HomeMy WebLinkAboutItem 09 - Purchase of Truck for Parks, Recreation and Community Services Agency Public Works Agency
https://www.santa-ana.org/pw
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 18, 2021
TOPIC: Purchase of Truck for Parks, Recreation and Community Services Agency
AGENDA TITLE
Award a Purchase Order in the Amount of $45,799 to Theodore Robins Ford for one Ford
Super Duty F450XL Chassis Cab (Specification No. 21-027) (General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Theodore Robins
Ford for one Ford Super Duty F450XL Chassis Cab in the amount of $40,799, plus a
contingency of $5,000, for a total amount not to exceed $45,799, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency (PRCSA) is responsible for the
maintenance and repairs of City parks and facilities. The Agency, through the Public
Works Fleet Services Division, requested bids for the replacement of an electric stake
bed truck that is used by PRCSA Maintenance staff to address the various repair needs
at City parks. PRCSA staff has experienced multiple failures with the current electric stake
bed truck, which cannot be relied upon to meet the needs of the Agency. Therefore,
PRCSA requests replacement of the vehicle.
A Notice Inviting Bids was advertised on February 23, 2021, on the City’s online bid
management and publication system. A summary of the bid invitation and bids received
is as follows:
444 Vendors were notified
21 Santa Ana vendors were notified
11 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Three bids were received from the following vendors and opened on March 17, 2021.
Vendor Location Amount
South Bay Ford Lincoln Hawthorne, CA $40,865.91
Theodore Robins Ford Costa Mesa, CA $40,798.07
Transwest Truck Center LLC Fontana, CA $45,350.54
Authorize Purchase of Ford Super Duty F450XL Chassis Cab
May 18, 2021
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There is no Ford dealership in Santa Ana.
The bid submitted from Theodore Robins Ford is responsive to the specifications and
meets the City’s requirements. Staff recommends authorizing a one-time purchase order
and payment to Theodore Robins Ford, for one Ford Super Duty F450XL Chassis Cab in
an amount not to exceed $45,799.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $45,799 are available for expenditure in the current Fiscal Year
2020-21 as follows.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
2020-21 07017100-66400
Equipment
Replacement
Fund
Equipment Replacement,
Machinery & Equipment $45,799
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency and Lisa
Rudloff, Executive Director – Parks, Recreation, and Community Services Agency
Approved By: Kristine Ridge, City Manager