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Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 6, 2021
TOPIC: 2020 Edward Byrne Memorial Justice Assistance Grant Funds
AGENDA TITLE:
Approve an Appropriation Adjustment and Agreement Accepting $90,364.23 in 2020
Edward Byrne Memorial Justice Assistance Grant Funds (Non -General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $90,364.23 in the Law Enforcement
Grants Revenue account (no. 12814002 52001) and appropriate same in the Byrne
Justice Assistance account (no. 12814409 61040).
2. Authorize the City Manager and the Chief of Police to execute an agreement (Award
#2020-DJ-BX-0773) with the Orange County Sheriff's Department for the period of
October 1, 2020 through September 30, 2023, accepting the 2020 Edward Byrne
Memorial Justice Assistance Grant program funds in the amount of $90,364.23,
subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Edward Byrne Memorial Justice Assistance Grant (JAG) program provides federal
criminal justice funding to state and local jurisdictions. JAG awards are based on a
statutory formula that equally weighs the City's share of violent crime and population
according to statistics from the Bureau of Justice Statistics (BJS). JAG requires a single
unit of county government to function as the applicant/ fiscal agent to apply for, receive,
and administer the funds on behalf of the entire County. A memorandum of understanding
designated the Orange County Sheriff's Department as the lead agency for this program
that runs through September 30, 2023.
Funding in the amount of $103,510 has been allocated to the City of Santa Ana for the
2020 JAG allocation. JAG also allows the fiscal agent for each county to use a portion of
the award for costs associated with administering the funds. The Orange County Sheriff's
Department will retain ten percent ($10,351) for administrative fees. The Orange County
Sheriffs' Department as the lead agency will also retain $2,794.77 for the National
Incident -Based Reporting System (NIBRS) set -aside as is required by BJA.
2020 Edward Byrne Memorial Justice Assistance Grant Funds
April 6, 2021
Page 2
The remainder of the funds in the amount of $90,364.23 will be utilized by the Police
Department for Officer and Professional Staff overtime to augment gang prevention and
enforcement, ensure successful prosecutions of gang -related crimes, and enhancement
of educational opportunities through schools, community associations, and neighborhood
watch groups.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The appropriation adjustment will recognize $90,364.23 in the Law Enforcement Grants
Revenue account (no. 12814002 52001) and appropriate same in the Byrne Justice
Assistance account (no. 12814409-61040) for the following fiscal years:
Fiscal
Accounting
Fund
Accounting Unit,
Amount
Year
Unit -Account #
Description
Account Description
FY 2020-21
12814409-61040
Law
Byrne Justice Assistance
$15,004.23
Enforcement
—Salaries Overtime
Grants Fund
FY 2021-22
12814409-61040
Law
Byrne Justice Assistance
$75,360.00
Enforcement
—Salaries Overtime
Grants Fund
TOTAL
$90,364.23
EXHIBIT(S)
1. Agreement with Orange County Sheriff's Department
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager
Exhibit 1
MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF ORANGE AND THE
SHERIFF -CORONER TO DISTRIBUTE THE 2020 EDWARD BYRNE MEMORIAL FUND -- JUSTICE
ASSISTANCE GRANT "JAG"
AWARD #2020-DJ-BX-0773 AWARD DATE: 9/18/2020 ACCEPTANCE DATE: 11/17/2020
1. Participants
Participants hereto acknowledge the County of Orange as lead fiscal agent in charge of
programmatic oversight and administration of funds and compliance over all eligible
participant law enforcement agencies, hereinafter referred to individually as "Party" and
jointly as "the Parties."
H. Purpose
The purpose of this Memorandum of Understanding (MOU) is to support of the objectives of
the Office of Justice Programs, expressly those identified as Priority Purpose Areas (PPAs) for
the term of this award.
M. Program Overview and Description of Project(s)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units
of local government, including tribes, to support a broad range of criminal justice related
activities based on their own state and local needs and conditions. Equipment purchases or
fu nded initiatives such as overtime, task forces, drug programs, information sharing, etc. will
be aimed at reducing crime and/or enhancing public/officer safety.
JAG funds can be used for state and local initiatives, technical assistance, training, personnel,
equipment, supplies, contractual support, and information systems for criminal justice,
including for any one or more of the following purpose areas; 1) law enforcement programs;
2) prosecution and court programs; 3) prevention and education programs; 4) corrections and
community corrections programs; S) drug treatment and enforcement programs; G) planning,
evaluation, and technology improvement programs; 7) crime victim and witness programs
(other than compensation); and 8) mental health programs and related law enforcement and
corrections programs, including behavioral programs and crisis intervention teams. The
County of Orange (Sheriff) will determine validity of each project included in the application
1of2
MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF ORANGE AND THE
SHERIFF -CORONER TO DISTRIBUTI= THE 2020 EDWARD BYRNE MEMORIAL FUND , JUSTICE
ASSISTANCE GRANT "JAG"
AWARD #2020-DJ-BX-0773 AWARD DATE: 9118E 2-020 ACCEPTANCE DATE: 11/17/2020
and subsequent awards. JAG funding will be used to support criminal justice initiatives that
fall under one or more of the allowable program areas above.
This award is subject to all terms and conditions of the grant and administrative and financial
requirements, indudIng the timely submission of all financial and programmatic reports,
resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -
hand. Should you not adhere to these requirements, you will be in violation of the terms of
this agreement and the award will be subject to termination for cause or other administrative
action as appropriate,
THE UNDERSIGNED PARTIES HERETO ACKNOWLEDGE THE RECEIPT OF FUNDS FROM THE DEPARTMENT
OF JUSTICE AND TRANSFER OF FUNDS FROM COUNTY TO MUNICIPAL GOVERN NIENTS.
COUNTY OF ORANGE
ORANGE COUNTY SHERIFF DON BARNES on behalf of
COUNTY EXECUTIVE OFFICER, FRANK KIM J 1'
AUTHORIZED SI NATORY
ORANGE COUNTY SHERI Fr5 DEPARTMENT
FiNANCiALfADMINISTRATIVE SERVICES DIVISION
FINANCIAL DIRECTOR
SANTA ANA CITY
SANTA ANA POLICE DEPARTMENT
CHIEFOF POLICE, DAVIDVALENTIN
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AUTHORIZED SIGNATORY
AUTHORIZED SIGNATORY
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ATTEST -
DAISY GOMEZ
Clerk of the 0t)uiwil
APPROVED AS To FORM:
SOMA R. CARVALHO
C"ity #tame
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By: _
TATSAARA FROGOSTAN
Stnior Assistant City Attorney
CITY OF SANTA ANA
KRI TINE RIDGF
City Manager