HomeMy WebLinkAboutItem 14 - Mobile Computer Equipment for the Police Department Police Department
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Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 2, 2021
TOPIC: Mobile Computer Equipment for the Police Department
AGENDA TITLE:
Award a Contract to HP Inc. for Mobile Computer Equipment in the Amount of $83,274.40
for the Police Department (Specification No. 21-019) (Non-General Fund)
RECOMMENDED ACTION
Award a contract to HP, Inc. for the purchase of mobile computer equipment for the Police
Department, in an amount not to exceed $83,274.40, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Police Department utilizes mobile computer equipment in the field to perform their
duties. Mobile computers enable officers to efficiently respond to calls for service from
the community, enhance officer safety, and improve communication. This contract award
will allow the Police Department to purchase up to 20 Mobile Data Computers for vehicles
assigned to new officers coming off of training and provide replacement units for units
that fail. The GETAC V110 laptop/tablets used by the Police Department are outfitted with
Intel processors, dual batteries, red backlit keyboards, wireless and Bluetooth
capabilities, barcode readers, and built-in security features. The GETAC V110 is fully
ruggedized and has been tested and certified to meet MIL-STD-810H, IP65 and MIL-
STD-461G standards. It is built with high quality magnesium alloy for structural integrity;
a highly durable LumiBond 2.0 touchscreen; and has advanced rugged polymer at its
main points of contact to absorb impacts. The cost of the GETAC units is $4,163.72 each,
including taxes.
Purchasing and Police Department staff reviewed procurement options for mobile digital
computers. The contract with HP Inc. awarded and made available through NASPO
ValuePoint, an independent public sector cooperative purchasing agency, was selected
based on their competitive pricing, service levels, and product offerings that meet
standardized equipment requirements. Santa Ana Ordinance No. NS-2312 authorizes
the City to utilize purchase contracts from any public agency employing a competitive bid
process. The State of Minnesota has awarded a master agreement to HP Inc., for the
procurement of Computer Equipment, Peripherals & Related Services as a result of open
competitive bidding and made it available to NASPO ValuePoint’s participating agencies.
Mobile Computer Equipment for the Police Department
March 2, 2021
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Utilizing the contract awarded to HP Inc. allows the City to make purchases through July
31, 2021 and is in accordance with the City’s existing Purchasing Guidelines.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for this purchase are available in the following Police Department accounts:
Fiscal
Year
Accounting Unit-
Account #
Accounting Unit, Account
Description
Amount
FY
2020-21
12814407-63001 Supplemental Law
Enforcement Services
Account, Materials and
Supplies
$58,292.08
FY
2021-22
12814407-63001 Supplemental Law
Enforcement Services
Account, Materials and
Supplies
$24,982.32
Total $83,274.40
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager