The URL can be used to link to this page

Home My WebLink AboutItem 12 - National Fitness Campaign Grant Parks, Recreation, and Community Services https://www.santa-ana.org/parks Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 2, 2021 TOPIC: National Fitness Campaign Grant AGENDA TITLE: Adopt a resolution accepting the 2021 National Fitness Campaign Grant, approve an appropriation adjustment for the three project sites, award a purchase order for fitness court equipment, and amend the Fiscal Year 2020-21 Capital Improvement Program. RECOMMENDED ACTION 1) Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Thornton Park, Lillie King Park, and Heritage Park) and agreeing to endeavor to provide $109,065 per site to fund the remaining purchase price of the Fitness Courts. 2) Approve an appropriation adjustment of $212,545 in cellular tower funds received in prior years (Acct. No. 05113002-50001) to the capital expenditure account (No. 05113263-66220). 3) Approve a sole source purchase order to the National Fitness Campaign, LLC (NFC) for a NFC Fitness Court at Thornton Park, Lillie King Park, and Heritage Park for an amount not to exceed $327,195, to be funded by the Capital Outlay Fund and the Cannabis Public Benefit Fund, subject to non-substantive changes approved by the City Manager and City Attorney. 4) Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program to include the Thornton Park Fitness Court, the Lillie King Park Fitness Court, and the Heritage Park Fitness Court projects. DISCUSSION On June 4, 2019, the City Council adopted a resolution accepting the 2019 National Fitness Campaign grant of $30,000 per site and agreeing to endeavor to provide $90,000 per site to fund the remaining purchase price of the equipment plus the cost of installation at five City sites (Jerome Park, El Salvador Park, Delhi Park, Cabrillo Park, and Rosita Park). City staff installed the five fitness courts to ensure Santa Ana residents have the resources they need to lead a healthy lifestyle through outdoor exercise. National Fitness Campaign Grant March 2, 2021 Page 2 4 7 2 On February 4, 2020, the City of Santa Ana submitted a grant application to the NFC to build three additional fitness courts at Carl Thornton Park, Lillie King Park, and Heritage Park. On January 20, 2021, the City of Santa Ana received three $30,000 grants from NFC to participate as a Model City in the 2021 National Fitness Campaign. Approval of the multi- site application was based on the City of Santa Ana’s commitment to free health and fitness options, development of stakeholder consensus, and the exceptional and active public spaces where we will launch our Fitness Courts and the NFC program. Total funding required for the purchase per Fitness Court® (includes mobile app, sports floor, communications and press releases, activation campaign, etc.) is $139,065 plus installation. The $30,000 grant per site operates as a credit towards the total purchase price of the Fitness Court. Installation costs may be different from site to site, as location conditions vary as well as the ability to use in-house staff for some of the installation when possible. As a requirement to the grant, the City must adopt a resolution to demonstrate funding and support towards the projects. The City is prepared to fully fund the balance needed ($109,065 per site) for the purchase of the three courts. This resolution does not financially commit the City, but rather states that the City will endeavor to secure the remaining funds needed. The Fitness Court is a 32’ x 35’ outdoor bodyweight circuit training system that supports 28 simultaneous users on 30 separate pieces of equipment that are grouped into seven stations. The 7 movement, 7-minute system, provides a full-body workout to people of all ability levels. The integrated system includes a sports floor to simulate the indoor gym exercise and the steel bodyweight training wall provides users with many exercise combinations. The Fitness Court is supported by “National Campaign Resources”. This is a digital ecosystem that includes a mobile app, the Campaign’s social media support team, promotional materials and programming to assist public agencies in building support for fit living in community spaces. No other vendor, distributor, or organization sells this system. The fitness court must be acquired from the NFC, LLC. FISCAL IMPACT Funding in the amount of $237,455 ($176,910-Cannabis Public Benefit Fund and $60,545-Capital Outlay Fund) is budgeted and available to go towards the estimated total cost of $450,000 for all three sites. For the balance, the requested appropriation National Fitness Campaign Grant March 2, 2021 Page 3 4 7 2 adjustment, as follows, will appropriate Cellular Tower revenue, in the Capital Outlay Fund, received from prior years (No. 05113002-50001) in the amount of $212,545. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 20-21 05113263- 66220 Capital Outlay Fund Capital Improvements, Improvements Other Than Building $212,545 After the above appropriation adjustment, funds are budgeted and available in the following accounts for the specified year for the purchase order. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 20-21 01213020-66220 Cannabis Public Benefit Fund PRCSA, Improvements Other Than Building $109,065 FY 20-21 05113263-66220 Capital Outlay Fund Capital Improvements, Improvements Other Than Building $218,130 EXHIBIT(S) 1. Resolution 2. National Fitness Campaign, LLC Quote 3. Capital Improvement Program Informational Sheets Submitted By: Lisa Rudloff, Executive Director, Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager LAR 3/2/21 Resolution No. 2019-XXX Page 1 of 2 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE 2021 NATIONAL FITNESS CAMPAIGN GRANT OF $30,000 PER SITE AND AGREEING TO ENDEAVOR TO PROVIDE $109,065 PER EACH SITE TO FUND THE REMAINING PURCHASE PRICE OF THE EQUIPMENT AND INSTALLATION OF THE FITNESS EQUIPMENT AT THREE CITY PARKS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. In 2021, the National Fitness Campaign offered grants to Cities or Colleges to install an outdoor Fitness Court®, in public parks for use by the public at no cost. B. The City’s Parks, Recreation and Community Services Agency submitted an application for the 2021 National Fitness Campaign grant funds and was selected as a recipient of the grant for three City owned sites. C. The 2021 National Fitness Campaign grant is $30,000 per site for a total of $90,000 for the three sites. The total cost for the purchase of the outdoor Fitness Court® equipment at three City parks (Thornton Park, Lillie King Park, and Heritage Park) is $139,065 per site for a total of $417,195. The $30,000 grant per site operates as a credit toward the total purchase price of the Fitness Court®. The City will need to obtain funding to complete the installation of the three outdoor Fitness Court® locations. Section 2. The City Council of the City of Santa Ana hereby authorizes the City Manager or her designee, on terms acceptable to the City Attorney, to execute any documents that are necessary to accept the 2021 National Fitness Campaign $30,000 grant funds per site (three sites total) for the outdoor Fitness Court® equipment; Section 3. The City Council of the City of Santa Ana hereby agrees to endeavor to secure funding for the remaining $109,065 per site, for a total of $327,195, to purchase the outdoor Fitness Court® at three City sites; Section 4. The City Council of the City of Santa Ana will endeavor to construct and launch the outdoor Fitness Court® by the end of the 2020-2021 fiscal year, contingent upon funding; and Exhibit 1 Resolution No. 2021-XXX Page 2 of 2 Section 5. The City Council of the City of Santa Ana believes the outdoor Fitness Court® is an important recreation facility to support the health of the community by making “world-class” fitness free at Thornton Park, Lillie King Park and Heritage Park, to fund an outdoor bodyweight circuit training Fitness Court®, and to earn local and national recognition as a leader in providing affordable health and wellness. Section 5. This Resolution shall take effect immediately upon its adoption by the City Council and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 2nd day of March, 2021. _______________________ Vicente Sarmiento Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:_____________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers _______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on _______________. Date: ________________ ____________________________________ Clerk of the Council City of Santa Ana ------------------------------------ Exhibit 1 QUOTE City of Santa Ana 20 Civic Center Plaza Parks, Recreation and Community Services Agency, M23 SANTA ANA CA 92701 USA Date Jan 29, 2021 Expiry Mar 15, 2021 Quote Number QU-0579 National Fitness Campaign LLC For all questions regarding this invoice, contact: info@nfchq.com Description Quantity Unit Price Tax Amount USD Fitness Court and National Campaign Resources - Includes Official Installation Kit 3.00 128,000.00 9.25% 384,000.00 2021 National Grant Funding Award 3.00 (30,000.00) 9.25% (90,000.00) Freight, Packing and Insurance for shipment 3.00 2,000.00 Tax Exempt 6,000.00 Subtotal 300,000.00 TOTAL CALIFORNIA 9.25% 27,195.00 TOTAL USD 327,195.00 Terms Terms: 1. PAYMENT TERMS Purchaser will pay Seller 100% of the Purchase Price within 30 days of the Delivery Date. Purchaser is responsible for payment of shipping costs, including packing, insurance and freight. These payment terms will apply unless other approved payment terms have been agreed to by both parties. 2. TAX EXEMPTION This quoted total is based upon Purchaser's tax exempt status, for which verifying documentation must be provided to Seller. If Purchaser is not tax exempt, sales tax will be applied before Purchase Price is to be considered final or binding. Registered Office: PO Box 2367, San Francisco, CA, 94126, USA. Exhibit 2 CITY OF SANTA ANA FY 20/21CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: The Fitness Court is a 32' X 35' outdoor bodyweight circuit training system that supports 28 simultaneous users on 30 separate pieces of equipment that are grouped into seven stations. The 7 movement, 7 minute system provides a full-body workout to people of all ability levels. PROJECT NEED: The City of Santa Ana received grants from the National Campaign Resources to participate as a Model City in the 2021 National Fitness Campaign. Approval of the multi-site application was based on the City of Santa Ana's commitment to free health and fitness options and development of stakeholder consensus. PROJECT TITLE: Thornton Park Fitness Court PROJECT CATEGORY: Park Facility Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 17-Feb-2021 PROJECT COSTS FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 Construction 150,000 ------ TOTAL 150,000 ------ SOURCE OF FUNDS FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 7,815 ------ CAPITAL OUTLAY 142,185 ------ TOTAL 150,000 ------ CANNABIS PUBLIC BENEFIT FUND Exhibit 3 CITY OF SANTA ANA FY 20/21CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: The Fitness Court is a 32' X 35' outdoor bodyweight circuit training system that supports 28 simultaneous users on 30 separate pieces of equipment that are grouped into seven stations. The 7 movement, 7 minute system provides a full-body workout to people of all ability levels. PROJECT NEED: The City of Santa Ana received grants from the National Campaign Resources to participate as a Model City in the 2021 National Fitness Campaign. Approval of the multi-site application was based on the City of Santa Ana's commitment to free health and fitness options and development of stakeholder consensus. PROJECT TITLE: Heritage Park Fitness Court PROJECT CATEGORY: Park Facility Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 17-Feb-2021 PROJECT COSTS FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 Construction 150,000 ------ TOTAL 150,000 ------ SOURCE OF FUNDS FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 19,095 ------ CAPITAL OUTLAY 130,905 ------ TOTAL 150,000 ------ CANNABIS PUBLIC BENEFIT FUND Exhibit 3 CITY OF SANTA ANA FY 20/21CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: The Fitness Court is a 32' X 35' outdoor bodyweight circuit training system that supports 28 simultaneous users on 30 separate pieces of equipment that are grouped into seven stations. The 7 movement, 7 minute system provides a full-body workout to people of all ability levels. PROJECT NEED: The City of Santa Ana received grants from the National Campaign Resources to participate as a Model City in the 2021 National Fitness Campaign. Approval of the multi-site application was based on the City of Santa Ana's commitment to free health and fitness options and development of stakeholder consensus. PROJECT TITLE: Lillie King Fitness Court PROJECT CATEGORY: Park Facility Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 17-Feb-2021 PROJECT COSTS FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 Construction 150,000 ------ TOTAL 150,000 ------ SOURCE OF FUNDS FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 150,000 ------ TOTAL 150,000 ------ CANNABIS PUBLIC BENEFIT FUND Exhibit 3