HomeMy WebLinkAboutItem 26 - Carry Forward of Unspent Amounts From Previous Fiscal Years to Fiscal Year 202-21 Public Works Agency
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Item # 26
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 20, 2021
TOPIC: Carry Forward of Unspent Amounts From Previous Fiscal Years to Fiscal Year
2020-21
AGENDA TITLE
Authorize Budget Reallocation in the Amount of $18,761 and Approve Appropriation
Adjustments to Carry Forward Unspent Amounts From Previous Fiscal Years to FY 2020-
21 in an Amount not to Exceed $23,664,294.23 (Non-General Fund)
RECOMMENDED ACTION
1. Approve an Appropriation Adjustment to increase the FY 2020-21 budget for amounts
carried forward from previous fiscal years in an amount not to exceed $2,693,855.89.
2. Approve an Appropriation Adjustment of $7,728,611.60 in Measure M2 Competitive,
Arterial Capacity Enhancements grant funding from the Measure M-Street
Construction Revenue account and appropriate the same amount to the Measure M2
Competitive Street, Improvements Other Than Building expenditure account.
3. Approve an Appropriation Adjustment authorizing the expense of $1,455,739.14 from
the Traffic System Management, State Grant-Direct revenue account and
appropriating the same amount to the Active Transportation Program, Improvements
Other Than Building expenditure account.
4. Approve an Appropriation Adjustment authorizing the expense of $2,017,642.98 in
Highway Safety Improvement Program grant funds from the Federal Aid Safety
Program, Federal Grant-Indirect revenue account, and appropriating the same
amount into the Public Services-Street Safety Projects, Improvements Other Than
Building expenditure account.
5. Approve an Appropriation Adjustment recognizing $9,768,444.62 from prior year fund
balance in the Special Gas Tax Fund, Prior Year Carry Forward revenue account,
transferring the funds to the Select Street Construction revenue account, and
appropriating the same to the Select Street Construction, HUTA 2103 Gas Tax,
Improvements Other Than Building expenditure account.
Approve Appropriation Adjustments FY 2021-21
April 20, 2021
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6. Approve the reallocation of unspent Measure M2 Local Fairshare funds in the amount
of $18,761 from Project Development FY 19/20 Project (No. 20-6899) to Edinger
Protected Bike Lanes Project (No. 17-6885).
DISCUSSION
Reappropriate Unspent Funds Not Carried Forward into FY 2020-21
It is common for a City to budget for non-recurring (one-time) expenditures, such as
construction projects, which are not completed by the close of the fiscal year on June 30.
When this happens, the City Council may approve “carryover” of the unspent budget from
one fiscal year to the next to provide resources for project completion. Staff typically does
not request carryover for recurring operating budget amounts unless projects have not
begun which include initial maintenance/operating costs, as each annual budget already
includes provision for operational expenses.
A list of requested budget reappropriations not previously carried forward, an adjustment
to FY 2020-21 CIP budget for Fund 059 and Fund 164, is attached to this report (Exhibit
1). The list includes the account, description, and amount for active project budgets.
Each request on the list includes the amount available and outstanding from previous
carryforward actions. Staff seeks approval of the appropriation adjustments to restore
project encumbrances and achieve compliance with grant allocation commitments
associated with project delivery.
Special Gas Tax Fund Transfer
Approve and appropriate prior year fund balance of $9,768,444.62 from the Special Gas
Tax Fund and transfer the funds to the Select Street Construction Fund to restore the
funding needed to deliver the projects as approved and budgeted in previous Capital
Improvement Programs. The list of projects is attached to this report (Exhibit 2).
Reallocation of Measure M2 Local Fairshare
Staff seeks approval of the reallocation of $18,761 in unspent Measure M2 Local
Fairshare. Approval of the funding reallocation will provide the funding needed to
complete the Edinger Protected Bike Lanes Project (No. 17-6885) along with the
carryforward amount included on the attached list of budgets to be carried forward (Exhibit
1).
2019-20 Bristol Street Corridor Improvements Fund
On March 27, 2020, the City received a refund in the amount of $885,571 from escrow
accounts related to Right-of-Way property acquisitions within the Bristol Street Corridor.
Staff has identified a portion of these funds, $426,618, in the FY 2020-21 Capital
Improvement Program for the Bristol Street Improvements and Widening, Phase 4. The
list of budgets to be carried forward (Exhibit 1) includes the remaining balance of
$458,953, which will be used to fund the pending settlement agreement for acquisition
and/or relocation costs for the property located at 400-421 S Bristol within the Bristol
Approve Appropriation Adjustments FY 2021-21
April 20, 2021
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Street Corridor. These funds will supplement the escrow refund of $91,047 received for
the same property. The City Council approved an appropriation adjustment for these
funds on June 16, 2020, which are included on the list of budgets to be carried forward to
FY 2020-21 (Exhibit 1).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Carryforward Appropriation to Restore Project Budget Authorization FY 2020-21
The fiscal impact associated with recommendation #1 to reappropriate unspent
appropriations will increase the FY 2020-21 budget by $2,693,855.89. Approval of the
appropriation adjustment will restore projects’ budgets for project delivery.
Measure M-Street Construction Fund
Approve an Appropriation Adjustment to authorize the expense of $7,728,611.60 in
Measure M2 Competitive, Arterial Capacity Enhancements grant funding from the
Measure M-Street Construction Revenue account (No. 03217002-52332) and
appropriate the same amount to the Measure M2 Competitive Street, Improvements
Other Than Building expenditure account (No. 03217663-66220).
Active Transportation Program Grant Fund
Approve an Appropriation Adjustment authorizing the expense of $1,455,739.14 from the
Traffic System Management, State Grant-Direct revenue account (No. 14817002-52025)
and appropriating the same amount to the Active Transportation Program, Improvements
Other Than Building expenditure account (No. 14817613-66220).
Highway Safety Improvement Program Fund
Approve an Appropriation Adjustment authorizing the expense of $2,017,642.98 in
Highway Safety Improvement Program grant funds from the Federal Aid Safety Program,
Federal Grant-Indirect revenue account (14717002-52001), and appropriating the same
amount into the Public Services-Street Safety Projects, Improvements Other Than
Building expenditure account (No. 14717611-66220).
Special Gas Tax Fund
Recognize and appropriate $9,768,444.62 from prior year fund balance in the Special
Gas Tax Fund, Prior Year Carry Forward account (No. 02917002-50001) and facilitate an
interfund budgetary transfer from the Special Gas Tax Fund Interfund Transfer account
(No. 02917019-68000-59) to the Select Street Construction Interfund Transfer account
(No. 05917002-59000-29) and appropriate the same amount to the Select Street
Construction, HUTA 2103 Gas Tax, HUTA Gas Tax SB1 Loan and HUTA Gas Tax Road
Maintenance and Rehabilitation Account, Improvements Other Than Building expenditure
account (No. 05917663/05917667/05917665-66220)
Approve Appropriation Adjustments FY 2021-21
April 20, 2021
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Reallocation of unspent Measure M2 Local Fairshare
There is no fiscal impact associated with recommended action #6 to reallocate Measure
M2 Local Fairshare from one project to another. The funds will remain within the Measure
M Street Construction Fund.
EXHIBIT(S)
1. List of Carryforward Funds
2. Gas Tax Transfer Project List
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
List of Carry Forwards Exhibit 1
FY 20-21 Balances
As of February 28, 2021
Type Accounting Unit Fund Project Activity #Fund Description Project Description FY 19-20 CF Amt. FY 20-21 CF Amt. Carry Forward Up To Amount
CIP CF 03217662 032 176892 MEASURE M-STREET CONSTRUCTION BIKE LANE PROJECT DEVELOPMENT -$ -$ 29,000.00$
CIP CF 03217662 032 166861 MEASURE M-STREET CONSTRUCTION CITYWIDE SPEED LIMIT STUDY -$ -$ 53,435.00$
CIP CF 16417640 164 196423 PUBLIC WORKS-WATER QUALITY & CONTROL WASHINGTON WELL SITE IMPROVEMENTS -$ -$ 100,000.00$
CIP ADJ 16417642 164 166460 PUBLIC WORKS-WATER QUALITY & CONTROL ADVANCED METER INFRASTRUCTURE -$ -$ (588,928.00)$
CIP CF 99217950 992 186901 TUSTIN JPA WARNER AVE IMPRV PH2-OAK-GRAND -$ -$ 485,635.00$
CIP CF 99217950 992 146802 TRANS SYS IMP AUT AREA B WARNER AVE WDNG:MAIN-OAK PH I -$ -$ 1,260,068.50$
CIP CF 03417660 034 186901 NEW TRANSPORTATION SYS IMPRO AREA E WARNER AVE IMPRV PH2-OAK-GRAND 72,746$ -$ 72,719.15$
CIP CF 03517660 035 136792 NEW TRANSPORTATION SYS IMPRO AREA F BRISTOL WDNG:CC-WASHNGTON IIIA -$ 58,100$ 123,894.06$
CIP CF 03517660 035 136792 NEW TRANSPORTATION SYS IMPRO AREA F BRISTOL WDNG:CC-WASHNGTON IIIA -$ -$ 76,100.00$
CIP CF 03517660 035 146802 NEW TRANSPORTATION SYS IMPRO AREA F WARNER AVE WDNG:MAIN-OAK PH I 132,165$ 57,400$ 524,454.25$
CIP CF 05717640 057 196495 FED CLEAN WATER PROTECTION ENT FIRST UNDRCRSSNG STRM DRN LIFT 604,100$ 234,100$ 138,000.00$
CIP CF 05917661 059 N/A SELECT STREET CONSTRUCTION Escrow Refund for FY 20-21 -$ -$ 91,047.00$
CIP CF 05917661 059 N/A SELECT STREET CONSTRUCTION Escrow Refund for FY 20-21 -$ -$ 458,952.88$
CIP ADJ 05917661 059 136792 SELECT STREET CONSTRUCTION BRISTOL WDNG:CC-WASHNGTON IIIA -$ -$ (159,879.00)$
CIP CF 05917667 059 186922 SELECT STREET CONSTRUCTION CITYWIDE BIKE LN STRIPNG & MAI -$ -$ 29,357.05$
Subtotal 2,693,855.89$
CIP CF 03217663 032 156827 MEASURE M-STREET CONSTRUCTION FAIRVIEW BRDGE & STREET IMPRV -$ -$ 114,904.95$
CIP CF 03217663 032 186901 MEASURE M-STREET CONSTRUCTION WARNER AVE IMPRV PH2-OAK-GRAND -$ 755,300$ 7,613,706.65$
Subtotal 7,728,611.60$
CIP CF 14817613 148 176880 TRAFFIC SYSTEM MGMT GRANT SANTA ANA BLVD & 5TH BIKE LANE -$ 3,595,500$ 940,000.00$
CIP CF 14817613 148 176885 TRAFFIC SYSTEM MGMT GRANT EDINGER PROTECTED BIKE LANES 1,511,300$ 556,400$ 460,739.14$
CIP CF 14817613 148 176886 TRAFFIC SYSTEM MGMT GRANT SRTS ENHNC-SEPULVEDA ELEMNTARY 212,000$ 200,700$ 55,000.00$
Subtotal 1,455,739.14$
CIP CF 14717611 147 176897 FEDERAL AID SAFETY PROGRAM FLOWER ST SAFETY ENHANCEMENTS 692,500$ -$ 707,189.42$
CIP CF 14717611 147 176894 FEDERAL AID SAFETY PROGRAM EUCLID ST & HAZARD AVE SIGL MO 3,800$ -$ 255,205.94$
CIP CF 14717611 147 176875 FEDERAL AID SAFETY PROGRAM CITYWIDE TRAFFC SIG VEHICLE UP -$ -$ 554,860.79$
CIP CF 14717611 147 176876 FEDERAL AID SAFETY PROGRAM CROSSWALK UPGRADES-PHASE II 3,200$ -$ 461,202.61$
CIP CF 14717611 147 186919 FEDERAL AID SAFETY PROGRAM 1ST/JACKSON & 5TH/EUCLID SIGNL 34,900$ -$ 31,367.88$
CIP CF 14717611 147 186918 FEDERAL AID SAFETY PROGRAM MAIN ST & 15TH ST TRAFFIC SIGN -$ -$ 7,816.34$
Subtotal 2,017,642.98$
Budget
Transfer
05917002 59000-029
to 02917019 68000-059 Transfer GAS TAX Transfer from Fund #029 to Fund #059 -$ -$ 9,768,444.62$
Grand Total 23,664,294.23$
Fund#Description Carry Forward/ Adjustment Up To Amount
029-059 GAS TAX TRANSFER 9,768,444.62
32 MEASURE M2 LOCAL FAIR SHARE 82,435.00
32 MEASURE M2 COMPETITIVE 7,728,611.60
34 NEW TRANSPORTATION SYS IMPRO AREA E 72,719.15
35 NEW TRANSPORTATION SYS IMPRO AREA F 724,448.31
57 FED CLEAN WATER PROTECTION ENT 138,000.00
59 SELECT STREET CONSTRUCTION 419,477.93
147 FEDERAL AID SAFETY PROGRAM 2,017,642.98
148 TRAFFIC SYSTEM MGMT GRANT 1,455,739.14
164 PUBLIC WORKS-WATER QUALITY & CONTROL (488,928.00)
992 TUSTIN JPA 1,745,703.50
Grand Total 23,664,294.23
Gas Tax Transfer Project List Exhibit 2
Project AU TYPE Amount
116740 05917663 HUTA 216,198.70
116741 05917663 HUTA 42,425.00
136795 05917663 HUTA 32,107.68
156827 05917663 HUTA 39,723.34
176802 05917663 HUTA 43,000.00
186864 05917663 HUTA 13,961.41
186902 05917663 HUTA 14,576.87
196898 05917663 HUTA 10,193.36
206956 05917663 HUTA 902,794.51
186915 05917665 RMRA 52,741.42
196921 05917665 RMRA 59,692.99
196922 05917665 RMRA 359,264.95
196923 05917665 RMRA 56,018.45
196940 05917665 RMRA 555,052.34
196941 05917665 RMRA 142,716.61
196943 05917665 RMRA 373,015.94
196945 05917665 RMRA 134,757.28
196946 05917665 RMRA 264,028.43
196947 05917665 RMRA 907,898.88
206953 05917665 RMRA 74,983.45
206954 05917665 RMRA 1,100,000.00
206955 05917665 RMRA 1,182,946.08
206957 05917665 RMRA 1,096,563.56
206958 05917665 RMRA 1,148,541.00
206961 05917665 RMRA 910,330.00
186922 05917667 SB1 Loan 29,357.05
176893 05917667 SB1 Loan 5,555.32
Total 9,768,444.62