HomeMy WebLinkAboutItem 16 - Purchase of John Deere 410L Backhoe Public Works Agency
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 20, 2021
TOPIC: Purchase of John Deere 410L Backhoe
AGENDA TITLE
Award a Purchase Order in the Amount of $145,939 for One John Deere 410L Backhoe
to Bragg Investment Company Inc., DBA Coastline Equipment (Specification No. 20-138)
(Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase order and payment to Bragg Investment Company Inc.,
DBA Coastline Equipment for one John Deere 410L Backhoe in the amount of $135,939,
with a $10,000 contingency, for a total amount not to exceed $145,939, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Water Resources Division is in need of a new backhoe to
replace the current vehicle purchased in 2001. The backhoe is a vital, multi-function, all-
purpose vehicle that allows staff to perform various tasks efficiently during the course of
daily field operations. Such operations include the following: trenching, excavation, and
moving/lifting heavy equipment and objects such as asphalt and backfill material. The
vehicle is crucial and heavily utilized in responding to water system repair and
maintenance events.
The Public Works Agency’s Fleet Services Division (Fleet Division) is responsible for the
acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance
equipment. The Division notes that the current backhoe has reached the end of its useful
lifecycle and has become unreliable, leading to public service delays. The vehicle
exceeds the Division’s recommended Equipment Lifecycle Guidelines of 15 years or
7,000 hours.
The Notice Inviting Bids was advertised on October 26, 2020, on the City’s online bid
management and publication system. A summary of the bid invitation and bids received
is as follows:
267 Vendors were notified
0 Santa Ana vendors were notified
Information must be entered within each grey field.
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Purchase of John Deere 410L Backhoe
April 20, 2021
Page 2
6
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7 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Three bids were received and opened on November 18, 2020, and evaluated. The results
are as follows:
Vendor Location Amount
Bragg Investment Company Inc.Long Beach, CA $135,938.38
Quinn Company Foothill Ranch, CA $149,117.00
Sonsray Machinery Santa Fe Springs, CA $137,181.03
The bid submitted from Bragg Investment Comapany Inc., DBA Coastline Equipment, is
responsive to the specifications and meets the City’s requirements. Staff recommends
authorizing a one-time purchase order and payment to Bragg Investment Company Inc.,
for one John Deere 410L Backhoe in the amount of $135,939, and a $10,000 contingency
for a total amount not to exceed $145,939.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $145,939 are available for expenditure in the current Fiscal Year
2020-21 as follows:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2020-21 06017641-66400 Water Fund
Water System
Maintenance,
Machinery & Equipment
$145,939
Total $145,939
EXHIBIT(S)
1. Abstract of Bids
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
CITY OF SANTA ANA
Alternate Product Alternate Product
Item Description Bragg Investment
Long Beach, CA
Quinn Company
Foothill Ranch, CA
Sonsray Machinery
Santa Fe Springs, CA
1
John Deere 410L Backhoe Model Year 2020 or
Newer $115,550.00 $128,000.00 $116,339.00
2 9.25% Sales Tax $10,688.38 $11,840.00 $10,761.36
3 Subtotal $126,238.38 $139,840.00 $127,100.36
4 Extended Warranty (Non Taxable) $2,850.00 $9,270.00 $9,374.67
5 Destination and Delivery (Non Taxable) $6,850.00 $0.00 $0.00
6 California Tire Fee (Non Taxable) $0.00 $7.00 $7.00
7 Misc. Fees (Non Taxable) $0.00 $0.00 $699.00
8 Total Price per vehicle $135,938.38 $149,117.00 $137,181.03
9 1% Local Vendor Preference N/A N/A N/A
10 Final Bid Amount as Determined by Basis of Award $135,938.38 $149,117.00 $137,181.03