HomeMy WebLinkAboutItem 13 - Restroom Building at the Centennial Park Police Dept. Training FacilityPolice Department
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 4, 2021
TOPIC: Contract for Modular Restroom Building at the Centennial Park Police
Department Training Facility
AGENDA TITLE:
Award a Contract to Pacific Mobile Structures, Inc. for a Modular Restroom Building at
the Centennial Park Training Facility for a Five -Year Period in the Amount of $126,758
(Specification No. 21-057) (General Fund)
RECOMMENDED ACTION
Award a contract to Pacific Mobile Structures, Inc. for the lease of a new modular restroom
building at the Centennial Park Training Facility, for the period of June 1, 2021 through
May 31, 2026, in an amount not to exceed $126,758, subject to non -substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Centennial Park Training Facility is located on the south/west corner of Centennial
Park and is utilized by the Police Department, Parks and Recreation Department, Orange
County Fire Authority, and the Public Works Department to train personnel in various
disciplines. On average, the Centennial Park Training Facility is reserved for use fifteen
(15) days per month.
The Santa Ana Police Department Training Division utilizes the Centennial Park Training
Facility to provide Police personnel throughout the County with continuous professional
training, as required by the California Police Officer Standards and Training. Additionally,
the Training Division regularly hosts police training presented by outside
instructors. Finally, the Human Resources Division also utilizes the facility to conduct
testing for police applicants. To provide this training, the Training Division requires safe,
working restroom facilities for instructors and course attendees.
The current modular restroom building was installed over 15 years ago, and despite
numerous repairs through normal wear and tear, has reached a point where it is no longer
serviceable and is in need of replacement. In researching options for replacing the
existing modular restrooms, the Santa Ana Police Training Division has determined the
best option is to lease a new modular restroom building for a period of five years, rather
lhan purchasing the mobile struclure. The Police Deparlmenl Training Division plans to
City Council 13 — 1 5/4/2021
Contract for Modular Restroom Building at the Centennial Park Police Department
Training Facility
May 4, 2021
Page 2
conduct future improvements to the training facility and leasing the mobile structure offers
flexibility in future improvement design and layout.
The contract includes a monthly lease amount of $1,729.81, a $7,474.56 startup charge,
a $3,971.56 end of lease charge, and a $11,523.48 contingency for cost of repairs that
may fall outside of the vendor's standard warranty. Purchasing and Police Department
staff reviewed procurement options for modular restroom buildings. The Pacific Mobile
Structures, Inc. and The Interlocal Purchasing System (TIPS) cooperative agreement was
selected based on their competitive pricing, service levels, and product offering that
meets standardized equipment requirements.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts from
any public agency employing a competitive bid process. TIPS has awarded an agreement
for portable modular buildings and made it available to public agencies. Utilizing the
contract awarded to Pacific Mobile Structures, Inc. will ensure efficient procurement of a
replacement modular restroom building.
FISCAL IMPACT
Funds for this contract in the amount of $126,758 are available in the Police Department's
Training Division contract services account (no. 01114410 62300), and will be budgeted
in future fiscal years as follows:
Accounting Unit -
Accounting Unit,
Account
Fiscal Year
Account#
Description
Amount
01114410 62300
Training
Division,
Contract
$9,396
FY 2020-21
Scrviccs
01114410 62300
Training
Division,
Contract
$23,062
FY 2022-23
Services
01114410 62300
Training
Division,
Contract
$23,062
FY 2023-24
Services
01114410 62300
Training
Division,
Contract
523,062
FY 2024-25
Services
01114410 62300
Training
Division,
Contract
$23,062
FY 2025-26
Services
01114410 62300
Training
Division,
Contract
FY 2026-27
1
1 Services
1$25,112
Total
1126,758
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager
City Council 13 — 2 5/4/2021