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HomeMy WebLinkAboutItem 10 - Waste -Recycle ReceptaclesParks, Recreation, and Community Services https://www.santa-ana.org/parks Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 4, 2021 TOPIC: Waste -Recycle Receptacles AGENDA TITLE: Award a Purchase Order Contract for the Purchase of 100 Combination Waste -Recycle Receptacles for City Trails to Outdoor Creations, Inc. in an Amount Not to Exceed $214,130 (Specification No. 21-056) (General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order contract for 100 combination waste -recycle receptacles for City trails to Outdoor Creations, Inc. in the amount of $214,130, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Parks, Recreation and Community Services agency is responsible for the maintenance and repair of over 10 miles of City bike trails (Exhibit 1). Over the years, the City has made purchases of a variety of different types of waste receptacles from various vendors for heavy-duty, concrete or lightweight, plastic receptacles. The proposed heavy-duty concrete receptacles meet the needs of the trail users and create a consistent look throughout the trail system. The dual compartment receptacles are made of reinforced tan -colored concrete with stainless steel lockable doors, hardware that is very durable, and that offers anti- graffiti protection. The receptacle includes the City logo and graphics indicating Trash and Recycle. The two compartments are manufactured as one unit with a round top, making it very heavy to move, difficult to tip over, and difficult to remove trash. Trash cans/bags are located inside the units that can only be accessible through the lockable doors. The Santa Ana Municipal Code Section 2-807 requires that contracts for City purchases be awarded through a competitive bid process. The SAMC also allows for the direct award whenever there is only one known or reasonably available source due to proprietary features, which is the case with the specified combination waste -recycle receptacles. Outdoor Creations, Inc. is the sole manufacturer of the specified combination receptacles. City staff researched various local vendors, catalogs and the Internet, and was unable to locate a comparable product in quality. Currently, seven of these Waste -Recycle Receptacles May 4, 2021 Page 2 combination waste -recycle receptacles have been installed along a portion of the Pacific - Electric Bike Trail. Future purchases will be made for the same unit, as funding is made available, in order to maintain consistency and uniformity among the City park system. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budaeted and made available in the followina account for the saecified vear: Fiscal Accounting Unit- Fund Accounting Unit, Account Amount Year Account # Description Description FY 20-21 01113250-63200 General PRCSA-Park Facilities, $214,130 Fund Operating Materials & Supplies Buildings/Grounds EXHIBIT(S) 1. Quote 2. Bike Trail Map Submitted By: Lisa Rudloff, Executive Director of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager QUOTATION AUTHORIZED SALES PERSON SIGNATURE Tim L. Hudson 2125121 Outdoor Creations Inc. 2270 Barney Road Anderson, CA 96007 USA PH# 530-365-6106 FX# 530-365-5129 Email tim@outdcorcreations.com SOLD TO City of Santa Ana Purchasing Division M-16 20 Civic Center Plaza RM #429 Santa Ana, CA 92701 USA Safes Rep Tim L.Hudson ._..-City. Model # 100 511 Good Thru 3/27/21 - 50 511 SS DOOR HAN GRN 50 511 SS DOOR HAN BLUE 50 Vinyl Trash 50 Vinyl Recycle 100 Cast In Logo 100 Cast In Logo 100 Cast In Logo Smooth Finish NANO Tan 1 Shipping Exhibit 1 Date: 2/25/21 Quote No.: Q3397 OUTDOOR 1:1: N111ONS 1\1;. SHIP TO City of Santa Ana -511's SS Doors Ali Boruterdi 714-647-3551 aborujerdi@@santa-ana.org Santa Ana, CA 92701 USA Terms Purchase Order Net 30 Days Description Unit Price - (2) Compartment Trash/Recycle Receptacle - Open 1,875A0 on Both Sides DUAL ENTRY DISPOSAL 511 STAINLESS STEEL DOOR W/HANDLE GREEN (CO06-GN03) 511 STAINLESS STEEL DOOR WIHANDLE BLUE (T009-131-01) Vinyl Trash Sticker Vinyl Recycle Sticker (City logo Cast in 2 sides, Santa Ana and Sky Painted recycle blue) Cast In Logo(Recycle Triangle Logo on Back opposite Blue Door Painted Blue on white back ground) Cast In Logo(trash Logo on Back opposite Green Door painted black on white background) Smooth Finish Nano - Non -sacrificial sealer ODC Tan Color(Sequola Sand) Must Be Taxed, Company Owned Truck 8,500.00 PLEASE FILL IN THE REQUIRED INFORMATION ON THE ADDITIONAL PAGE WITH THE TERMS AND CONDITIONS. Subtotal -- - - Sales Tax Please sign here to confirm your order and acknowledge that you have read and TOTAL understand our terms and conditions Forklift required upon delivery unless other arrangements made prior to order. STANDARD DEUVEPY A.R.O AND APPROVED SUBMITTALSIORDER IS 12-14 WEEKS (Does not apply to custom products). Amount 187,500.00 8,500.00 196,000.00 18,130.00 214,130.00 �Y N LlE Q U3 N N N x 7 W_ w Ca e.10 W W f]C U Z Z C) Q Z 'W J W J a "' ¢w a Q W V U � � U Z w� LLJ C) Q U Q ��U F= O O J m N d O COc� fm CO _ P w 7 w w co L U T o J j 'O u O cn Q 715 Q7 C13 M L - EM 67 U� w y,C o» TM O w y= m �T T C cc5 O c.* C.3 -K o °d cm,m cc IL G O Y... O x 2 C3 TN C CD v oho c - — pUU- co 'O c cn C d w w _ 17 rU+ C � a._ r R U L - 6�'uZf y'a) in O w:2 cp yC? Q),5 3 cts c4 � O7 UCl] y G7,C t7i W�.= s_. w W. 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J:4TH i p �Q SANTA ANA BL. ST. ■ ' w 1 ST ST. 3 RD ST. o m z m" z 0. CHESTNUTAV. I' Oa AW , z MYRTLE ST. J • w m Ze > MONTA VISTA AV. ,�„ Q H ¢ BISHOP IT Q `� o F =� RICHLAND AV m z Y O z 1.-:Fe z ■ Q _ i; MCFADDEN AV. O > J I ` �Q = N MCFADDEN AV.. ■ter ■ v I LA VERNE AV. ¢ w EDINGER AV. J w ■ o ^ 'M O ul V 0 w CENTENNIAL RD. ST. ANDREW PL. I i N. GLENWOODPL Z T GERTRUD SE P . ST GERTRUDE PL. Z R WARNER AV. Y I �PJ © ADAMS J AV. o SS Q�Q LL m IN SEGERSTROM z J DYE F y MAC©H R BLVD. CL m V L ON AVE. ON AVE. 1.2 ALTON AV. _ BIKE TRAIL .11� �C Z Q J Q ■ ■ MACARTHUR BL. I ¢ j mH a z ¢y O x 405 9`TOL SUNFLOWER AV. 2 qL N01/2019 SANTA ANA BIKE TRAILS 11111 BIKE TRAIL (City -owned) I BIKE TRAIL (County -owned) CLASS I : "Off road" trail PARK 1. Santa Ana River Bike Trail - 6.42 5. Flower St. Bike Trail -1.74 8. MacArthur Blvd. Bike Trail -1.09 Class I, along Santa Ana River bed. Class I, along Orange County Flood Control Class I, along active Railroad. Channel. 2. Greenville St. Bike Trail - 0.44 9. Santiago Creek Bike Trail -1.06 Class 1 6. Pacific Electric Bike Trail - 2.06 Paved Class I, trail connects MainPlace to Landscaped, Class I, follows former Pacific Santiago Park. 3. Raitt St. BikeTrail-0.24 Electric Railroad. Class I, along Orange County Flood Union Pacific Bike Trai 10, 102 Flood Control Channel Bike Trail 4. Bear St. Bike Trail - 0.88 7. Alton Ave. Bike Trail - 2.83 Landscaped, Class I, along railroad Class I, along active Railroad. right of way.Control Channel.