HomeMy WebLinkAboutItem 13 - Furniture, Installation, and Related Services Public Works Agency
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 16, 2021
TOPIC: Furniture, Installation, and Related Services
AGENDA TITLE:
Approve a Purchase Order Contract Amendment to Increase the Aggregate Amount
Allocated to the Public Works Agency by $163,808 for a Total Aggregate Amount Not to
Exceed $1,777,548, for Office Furniture, Installation, and Related Services with the
Established City Vendors (Specification No. 19-114) (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a contract amendment to increase the aggregate
amount allocated to the Public Works Agency by $163,808, for a new total aggregate
amount not to exceed $1,777,548, for office furniture, installation, and related services
with the established City vendors, subject to non-substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Public Works Agency Administrative Services Division has added new staff to
accommodate the increased workload created by the transfer of responsibilities from a
different division. As a result, the division needs to reconfigure existing workspaces
located in the Ross Annex Building. In addition, the Public Works Agency Facilities
Division is evaluating current staffing levels and workspace locations creating the need
to update and furnish new workstations.
On December 3, 2019, the City Council awarded contracts to the following vendors for
the purchase of office furniture, installation, and related services:
Vendor Location
Culver-Newlin Corona
GM Business Interiors Riverside
Interior Office Solutions Irvine
Pivot Interiors Costa Mesa
Yamada Enterprises Huntington Beach
Approve a Contract Amendment for Furniture, Installation, and Related Services
February 16, 2021
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The total aggregate amount between the five selected vendors was not to exceed
$1,213,740. On October 20, 2020, City Council approved a contract amendment for an
additional $400,000 for services to the Main Library and the Public Works Water
Resources Division, bringing the total aggregate amount to $1,613,740. At this time, the
Public Works Agency has additional needs and staff recommends amending the contract
to increase the contract amount by $163,808, for a new total aggregate amount not to
exceed $1,737,548.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for the requested amendment of $163,808 for the Public Works Agency furniture
purchase are available for expenditure in Fiscal Year 2020-21 as follows:
Fiscal
Year
Accounting Unit
- Account No.Fund Description Accounting Unit - Account
No. Description Amount
2020-21 10117601-62300
Public Works –
Administration and
Planning
Public Works-Administrative
Services,
Contract Services-Professional
$123,808
2020-21 07317100-62300 Public Works -
Building Maintenance
Public Works – Building
Maintenance,
Contract Service-Professional
$20,000
2020-21 06717650-62300
Public Works –
Regional
Transportation Center
Public Works – SARTC
Operations, Contract Services-
Professional
$20,000
Total $163,808
Submitted By: Nabil Saba, Executive Director, Public Works
Approved By: Kristine Ridge, City Manager