HomeMy WebLinkAboutItem 18 - Recognition of Revenue for Certain Unclaimed Monies from Various City Funds Finance and Management Services
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Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 18, 2021
TOPIC: Recognition of Revenue for Certain Unclaimed Monies from Various City Funds
AGENDA TITLE:
Approve the Recognition of $241,876 of General Fund Revenue for Certain Unclaimed
Monies from Various City Sources
RECOMMENDED ACTION
Approve the recognition of $241,876 of revenue in the General Fund for certain unclaimed
deposits, as allowed by state law.
DISCUSSION
Annually, the Finance and Management Services Agency (FMSA) reviews a listing of
unclaimed monies that are older than three (3) years. The nature of these monies includes
unclaimed monies related to deposits, commissary account, and uncashed checks. State
law allows the City to publish a notification of the unclaimed monies, offering the public
an opportunity to claim them. In the absence of any claims, the City can recognize them
as revenue. State law also allows the City to transfer unclaimed monies, held for a period
of one (1) year, without publication for individual items $15 or less or any amount if the
depositor’s name is unknown. FMSA has identified $241,876.16 of unclaimed monies that
can be recorded as revenue in the General Fund for the fiscal year ended June 30, 2021.
The break-out of the unclaimed monies is as follows:
Funds Greater Than $15 Amount
Deposits held $212,974
Uncashed checks $ 28,460
Total $241,434
Funds $15 or less Amount
Uncashed checks $ 442
Grand Total $241,876
Recognition of Revenue for Certain Unclaimed Monies from Various City Funds
May 18, 2021
Page 2
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7
2
9
Due Diligence Efforts
City staff reviewed and reconciled accounts with unclaimed monies in order to attempt to
identify and reach out to the appropriate owners. To ensure the public was aware of the
existence of unclaimed monies on file with the City, FMSA staff published a Public Notice
(Exhibit 1) in the Orange County Register in March 2021 and April 2021 for two (2)
successive weeks in accordance with the applicable Government Code sections. The City
did not receive any inquiries regarding the unclaimed monies as a result of the publication.
Part of the unclaimed monies included individual items that were less than $15. These
monies were not included in the publication per Government Code section 50055.
If the City Council approves the Recommended Action, unclaimed monies in the amount
of $241,876 will be recorded as revenue in the General Fund, in accordance with the
Government Code section 50053. Fiscal Year 2020-21 budget does not include any
revenue estimate for unclaimed monies.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Unclaimed monies in the amount of $241,876 will be reclassified to the General Fund
(account no. 01102002-57010 – Miscellaneous Recoveries).
EXHIBIT
1. Public Notice
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
CALIFORNIA NEWSPAPER SERVICE BUREAU
CNS
D A I L Y J O U R N A L C O R P O R A T I O N
To the right is a copy of the notice you sent to us for publication in the
ORANGE COUNTY REGISTER. Please read this notice carefully and call us
with any corrections. The Proof of Publication will be filed with the County
Clerk, if required, and mailed to you after the last date below. Publication
date(s) for this notice is (are):
Daily Journal Corporation
Serving your legal advertising needs throughout California. Call your local
Mailing Address : 915 E FIRST ST, LOS ANGELES, CA 90012
Telephone (213) 229-5300 / Fax (213) 229-5481
Visit us @ WWW.LEGALADSTORE.COM
NORMA OROZCO
SANTA ANA/CITY CLERK
20 CIVIC CENTER PLAZA M-30
SANTA ANA, CA 92701
GPN GOVT PUBLIC NOTICE
Unclaimed money 2021
03/27/2021 , 04/03/2021
BUSINESS JOURNAL, RIVERSIDE (951) 784-0111
DAILY COMMERCE, LOS ANGELES (213) 229-5300
LOS ANGELES DAILY JOURNAL, LOS ANGELES (213) 229-5300
ORANGE COUNTY REPORTER, SANTA ANA (714) 543-2027
SAN FRANCISCO DAILY JOURNAL, SAN FRANCISCO (800) 640-4829
SAN JOSE POST-RECORD, SAN JOSE (408) 287-4866
THE DAILY RECORDER, SACRAMENTO (916) 444-2355
THE DAILY TRANSCRIPT, SAN DIEGO (619) 232-3486
THE INTER-CITY EXPRESS, OAKLAND (510) 272-4747
Notice Type:
Ad Description
COPY OF NOTICE
3454798
!A000005676184!
The charge(s) for this order is as follows. An invoice will be sent after the last
date of publication. If you prepaid this order in full, you will not receive an
invoice.
PUBLIC NOTICE
OF UNCLAIMED
MONEY HELD BY
CITY OF SANTA
ANA
This is a public
notice that the City
of Santa Ana
(‘‘City’’) is in
possession of certain
refundable monies
in connection with
the following list
noted below in the
total amount of
approximately
$241,434.50. These
depositors are no
longer on file with
the City.
The above funds
were
collected/received
by the City of Santa
Ana. The funds have
been deposited into
the City's
designated
financial
institution’s funds
as listed below
(‘‘Unclaimed
Monies’’). Pursuant
to Government Code
section 50050 et seq.,
it is proposed the
Unclaimed Monies
shall become the
property of the City
on May 18, 2021.
Anyone who has a
legal claim to the
Unclaimed Monies
must file a written
claim with the City
Treasurer on or
before May 18, 2021,
at the address
provided below. The
claim must identify
the name of the
claimant, the
claimant’s current
address and phone
number, the amount
claimed, and the
grounds on which
the claim is founded.
The City Treasurer
has the right to
demand further
proof of identity and
other facts to
establish any claim,
and may accept or
reject a claim. If the
claim is rejected,
the claimant may
file a verified
complaint seeking to
recover all, or a
designated part, of
the Unclaimed
Monies in a court of
competent
jurisdiction within
Orange County and
serve a copy of the
complaint and
summons upon the
City Treasurer. A
copy of the
complaint and
summons must be
served within thirty
(30) days of
receiving the City’s
notice the claim was
rejected. Further
information
regarding the
Unclaimed Monies
may be obtained
from the City
Treasurer, City of
Santa Ana, 20 Civic
Center Plaza, Santa
Ana, California
92702. Claims or
further information
related to
Unclaimed Monies
may also be
submitted by email
to
accounting@santa-
ana.org.
DEPOSITED
FUNDS WITH THE
CITY:
Fund and
description in
which monies are
held, Amount
Operating Fund,
$71.09
Workers’
Compensation Fund,
$3,680.42
Police Commissary
Account Fund,
$3,704.10
Water Fund,
$5,259.99
General Fund,
$15,744.32
Treasurer’s Agency
Collections Fund,
$212,974.58
3/27, 4/3/21
CNS-3454798#
ORANGE COUNTY
REGISTER
EXHIBIT 1