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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 20, 2021
TOPIC: Grant Resolution and Appropriation Adjustment
AGENDA TITLE:
Adopt a Resolution Accepting Grant Funds from the California State Library for the
Workforce Partnership Initiative Project and Approve an Appropriation Adjustment to
Recognize and Appropriate the Grant Fund (Non-General Fund)
RECOMMENDED ACTION
1. Adopt a resolution accepting grant funds in the amount of $16,500 from the California
State Library for the Workforce Partnership Initiative project to offer workforce training
to Santa Ana residents and authorize the City Manager and her designee, the Library
Services Director, to complete, sign, and deliver any required document as it relates
to the grant and its implementation.
2. Approve an appropriation adjustment to recognize $16,500 in grant revenue from the
California State Library and appropriate $16,500 into the corresponding expenditure
accounts (Public Library Grant Fund) in implementing the program.
DISCUSSION
The Santa Ana Public Library (SAPL) is committed to providing high-quality learning
experiences through a variety of programs, services and collections. According to the
State of California Employment Development Department, the unemployment rate for
Orange County in January 2021 was 7.4 percent compared to 2.9 percent a year ago.
Further, there was a decline of 51,000 jobs between December 2020 and January 2021.
At a time when unemployment is high and the need is great, SAPL’s partnership with the
Santa Ana WORK Center (SAWC) will enlarge the network of support for jobseekers.
SAPL and SAWC staff possess knowledge and expertise that each other need to provide
access to information and support for unemployment application processes. This includes
offering support for resume writing and interviewing, providing access to the internet,
offering resources to grow job related skillsets, best practices for the hiring process, and
for sharing soft skills so as to present well in interviews and on the job.
Grant Resolution and Appropriation Adjustment
April 20, 2021
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Using federal CARES Act funding, the California State Library purchased a JobNow/
VetNow subscription for all public libraries in California. JobNow/VetNow provides free
live online assistance for job seekers, veterans, and their families and is available on the
Library’s website. Staff training and experience with using this e-resource is needed in
order to confidently refer users to the website, understand what is possible with the
platform, and know when to refer users to their local Labor and Workforce Development
Agency. A good working relationship between SAPL and SAWC will help facilitate a
“warm hand-off” for referred patrons and clients. Staff will also be better equipped to
provide useful, effective, and meaningful employment support to jobseekers and those
wanting to make a career change. Furthermore, staff will have better knowledge of
resources in their community for jobseekers.
For this Initiative, SAPL will launch a Laptop Lending Program that will circulate 10
Chromebooks with mobile hotspots, providing access to technology and skill development
in the areas of workforce resources, resume creation, job search techniques, and
interview skills. The Library will also conduct two outreach activities to promote a job fair
and workforce development resources/services provided by the SAWC and the
JobNow/VetNow database.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
An appropriation adjustment to recognize revenue and appropriate funds to the respective
accounts is shown below.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 20-21 15411002-52001 Revenue
Federal
Grant-Indirect
LSTA-Library Grants
Revenue, Federal
Grant-Indirect
$16,500
FY 20-21 15411194-63001 Expenditure
Federal
Grant-Indirect
LSTA-Workforce
Training, Miscellaneous
Operating Expenses
$16,500
EXHIBIT(S)
1. Resolution
2. Award Letter
Submitted By: Brian Sternberg, Executive Director of Library Services
Approved By: Kristine Ridge, City Manager
Resolution No. 2021-XXX
Page 1 of 2
LR 4/20/21
RESOLUTION NO. 2021-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA ACCEPTING A GRANT FROM THE
CALIFORNIA STATE LIBRARY FOR THE LIBRARY’S
WORKFORCE PARTNERSHIP INITIATIVE WITH THE
COMMUNITY DEVELOPMENT AGENCY IN THE AMOUNT
OF $16,500 AND AUTHORIZING THE CITY MANAGER OR
HER DESIGNEE TO NEGOTIATE AND EXECUTE ANY
AGREEMENTS OR AMENDMENTS THERETO THAT MAY
BE NECESSARY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
WHEREAS, the California State Library has certain grant funds available
pursuant to the federal Library Services and Technology Act;
WHEREAS, the City’s Library Services Agency submitted an application for
these grants funds for a W orkforce Partnership Initiative Project (“The Project”).
WHEREAS, the City was notified that it has been selected for a grant award, by
the California State Library, in the amount of $16,500 for the Project.
WHEREAS, as part of the Project the City’s Library Services Agency and the
Community Development Agency will partner together using the City’s Work Center
resources and Library Resources to offer work force training to residents of the City;
WHEREAS, the Project will provide resources, training, and support for library
staff working with adults in the areas of employment, unemployment benefits
applications, job skilling, resumes, interviewing, and career change; and
WHEREAS, the Project will also create a partnership with the California Labor
and Workforce Development Agency to share resources, training, and understanding for
the benefit of California residents in the job market.
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares that the City of Santa Ana hereby accepts the award of grant funds from
the California State Library in the amount of $16,500 for the Project.
Section 2. The City Council of the City of Santa Ana hereby authorizes the
City Manager or her designee on terms acceptable to the City Attorney, to execute any
documents that are necessary to accept the grant award for the Project described
Resolution No. 2021-XXX
Page 2 of 2
herein including but not limited to negotiating and executing the grant agreement and
any amendments thereto on behalf of the City and required reporting;
Section 3. This Resolution shall take effect immediately upon its adoption by
the City Council and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this ____ day of April, 2021.
_______________________
Vicente Sarmiento
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:_____________________
Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers _______________________________________
NOES: Councilmembers _______________________________________
ABSTAIN: Councilmembers _______________________________________
NOT PRESENT: Councilmembers _______________________________________
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Daisy Gomez, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2021-XXX to be the original resolution adopted by the City Council of the
City of Santa Ana on April ____, 2021.
Date: ________________ ____________________________________
Clerk of the Council
City of Santa Ana
Library – Courts Building 916-323-9759
P.O. Box 942837 csl-adm@library.ca.gov
Sacramento, CA 94237-0001 www.library.ca.gov
THE BASICS – YOUR LSTA GRANT AWARD
The following provides all of the basic information about your grant and managing your grant.
Award #: 40-9114
File #: W-05
IMLS #: LS-246140-OLS-20
Library: Santa Ana Public Library
Project Title: Workforce Partnership Initiative
Award Amount: $16,500
2019/2020 LSTA APPROVED BUDGET
Salaries/Wages/Benefits $0
Consultant Fees $0
Travel $0
Supplies/Materials $16,500
Equipment ($5,000 or more per unit) $0
Services $0
Project Total $16,500
Indirect Cost $0
Grant Total $16,500
Start Date: February 26, 2021
End Date: August 31, 2021
This project will be officially closed as of the end date listed above and no new expenditures may be generated,
nor may any additional funded project activities occur. Unexpended or unencumbered funds must be returned
within 30 days of the end date. However, if funds were encumbered prior to the end date, this project is allowed
45 days to liquidate those encumbrances. Any funds not liquidated are to be returned with the liquidation report
within 60 days of the end date.
REPORTING
Financial and program narrative reports are required. All required reporting materials will be located on the California
State Library’s website at http://www.library.ca.gov/grants/library-services-technology-act/ . The forms, along with
instructions, will be on the website under the heading “Manage Your LSTA Grant.” The Grant Guide for this project
will list specific reporting due dates. This letter and the enclosed list of LSTA procedural requirements amend the
Consolidated Application/Grant Award Certification document and must remain a part of all your existing copies.
Failure to provide timely reports is a serious breach of a grant recipient’s administrative duty under the grant
program, which may result in federal audit exceptions against the state and the loss of LSTA funds.
PAYMENTS
Please note this clarification regarding payments. If your full grant amount is $20,000 or more, ten percent (10%) of the
grant award is withheld until the end of the project period. It is payable only if the grant recipient fulfills all project
reporting requirements and expends all funds, or returns all unspent grant funds, by the time specified in the grant
program.
Exhibit 2