $0 51,002 meetirg,prepare mnules,revise concepts H&ATeam M ;Ctly approval otfirel mreept plan CITY 0 SO $0 $0 $0 l $17,290 51 Design Development l ,4 $13,000 $43,844$45,569 2 A �Develop design plans plus spewand HIM Team 10 40 8 0 58 $9.160 50 $0 50 $0 $0 $9,160 estimate - Civil Engineering B leshimale SlInii (No longer naked in H&ATeam 0 0 0 0 0 $0 50 $0 $p $0 $0 $0 I revised proposal we cantilevered viewing ddecks and pedestrian bridge eliminated.) 1 Develop design Pans Plus specs and C lsstimate-Landscape H&ATeam 0 0 0 0 0 $0 SO $17,290 $0 $0 $0 $17,290 210304rev Santiago Park cost HandA PAGE 2 OF 3 Labor Hours by Classification rev. &iz Hunsaker& Project Mgr& Engineer or 2man Field Santiago Park Main Street QAQCMgr. Surveyor CAD Tech. SurveyCrew Associates SUBCONSULTANTS Entrance Design CDA (No longer needed in 7WTASK COST BREAKDOWN rev.314121 H&A revised proposal since H&A Internal$196 $150 $150 $2a4 MAN-HOURS LABOR COST Expenses NUYIS cantilevered viewing decks Leighton ORSA Task Budgets and pedestrian bridge eliminated. 'Develop design plans plus specs and U estimate - Electrical H&A Team 0 0 0 0 0 $0 $0 $0 $o $0 $13,000 $13,000 E 1Uevelcpcost estimate (included initems HIM Team 0 0 0 0 0 $0 SO $0 SO $0 $0 $0 #2A, 4213, 42C and #2U above) IFIdentify required technical spedfirations H&A Team 0 0 0 0 0 $0 $0 $0 S0 $0 $0 $0 induced in heirs 42A, 42B, #2C and 42D) G;QCReview H&A Team 2 4 B 0 14 $2,192 $O $0 f0 $0 $0 $2,192 CrrY RENEW IN CrrY 0 0 0 0 a d 150%City review -prepare agenda, hold CITY and 2 4 9 0 14 $2,192 sic $0 $0 $0 $0 $2,202 ;meeting, pnapare mnutes, reuse plans H&A Team •I'.and li% Construction Docs 21 3S 136 r r $ $ : rrr $92,996$96,654 3 A ;Devdcp%% design plans plus specs and H&A Team 10 40 00 0 130 $19960 $0 $0 S0 $0 $0 $19,963 ;estimate - Civic Iineecng Devill QQ4 desil plains plus specs and B jegnmae Sinuil (No longer needed in H&A Team 0 0 0 0 0 $0 $O $0 SO $0 $0 $0 revised proposal since cantilevered viewing decks and pedestrian bridge eliminated) C ��evelop90%desgnplansplusspecsand H&A Team 0 0 0 0 0 $0 f0 $309 f0 $0 S0 0,000 ;estimate -Landscape U IDeve1op90%desgnpuns plus specs and ITeam 0 0 0 0 0 $0 $0 $0 S0 $0 $12,000 $12,600 estimate -Electrical E 1Update cost estimate to90%level(ncluded ITeam 0 0 0 0 0 $0 $0 $0 SO $0 $0 s0 1 in Items M3A, q30, #31C and MID above) F 1PreparedmfllecMcal specifications Ilearn 0 0 0 0 0 $0 $0 $0 SO $0 $0 s0 1(ncluded in items 93A, #3B, DC and #31)) 010CReview H&A Team 2 4 9 0 14 $2,192 $0 $0 $0 $0 $0 $2,192 +1crrY REYMPPIMulincluding CITY 0 0 0 so $0 16uillding permit process 190%City review- prepare agenda, hold CITY and J ; :meeting, prepare middles, revseplans H&ATeam 2 4 6 0 14 $2,192 $0 $0 s0 $0 0 32,192 K iBevelop100%designplans plus specs and H&ATeam 5 20 40 0 55 $9,980 f0 $0 SO $0 f0 $9,990 ;estimate Civil Ergineedng - Develop M % design plans plus specs and E (No longerneedecin H&ATeam 0 0 0 0 0 $0 $O $0 $0 $0 $0 $0 revised proposal since cantilevered viewing �dacks and pedestrian bridge eliminated.) M 1Uevelop 100%design plans plus specs and H&A Team 0 0 0 0 0 $0 $0 $10,280 $0 $o $0 $10,200 ;estimate- Landscape INjUevelop100%desgnplansplusspersand H&A Turn 0 0 0 0 0 $0 s0 $0 $0 $0 $6,000 $6,000 ;estimate -Electrical C Prepare final cost eslinate induced in H&A Team 0 0 0 0 0 $0 50 $0 $0 $0 $0 $0 ; gem 43K, 43L, #3M and ON above) 210304rev Santiago Park cost HandA PAGE 3 OF 3 Labor Hours by Classification rev. 3iz Hunsaker& Project Mgr& Engineer or 2man Field Santiago Park Main Street QAQCMgr. Surveyor CAD Tech. SurveyCrew Associates SUBCONSULTANTS Entrance Design CDA (No longer needed in 7WTASK COST BREAKDOWN rev.314121 H&A revised proposal since H&A Internal$196 $150 $150 $264 MAN-HOURS LABOR COST Expenses NUVIS cantilevered viewing decks Leighton ORSA Task Budgets and pedestrian bridge eliminated. P 'Prepare final technical specifications H&A Team 0 0 0 0 0 $o $O $0 $0 $o $o $0 7(nduded in items #3K, #3L, #3M and #3N) �oCReviex H&A Team 2 0 0 0 2 $392 $0 So SO $0 $0 $392 R ICrrYAPPROVALIFinaIPS&E)including CrrY 0 0 0 0 S0 SO 0 $0 S0 $0 (building permit r r l 184 $28,428 $1,220 $11,200 $ ,4 $2,800 $43,648$45.3fi5 1Pre-bid meeting- prepare agenda, hold 4 A'meetng, CITY and 2 4 0 0 6 $992 $10 $0 $0 $o $0 51,002 prepare mnules H&A Team 9 I Respond to kidder RF1's(20 budgeted) H&A Team 0 20 20 0 40 $6,000 $0 $1.M $0 $o $400 $400 C IAssisl n bid evaluation H&A Team 4 4 4 0 12 $1,984 $0 $0 $0 $0 $0 $1,984 0 1Primeeting - prepare agenda, hold CITY and 2 4 9 0 6 $992 S7o $0 $0 $o $0 S1,o02 Imeefing, prepare minutes H&A Team E; Respond incontractor RFI's(20budgeted) H&A Team 0 20 20 0 40 $6,000 $0 $5.000 $0 $0 $1200 $12,200 F1 Review contractor submittals (10budgeted) I H&A Team 0 10 10 0 20 $3,000 $0 $5'" $0 $0 $1200 $9,200 G'IMonthly Site Visits byPM(10budgeted) H&A Team 10 20 10 0 40 $6,460 $0 $0 $0 $0 $0 $6,460 H �Pn:paren:corddxgsrmmcontractor single H&A Team 0 5 15 0 20 $3,006 $1,200 $0 $0 $0 $0 $4,200 (set of mark-ups •• 1 1TALS 86 272 254 24 636 $102,572 $1,260 $86,290 $11,200 $18,580 ., I III $248,702$248,7U2 G IExhibit asdefined byAddendum 41 2 4 8 14 $2,192 $1,000 $16,720 80 $0 M $19,912 $20,OOO 210304rev Santiago Park cost Hari