HomeMy WebLinkAboutItem 18 - Quench Buggy Mobile Water Filling Station Public Works Agency
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Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 2, 2021
TOPIC: Quench Buggy Mobile Water Filling Station
AGENDA TITLE:
Award a Purchase Order in an Amount not to Exceed $67,000 to Event Equipment
Distributors Inc. for a Quench Buggy Mobile Water Filling Station (Specification No. 21-
010) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Event Equipment
Distributors, Inc. in the amount of $62,000, plus a contingency of $5,000, for a total
amount not to exceed $67,000, for one Quench Buggy mobile water filling station for the
Public Works Agency, subject to non-substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the daily
operations of the City’s water system and provides high-quality drinking water to the
residents and businesses of Santa Ana. In the event of a major disaster, incident, or
planned outage in which the City’s water distribution system has been impacted, a mobile
water filling station can be used by the Water Resources Division to deliver potable water
to the public.
A Quench Buggy water filling station is the appropriate size and has the desired level of
mobility to enable Water Resources crews to quickly and effectively respond to these
potential events. This mobile trailer has multiple on-board spigots, fountains, and a full-
length sink, which provide access to up to 300 gallons of clean, potable water. The
attached 130-gallon storage tank ensures that grey water is properly captured. As such,
staff recommends the purchase of a Quench Buggy mobile water filling station from Event
Equipment Distributors.
While the Santa Ana Municipal Code Section 2-807 requires that contracts for City
purchases be awarded through a competitive bid process, it also allows for the direct
award of purchases whenever there is only one reasonable available source or where
solicitation of bids would for any reason be an idle act, which is the case with the Quench
Buggy.
Award purchase order to Event Equipment Distributors
March 2, 2021
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ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds in the amount of $67,000 are budgeted and available in the Water Quality account
(No. 06017644-66400)
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2020-21 06017644-66400 Water Water Quality,
Machinery & Equipment $67,000
Submitted By: Nabil Saba, Executive Director, Public Works
Approved By: Kristine Ridge, City Manager