HomeMy WebLinkAboutItem 21 - Water System Control Services Public Works Agency
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Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 2, 2021
TOPIC: Water System Control Services
AGENDA TITLE:
Approve an Amendment to the Agreement with Enterprise Automation to Increase the
Agreement Amount by $500,000, for a Total Amount not to Exceed $1,500,000, for Water
System Control Design, Documentation, and Testing Services for the Remaining Term of
the Agreement (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Enterprise
Automation for water system control design, documentation, and testing services, to
increase the agreement amount by $500,000, for a total agreement amount not to exceed
$1,500,000 for the remaining term of the agreement expiring February 5, 2023, and
remove the annual spending limit, subject to non-substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the daily
operations of highly automated and complex water systems consisting of pump stations,
wells, reservoirs, and flow control valves. These operations require a robust network of
industrial controls, computer programming, and specific parameters to properly manage
the water system. Documenting and maintaining the water control system helps to avoid
confusion and delays when performing routine system operations, responding to system
failures, or implementing system upgrades. Staff has utilized the services of Enterprise
Automation on an as-needed basis to successfully prepare detailed, site-specific control
system and programming documents and standards for several of the City’s water
production facilities.
On February 6, 2018, the City Council approved an agreement with Enterprise
Automation to provide systems control services. The original agreement was awarded in
an amount not to exceed $1,000,000 for a term set to expire on February 5, 2021. An
option to extend the term until February 5, 2023 was exercised on February 5, 2021. Staff
recommends amending the agreement to increase the funding amount by $500,000 for
the remainder of the term in order to provide water system control services at additional
City water system sites. Staff also requests the removal of the annual not-to-exceed
Amend Agreement with Enterprise Automation for Water System Control Services
March 2, 2021
Page 2
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amount of $200,000 to allow for greater flexibility in the scheduling and performance of
tasks.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding for the amendment to the agreement in the amount of $500,000 is budgeted and
available in the Fiscal Year 2020-21 Water Utility, Water Production and Supply Account
(No. 06017640-62300), and will be budgeted in future years as indicated in the estimated
spending plan below:
Fiscal
Year
Accounting Unit –
Account No.
Fund
Description
Accounting Unit, Account
Description Amount
2020-21 06017640-62300 Water Fund
Water Utility Water
Production and Supply,
Contract Services-
Professional
$100,000
2021-22 06017640-62300 Water Fund
Water Utility Water
Production and Supply,
Contract Services-
Professional
$200,000
2022-23 06017640-62300 Water Fund
Water Utility Water
Production and Supply,
Contract Services-
Professional
$200,000
Total Amount:$500,000
EXHIBIT(S)
1. Agreement Amendment with Enterprise Automation
Submitted By: Nabil Saba, Executive Director Public Works
Approved By: Kristine Ridge, City Manager
Page 1 of 2
FIRST AMENDMENT TO AGREEMENT WITH ENTERPRISE AUTOMATION
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on March 2, 2021,
by and between Enterprise Automation (“Consultant”), and the City of Santa Ana, a charter city
and municipal corporation organized and existing under the Constitution and laws of the State of
California (“City”).
RECITALS
A. The parties entered into Agreement No. A-2018-024, dated February 6, 2018, by which
Consultant agreed to provide functional specifications and SCADA source and change
control services for the City’s water production and control facilities (“Agreement”).
B. The Agreement remains in effect through February 5, 2023.
C. The parties now wish to expand the scope of services and increase the amount to be expended
under the Agreement in consideration of the expanded scope.
The Parties therefore agree:
1. Section 1, Scope of Services, is amended to include services for the following water
production and control facilities:
Pressure Regulating Vault 1
Pressure Regulating Vault 2
Pressure Regulating Vault 3
SA-1
Well 19
Well 38/Cambridge Station
2. Section 2.a., Compensation, is amended to increase the total sum to be expended for the
remaining term of the Agreement by $500,000 and to remove the following sentence: “The
annual amount to be expended shall not exceed $200,000.”
3. Except as modified by this First Amendment, all terms and conditions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
_______________________________ ______________________________
Daisy Gomez Kristine Ridge
Clerk of the Council City Manager
Page 2 of 2
APPROVED AS TO FORM CONSULTANT
Sonia R. Carvalho
City Attorney
By:___________________________ _______________________________
John M. Funk By:
Senior Assistant City Attorney Title:
RECOMMENDED FOR APPROVAL
________________________________
Nabil Saba
Executive Director
Public Works Agency
Joshua Riley
Principal