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Home My WebLink AboutItem 13 -Baker-Glenwood Sewer Main UpgradePublic Works Agency https://www.santa-ana.org/pw Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report April 6, 2021 TOPIC: Baker -Glenwood Sewer Main Upgrade AGENDA TITLE Approve an Appropriation Adjustment, Approve an Amendment to the FY 2020-21 Capital Improvement Program, and Award a Construction Contract to Big Ben, Inc. in the Amount of $707,733 for the Baker -Glenwood Sewer Main Upgrade Project with an Estimated Total Delivery Cost of $920,053 (Project No. 21-6446) (Non -General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment to recognize $920,053 from prior year fund balance in the Sewer Connection Fee Fund, prior -year carry forward revenue account and appropriate the same amount to the Sewer Connection Projects, Improvements Other Than Building expenditure account. 2. Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program to include $920,053 in construction funds for the Baker -Glenwood Sewer Main Upgrade. 3. Award a Construction Contract to Big Ben, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $707,733, for construction of the Baker - Glenwood Sewer Main Upgrade, for the term beginning April 6, 2021 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and City Attorney. 4. Approve the Project Delivery Cost for a total estimated construction cost of $920,053, which includes $707,733 for construction contract, $106,160 for contract administration, inspection and testing, and $106,160 for project contingency. DISCUSSION Public Works staff monitors the condition of sewer main pipelines by assessing critical factors such as history of breaks, pipe size, alignment, location, and system redundancy to determine replacement priorities. The Baker -Glenwood Sewer Main Upgrade project is required to maintain effective operations of the City's sanitary sewer system in the Baker -Glenwood neighborhood (Exhibit 1), by replacing existing deteriorated and over- capacity sewer mains, and related sewer assets (Exhibit 2). Approve an Appropriation Adjustment and Award a Construction Contract to Big Ben, Inc. April 6, 2021 Page 2 The sewer system improvements will include approximately 1,500 linear feet of new 10- inch polyvinyl chloride sewer main, sewer laterals, sewer maintenance holes, asphalt concrete pavement, striping, and concrete driveway approaches. Once completed, these improvements will eliminate sewer main obstructions, reduce sewer maintenance requirements, enhance sewer flows, and prevent sewer system overflows. In addition, the improvements will enhance ride quality on these streets and surface drainage. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on December 22 and December 23, 2020. The project was also advertised on the City's web -based electronic bidding system, PlanetBids, from December 17, 2020 through January 21, 2021. Bids were received electronically via PlanetBids on January 21, 2021. The City notified a total of 495 regional vendors via PlanetBids, 17 of which are Santa Ana based. Sixty-nine vendors requested bidding documents, and a total of 13 bids were received. Bids were not received from any Santa Ana contractors. Bid Results Summ RANK BIDDER'S NAME LOCATION BASE BID 1 Big Ben, Inc. Irvine $707,733.00 2 Excel Paving Co. Long Beach $917,245.00 3 Mike Prlich and Sons, Inc. Baldwin Park $1,003,209.00 4 Aid Builders, Inc. Los Alamitos $1,019,566.05 5 CHI Construction Anaheim $1,020,937.00 6 MNR Construction, Inc. La Verne $1,027,346.60 7 Ramona, Inc. Baldwin Park $1,063,993.00 8 SRK Engineering, Inc. Escondido $1,091,661.00 9 GRBCON, Inc. Baldwin Park $1,172,786.20 10 TE Roberts, Inc. Orange $1,180,029.40 11 Clarke Contracting Corporation Lawndale $1,233,728.00 12 Colich & Sons L.P. Gardena $1,376,373.00 13 Tomovich & Associates Pico Rivera $2,115,339.00 A total of 13 bids were received and all were deemed responsive. Big Ben, Inc. submitted the lowest responsive base bid in the amount of $707,733 (Exhibit 3). Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Big Ben, Inc. in the amount bid (Exhibit 4). Approve an Appropriation Adjustment and Award a Construction Contract to Big Ben, Inc. April 6, 2021 Page 3 Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total construction delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection encompasses construction management; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and material testing. As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the estimated total construction delivery cost of the project is $920,053. Construction Contract $707,733 Construction Administration, Inspection, and Testing $106,160 Contingencies $106,160 ESTIMATED CONSTRUCTION DELIVERY COST $920,053 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2021-12 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $920,053, which includes the construction contract, contract administration, inspection, testing, and project contingency. Approval of the appropriation adjustment will recognize prior year fund balance in the Sewer Connection Fee Fund, Prior Year Carry Forward revenue account (No. 05517002-50001) and appropriate the same amount to the Sewer Connection Projects, Improvements Other Than Building expenditure account (No. 05517660-66220). All funds will be available for expenditure in the Fiscal Year 2020-21. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2021-22 for expenditure. The following table summarizes the funds budgeted to deliver construction of this project: Fiscal Accounting Unit - Fund Accounting Unit, Year Account No. Description Account No. Description Amount Project No. 05517660-66220 Sewer Sewer Connection 2020-21 (21-6446) Connection Projects, Improvements $920,053 Fee Other Than Building Total $920,053 Approve an Appropriation Adjustment and Award a Construction Contract to Big Ben, Inc. April 6, 2021 Page 4 EXHIBIT(S) 1. Location Map 2. Construction Plans 3. Bid Proposal 4. Construction Contract 5. Cost Analysis Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager PROJECT LOCATION SANTA ANA CITY COUNCIL PI I AGENDA DATE PUBLIC WORKS AGENCY EXHIBIT 1 NOT TO SCALE PROJECT NO. 21-6446 BAKER-GLENWOOD SEWER MAIN UPGRADE VICINITY MAP (NOTTOSCPLE) CITY OF SANTA ANA PUBLIC WORKS AGENCY BAKER-GLENWOOD SEWER MAIN UPGRADE: PROJECT NO.21-6446 mill PROJECT LOCATION MAP INOTTOSCALEI l,FNIFRAI NI(1TPq- 1. STATIONINGISALONGSTREET CENTERLINE. 2. ELEVATIMSSHOWNAREINFEE MMEU.S.C.BG.SMEANSMLEVEL=O.CS.DATUM. 3. ALLCONSTRUCTION DETAILED ON THESE —SHALL BE PERFORMED IN ACCORDANCE WITH THE STANDARD SPECIFICATIONS FOR PUBUC WORKS CONSTRUCTION, M12 EDITION. EXCEPT AS MODIFIED BY THE CRIB STANDARD DRAWINGS AND SPECIAL PROVISIONS AND THIS CONTRACTS SPECIAL PROVISIONS. 4. UTILITIESSHOWNONTHMEPLANSARECORR UMDMMMTETOTHEEXiENTOFAVAL LERECONDS AND KNOWLEDGE THE CONTRACTOR HOWEVER IS REQUI�DTO ASCERTMN THE EXACT LOCATION OF NL UNDERGROUND FAGLIIIES PRIORTO DOING ANY WOWTHAT MAY DAMAGE SUM FACILITIES OR INTERFERE WITH THEIR SERVICE. 5. PRIORTOANYCONSTRUCTION, THE CONTRACTOR SHALL POTHOLEAND LOCATE ALL EXISTING UTILITYAND PIPELINE CROSSINGS AND CONNECTION POINTS AND NWIFYTHE ENGINEER IN CABS OF INTERFERENCE OR CLOSE PROXIMITY TO PROPOSED IMPROVEMENTS, 8. PRIOR TO EXCAVATION, CALL UNDERGROUND SERVICE ALERT,(1J10842R31331 ]. ALLW)RKSHOWN OR INDICATED ON THESE PLANS OR CALLED FOR IN THE SPECIFICATIONS, BUT NOT INCLUDED AS PAY WANTRY ITEMS, SHALL BE CONSIDERED INCIDENTAL WORK, THE COST OF WHICH SHALL BE CONSIDERED INCLUDED IN THE CONTRACTORS BID FOR PAY OUANIITY ITEMS. 8. THE CONTRACTORSHALL BE RESPONSIBLE FOR DM ETO EXISTING UTILITIES, TRAFFIC SIGNALS, TRAFFIC LOOPS, RELATED EQUIPMENT, PAVEMENTS, CURBS STRUCTVRESTREES, AND LANDSCAPING AS A RESULT OF HI6IX EMTIONS PAID WILL BE REOUIREOTO REPAIR OR REPLACE SAMETOTHE SATISFACTION OFMD AS DIRECTED BY THE CITY ENGINEER OR UTILITY COMPANY. B. THE CONTRACTOR SHALL IMMEDIATELY HAUL AWAY AND DISPOSE OF, OFF THE PROJECT SM. ALL EXCESS EXCAVATED ANTERIALANO CONSTRUCTION DEBRIS. NL DISPOSALS SHALL BE AT THE WWMCTORS EXPENSE. 10. THE CONTRACTMSHALLADJUSTTOGRADEALLCRY OWNEDWATERVALVEPO .SEVERMANHOLEFRAMES AND COVERS, STORM DRAIN MANHOLE FRAMES AND COVERS AND STREET CENTERLINE AND SURVEY MONUMENTS, 11. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE INSTALLATION OF ALL BARRICADE3, SIGNING, AND FLASHERS REQUIRED FOR TRAFFIC CONTROL AND SAFETY. 12, THE CONTRACTOR SHALL REPLACE ALL OBLITERATED MINING, LEGENDS AND RNSED PAVEMENT MARKERS DAMAGED, LOST, OR DESTROYED DURING CONSTRUCTION PER STANDARDS II25A TO I I AND PUBLIC WGRKS AGENCY REWIREMENTS. 13. THE CONTRACTOR SHALL USE A VACUUM TO REMOVE SEDIMENT FOR MWCUITING OPEMTIONS. SHEETINDEX SHT I DESCRIPTION —SHEET 2 GLENWOWSTEET-STAI(HODTOSTXI- 3 GLENWOOOSTREET-STAIN001OBANERSTREET 4 BPKERSTREET-STA.—TOSTA.1- 5 BNHERSTREET-STA.—TOEND 8 TRENCH AND MANHOLEOETNLS ] PAVING PLAN 8 STRIPING PLAN Underground Service AM t25 0 TWO WORKING DAYS :r:below. BEFORE VW DIG p��C3EMore ya 3ip, wwlAYMup NOTICE TO CONTRACTOR PURSUAMTOASBEMBLYBttt301SNGEXCAYAT,ON PERMITISYALN UNLESSTNECOVnmCTORCONTxCTS ANOOBTAMSA NI AYIO.NUMBERFROMVNOER- GROUNGSERVICEA(ERI'lfA'K4 41Z 191AT lEASTTWOWORKINGGAYS PRIOR TOC NCING EXCAVATION LEGEND: (__________) F STING SEWER ON PROFILE SHOWN WITH SOLID LINES A.) EXISTING ELEVATIONS AND STATIONS SHOWN IN PARENTHESIS �qr[ ASP H -ASPHALT PAVEMENT MF1 o EEgyRV W 4](ISTINGWATERMNN Bp �mA 8 AD05TINGSEWERMAIN paRCf H0.818ua E ISRNGRMPAVEMENT Fa. APPROVALS: INA j .a . "4 L 12.2eP W. SAGA, FE N. EXECU—MIREECTOR PURi XIMORKBAGENCY L LEBARE (DATE AOURCEB J EDNJINWILLLAM' LW ffE, CRYENGIMEER DAIS PREPARED UNDER iNESUPERWSION OF. ARMANOCFERNA C= PE R.C.E NO. 81111 TE SENIOR LIVIL ENGINEER SHEET 1 OF 8