HomeMy WebLinkAboutItem 12 - Hypochlorite Generator Units and Equipment Purchase Public Works Agency
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Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 4, 2021
TOPIC: Hypochlorite Generator Units and Equipment Purchase
AGENDA TITLE
Award a Purchase Order to PSI Water Technologies, Inc. for Hypochlorite Generator
Units and Equipment in an Amount not to Exceed $3,300,000 (Specification 21-013)
(Non-General Fund)
RECOMMENDED ACTION
Award a blanket order contract to PSI Water Technologies, Inc. for hypochlorite generator
units, in an annual amount not to exceed of $660,000, for a two-year period beginning
May 4, 2021 and expiring May 3, 2023, with provisions for three one-year renewal periods
exercisable by the City Manager and City Attorney, for a total not-to-exceed amount of
$3,300,000, subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division is committed to maintaining a
water production system that provides high quality drinking water to all City residents. To
this end, the City disinfects all groundwater with a sodium hypochlorite solution prior to it
entering the distribution system. Sodium hypochlorite is a water disinfectant produced by
on-site generation units through the combination of table salt, water, and electricity. The
replacement and service of these generation units is part of a regular preventative
maintenance program used to ensure the water system remains in compliance with all
applicable standards and regulations.
An Invitation for Bids for annual maintenance and repair of the City’s 15 hypochlorite
generator units and for procurement of replacement parts and installation of new
submersible tank mixing systems for use in the City’s ten potable water storage tanks
was advertised on February 12, 2021 on the City’s online bid and management
publication system. A summary of the Invitation for Bids and bids received is as follows:
179 Vendors notified
7 Santa Ana vendors notified
8 Vendors downloaded the bid packet
1 Bid received
0 Bid received from a Santa Ana vendor
Award Purchase Order for Hypochlorite Units and Equipment
May 4, 2021
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One bid was received and opened on March 11, 2021 and evaluated. The bid submitted
by PSI Water Technologies, Inc. was determined to be responsive to specifications.
Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and
publication system, which directly notified seven Santa Ana vendors. No Santa Ana
vendors downloaded or submitted a bid packet for consideration.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
City staff will place an order for product upon Purchase Order issuance. However, the
current production lead-time is several weeks. Because of this, no expenses will be
incurred during FY 2020-21. Funds in the amount of $660,000 will be included in proposed
budgets for future years as follows:
Fiscal
Year
Accounting Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
Contract (2-Year Term)
2021-22 06017640-62300 Water Fund
Water Utility
Production & Supply,
Contract Services-
Professional
$660,000
2022-23 06017640-62300 Water Fund
Water Utility
Production & Supply,
Contract Services-
Professional
$660,000
Renewal Options (1-Year Terms)
2023-24 06017640-62300 Water Fund
Water Utility
Production & Supply,
Contract Services-
Professional
$660,000
2024-25 06017640-62300 Water Fund
Water Utility
Production & Supply,
Contract Services-
Professional
$660,000
2025-26 06017640-62300 Water Fund Water Utility
Production & Supply, $660,000
Award Purchase Order for Hypochlorite Units and Equipment
May 4, 2021
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6
7
4
Fiscal
Year
Accounting Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
Contract Services-
Professional
Total:$3,300,000
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager