HomeMy WebLinkAboutItem 26 - Veeam Software Licenses Information Technology
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Item # 26
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 2, 2021
TOPIC: Veeam Software Licenses
AGENDA TITLE:
Award Purchase Order in the amount of $47,426 to CDW Government LLC, for Veeam
data recovery software licenses (Specification No. 21-006) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to CDW Government LLC,
for Veeam software licenses in the amount of $47,426, subject to non-substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Information Technology (IT) Department provides support to both City Hall and the
Santa Ana Police Department (SAPD) data centers, which together house the largest
concentration of computer systems used to support City operations. More than 300 server
class computers operating in these data centers host business systems that all City
agencies and departments utilize. To ensure the integrity of these systems, the computer
data must be protected from loss or damage due to a disaster, equipment failure, or
inadvertent deletion or change.
The current backup solution relies on proprietary hardware and a proprietary vendor-
cloud solution. Due to the growth of data storage at the City over the past three years,
the backup appliance’s storage capacity is nearly full. Rather than replace the appliance,
we are requesting to purchase the Veeam Backup & Replication solution which is a data
recovery software that allows any non-proprietary hardware to be used for onsite storage,
and also allows for cloud backup using Amazon’s Web Services (AWS) cloud storage.
This solution will allow the City to utilize our existing standard hardware to support the
increased data growth requirements.
The Veeam solution provides a simple, reliable, and flexible solution to protect the City’s
cloud, infrastructure, and data. It helps reduce operational overhead and allows for
flexibility in selecting an infrastructure and storage for the best return of investment on
existing and future infrastructure purchases. In addition, Veeam enables license
portability for workloads that are physical, virtual, or in the cloud with Veeam Universal
Veeam Software Licenses
March 2, 2021
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License. This license enables customers to license all workloads with one type of license.
This purchase also includes three years of maintenance support.
The Notice Inviting Bids was advertised on January 14, 2021, on the City’s online bid
management and publication system. A summary of the bid invitation and bids received
is as follows:
642 Vendors were notified
4 Santa Ana vendors were notified
8 Bids received
0 Bids received from Santa Ana vendors
The bids were opened on January 25, 2021, and evaluated (Exhibit 1). The bid submitted
from CDW Government LLC (CDW-G), is responsive to the specifications and meets the
City’s requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available for expenditure in FY 2020-2021 in the Information Technology, Data
Center, Hardware Maintenance & Support Account (No.10920147-62306).
EXHIBIT(S)
1. Abstract of Bids
Submitted By: Jack Ciulla, Chief Technology Innovations Officer
Approved By: Kristine Ridge, City Manager
ABSTRACT OF BIDS EXHIBIT 1
VEEAM SOFTWARE LICENSES (21-006)
Item
Num Description UOM QTY CDW Government LLC
Vernon Hills, IL
Emgence Technologies
Inc
San Diego, CA
Data Impressions
Cerritos, CA
Hypertec USA Inc
Tempe, AZ
UNIT
PRICE
EXTENDED
PRICE
UNIT
PRICE
EXTENDED
PRICE
UNIT
PRICE
EXTENDED
PRICE
UNIT
PRICE
EXTENDED
PRICE
1
Veeam Public Sector
Availability Suite
Enterprise 1yr 24x7
Support E-LTU
Perpetual Licensing
Mfg. Part#: R3S11AAE
EA 22 $1,192.64 $26,238.08 $1,538.00 $33,836.00 $1,605.10 $35,312.20 $1,641.15 $36,105.30
2
Veeam Availability
Suite Enterprise
Additional 2yr 24x7
Support Mfg. Part#:
R0E52AAE
EA 22 $963.08 $21,187.76 $938.00 $20,636.00 $974.92 $21,448.24 $996.00 $21,912.00
3 9.25% Sales Tax (If
applicable)EA 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total $47,425.84 $54,472.00 $56,760.44 $58,017.30
Item
Num Description UOM QTY Questivity Inc
Santa Clara, CA
vCloud Tech Inc.
Rolling Hills Estates, CA
Diltex Inc
West Covina, CA
Corporate Education
Government Computer
Chula Vista, CA
UNIT
PRICE
EXTENDED
PRICE
UNIT
PRICE
EXTENDED
PRICE
UNIT
PRICE
EXTENDED
PRICE
UNIT
PRICE
EXTENDED
PRICE
1
Veeam Public Sector
Availability Suite
Enterprise 1yr 24x7
Support E-LTU
Perpetual Licensing
Mfg. Part#:
R3S11AAE
EA 22 $1,665.37 $36,638.14 $1,607.93 $35,374.46 $2,681.33 $58,989.26 $2,921.52 $64,273.44
2
Veeam Availability
Suite Enterprise
Additional 2yr 24x7
Support Mfg. Part#:
R0E52AAE
EA 22 $982.23 $21,609.06 $976.09 $21,473.98 $1,447.92 $31,854.24 $1,476.59 $32,484.98
3 9.25% Sales Tax (If
applicable)EA 1 $0.00 $0.00 $5,254.48 $5,254.48 $0.00 $0.00 $8,950.16 $8,950.16
Total $58,247.20 $62,102.92 $90,843.50 $105,708.58