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HomeMy WebLinkAboutAgenda Packet_2023-08-29City Council Special Meeting Packet August 29, 2023 REGULAR OPEN MEETING – 5:30 PM  CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Valerie Amezcua Mayor Thai Viet Phan Councilmember – Ward 1 Benjamin Vazquez Councilmember ­ Ward 2 Jessie Lopez Mayor Pro Tem ­ Ward 3 Phil Bacerra Councilmember ­ Ward 4 Johnathan Ryan Hernandez Councilmember ­ Ward 5 David Penaloza Councilmember ­ Ward 6 Mayor and Council telephone: 714­647­6900 Agenda item inquiries: 714­647­6520 Sonia R. Carvalho City Attorney Kristine Ridge City Manager Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/city­meetings. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the special meeting agenda may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a comment. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:30 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not in the speaker queue by 5:30 p.m. will not be permitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Concilio.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CITY COUNCIL SPECIAL OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way Church ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to the Orange County Hunger Alliance declaring September 2023 as Hunger Action Month. 2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s Housing Division Team for Outstanding Contributions to the Community. 3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE for Outstanding Contributions to the Community. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 20 and waive reading of all resolutions and ordinances. 4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Receive and File Quarterly Report of Investments as of June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file. 6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in Orange County Department(s): Police Department, City Manager’s Office Recommended Action: Approve City of Santa Ana's responses to the Grand Jury's Findings and Recommendations of the 2022­2023 Orange County Grand Jury Report­ Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05. 7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in the Amount of $300,000 to an Existing Construction Contract with Onyx Paving Company, Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local Street Preventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance $300,000 in the Residential Street Improvement fund, Prior Year Carry Forward revenue account and appropriating the same amount into the Residential Street improvement fund, Improvements Other Than Building expenditure account for FY 2022­2023 capital operating expenses. (Requires five affirmative votes) 2. Approve change order to construction contract and an amendment to the Project Cost Analysis to reflect the new amount of $743,100 for project contingency for unanticipated or unforeseen work, for a total Construction Delivery Cost of $4,140,200, subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program for $300,000 for construction contingency funds, for the Local Street Preventative Maintenance FY 2022­23 (Project No. 23­6907). 8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 for the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, with an Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from McFadden Avenue to First Street Improvement Project for a total of $570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project to complete the project funding requirement. 2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,564,835, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,113,000, which includes $1,564,835 for the construction contract; $234,900 for contract administration, inspection, and testing; and a $313,265 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­6 was filed for the project. 9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 for the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with an Estimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from First Street to Hazard Avenue Improvement Project for a total amount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project to complete the project funding requirement. 2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,400,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,750,000, which includes $1,400,000 for the construction contract; $210, 000 for contract administration, inspection, and testing; and a $140,000 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2021­43 was filed for the project. 10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for the Alley Improvements Program with an Estimated Project Delivery Cost of $4,252,820 (Project No. 23­6910) (M2 Local Fairshare) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of unspent Measure M2 Local Fairshare funds from various projects: $143,017 from Alley Improvement Program FY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of $961,100 to the Alley Improvements Program Project to complete the project’s funding requirement. 2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,037,800, subject to a change order (not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction for construction of the Alley Improvements Program Project, for the term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,252,820, which includes $3,037,800 for the construction contract; $455,670 for contract administration, inspection, and testing; and a $759,350 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­118 was filed for the project 23­6910. 11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to Provide Street Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15 Years (Specification No. 23­007) (General Fund and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Athens Services to provide street sweeping services at a base amount of $3,913,500, with an annual contingency of $391,350, for a total annual amount of $4,304,850, plus allowance for an annual adjustment based on the Consumer Price Index, for a ten­year initial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30, 2034, with an option for one, five­year extension totaling $21,524,250, for an aggregate amount not to exceed $64,572,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right of Way (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with The Legacy Fund, a nonprofit public benefit organization, for use of public right­ of­way on 10th Street between Main Street and Sycamore Street for improvements for the use and benefit of Orange County School of Arts students, staff, and faculty, for a 10­year term with two optional five­year extensions, with a $3,000 annual license fee paid to the City, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event in the Amount of $122,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Volcan Advertising & Entertainment to provide musical entertainment at the Fiestas Patrias event, in the amount of $122,000, beginning August 29, 2023 through September 30, 2023, subject to non­substantive change approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support to the Police Department (General Fund and Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC, for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 to Provide a Revision to the Three­Year Countywide Homeland Security Grants Strategy (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Filler Security Strategies, Inc., for the period of August 29, 2023 through March 31, 2024, to provide a revision to the Countywide Homeland Security Grants Strategy in an amount not to exceed $56,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX).  17.City Attorney Evaluation and Resolution to Reflect Positive Performance Department(s): City Attorney’s Office Recommended Action: Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES  18.Resolution Declaring Support of the HOME Act AB1306 Department(s): City Manager’s Office Recommended Action: Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) ­ State Government: Immigration Enforcement. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) 19.Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed­Use Development Project Located on the 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed­use development project on a 41­acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 1 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/city­meetings. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the special meeting agenda may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a comment. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:30 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not in the speaker queue by 5:30 p.m. will not be permitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Concilio.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CITY COUNCIL SPECIAL OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way Church ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to the Orange County Hunger Alliance declaring September 2023 as Hunger Action Month. 2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s Housing Division Team for Outstanding Contributions to the Community. 3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE for Outstanding Contributions to the Community. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 20 and waive reading of all resolutions and ordinances. 4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Receive and File Quarterly Report of Investments as of June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file. 6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in Orange County Department(s): Police Department, City Manager’s Office Recommended Action: Approve City of Santa Ana's responses to the Grand Jury's Findings and Recommendations of the 2022­2023 Orange County Grand Jury Report­ Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05. 7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in the Amount of $300,000 to an Existing Construction Contract with Onyx Paving Company, Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local Street Preventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance $300,000 in the Residential Street Improvement fund, Prior Year Carry Forward revenue account and appropriating the same amount into the Residential Street improvement fund, Improvements Other Than Building expenditure account for FY 2022­2023 capital operating expenses. (Requires five affirmative votes) 2. Approve change order to construction contract and an amendment to the Project Cost Analysis to reflect the new amount of $743,100 for project contingency for unanticipated or unforeseen work, for a total Construction Delivery Cost of $4,140,200, subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program for $300,000 for construction contingency funds, for the Local Street Preventative Maintenance FY 2022­23 (Project No. 23­6907). 8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 for the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, with an Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from McFadden Avenue to First Street Improvement Project for a total of $570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project to complete the project funding requirement. 2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,564,835, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,113,000, which includes $1,564,835 for the construction contract; $234,900 for contract administration, inspection, and testing; and a $313,265 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­6 was filed for the project. 9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 for the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with an Estimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from First Street to Hazard Avenue Improvement Project for a total amount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project to complete the project funding requirement. 2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,400,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,750,000, which includes $1,400,000 for the construction contract; $210, 000 for contract administration, inspection, and testing; and a $140,000 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2021­43 was filed for the project. 10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for the Alley Improvements Program with an Estimated Project Delivery Cost of $4,252,820 (Project No. 23­6910) (M2 Local Fairshare) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of unspent Measure M2 Local Fairshare funds from various projects: $143,017 from Alley Improvement Program FY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of $961,100 to the Alley Improvements Program Project to complete the project’s funding requirement. 2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,037,800, subject to a change order (not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction for construction of the Alley Improvements Program Project, for the term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,252,820, which includes $3,037,800 for the construction contract; $455,670 for contract administration, inspection, and testing; and a $759,350 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­118 was filed for the project 23­6910. 11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to Provide Street Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15 Years (Specification No. 23­007) (General Fund and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Athens Services to provide street sweeping services at a base amount of $3,913,500, with an annual contingency of $391,350, for a total annual amount of $4,304,850, plus allowance for an annual adjustment based on the Consumer Price Index, for a ten­year initial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30, 2034, with an option for one, five­year extension totaling $21,524,250, for an aggregate amount not to exceed $64,572,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right of Way (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with The Legacy Fund, a nonprofit public benefit organization, for use of public right­ of­way on 10th Street between Main Street and Sycamore Street for improvements for the use and benefit of Orange County School of Arts students, staff, and faculty, for a 10­year term with two optional five­year extensions, with a $3,000 annual license fee paid to the City, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event in the Amount of $122,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Volcan Advertising & Entertainment to provide musical entertainment at the Fiestas Patrias event, in the amount of $122,000, beginning August 29, 2023 through September 30, 2023, subject to non­substantive change approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support to the Police Department (General Fund and Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC, for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 to Provide a Revision to the Three­Year Countywide Homeland Security Grants Strategy (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Filler Security Strategies, Inc., for the period of August 29, 2023 through March 31, 2024, to provide a revision to the Countywide Homeland Security Grants Strategy in an amount not to exceed $56,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX).  17.City Attorney Evaluation and Resolution to Reflect Positive Performance Department(s): City Attorney’s Office Recommended Action: Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES  18.Resolution Declaring Support of the HOME Act AB1306 Department(s): City Manager’s Office Recommended Action: Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) ­ State Government: Immigration Enforcement. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) 19.Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed­Use Development Project Located on the 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed­use development project on a 41­acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 2 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the special meeting agenda may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a comment. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:30 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not in the speaker queue by 5:30 p.m. will not be permitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Concilio.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CITY COUNCIL SPECIAL OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way Church ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to the Orange County Hunger Alliance declaring September 2023 as Hunger Action Month. 2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s Housing Division Team for Outstanding Contributions to the Community. 3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE for Outstanding Contributions to the Community. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 20 and waive reading of all resolutions and ordinances. 4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Receive and File Quarterly Report of Investments as of June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file. 6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in Orange County Department(s): Police Department, City Manager’s Office Recommended Action: Approve City of Santa Ana's responses to the Grand Jury's Findings and Recommendations of the 2022­2023 Orange County Grand Jury Report­ Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05. 7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in the Amount of $300,000 to an Existing Construction Contract with Onyx Paving Company, Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local Street Preventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance $300,000 in the Residential Street Improvement fund, Prior Year Carry Forward revenue account and appropriating the same amount into the Residential Street improvement fund, Improvements Other Than Building expenditure account for FY 2022­2023 capital operating expenses. (Requires five affirmative votes) 2. Approve change order to construction contract and an amendment to the Project Cost Analysis to reflect the new amount of $743,100 for project contingency for unanticipated or unforeseen work, for a total Construction Delivery Cost of $4,140,200, subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program for $300,000 for construction contingency funds, for the Local Street Preventative Maintenance FY 2022­23 (Project No. 23­6907). 8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 for the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, with an Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from McFadden Avenue to First Street Improvement Project for a total of $570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project to complete the project funding requirement. 2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,564,835, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,113,000, which includes $1,564,835 for the construction contract; $234,900 for contract administration, inspection, and testing; and a $313,265 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­6 was filed for the project. 9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 for the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with an Estimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from First Street to Hazard Avenue Improvement Project for a total amount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project to complete the project funding requirement. 2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,400,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,750,000, which includes $1,400,000 for the construction contract; $210, 000 for contract administration, inspection, and testing; and a $140,000 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2021­43 was filed for the project. 10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for the Alley Improvements Program with an Estimated Project Delivery Cost of $4,252,820 (Project No. 23­6910) (M2 Local Fairshare) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of unspent Measure M2 Local Fairshare funds from various projects: $143,017 from Alley Improvement Program FY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of $961,100 to the Alley Improvements Program Project to complete the project’s funding requirement. 2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,037,800, subject to a change order (not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction for construction of the Alley Improvements Program Project, for the term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,252,820, which includes $3,037,800 for the construction contract; $455,670 for contract administration, inspection, and testing; and a $759,350 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­118 was filed for the project 23­6910. 11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to Provide Street Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15 Years (Specification No. 23­007) (General Fund and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Athens Services to provide street sweeping services at a base amount of $3,913,500, with an annual contingency of $391,350, for a total annual amount of $4,304,850, plus allowance for an annual adjustment based on the Consumer Price Index, for a ten­year initial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30, 2034, with an option for one, five­year extension totaling $21,524,250, for an aggregate amount not to exceed $64,572,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right of Way (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with The Legacy Fund, a nonprofit public benefit organization, for use of public right­ of­way on 10th Street between Main Street and Sycamore Street for improvements for the use and benefit of Orange County School of Arts students, staff, and faculty, for a 10­year term with two optional five­year extensions, with a $3,000 annual license fee paid to the City, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event in the Amount of $122,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Volcan Advertising & Entertainment to provide musical entertainment at the Fiestas Patrias event, in the amount of $122,000, beginning August 29, 2023 through September 30, 2023, subject to non­substantive change approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support to the Police Department (General Fund and Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC, for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 to Provide a Revision to the Three­Year Countywide Homeland Security Grants Strategy (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Filler Security Strategies, Inc., for the period of August 29, 2023 through March 31, 2024, to provide a revision to the Countywide Homeland Security Grants Strategy in an amount not to exceed $56,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX).  17.City Attorney Evaluation and Resolution to Reflect Positive Performance Department(s): City Attorney’s Office Recommended Action: Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES  18.Resolution Declaring Support of the HOME Act AB1306 Department(s): City Manager’s Office Recommended Action: Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) ­ State Government: Immigration Enforcement. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) 19.Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed­Use Development Project Located on the 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed­use development project on a 41­acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 3 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Councilon items on the special meeting agenda may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a comment. You may request to speakby dialing *9 from your phone or you may virtually raise your hand from Zoom. After theClerk confirms the last three digits of the caller’s phone number or Zoom ID andunmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:30 p.m. for all other designated public commentperiods as listed below. Cards will not be accepted after the Public Comment Sessionbegins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not in the speaker queue by 5:30 p.m. will not be permitted to speak. TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Concilio.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CITY COUNCIL SPECIAL OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way Church ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to the Orange County Hunger Alliance declaring September 2023 as Hunger Action Month. 2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s Housing Division Team for Outstanding Contributions to the Community. 3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE for Outstanding Contributions to the Community. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 20 and waive reading of all resolutions and ordinances. 4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Receive and File Quarterly Report of Investments as of June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file. 6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in Orange County Department(s): Police Department, City Manager’s Office Recommended Action: Approve City of Santa Ana's responses to the Grand Jury's Findings and Recommendations of the 2022­2023 Orange County Grand Jury Report­ Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05. 7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in the Amount of $300,000 to an Existing Construction Contract with Onyx Paving Company, Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local Street Preventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance $300,000 in the Residential Street Improvement fund, Prior Year Carry Forward revenue account and appropriating the same amount into the Residential Street improvement fund, Improvements Other Than Building expenditure account for FY 2022­2023 capital operating expenses. (Requires five affirmative votes) 2. Approve change order to construction contract and an amendment to the Project Cost Analysis to reflect the new amount of $743,100 for project contingency for unanticipated or unforeseen work, for a total Construction Delivery Cost of $4,140,200, subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program for $300,000 for construction contingency funds, for the Local Street Preventative Maintenance FY 2022­23 (Project No. 23­6907). 8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 for the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, with an Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from McFadden Avenue to First Street Improvement Project for a total of $570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project to complete the project funding requirement. 2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,564,835, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,113,000, which includes $1,564,835 for the construction contract; $234,900 for contract administration, inspection, and testing; and a $313,265 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­6 was filed for the project. 9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 for the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with an Estimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from First Street to Hazard Avenue Improvement Project for a total amount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project to complete the project funding requirement. 2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,400,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,750,000, which includes $1,400,000 for the construction contract; $210, 000 for contract administration, inspection, and testing; and a $140,000 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2021­43 was filed for the project. 10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for the Alley Improvements Program with an Estimated Project Delivery Cost of $4,252,820 (Project No. 23­6910) (M2 Local Fairshare) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of unspent Measure M2 Local Fairshare funds from various projects: $143,017 from Alley Improvement Program FY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of $961,100 to the Alley Improvements Program Project to complete the project’s funding requirement. 2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,037,800, subject to a change order (not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction for construction of the Alley Improvements Program Project, for the term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,252,820, which includes $3,037,800 for the construction contract; $455,670 for contract administration, inspection, and testing; and a $759,350 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­118 was filed for the project 23­6910. 11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to Provide Street Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15 Years (Specification No. 23­007) (General Fund and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Athens Services to provide street sweeping services at a base amount of $3,913,500, with an annual contingency of $391,350, for a total annual amount of $4,304,850, plus allowance for an annual adjustment based on the Consumer Price Index, for a ten­year initial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30, 2034, with an option for one, five­year extension totaling $21,524,250, for an aggregate amount not to exceed $64,572,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right of Way (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with The Legacy Fund, a nonprofit public benefit organization, for use of public right­ of­way on 10th Street between Main Street and Sycamore Street for improvements for the use and benefit of Orange County School of Arts students, staff, and faculty, for a 10­year term with two optional five­year extensions, with a $3,000 annual license fee paid to the City, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event in the Amount of $122,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Volcan Advertising & Entertainment to provide musical entertainment at the Fiestas Patrias event, in the amount of $122,000, beginning August 29, 2023 through September 30, 2023, subject to non­substantive change approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support to the Police Department (General Fund and Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC, for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 to Provide a Revision to the Three­Year Countywide Homeland Security Grants Strategy (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Filler Security Strategies, Inc., for the period of August 29, 2023 through March 31, 2024, to provide a revision to the Countywide Homeland Security Grants Strategy in an amount not to exceed $56,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX).  17.City Attorney Evaluation and Resolution to Reflect Positive Performance Department(s): City Attorney’s Office Recommended Action: Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES  18.Resolution Declaring Support of the HOME Act AB1306 Department(s): City Manager’s Office Recommended Action: Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) ­ State Government: Immigration Enforcement. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) 19.Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed­Use Development Project Located on the 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed­use development project on a 41­acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 4 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Councilon items on the special meeting agenda may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a comment. You may request to speakby dialing *9 from your phone or you may virtually raise your hand from Zoom. After theClerk confirms the last three digits of the caller’s phone number or Zoom ID andunmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:30 p.m. for all other designated public commentperiods as listed below. Cards will not be accepted after the Public Comment Sessionbegins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUSTJOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not inthe speaker queue by 5:30 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CITY COUNCIL SPECIAL OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor  Pro Tem Jessie Lopez Mayor Valerie Amezcua City Manager Kristine Ridge City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way Church ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to the Orange County Hunger Alliance declaring September 2023 as Hunger Action Month. 2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s Housing Division Team for Outstanding Contributions to the Community. 3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE for Outstanding Contributions to the Community. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda items. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 20 and waive reading of all resolutions and ordinances. 4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Receive and File Quarterly Report of Investments as of June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file. 6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in Orange County Department(s): Police Department, City Manager’s Office Recommended Action: Approve City of Santa Ana's responses to the Grand Jury's Findings and Recommendations of the 2022­2023 Orange County Grand Jury Report­ Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05. 7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in the Amount of $300,000 to an Existing Construction Contract with Onyx Paving Company, Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local Street Preventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance $300,000 in the Residential Street Improvement fund, Prior Year Carry Forward revenue account and appropriating the same amount into the Residential Street improvement fund, Improvements Other Than Building expenditure account for FY 2022­2023 capital operating expenses. (Requires five affirmative votes) 2. Approve change order to construction contract and an amendment to the Project Cost Analysis to reflect the new amount of $743,100 for project contingency for unanticipated or unforeseen work, for a total Construction Delivery Cost of $4,140,200, subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program for $300,000 for construction contingency funds, for the Local Street Preventative Maintenance FY 2022­23 (Project No. 23­6907). 8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 for the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, with an Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from McFadden Avenue to First Street Improvement Project for a total of $570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project to complete the project funding requirement. 2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,564,835, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,113,000, which includes $1,564,835 for the construction contract; $234,900 for contract administration, inspection, and testing; and a $313,265 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­6 was filed for the project. 9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 for the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with an Estimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from First Street to Hazard Avenue Improvement Project for a total amount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project to complete the project funding requirement. 2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,400,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,750,000, which includes $1,400,000 for the construction contract; $210, 000 for contract administration, inspection, and testing; and a $140,000 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2021­43 was filed for the project. 10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for the Alley Improvements Program with an Estimated Project Delivery Cost of $4,252,820 (Project No. 23­6910) (M2 Local Fairshare) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of unspent Measure M2 Local Fairshare funds from various projects: $143,017 from Alley Improvement Program FY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of $961,100 to the Alley Improvements Program Project to complete the project’s funding requirement. 2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,037,800, subject to a change order (not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction for construction of the Alley Improvements Program Project, for the term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,252,820, which includes $3,037,800 for the construction contract; $455,670 for contract administration, inspection, and testing; and a $759,350 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­118 was filed for the project 23­6910. 11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to Provide Street Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15 Years (Specification No. 23­007) (General Fund and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Athens Services to provide street sweeping services at a base amount of $3,913,500, with an annual contingency of $391,350, for a total annual amount of $4,304,850, plus allowance for an annual adjustment based on the Consumer Price Index, for a ten­year initial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30, 2034, with an option for one, five­year extension totaling $21,524,250, for an aggregate amount not to exceed $64,572,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right of Way (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with The Legacy Fund, a nonprofit public benefit organization, for use of public right­ of­way on 10th Street between Main Street and Sycamore Street for improvements for the use and benefit of Orange County School of Arts students, staff, and faculty, for a 10­year term with two optional five­year extensions, with a $3,000 annual license fee paid to the City, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event in the Amount of $122,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Volcan Advertising & Entertainment to provide musical entertainment at the Fiestas Patrias event, in the amount of $122,000, beginning August 29, 2023 through September 30, 2023, subject to non­substantive change approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support to the Police Department (General Fund and Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC, for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 to Provide a Revision to the Three­Year Countywide Homeland Security Grants Strategy (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Filler Security Strategies, Inc., for the period of August 29, 2023 through March 31, 2024, to provide a revision to the Countywide Homeland Security Grants Strategy in an amount not to exceed $56,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX).  17.City Attorney Evaluation and Resolution to Reflect Positive Performance Department(s): City Attorney’s Office Recommended Action: Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES  18.Resolution Declaring Support of the HOME Act AB1306 Department(s): City Manager’s Office Recommended Action: Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) ­ State Government: Immigration Enforcement. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) 19.Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed­Use Development Project Located on the 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed­use development project on a 41­acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 5 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Councilon items on the special meeting agenda may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a comment. You may request to speakby dialing *9 from your phone or you may virtually raise your hand from Zoom. After theClerk confirms the last three digits of the caller’s phone number or Zoom ID andunmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:30 p.m. for all other designated public commentperiods as listed below. Cards will not be accepted after the Public Comment Sessionbegins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUSTJOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not inthe speaker queue by 5:30 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL SPECIAL OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way ChurchADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to theOrange County Hunger Alliance declaring September 2023 as Hunger Action Month.2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s HousingDivision Team for Outstanding Contributions to the Community.3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE forOutstanding Contributions to the Community.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda items.CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 4 through 20 and waive reading of all resolutions and ordinances. 4.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5.Receive and File Quarterly Report of Investments as of June 30, 2023 Department(s): Finance and Management Services Recommended Action: Receive and file. 6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in Orange County Department(s): Police Department, City Manager’s Office Recommended Action: Approve City of Santa Ana's responses to the Grand Jury's Findings and Recommendations of the 2022­2023 Orange County Grand Jury Report­ Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05. 7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in the Amount of $300,000 to an Existing Construction Contract with Onyx Paving Company, Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local Street Preventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance $300,000 in the Residential Street Improvement fund, Prior Year Carry Forward revenue account and appropriating the same amount into the Residential Street improvement fund, Improvements Other Than Building expenditure account for FY 2022­2023 capital operating expenses. (Requires five affirmative votes) 2. Approve change order to construction contract and an amendment to the Project Cost Analysis to reflect the new amount of $743,100 for project contingency for unanticipated or unforeseen work, for a total Construction Delivery Cost of $4,140,200, subject to non­substantive changes approved by the City Manager and City Attorney. 3. Approve an amendment to the Fiscal Year 2023­24 Capital Improvement Program for $300,000 for construction contingency funds, for the Local Street Preventative Maintenance FY 2022­23 (Project No. 23­6907). 8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 for the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, with an Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from McFadden Avenue to First Street Improvement Project for a total of $570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project to complete the project funding requirement. 2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,564,835, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,113,000, which includes $1,564,835 for the construction contract; $234,900 for contract administration, inspection, and testing; and a $313,265 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­6 was filed for the project. 9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 for the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with an Estimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from First Street to Hazard Avenue Improvement Project for a total amount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project to complete the project funding requirement. 2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,400,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,750,000, which includes $1,400,000 for the construction contract; $210, 000 for contract administration, inspection, and testing; and a $140,000 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2021­43 was filed for the project. 10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for the Alley Improvements Program with an Estimated Project Delivery Cost of $4,252,820 (Project No. 23­6910) (M2 Local Fairshare) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of unspent Measure M2 Local Fairshare funds from various projects: $143,017 from Alley Improvement Program FY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of $961,100 to the Alley Improvements Program Project to complete the project’s funding requirement. 2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,037,800, subject to a change order (not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction for construction of the Alley Improvements Program Project, for the term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,252,820, which includes $3,037,800 for the construction contract; $455,670 for contract administration, inspection, and testing; and a $759,350 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­118 was filed for the project 23­6910. 11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to Provide Street Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15 Years (Specification No. 23­007) (General Fund and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Athens Services to provide street sweeping services at a base amount of $3,913,500, with an annual contingency of $391,350, for a total annual amount of $4,304,850, plus allowance for an annual adjustment based on the Consumer Price Index, for a ten­year initial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30, 2034, with an option for one, five­year extension totaling $21,524,250, for an aggregate amount not to exceed $64,572,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right of Way (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with The Legacy Fund, a nonprofit public benefit organization, for use of public right­ of­way on 10th Street between Main Street and Sycamore Street for improvements for the use and benefit of Orange County School of Arts students, staff, and faculty, for a 10­year term with two optional five­year extensions, with a $3,000 annual license fee paid to the City, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event in the Amount of $122,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Volcan Advertising & Entertainment to provide musical entertainment at the Fiestas Patrias event, in the amount of $122,000, beginning August 29, 2023 through September 30, 2023, subject to non­substantive change approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support to the Police Department (General Fund and Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC, for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 to Provide a Revision to the Three­Year Countywide Homeland Security Grants Strategy (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Filler Security Strategies, Inc., for the period of August 29, 2023 through March 31, 2024, to provide a revision to the Countywide Homeland Security Grants Strategy in an amount not to exceed $56,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX).  17.City Attorney Evaluation and Resolution to Reflect Positive Performance Department(s): City Attorney’s Office Recommended Action: Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES  18.Resolution Declaring Support of the HOME Act AB1306 Department(s): City Manager’s Office Recommended Action: Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) ­ State Government: Immigration Enforcement. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) 19.Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed­Use Development Project Located on the 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed­use development project on a 41­acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 6 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Councilon items on the special meeting agenda may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a comment. You may request to speakby dialing *9 from your phone or you may virtually raise your hand from Zoom. After theClerk confirms the last three digits of the caller’s phone number or Zoom ID andunmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:30 p.m. for all other designated public commentperiods as listed below. Cards will not be accepted after the Public Comment Sessionbegins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUSTJOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not inthe speaker queue by 5:30 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL SPECIAL OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way ChurchADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to theOrange County Hunger Alliance declaring September 2023 as Hunger Action Month.2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s HousingDivision Team for Outstanding Contributions to the Community.3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE forOutstanding Contributions to the Community.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 20 and waive reading of all resolutions andordinances.4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Receive and File Quarterly Report of Investments as of June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file.6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in OrangeCountyDepartment(s): Police Department, City Manager’s OfficeRecommended Action: Approve City of Santa Ana's responses to the Grand Jury'sFindings and Recommendations of the 2022­2023 Orange County Grand Jury Report­Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05.7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in theAmount of $300,000 to an Existing Construction Contract with Onyx Paving Company,Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local StreetPreventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund)Department(s): Public Works AgencyRecommended Action:1. Approve an appropriation adjustment recognizing prior year fund balance$300,000 in the Residential Street Improvement fund, Prior Year Carry Forwardrevenue account and appropriating the same amount into the Residential Streetimprovement fund, Improvements Other Than Building expenditure account forFY 2022­2023 capital operating expenses. (Requires five affirmative votes)2. Approve change order to construction contract and an amendment to the ProjectCost Analysis to reflect the new amount of $743,100 for project contingency forunanticipated or unforeseen work, for a total Construction Delivery Cost of$4,140,200, subject to non­substantive changes approved by the City Managerand City Attorney.3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProgram for $300,000 for construction contingency funds, for the Local StreetPreventative Maintenance FY 2022­23 (Project No. 23­6907).8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 for the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, with an Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from McFadden Avenue to First Street Improvement Project for a total of $570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project to complete the project funding requirement. 2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,564,835, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,113,000, which includes $1,564,835 for the construction contract; $234,900 for contract administration, inspection, and testing; and a $313,265 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­6 was filed for the project. 9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 for the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with an Estimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from First Street to Hazard Avenue Improvement Project for a total amount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project to complete the project funding requirement. 2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,400,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,750,000, which includes $1,400,000 for the construction contract; $210, 000 for contract administration, inspection, and testing; and a $140,000 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2021­43 was filed for the project. 10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for the Alley Improvements Program with an Estimated Project Delivery Cost of $4,252,820 (Project No. 23­6910) (M2 Local Fairshare) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of unspent Measure M2 Local Fairshare funds from various projects: $143,017 from Alley Improvement Program FY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of $961,100 to the Alley Improvements Program Project to complete the project’s funding requirement. 2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,037,800, subject to a change order (not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction for construction of the Alley Improvements Program Project, for the term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,252,820, which includes $3,037,800 for the construction contract; $455,670 for contract administration, inspection, and testing; and a $759,350 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­118 was filed for the project 23­6910. 11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to Provide Street Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15 Years (Specification No. 23­007) (General Fund and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Athens Services to provide street sweeping services at a base amount of $3,913,500, with an annual contingency of $391,350, for a total annual amount of $4,304,850, plus allowance for an annual adjustment based on the Consumer Price Index, for a ten­year initial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30, 2034, with an option for one, five­year extension totaling $21,524,250, for an aggregate amount not to exceed $64,572,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right of Way (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with The Legacy Fund, a nonprofit public benefit organization, for use of public right­ of­way on 10th Street between Main Street and Sycamore Street for improvements for the use and benefit of Orange County School of Arts students, staff, and faculty, for a 10­year term with two optional five­year extensions, with a $3,000 annual license fee paid to the City, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event in the Amount of $122,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Volcan Advertising & Entertainment to provide musical entertainment at the Fiestas Patrias event, in the amount of $122,000, beginning August 29, 2023 through September 30, 2023, subject to non­substantive change approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support to the Police Department (General Fund and Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC, for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 to Provide a Revision to the Three­Year Countywide Homeland Security Grants Strategy (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Filler Security Strategies, Inc., for the period of August 29, 2023 through March 31, 2024, to provide a revision to the Countywide Homeland Security Grants Strategy in an amount not to exceed $56,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX).  17.City Attorney Evaluation and Resolution to Reflect Positive Performance Department(s): City Attorney’s Office Recommended Action: Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES  18.Resolution Declaring Support of the HOME Act AB1306 Department(s): City Manager’s Office Recommended Action: Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) ­ State Government: Immigration Enforcement. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) 19.Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed­Use Development Project Located on the 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed­use development project on a 41­acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 7 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Councilon items on the special meeting agenda may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a comment. You may request to speakby dialing *9 from your phone or you may virtually raise your hand from Zoom. After theClerk confirms the last three digits of the caller’s phone number or Zoom ID andunmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:30 p.m. for all other designated public commentperiods as listed below. Cards will not be accepted after the Public Comment Sessionbegins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUSTJOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not inthe speaker queue by 5:30 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL SPECIAL OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way ChurchADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to theOrange County Hunger Alliance declaring September 2023 as Hunger Action Month.2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s HousingDivision Team for Outstanding Contributions to the Community.3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE forOutstanding Contributions to the Community.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 20 and waive reading of all resolutions andordinances.4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Receive and File Quarterly Report of Investments as of June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file.6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in OrangeCountyDepartment(s): Police Department, City Manager’s OfficeRecommended Action: Approve City of Santa Ana's responses to the Grand Jury'sFindings and Recommendations of the 2022­2023 Orange County Grand Jury Report­Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05.7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in theAmount of $300,000 to an Existing Construction Contract with Onyx Paving Company,Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local StreetPreventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund)Department(s): Public Works AgencyRecommended Action:1. Approve an appropriation adjustment recognizing prior year fund balance$300,000 in the Residential Street Improvement fund, Prior Year Carry Forwardrevenue account and appropriating the same amount into the Residential Streetimprovement fund, Improvements Other Than Building expenditure account forFY 2022­2023 capital operating expenses. (Requires five affirmative votes)2. Approve change order to construction contract and an amendment to the ProjectCost Analysis to reflect the new amount of $743,100 for project contingency forunanticipated or unforeseen work, for a total Construction Delivery Cost of$4,140,200, subject to non­substantive changes approved by the City Managerand City Attorney.3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProgram for $300,000 for construction contingency funds, for the Local StreetPreventative Maintenance FY 2022­23 (Project No. 23­6907).8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 forthe Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, withan Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of SB1 funds from the EuclidRehabilitation from McFadden Avenue to First Street Improvement Project for a total of$570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger AvenueProject to complete the project funding requirement.2. Award a construction contract to All American Asphalt, the lowest responsiblebidder, in accordance with the base bid in the amount of $1,564,835, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with the Greenbook:Standard Specifications for Public Works Construction, for construction of the GrandAvenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a termbeginning August 29, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$2,113,000, which includes $1,564,835 for the construction contract; $234,900 forcontract administration, inspection, and testing; and a $313,265 project contingency forunanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2022­6 was filed for the project.9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 forthe Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with anEstimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of SB1 funds from the EuclidRehabilitation from First Street to Hazard Avenue Improvement Project for a totalamount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to StandardAvenue Project to complete the project funding requirement.2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder,in accordance with the base bid in the amount of $1,400,000, subject to change orders(not to exceed 25% of the base bid amount) in accordance with the Greenbook:Standard Specifications for Public Works Construction, for construction of the AltonAvenue Rehabilitation from Main Street to Standard Avenue Project for a termbeginning August 29, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,750,000, which includes $1,400,000 for the construction contract; $210, 000 for contract administration, inspection, and testing; and a $140,000 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2021­43 was filed for the project. 10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for the Alley Improvements Program with an Estimated Project Delivery Cost of $4,252,820 (Project No. 23­6910) (M2 Local Fairshare) (General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the reallocation of unspent Measure M2 Local Fairshare funds from various projects: $143,017 from Alley Improvement Program FY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of $961,100 to the Alley Improvements Program Project to complete the project’s funding requirement. 2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,037,800, subject to a change order (not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction for construction of the Alley Improvements Program Project, for the term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,252,820, which includes $3,037,800 for the construction contract; $455,670 for contract administration, inspection, and testing; and a $759,350 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER­2022­118 was filed for the project 23­6910. 11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to Provide Street Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15 Years (Specification No. 23­007) (General Fund and Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Athens Services to provide street sweeping services at a base amount of $3,913,500, with an annual contingency of $391,350, for a total annual amount of $4,304,850, plus allowance for an annual adjustment based on the Consumer Price Index, for a ten­year initial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30, 2034, with an option for one, five­year extension totaling $21,524,250, for an aggregate amount not to exceed $64,572,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right of Way (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with The Legacy Fund, a nonprofit public benefit organization, for use of public right­ of­way on 10th Street between Main Street and Sycamore Street for improvements for the use and benefit of Orange County School of Arts students, staff, and faculty, for a 10­year term with two optional five­year extensions, with a $3,000 annual license fee paid to the City, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event in the Amount of $122,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Volcan Advertising & Entertainment to provide musical entertainment at the Fiestas Patrias event, in the amount of $122,000, beginning August 29, 2023 through September 30, 2023, subject to non­substantive change approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support to the Police Department (General Fund and Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC, for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 to Provide a Revision to the Three­Year Countywide Homeland Security Grants Strategy (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Filler Security Strategies, Inc., for the period of August 29, 2023 through March 31, 2024, to provide a revision to the Countywide Homeland Security Grants Strategy in an amount not to exceed $56,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX).  17.City Attorney Evaluation and Resolution to Reflect Positive Performance Department(s): City Attorney’s Office Recommended Action: Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES  18.Resolution Declaring Support of the HOME Act AB1306 Department(s): City Manager’s Office Recommended Action: Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) ­ State Government: Immigration Enforcement. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) 19.Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed­Use Development Project Located on the 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed­use development project on a 41­acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 8 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Councilon items on the special meeting agenda may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a comment. You may request to speakby dialing *9 from your phone or you may virtually raise your hand from Zoom. After theClerk confirms the last three digits of the caller’s phone number or Zoom ID andunmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:30 p.m. for all other designated public commentperiods as listed below. Cards will not be accepted after the Public Comment Sessionbegins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUSTJOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not inthe speaker queue by 5:30 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL SPECIAL OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way ChurchADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to theOrange County Hunger Alliance declaring September 2023 as Hunger Action Month.2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s HousingDivision Team for Outstanding Contributions to the Community.3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE forOutstanding Contributions to the Community.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 20 and waive reading of all resolutions andordinances.4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Receive and File Quarterly Report of Investments as of June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file.6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in OrangeCountyDepartment(s): Police Department, City Manager’s OfficeRecommended Action: Approve City of Santa Ana's responses to the Grand Jury'sFindings and Recommendations of the 2022­2023 Orange County Grand Jury Report­Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05.7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in theAmount of $300,000 to an Existing Construction Contract with Onyx Paving Company,Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local StreetPreventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund)Department(s): Public Works AgencyRecommended Action:1. Approve an appropriation adjustment recognizing prior year fund balance$300,000 in the Residential Street Improvement fund, Prior Year Carry Forwardrevenue account and appropriating the same amount into the Residential Streetimprovement fund, Improvements Other Than Building expenditure account forFY 2022­2023 capital operating expenses. (Requires five affirmative votes)2. Approve change order to construction contract and an amendment to the ProjectCost Analysis to reflect the new amount of $743,100 for project contingency forunanticipated or unforeseen work, for a total Construction Delivery Cost of$4,140,200, subject to non­substantive changes approved by the City Managerand City Attorney.3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProgram for $300,000 for construction contingency funds, for the Local StreetPreventative Maintenance FY 2022­23 (Project No. 23­6907).8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 forthe Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, withan Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of SB1 funds from the EuclidRehabilitation from McFadden Avenue to First Street Improvement Project for a total of$570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger AvenueProject to complete the project funding requirement.2. Award a construction contract to All American Asphalt, the lowest responsiblebidder, in accordance with the base bid in the amount of $1,564,835, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with the Greenbook:Standard Specifications for Public Works Construction, for construction of the GrandAvenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a termbeginning August 29, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$2,113,000, which includes $1,564,835 for the construction contract; $234,900 forcontract administration, inspection, and testing; and a $313,265 project contingency forunanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2022­6 was filed for the project.9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 forthe Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with anEstimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of SB1 funds from the EuclidRehabilitation from First Street to Hazard Avenue Improvement Project for a totalamount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to StandardAvenue Project to complete the project funding requirement.2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder,in accordance with the base bid in the amount of $1,400,000, subject to change orders(not to exceed 25% of the base bid amount) in accordance with the Greenbook:Standard Specifications for Public Works Construction, for construction of the AltonAvenue Rehabilitation from Main Street to Standard Avenue Project for a termbeginning August 29, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,750,000, which includes $1,400,000 for the construction contract; $210, 000 forcontract administration, inspection, and testing; and a $140,000 project contingency forunanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2021­43 was filed for the project.10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for theAlley Improvements Program with an Estimated Project Delivery Cost of $4,252,820(Project No. 23­6910) (M2 Local Fairshare) (General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of unspent Measure M2 LocalFairshare funds from various projects: $143,017 from Alley Improvement ProgramFY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of$961,100 to the Alley Improvements Program Project to complete the project’sfunding requirement.2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, inaccordance with the base bid in the amount of $3,037,800, subject to a change order(not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook:Standard Specifications for Public Works Construction for construction of the AlleyImprovements Program Project, for the term beginning August 29, 2023 and endingupon project completion, and authorize the City Manager to execute the contractsubject to non­substantive changes approved by the City Manager and the CityAttorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$4,252,820, which includes $3,037,800 for the construction contract; $455,670 forcontract administration, inspection, and testing; and a $759,350 project contingencyfor unanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2022­118 was filed for the project 23­6910.11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to ProvideStreet Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15Years (Specification No. 23­007) (General Fund and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement withAthens Services to provide street sweeping services at a base amount of $3,913,500,with an annual contingency of $391,350, for a total annual amount of $4,304,850, plusallowance for an annual adjustment based on the Consumer Price Index, for a ten­yearinitial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30,2034, with an option for one, five­year extension totaling $21,524,250, for anaggregate amount not to exceed $64,572,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right of Way (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a license agreement with The Legacy Fund, a nonprofit public benefit organization, for use of public right­ of­way on 10th Street between Main Street and Sycamore Street for improvements for the use and benefit of Orange County School of Arts students, staff, and faculty, for a 10­year term with two optional five­year extensions, with a $3,000 annual license fee paid to the City, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2023­XXX). 13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event in the Amount of $122,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Volcan Advertising & Entertainment to provide musical entertainment at the Fiestas Patrias event, in the amount of $122,000, beginning August 29, 2023 through September 30, 2023, subject to non­substantive change approved by the City Manager and City Attorney (Agreement No. 2023­XXX).  14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support to the Police Department (General Fund and Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Lexipol, LLC, for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX). 15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 to Provide a Revision to the Three­Year Countywide Homeland Security Grants Strategy (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with Filler Security Strategies, Inc., for the period of August 29, 2023 through March 31, 2024, to provide a revision to the Countywide Homeland Security Grants Strategy in an amount not to exceed $56,750, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX).  17.City Attorney Evaluation and Resolution to Reflect Positive Performance Department(s): City Attorney’s Office Recommended Action: Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES  18.Resolution Declaring Support of the HOME Act AB1306 Department(s): City Manager’s Office Recommended Action: Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) ­ State Government: Immigration Enforcement. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) 19.Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed­Use Development Project Located on the 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed­use development project on a 41­acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 9 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Councilon items on the special meeting agenda may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a comment. You may request to speakby dialing *9 from your phone or you may virtually raise your hand from Zoom. After theClerk confirms the last three digits of the caller’s phone number or Zoom ID andunmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:30 p.m. for all other designated public commentperiods as listed below. Cards will not be accepted after the Public Comment Sessionbegins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUSTJOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not inthe speaker queue by 5:30 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL SPECIAL OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way ChurchADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to theOrange County Hunger Alliance declaring September 2023 as Hunger Action Month.2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s HousingDivision Team for Outstanding Contributions to the Community.3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE forOutstanding Contributions to the Community.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 20 and waive reading of all resolutions andordinances.4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Receive and File Quarterly Report of Investments as of June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file.6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in OrangeCountyDepartment(s): Police Department, City Manager’s OfficeRecommended Action: Approve City of Santa Ana's responses to the Grand Jury'sFindings and Recommendations of the 2022­2023 Orange County Grand Jury Report­Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05.7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in theAmount of $300,000 to an Existing Construction Contract with Onyx Paving Company,Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local StreetPreventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund)Department(s): Public Works AgencyRecommended Action:1. Approve an appropriation adjustment recognizing prior year fund balance$300,000 in the Residential Street Improvement fund, Prior Year Carry Forwardrevenue account and appropriating the same amount into the Residential Streetimprovement fund, Improvements Other Than Building expenditure account forFY 2022­2023 capital operating expenses. (Requires five affirmative votes)2. Approve change order to construction contract and an amendment to the ProjectCost Analysis to reflect the new amount of $743,100 for project contingency forunanticipated or unforeseen work, for a total Construction Delivery Cost of$4,140,200, subject to non­substantive changes approved by the City Managerand City Attorney.3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProgram for $300,000 for construction contingency funds, for the Local StreetPreventative Maintenance FY 2022­23 (Project No. 23­6907).8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 forthe Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, withan Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of SB1 funds from the EuclidRehabilitation from McFadden Avenue to First Street Improvement Project for a total of$570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger AvenueProject to complete the project funding requirement.2. Award a construction contract to All American Asphalt, the lowest responsiblebidder, in accordance with the base bid in the amount of $1,564,835, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with the Greenbook:Standard Specifications for Public Works Construction, for construction of the GrandAvenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a termbeginning August 29, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$2,113,000, which includes $1,564,835 for the construction contract; $234,900 forcontract administration, inspection, and testing; and a $313,265 project contingency forunanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2022­6 was filed for the project.9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 forthe Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with anEstimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of SB1 funds from the EuclidRehabilitation from First Street to Hazard Avenue Improvement Project for a totalamount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to StandardAvenue Project to complete the project funding requirement.2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder,in accordance with the base bid in the amount of $1,400,000, subject to change orders(not to exceed 25% of the base bid amount) in accordance with the Greenbook:Standard Specifications for Public Works Construction, for construction of the AltonAvenue Rehabilitation from Main Street to Standard Avenue Project for a termbeginning August 29, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,750,000, which includes $1,400,000 for the construction contract; $210, 000 forcontract administration, inspection, and testing; and a $140,000 project contingency forunanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2021­43 was filed for the project.10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for theAlley Improvements Program with an Estimated Project Delivery Cost of $4,252,820(Project No. 23­6910) (M2 Local Fairshare) (General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of unspent Measure M2 LocalFairshare funds from various projects: $143,017 from Alley Improvement ProgramFY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of$961,100 to the Alley Improvements Program Project to complete the project’sfunding requirement.2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, inaccordance with the base bid in the amount of $3,037,800, subject to a change order(not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook:Standard Specifications for Public Works Construction for construction of the AlleyImprovements Program Project, for the term beginning August 29, 2023 and endingupon project completion, and authorize the City Manager to execute the contractsubject to non­substantive changes approved by the City Manager and the CityAttorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$4,252,820, which includes $3,037,800 for the construction contract; $455,670 forcontract administration, inspection, and testing; and a $759,350 project contingencyfor unanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2022­118 was filed for the project 23­6910.11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to ProvideStreet Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15Years (Specification No. 23­007) (General Fund and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement withAthens Services to provide street sweeping services at a base amount of $3,913,500,with an annual contingency of $391,350, for a total annual amount of $4,304,850, plusallowance for an annual adjustment based on the Consumer Price Index, for a ten­yearinitial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30,2034, with an option for one, five­year extension totaling $21,524,250, for anaggregate amount not to exceed $64,572,750, subject to non­substantive changesapproved by the City Manager and City Attorney (Agreement No. 2023­XXX).12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right ofWay (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a license agreementwith The Legacy Fund, a nonprofit public benefit organization, for use of public right­of­way on 10th Street between Main Street and Sycamore Street for improvements forthe use and benefit of Orange County School of Arts students, staff, and faculty, for a10­year term with two optional five­year extensions, with a $3,000 annual license feepaid to the City, subject to non­substantive changes approved by the City Managerand the City Attorney (Agreement No. 2023­XXX).13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainmentat the Fiestas Patrias Event in the Amount of $122,000 (General Fund)Department(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to execute an agreement withVolcan Advertising & Entertainment to provide musical entertainment at the FiestasPatrias event, in the amount of $122,000, beginning August 29, 2023 throughSeptember 30, 2023, subject to non­substantive change approved by the CityManager and City Attorney (Agreement No. 2023­XXX). 14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy ManualMaintenance and Support to the Police Department (General Fund and Non­GeneralFund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withLexipol, LLC, for the period of October 1, 2023 through September 30, 2026, toprovide policy manual maintenance, support, and training services to the PoliceDepartment in an amount not to exceed $175,573.29, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 toProvide a Revision to the Three­Year Countywide Homeland Security Grants Strategy(Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withFiller Security Strategies, Inc., for the period of August 29, 2023 through March 31,2024, to provide a revision to the Countywide Homeland Security Grants Strategy inan amount not to exceed $56,750, subject to non­substantive changes approved bythe City Manager and City Attorney (Agreement No. 2023­XXX). 16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2023­ XXX).  17.City Attorney Evaluation and Resolution to Reflect Positive Performance Department(s): City Attorney’s Office Recommended Action: Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES  18.Resolution Declaring Support of the HOME Act AB1306 Department(s): City Manager’s Office Recommended Action: Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) ­ State Government: Immigration Enforcement. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) 19.Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed­Use Development Project Located on the 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City Department(s): Planning and Building Agency Recommended Action: Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed­use development project on a 41­acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 10 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Councilon items on the special meeting agenda may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a comment. You may request to speakby dialing *9 from your phone or you may virtually raise your hand from Zoom. After theClerk confirms the last three digits of the caller’s phone number or Zoom ID andunmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:30 p.m. for all other designated public commentperiods as listed below. Cards will not be accepted after the Public Comment Sessionbegins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUSTJOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not inthe speaker queue by 5:30 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL SPECIAL OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way ChurchADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to theOrange County Hunger Alliance declaring September 2023 as Hunger Action Month.2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s HousingDivision Team for Outstanding Contributions to the Community.3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE forOutstanding Contributions to the Community.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 20 and waive reading of all resolutions andordinances.4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Receive and File Quarterly Report of Investments as of June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file.6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in OrangeCountyDepartment(s): Police Department, City Manager’s OfficeRecommended Action: Approve City of Santa Ana's responses to the Grand Jury'sFindings and Recommendations of the 2022­2023 Orange County Grand Jury Report­Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05.7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in theAmount of $300,000 to an Existing Construction Contract with Onyx Paving Company,Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local StreetPreventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund)Department(s): Public Works AgencyRecommended Action:1. Approve an appropriation adjustment recognizing prior year fund balance$300,000 in the Residential Street Improvement fund, Prior Year Carry Forwardrevenue account and appropriating the same amount into the Residential Streetimprovement fund, Improvements Other Than Building expenditure account forFY 2022­2023 capital operating expenses. (Requires five affirmative votes)2. Approve change order to construction contract and an amendment to the ProjectCost Analysis to reflect the new amount of $743,100 for project contingency forunanticipated or unforeseen work, for a total Construction Delivery Cost of$4,140,200, subject to non­substantive changes approved by the City Managerand City Attorney.3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProgram for $300,000 for construction contingency funds, for the Local StreetPreventative Maintenance FY 2022­23 (Project No. 23­6907).8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 forthe Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, withan Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of SB1 funds from the EuclidRehabilitation from McFadden Avenue to First Street Improvement Project for a total of$570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger AvenueProject to complete the project funding requirement.2. Award a construction contract to All American Asphalt, the lowest responsiblebidder, in accordance with the base bid in the amount of $1,564,835, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with the Greenbook:Standard Specifications for Public Works Construction, for construction of the GrandAvenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a termbeginning August 29, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$2,113,000, which includes $1,564,835 for the construction contract; $234,900 forcontract administration, inspection, and testing; and a $313,265 project contingency forunanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2022­6 was filed for the project.9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 forthe Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with anEstimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of SB1 funds from the EuclidRehabilitation from First Street to Hazard Avenue Improvement Project for a totalamount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to StandardAvenue Project to complete the project funding requirement.2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder,in accordance with the base bid in the amount of $1,400,000, subject to change orders(not to exceed 25% of the base bid amount) in accordance with the Greenbook:Standard Specifications for Public Works Construction, for construction of the AltonAvenue Rehabilitation from Main Street to Standard Avenue Project for a termbeginning August 29, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,750,000, which includes $1,400,000 for the construction contract; $210, 000 forcontract administration, inspection, and testing; and a $140,000 project contingency forunanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2021­43 was filed for the project.10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for theAlley Improvements Program with an Estimated Project Delivery Cost of $4,252,820(Project No. 23­6910) (M2 Local Fairshare) (General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of unspent Measure M2 LocalFairshare funds from various projects: $143,017 from Alley Improvement ProgramFY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of$961,100 to the Alley Improvements Program Project to complete the project’sfunding requirement.2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, inaccordance with the base bid in the amount of $3,037,800, subject to a change order(not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook:Standard Specifications for Public Works Construction for construction of the AlleyImprovements Program Project, for the term beginning August 29, 2023 and endingupon project completion, and authorize the City Manager to execute the contractsubject to non­substantive changes approved by the City Manager and the CityAttorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$4,252,820, which includes $3,037,800 for the construction contract; $455,670 forcontract administration, inspection, and testing; and a $759,350 project contingencyfor unanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2022­118 was filed for the project 23­6910.11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to ProvideStreet Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15Years (Specification No. 23­007) (General Fund and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement withAthens Services to provide street sweeping services at a base amount of $3,913,500,with an annual contingency of $391,350, for a total annual amount of $4,304,850, plusallowance for an annual adjustment based on the Consumer Price Index, for a ten­yearinitial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30,2034, with an option for one, five­year extension totaling $21,524,250, for anaggregate amount not to exceed $64,572,750, subject to non­substantive changesapproved by the City Manager and City Attorney (Agreement No. 2023­XXX).12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right ofWay (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a license agreementwith The Legacy Fund, a nonprofit public benefit organization, for use of public right­of­way on 10th Street between Main Street and Sycamore Street for improvements forthe use and benefit of Orange County School of Arts students, staff, and faculty, for a10­year term with two optional five­year extensions, with a $3,000 annual license feepaid to the City, subject to non­substantive changes approved by the City Managerand the City Attorney (Agreement No. 2023­XXX).13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainmentat the Fiestas Patrias Event in the Amount of $122,000 (General Fund)Department(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to execute an agreement withVolcan Advertising & Entertainment to provide musical entertainment at the FiestasPatrias event, in the amount of $122,000, beginning August 29, 2023 throughSeptember 30, 2023, subject to non­substantive change approved by the CityManager and City Attorney (Agreement No. 2023­XXX). 14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy ManualMaintenance and Support to the Police Department (General Fund and Non­GeneralFund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withLexipol, LLC, for the period of October 1, 2023 through September 30, 2026, toprovide policy manual maintenance, support, and training services to the PoliceDepartment in an amount not to exceed $175,573.29, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 toProvide a Revision to the Three­Year Countywide Homeland Security Grants Strategy(Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withFiller Security Strategies, Inc., for the period of August 29, 2023 through March 31,2024, to provide a revision to the Countywide Homeland Security Grants Strategy inan amount not to exceed $56,750, subject to non­substantive changes approved bythe City Manager and City Attorney (Agreement No. 2023­XXX).16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan andInvestment Advisory Services Pertaining to the 457 Deferred Compensation Plan toAdd Participant Planning and Consulting Services at No Additional CostDepartment(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute the first amendmentto the agreement with Benefit Financial Services Group, LLC to provide ParticipantPlanning and Consulting Services at no additional cost, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.City Attorney Evaluation and Resolution to Reflect Positive PerformanceDepartment(s): City Attorney’s OfficeRecommended Action: Adopt a resolution to reflect an Exceeds Expectationsperformance evaluation conducted on August 15, 2023 and acknowledge retaineradjustment of $25,000 per the existing Legal Services Agreement with Best Best andKrieger LLP for City Attorney and Special Counsel Legal Services.RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THECITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION ANDACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTINGRESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES 18.Resolution Declaring Support of the HOME Act AB1306Department(s): City Manager’s OfficeRecommended Action: Adopt a resolution declaring support of Assembly Bill 1306(Carrillo) ­ State Government: Immigration Enforcement.RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THECITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act)19.Authorize the Planning Division to Prepare and Provide Notice to the County ofOrange Airport Land Use Commission (ALUC) in Accordance with Public UtilitiesCode Section 21676(b) for a Proposed Mixed­Use Development Project Located onthe 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review andEntitlements Processing with the CityDepartment(s): Planning and Building AgencyRecommended Action: Adopt a resolution authorizing the Planning Division toinitiate the preparation and drafting of findings and determination overruling theCounty of Orange Airport Land Use Commission’s Determination of Inconsistencyassociated with a proposed mixed­use development project on a 41­acre site locatedat 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USE DEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includes determination that this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22­2992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS **END OF BUSINESS CALENDAR** COUNCILMEMBER REQUESTED ITEMS 21.Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 11 8/29/2023   City Council Special Meeting PacketAugust 29, 2023REGULAR OPEN MEETING – 5:30 PM CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezCouncilmember ­ Ward 2Jessie LopezMayor Pro Tem ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Councilon items on the special meeting agenda may do so by one of the following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a comment. You may request to speakby dialing *9 from your phone or you may virtually raise your hand from Zoom. After theClerk confirms the last three digits of the caller’s phone number or Zoom ID andunmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 5:30 p.m. for all other designated public commentperiods as listed below. Cards will not be accepted after the Public Comment Sessionbegins without the permission of the presiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL AGENDA ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speaker queue will open at 5:00 p.m. YOU MUSTJOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 5:30 p.m. Speakers who are not inthe speaker queue by 5:30 p.m. will not be permitted to speak.TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al concilio municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CITY COUNCIL SPECIAL OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezDavid PenalozaThai Viet PhanBenjamin VazquezMayor  Pro Tem Jessie LopezMayorValerie AmezcuaCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Pastor Dion Thomas, Help is On The Way ChurchADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Amezcua and Councilmember Penaloza to theOrange County Hunger Alliance declaring September 2023 as Hunger Action Month.2.Certificates of Recognition presented by Mayor Pro Tem Lopez to the City’s HousingDivision Team for Outstanding Contributions to the Community.3.Certificate of Recognition presented by Councilmember Vazquez to VietRISE forOutstanding Contributions to the Community.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda items.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 4 through 20 and waive reading of all resolutions andordinances.4.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.5.Receive and File Quarterly Report of Investments as of June 30, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file.6.City’s Response to Grand Jury Report Regarding Human Sex Trafficking in OrangeCountyDepartment(s): Police Department, City Manager’s OfficeRecommended Action: Approve City of Santa Ana's responses to the Grand Jury'sFindings and Recommendations of the 2022­2023 Orange County Grand Jury Report­Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05.7.Approve an Appropriation Adjustment and Approve Change Order to Add Funds in theAmount of $300,000 to an Existing Construction Contract with Onyx Paving Company,Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local StreetPreventative Maintenance FY 22­23 Project (Project No. 23­6907) (Non­General Fund)Department(s): Public Works AgencyRecommended Action:1. Approve an appropriation adjustment recognizing prior year fund balance$300,000 in the Residential Street Improvement fund, Prior Year Carry Forwardrevenue account and appropriating the same amount into the Residential Streetimprovement fund, Improvements Other Than Building expenditure account forFY 2022­2023 capital operating expenses. (Requires five affirmative votes)2. Approve change order to construction contract and an amendment to the ProjectCost Analysis to reflect the new amount of $743,100 for project contingency forunanticipated or unforeseen work, for a total Construction Delivery Cost of$4,140,200, subject to non­substantive changes approved by the City Managerand City Attorney.3. Approve an amendment to the Fiscal Year 2023­24 Capital ImprovementProgram for $300,000 for construction contingency funds, for the Local StreetPreventative Maintenance FY 2022­23 (Project No. 23­6907).8.Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 forthe Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, withan Estimated Project Delivery Cost of $2,113,000 (Project No. 22­6987) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of SB1 funds from the EuclidRehabilitation from McFadden Avenue to First Street Improvement Project for a total of$570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger AvenueProject to complete the project funding requirement.2. Award a construction contract to All American Asphalt, the lowest responsiblebidder, in accordance with the base bid in the amount of $1,564,835, subject to changeorders (not to exceed 25% of the base bid amount) in accordance with the Greenbook:Standard Specifications for Public Works Construction, for construction of the GrandAvenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a termbeginning August 29, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$2,113,000, which includes $1,564,835 for the construction contract; $234,900 forcontract administration, inspection, and testing; and a $313,265 project contingency forunanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2022­6 was filed for the project.9.Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 forthe Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with anEstimated Project Delivery Cost of $1,750,000 (Project No. 21­6975) (Non­GeneralFund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of SB1 funds from the EuclidRehabilitation from First Street to Hazard Avenue Improvement Project for a totalamount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to StandardAvenue Project to complete the project funding requirement.2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder,in accordance with the base bid in the amount of $1,400,000, subject to change orders(not to exceed 25% of the base bid amount) in accordance with the Greenbook:Standard Specifications for Public Works Construction, for construction of the AltonAvenue Rehabilitation from Main Street to Standard Avenue Project for a termbeginning August 29, 2023 and ending upon project completion, and authorize the CityManager to execute the contract subject to non­substantive changes approved by theCity Manager and the City Attorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$1,750,000, which includes $1,400,000 for the construction contract; $210, 000 forcontract administration, inspection, and testing; and a $140,000 project contingency forunanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2021­43 was filed for the project.10.Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for theAlley Improvements Program with an Estimated Project Delivery Cost of $4,252,820(Project No. 23­6910) (M2 Local Fairshare) (General Fund)Department(s): Public Works AgencyRecommended Action: 1. Authorize the reallocation of unspent Measure M2 LocalFairshare funds from various projects: $143,017 from Alley Improvement ProgramFY2018­19, $818,083 from Alley Improvement Program FY2021­22 for a total of$961,100 to the Alley Improvements Program Project to complete the project’sfunding requirement.2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, inaccordance with the base bid in the amount of $3,037,800, subject to a change order(not­to­exceed 25 percent of the base bid) in accordance with the 2021 Greenbook:Standard Specifications for Public Works Construction for construction of the AlleyImprovements Program Project, for the term beginning August 29, 2023 and endingupon project completion, and authorize the City Manager to execute the contractsubject to non­substantive changes approved by the City Manager and the CityAttorney.3. Approve the Project Cost Analysis for a total estimated construction delivery cost of$4,252,820, which includes $3,037,800 for the construction contract; $455,670 forcontract administration, inspection, and testing; and a $759,350 project contingencyfor unanticipated or unforeseen work.4. Determine that the recommended actions are exempt from further review inaccordance with the California Environmental Quality Act as Categorical ExemptionEnvironmental Review No. ER­2022­118 was filed for the project 23­6910.11.Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to ProvideStreet Sweeping Services, for a Total Amount Not to Exceed $64,572,750 for up to 15Years (Specification No. 23­007) (General Fund and Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement withAthens Services to provide street sweeping services at a base amount of $3,913,500,with an annual contingency of $391,350, for a total annual amount of $4,304,850, plusallowance for an annual adjustment based on the Consumer Price Index, for a ten­yearinitial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30,2034, with an option for one, five­year extension totaling $21,524,250, for anaggregate amount not to exceed $64,572,750, subject to non­substantive changesapproved by the City Manager and City Attorney (Agreement No. 2023­XXX).12.Approve a License Agreement with The Legacy Fund for Use of 10th Street Right ofWay (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a license agreementwith The Legacy Fund, a nonprofit public benefit organization, for use of public right­of­way on 10th Street between Main Street and Sycamore Street for improvements forthe use and benefit of Orange County School of Arts students, staff, and faculty, for a10­year term with two optional five­year extensions, with a $3,000 annual license feepaid to the City, subject to non­substantive changes approved by the City Managerand the City Attorney (Agreement No. 2023­XXX).13.Approve Agreement with Volcan Advertising & Entertainment for Music Entertainmentat the Fiestas Patrias Event in the Amount of $122,000 (General Fund)Department(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to execute an agreement withVolcan Advertising & Entertainment to provide musical entertainment at the FiestasPatrias event, in the amount of $122,000, beginning August 29, 2023 throughSeptember 30, 2023, subject to non­substantive change approved by the CityManager and City Attorney (Agreement No. 2023­XXX). 14.Approve Master Service Agreement with Lexipol, LLC to Provide Policy ManualMaintenance and Support to the Police Department (General Fund and Non­GeneralFund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withLexipol, LLC, for the period of October 1, 2023 through September 30, 2026, toprovide policy manual maintenance, support, and training services to the PoliceDepartment in an amount not to exceed $175,573.29, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX).15.Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 toProvide a Revision to the Three­Year Countywide Homeland Security Grants Strategy(Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withFiller Security Strategies, Inc., for the period of August 29, 2023 through March 31,2024, to provide a revision to the Countywide Homeland Security Grants Strategy inan amount not to exceed $56,750, subject to non­substantive changes approved bythe City Manager and City Attorney (Agreement No. 2023­XXX).16.Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan andInvestment Advisory Services Pertaining to the 457 Deferred Compensation Plan toAdd Participant Planning and Consulting Services at No Additional CostDepartment(s): Finance and Management ServicesRecommended Action: Authorize the City Manager to execute the first amendmentto the agreement with Benefit Financial Services Group, LLC to provide ParticipantPlanning and Consulting Services at no additional cost, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2023­XXX). 17.City Attorney Evaluation and Resolution to Reflect Positive PerformanceDepartment(s): City Attorney’s OfficeRecommended Action: Adopt a resolution to reflect an Exceeds Expectationsperformance evaluation conducted on August 15, 2023 and acknowledge retaineradjustment of $25,000 per the existing Legal Services Agreement with Best Best andKrieger LLP for City Attorney and Special Counsel Legal Services.RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THECITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION ANDACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTINGRESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES 18.Resolution Declaring Support of the HOME Act AB1306Department(s): City Manager’s OfficeRecommended Action: Adopt a resolution declaring support of Assembly Bill 1306(Carrillo) ­ State Government: Immigration Enforcement.RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THECITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act)19.Authorize the Planning Division to Prepare and Provide Notice to the County ofOrange Airport Land Use Commission (ALUC) in Accordance with Public UtilitiesCode Section 21676(b) for a Proposed Mixed­Use Development Project Located onthe 41­Acre Site at 3600 South Bristol Street Currently Undergoing Public Review andEntitlements Processing with the CityDepartment(s): Planning and Building AgencyRecommended Action: Adopt a resolution authorizing the Planning Division toinitiate the preparation and drafting of findings and determination overruling theCounty of Orange Airport Land Use Commission’s Determination of Inconsistencyassociated with a proposed mixed­use development project on a 41­acre site locatedat 3600 South Bristol Street and to provide notice in accordance with Section21676(b) of the Public Utilities Code to the County of Orange Airport Land UseCommission and the State of California Department of Transportation’s Division ofAeronautics.RESOLUTION NO. 2023­XXX   A RESOLUTION OF THE CITY COUNCIL OF THECITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THEPREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULINGTHE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S  DETERMINATIONOF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED­USEDEVELOPMENT PROJECT ON A 41­ACRE SITE LOCATED AT 3600 SOUTHBRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LANDUSE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OFTRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIORTO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT ANDPROPOSED OVERRULING ACTION BY THE CITY COUNCIL (includesdetermination that this action is not subject to the California Environmental Quality Act(CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposedaction will not have a significant effect on the environment).**END OF CONSENT CALENDAR**BUSINESS CALENDAR20.Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of theSanta Ana Municipal Code Establishing Speed Limits on Certain Streets andPortions of Streets in the City (Project No. 22­2992) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Approve first reading of an ordinance amending Article VII,Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Codeestablishing speed limits on certain streets and portions of streets in the city.ORDINANCE NO. NS­XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITYOF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VIIOF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMAFACIE SPEED LIMITS**END OF BUSINESS CALENDAR**COUNCILMEMBER REQUESTED ITEMS21.Discuss and consider directing the City Manager to prepare an ordinance for CityCouncil’s consideration to amend the City of Santa Ana’s Rent Stabilization and JustCause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. – Councilmember Phan CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council Special meeting. Future Items 1. Water Quality PFAS Presentation with Orange County Water District   City Council 12 8/29/2023       City Council {{item.number}} – {{item.pagenumber}}8/29/2023     City Council {{item.number}} – {{item.pagenumber}}8/29/2023 Finance and Management Services www.santa-ana.org/finance Item # 5 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Periodic Quarterly Report of Investments as of June 30, 2023 AGENDA TITLE Receive and File Quarterly Report of Investments as of June 30, 2023 RECOMMENDED ACTION Receive and file. DISCUSSION California Code Section 53646 (b) states that if a quarterly report is rendered to the legislative body, the quarterly investment report shall be submitted within 45 days following the end of the quarter covered by the report. In an effort to meet the statutory requirement, Finance & Management Services Agency (“FMSA”) submits the Report via email for review and distribution to the City Council in advance. The report was emailed for distribution on August 2, 2023. The legislation specifies that this quarterly report contain the seven major elements listed below: 1. Type of investments 2. Date of maturity 3. Par and dollar amounts invested in each security 4. Weighted average maturity of the investments 5. Market value as of the date of the report 6. Source of the market value information 7. Any funds, investments, or programs, including loans, under the management of contracted parties These specifications include a statement outlining the ability of the City to meet the budgeted expenditures for the subsequent six months be submitted to the City Council on a quarterly basis. Staff performs an end-of-month expenditure analysis to comply with the expenditure requirement and a statement confirming the ability to meet this requirement in the monthly and quarter-ending Treasurer’s Report. The information is in compliance with State law and the City’s Investment Policy. The attached Treasurer’s Report (Exhibit 1) accurately reflects all pooled investments held on behalf of the City as of June 30, 2023.     City Council 5 – 1 8/29/2023 Quarterly Report of Investments August 29, 2023 Page 2 3 6 8 7 The attached Cash held by Bank and Cash held by Fund(s) Listing (Exhibit 2) is a schedule of cash by funds added to the monthly and quarterly Report of Investments to enhance FMSA’s reporting and transparency. The following two tables represent: (1) percentage limits set by the City’s Investment Policy and State Law and shows respective City investment portfolio investment types, amounts, and percentages; and (2) the restricted cash balance as of June 30, 2023. Type of Investment Amounts Invested $Portfolio % COSA Policy Limits % State Law Limits % Certificates of Deposit (CDs)$6,696,000 1.20%30%30% Federal Farm Credit Bank (FFCB)$55,936,550 10.00%None None Federal Home Loan Bank (FHLB)$249,738,720 44.63%None None Federal Home Loan Mortgage Corp. (FHLMC)$44,993,750 8.04%None None Federal National Mortgage Association (FNMA)$59,484,750 10.63%None None Local Agency Investment Fund (LAIF)$73,244,242 13.09%None None Local Agency Investment Fund (LAIF – ARPA)$59,582,074 10.65%None None U.S. Treasury $9,915,500 1.76%None None Sub- Total:$559,591,586 100%None None Cash :$22,170,181 Total:$581,761,767 Restricted Cash In $ Restricted Cash †,$13,417,418 Total $13,417,418 † Restricted cash is held by various Trustees such as Bank of New York Mellon; US Bank; Signature Bank; and State of California Condemnation Fund. Restricted Cash is segregated from cash used for daily operations. The following City investment portfolio graph represents percentages within the respective investment types as of June 30, 2023.     City Council 5 – 2 8/29/2023 Quarterly Report of Investments August 29, 2023 Page 3 3 6 8 7 The following two tables represent, as of June 30, 2023: (1) the aggregate Average Market Yield To Date (AMTD); and (2) the breakdown of by investment type. Aggregate Average Market Yield To Date Average Month To Date (AMTD)1.877% Investments Book Value of Investments YTM % of Portfolio Certificates of Deposit $6,696,000 1.181%1.19%0.014% LAIF $73,244,242 3.167%13.20%0.418% LAIF (ARPA)$59,582,074 3.167%10.77%0.341% Federal Agency Securities $410,153,770 1.436%73.07%1.049% U.S. Treasury $9,915,500 3.100%1.77%0.055% $559,591,586 1.877%100%1.877% Cash held by Bank and Cash by Fund(s) Listing (Exhibit 2) The above-referenced exhibit (Exhibit 2) includes a comparison of bank balances between each City Cash account including Investments; Cash held at a City designated financial institution; Cash on Hand; and Restricted Cash versus the Cash held by various Fund(s). FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Treasurer’s Report 2. Cash Held by Bank and Cash Fund(s) Listing Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager     City Council 5 – 3 8/29/2023 City of Santa Ana Portfolio Management June 30, 2023 Portfolio Summary % of Portfolio Book ValueInvestmentsMarket Value Par Value Days to MaturityTerm YTM/C Certificates of Deposit 6,696,000.00 1,6531.20 1.1811,0976,053,719.806,696,000.00 Local Agency Investment Funds 73,244,241.78 113.09 3.167173,244,241.7873,244,241.78 Cash in Banks 59,582,074.22 110.65 3.167159,582,074.2259,582,074.22 Federal Agency Coupon Securities 410,153,770.25 1,49273.30 1.436266380,896,995.50410,175,000.00 Treasury Coupon Securities 4,990,000.00 8370.89 1.8393654,822,650.005,000,000.00 Treasury Strips 4,925,500.00 1160.88 4.759244,984,750.005,000,000.00 559,591,586.25 100.00%Investments 529,584,431.30559,697,316.00 1,122 212 1.877 Cash (not included in yield calculations) Passbook/Checking 22,170,180.59 1 0.000122,170,180.5922,170,180.59 581,761,766.84Total Cash and Investments 551,754,611.89581,867,496.59 1,122 212 1.877 Current Year June 30 841,523.86 Fiscal Year To Date 7,705,815.45 7,705,815.45 Fiscal Year Ending Average Daily Balance Effective Rate of Return 595,430,414.28 541,168,891.64 1.42%1.72% Total Earnings Month Ending This report contains all the required information in SB 866 and SB 564 and accurately reflects all pooled investments held during this reporting period on behalf of the City and the City of Santa Ana acting on behalf of the Community Redevelopment Agency. The information reported herein is in compliance with State law and the City's Investment Policy. Based on liquidity of investments, the City of Santa Ana is able to meet budgeted expenditure requirements for the next six months, barring any catastrophic natural disasters. Market pricings are obtained through the City's third party trust services at BNY Mellon Trust. __________________________________________________ ____________________ Finance & Mgmt Services Agency, Portfolio COSA CP Reporting period 06/01/2023-06/30/2023 Run Date: 07/24/2023 - 08:34 PM (PRF_PM1) 7.3.11 Report Ver. 7.3.11 EXHIBIT 1     City Council 5 – 4 8/29/2023 YTM/C 365 Page 1 Par Value Book Value Maturity Date Stated RateMarket Value June 30, 2023 Portfolio Details - Investments Average BalanceIssuer Portfolio Management City of Santa Ana Days to Maturity YTM/C 360CUSIPInvestment # Purchase Date Certificates of Deposit 0.600BANK OZK14051 248,000.00 248,000.00 05/12/20260.60011/12/2021 220,271.69 0.59206417NF73 1,046 0.700American Equity Bank14043 248,000.00 248,000.00 05/27/20260.70011/26/2021 220,583.35 0.69002568KAJ4 1,061 1.000PENTAGON FCU14050 248,000.00 248,000.00 11/10/20261.00011/10/2021 220,159.67 0.98670962LAV4 1,228 0.600LUANA SAVINGS BK14046 248,000.00 248,000.00 11/05/20260.60011/05/2021 217,402.78 0.592549104ZS9 1,223 1.100SYNCHRONY BANK14047 248,000.00 248,000.00 11/05/20261.10011/05/2021 221,265.45 1.08587165FD76 1,223 2.000AMERICA EXPRESS NATL BK14078 248,000.00 248,000.00 03/16/20272.00003/16/2022 227,032.20 1.97302589ABT8 1,354 0.850CFBANK14044248,000.00 248,000.00 07/10/20260.85011/10/2021 221,069.18 0.83815721UET2 1,105 0.850FIRST FEDERAL14065 248,000.00 248,000.00 08/29/20250.85012/29/2021 226,400.99 0.83832022EAU0 790 0.800THIRD FEDERAL S&L14056 248,000.00 248,000.00 05/23/20250.80011/24/2021 228,064.25 0.78988413QDE5 692 2.250BEAL BANK PLANO TX14084 248,000.00 248,000.00 03/24/20272.25003/30/2022 229,054.81 2.21907371AH22 1,362 1.000GOLDMAN SACHS14064 248,000.00 248,000.00 12/22/20251.00012/22/2021 225,348.90 0.98638149MR47 905 1.150ST BK INDIA NY14057 248,000.00 248,000.00 11/30/20261.15011/29/2021 221,337.35 1.134856285YQ8 1,248 2.000CAPITAL ONE BANK14079 248,000.00 248,000.00 03/16/20272.00003/16/2022 227,032.20 1.97314042TEP8 1,354 1.100MERRICK BANK14049 248,000.00 248,000.00 11/09/20261.10011/09/2021 220,962.72 1.08559013KPN0 1,227 0.850FARMERS & MERCHANTS14054 248,000.00 248,000.00 11/19/20260.85011/19/2021 218,789.34 0.83830781JAW0 1,237 0.950BMW BANK OF NA14061 248,000.00 248,000.00 12/17/20240.95012/17/2021 231,599.88 0.93705580AH64 535 0.900INSBANK14062248,000.00 248,000.00 06/19/20260.90012/20/2021 221,657.34 0.88845776NEN2 1,084 1.250MEDALLION BK UT14063 248,000.00 248,000.00 12/21/20261.25012/20/2021 221,502.71 1.23358404DMQ1 1,269 1.100TOYOTA FINANCIAL14052 248,000.00 248,000.00 11/12/20261.10011/12/2021 221,125.36 1.08589235MMB4 1,230 0.900EMPIRE ST BK NA14045 248,000.00 248,000.00 07/13/20260.90011/12/2021 221,591.92 0.888292079AR1 1,108 2.250BEAL BANK USA14085 248,000.00 248,000.00 03/24/20272.25003/30/2022 229,054.81 2.21907371CT25 1,362 0.800POPPY BANK14053 248,000.00 248,000.00 11/17/20260.80011/17/2021 218,439.54 0.78973319FBJ7 1,235 0.500FIRST GENERAL BK14048 248,000.00 248,000.00 02/05/20250.50011/05/2021 228,801.80 0.493320337EZ7 585 0.900GREENSTATE CU14055 248,000.00 248,000.00 11/24/20250.90011/23/2021 225,034.58 0.88839573LCC0 877 2.250MORGAN STANLEY PVT BANK14082 248,000.00 248,000.00 03/30/20272.25003/31/2022 229,166.98 2.21961768U3U9 1,368 2.250MORGAN STANLEY PVT BANK14083 248,000.00 248,000.00 03/30/20272.25003/31/2022 229,166.98 2.21961773TCX9 1,368 1.000SALLIE MAE BANK14060 248,000.00 248,000.00 12/16/20241.00012/15/2021 231,803.02 0.986795451BA0 534 6,696,000.00 1.1656,053,719.806,696,000.006,696,000.00Subtotal and Average 1.181 1,097 Local Agency Investment Funds 3.167Local Agency Investment FundLAIFCITY 73,244,241.78 73,244,241.78 3.16773,244,241.78 3.124LAIFCITY 1 73,244,241.78 3.12473,244,241.7873,244,241.7874,092,975.11Subtotal and Average 3.167 1 Cash in Banks 3.167Local Agency Investment FundLAIF ARPA 59,582,074.22 59,582,074.22 3.16759,582,074.22 3.124LAIF ARPA 1 Portfolio COSA CP Run Date: 07/24/2023 - 08:34 PM (PRF_PM2) 7.3.11 Report Ver. 7.3.11     City Council 5 – 5 8/29/2023 YTM/C 365 Page 2 Par Value Book Value Maturity Date Stated RateMarket Value June 30, 2023 Portfolio Details - Investments Average BalanceIssuer Portfolio Management City of Santa Ana Days to Maturity YTM/C 360CUSIPInvestment # Purchase Date 59,582,074.22 3.12459,582,074.2259,582,074.2294,572,168.92Subtotal and Average 3.167 1 Federal Agency Coupon Securities 2.670Federal Farm Credit Bank13868 925,000.00 924,195.25 10/23/20232.65001/29/2019 917,193.00 2.6343133EJ5W5 114 2.619Federal Farm Credit Bank13876 3,000,000.00 2,998,740.00 02/27/20242.61003/04/2019 2,944,920.00 2.5833133EKBW5 241 1.920Federal Farm Credit Bank13897 1,500,000.00 1,512,465.00 09/05/20232.12506/10/2019 1,490,955.00 1.8943133EKPG5 66 1.606Federal Farm Credit Bank13934 5,000,000.00 5,003,650.00 10/23/20231.62510/23/2019 4,942,000.00 1.5843133EK3M6 114 0.690Federal Farm Credit Bank13974 6,000,000.00 6,000,000.00 07/22/20250.69007/22/2020 5,471,160.00 0.6813133ELX33 752 0.530Federal Farm Credit Bank13988 5,000,000.00 5,000,000.00 09/29/20250.53009/29/2020 4,538,250.00 0.5233133EMBH4 821 0.550Federal Farm Credit Bank13991 5,000,000.00 4,997,500.00 11/03/20250.54011/03/2020 4,533,450.00 0.5433133EMFR8 856 0.800Federal Farm Credit Bank14005 4,000,000.00 4,000,000.00 03/09/20260.80003/09/2021 3,600,240.00 0.7893133EMSU7 982 0.701Federal Farm Credit Bank14006 6,000,000.00 6,000,000.00 04/01/20250.71004/01/2021 5,555,220.00 0.6923133EMUP5 640 0.710Federal Farm Credit Bank14016 5,000,000.00 5,000,000.00 04/21/20250.71004/21/2021 4,620,400.00 0.7003133EMWH1 660 0.710Federal Farm Credit Bank14032 6,000,000.00 6,000,000.00 08/10/20260.71008/10/2021 5,319,600.00 0.7003133EM2C5 40 2.180Federal Farm Credit Bank14075 3,500,000.00 3,500,000.00 02/16/20272.18002/16/2022 3,220,840.00 2.1503133ENPB0 230 3.330Federal Farm Credit Bank14086 2,000,000.00 2,000,000.00 04/12/20273.33004/12/2022 1,905,480.00 3.2843133ENUH1 1,381 3.630Federal Farm Credit Bank14088 3,000,000.00 3,000,000.00 05/03/20273.63005/03/2022 2,876,190.00 3.5803133ENVV9 1,402 2.541Federal Home Loan Bank13873 2,000,000.00 1,996,220.00 02/13/20242.50002/27/2019 1,964,980.00 2.5063130AFW94 227 2.380Federal Home Loan Bank13889 3,000,000.00 2,999,250.00 03/08/20242.37504/29/2019 2,938,950.00 2.3483130AB3H7 251 0.580Federal Home Loan Bank13996 4,000,000.00 4,000,000.00 01/28/20260.58001/28/2021 3,593,760.00 0.5723130AKPQ3 27 0.520Federal Home Loan Bank13997 5,000,000.00 5,000,000.00 01/28/20260.52001/28/2021 4,485,050.00 0.5133130AKU53 27 0.500Federal Home Loan Bank13998 6,000,000.00 6,000,000.00 01/28/20260.50001/28/2021 5,379,180.00 0.4933130AKN69 211 0.600Federal Home Loan Bank13999 5,000,000.00 5,000,000.00 02/25/20260.60002/25/2021 4,447,850.00 0.5923130ALA53 55 0.625Federal Home Loan Bank14001 5,000,000.00 5,000,000.00 02/24/20260.62502/24/2021 4,451,300.00 0.6163130ALBM5 54 0.375Federal Home Loan Bank14002 5,000,000.00 5,000,000.00 02/25/20250.37502/25/2021 4,591,150.00 0.3703130ALB52 55 0.500Federal Home Loan Bank14003 4,000,000.00 4,000,000.00 03/10/20250.50003/10/2021 3,677,400.00 0.4933130ALDZ4 71 0.500Federal Home Loan Bank14004 4,000,000.00 4,000,000.00 09/24/20240.50003/24/2021 3,751,400.00 0.4933130ALKN3 85 0.670Federal Home Loan Bank14007 6,000,000.00 5,997,000.00 03/17/20250.65003/29/2021 5,526,180.00 0.6613130ALLP7 78 1.100Federal Home Loan Bank14008 5,000,000.00 5,000,000.00 04/22/20261.10004/22/2021 4,464,600.00 1.0853130ALW67 21 1.050Federal Home Loan Bank14024 6,000,000.00 6,000,000.00 06/30/20261.05006/30/2021 5,388,300.00 1.0363130AMYU0 91 1.000Federal Home Loan Bank14025 6,000,000.00 6,000,000.00 03/30/20261.00006/30/2021 5,416,320.00 0.9863130AMYC0 91 0.400Federal Home Loan Bank14026 6,000,000.00 6,000,000.00 06/28/20240.40006/28/2021 5,703,240.00 0.3953130AMSF0 89 0.850Federal Home Loan Bank14027 5,000,000.00 5,000,000.00 07/29/20260.85007/29/2021 4,455,850.00 0.8383130ANFU9 1,124 0.875Federal Home Loan Bank14028 5,000,000.00 5,000,000.00 05/18/20260.87508/18/2021 4,486,900.00 0.8633130ANFG0 48 0.500Federal Home Loan Bank14029 5,000,000.00 5,000,000.00 07/29/20260.50007/29/2021 4,492,250.00 0.4933130ANE30 28 0.550Federal Home Loan Bank14033 5,000,000.00 5,000,000.00 12/19/20240.55008/19/2021 4,660,800.00 0.5423130ANHV5 537 0.700Federal Home Loan Bank14034 6,000,000.00 6,000,000.00 08/26/20250.70008/26/2021 5,482,560.00 0.6903130ANPE4 56 0.900Federal Home Loan Bank14035 6,000,000.00 6,000,000.00 08/27/20260.90008/27/2021 5,344,380.00 0.8883130ANQ78 1,153 Portfolio COSA CP Run Date: 07/24/2023 - 08:34 PM (PRF_PM2) 7.3.11     City Council 5 – 6 8/29/2023 YTM/C 365 Page 3 Par Value Book Value Maturity Date Stated RateMarket Value June 30, 2023 Portfolio Details - Investments Average BalanceIssuer Portfolio Management City of Santa Ana Days to Maturity YTM/C 360CUSIPInvestment # Purchase Date Federal Agency Coupon Securities 0.820Federal Home Loan Bank14036 5,000,000.00 5,000,000.00 09/30/20260.82009/30/2021 4,428,650.00 0.8093130AP3E3 1,187 0.650Federal Home Loan Bank14037 5,000,000.00 5,000,000.00 06/30/20250.65009/30/2021 4,586,900.00 0.6413130ANX62 91 1.000Federal Home Loan Bank14038 5,000,000.00 5,000,000.00 09/30/20261.00009/30/2021 4,459,650.00 0.9863130APB79 1,187 0.863Federal Home Loan Bank14039 5,000,000.00 4,998,750.00 06/29/20260.85009/29/2021 4,463,200.00 0.8513130AP3A1 90 0.950Federal Home Loan Bank14040 10,000,000.00 10,000,000.00 10/13/20260.95010/13/2021 8,912,800.00 0.9373130APB46 104 0.750Federal Home Loan Bank14041 5,000,000.00 5,000,000.00 05/23/20240.75011/23/2021 4,791,150.00 0.7403130APQC2 53 1.500Federal Home Loan Bank14042 5,000,000.00 5,000,000.00 11/23/20261.50011/23/2021 4,527,050.00 1.4793130APQB4 22 1.401Federal Home Loan Bank14058 5,000,000.00 4,997,500.00 12/01/20261.37512/14/2021 4,506,350.00 1.3823130APVC6 62 1.625Federal Home Loan Bank14059 3,750,000.00 3,750,000.00 12/30/20261.62512/30/2021 3,402,937.50 1.6033130AQAB9 91 1.650Federal Home Loan Bank14069 5,000,000.00 5,000,000.00 01/27/20271.65001/27/2022 4,526,700.00 1.6273130AQLQ4 26 1.750Federal Home Loan Bank14070 1,500,000.00 1,500,000.00 01/28/20271.75001/28/2022 1,362,510.00 1.7263130AQKM4 27 1.750Federal Home Loan Bank14071 3,000,000.00 3,000,000.00 01/27/20271.75001/27/2022 2,725,260.00 1.7263130AQNR0 26 1.830Federal Home Loan Bank14072 5,000,000.00 5,000,000.00 02/10/20271.83002/10/2022 4,549,100.00 1.8053130AQSA2 40 2.020Federal Home Loan Bank14073 5,000,000.00 5,000,000.00 02/24/20272.02002/24/2022 4,575,350.00 1.9923130AQW33 54 2.250Federal Home Loan Bank14074 1,500,000.00 1,500,000.00 02/24/20272.25002/28/2022 1,383,000.00 2.2193130AQYA5 54 2.000Federal Home Loan Bank14076 3,000,000.00 3,000,000.00 03/24/20252.00003/24/2022 2,831,700.00 1.9733130ARA35 85 2.100Federal Home Loan Bank14077 3,000,000.00 3,000,000.00 03/29/20272.10003/29/2022 2,752,320.00 2.0713130ARC82 1,367 1.570Federal Home Loan Bank14080 2,000,000.00 2,000,000.00 09/28/20231.62503/28/2022 1,981,660.00 1.5483130ARD65 89 3.100Federal Home Loan Bank14087 2,000,000.00 2,000,000.00 04/29/20253.10004/29/2022 1,927,380.00 3.0583130ARR60 28 3.051Federal Home Loan Bank14089 20,000,000.00 20,000,000.00 07/28/20233.05006/28/2022 19,966,200.00 3.0103130ASHV4 27 2.056Federal Home Loan Bank14090 20,000,000.00 20,000,000.00 12/29/20233.10006/29/2022 19,758,800.00 2.0283130ASLJ6 84 5.150Federal Home Loan Bank14091 12,000,000.00 12,000,000.00 09/15/20235.15003/15/2023 11,988,360.00 5.0793130AV5C2 76 5.375Federal Home Loan Bank14092 2,000,000.00 2,000,000.00 03/13/20245.37503/13/2023 1,998,120.00 5.3013130AVCN0 256 6.000Federal Home Loan Bank14093 2,000,000.00 2,000,000.00 03/28/20286.00003/30/2023 1,993,220.00 5.9183130AVDB5 271 5.323Federal Home Loan Bank14102 10,000,000.00 10,000,000.00 10/30/20235.25005/30/2023 9,997,900.00 5.2503130AWBL3 121 0.720Federal Home Loan Mortgage Co.13962 5,000,000.00 4,995,000.00 05/05/20250.70005/05/2020 4,615,000.00 0.7113134GVQX9 674 0.757Federal Home Loan Mortgage Co.13964 5,000,000.00 4,998,750.00 05/28/20250.75005/28/2020 4,609,850.00 0.7473134GVVX3 58 0.700Federal Home Loan Mortgage Co.13967 6,000,000.00 6,000,000.00 06/25/20250.70006/25/2020 5,512,260.00 0.6903134GVR26 360 0.650Federal Home Loan Mortgage Co.13968 6,000,000.00 6,000,000.00 06/30/20250.65006/30/2020 5,511,300.00 0.6413134GVT99 730 0.570Federal Home Loan Mortgage Co.13979 6,000,000.00 6,000,000.00 07/15/20240.57007/15/2020 5,701,140.00 0.5623134GV5R5 14 0.500Federal Home Loan Mortgage Co.13987 5,000,000.00 5,000,000.00 09/30/20250.50009/30/2020 4,534,700.00 0.4933134GWUE4 91 0.540Federal Home Loan Mortgage Co.13989 6,000,000.00 6,000,000.00 10/27/20250.54010/27/2020 5,414,040.00 0.5333134GW4Z6 118 0.500Federal Home Loan Mortgage Co.13995 6,000,000.00 6,000,000.00 12/30/20250.50012/30/2020 5,357,160.00 0.4933134GXJL9 182 1.664Federal Nat'l Mtg. Assoc.13940 5,000,000.00 4,990,750.00 01/07/20251.62501/15/2020 4,740,100.00 1.6413135G0X24 556 1.651Federal Nat'l Mtg. Assoc.13941 5,000,000.00 4,994,000.00 10/15/20241.62501/15/2020 4,769,950.00 1.6293135G0W66 472 0.750Federal Nat'l Mtg. Assoc.13965 5,000,000.00 5,000,000.00 06/16/20250.75006/16/2020 4,601,650.00 0.7403136G4WV1 716 Portfolio COSA CP Run Date: 07/24/2023 - 08:34 PM (PRF_PM2) 7.3.11     City Council 5 – 7 8/29/2023 YTM/C 365 Page 4 Par Value Book Value Maturity Date Stated RateMarket Value June 30, 2023 Portfolio Details - Investments Average BalanceIssuer Portfolio Management City of Santa Ana Days to Maturity YTM/C 360CUSIPInvestment # Purchase Date Federal Agency Coupon Securities 0.510Federal Nat'l Mtg. Assoc.13976 8,000,000.00 8,000,000.00 07/28/20250.51007/28/2020 7,262,560.00 0.5033136G4D42 27 0.650Federal Nat'l Mtg. Assoc.13977 6,000,000.00 6,000,000.00 08/14/20250.65008/14/2020 5,456,340.00 0.6413136G4C43 775 0.560Federal Nat'l Mtg. Assoc.13978 6,000,000.00 6,000,000.00 08/12/20250.56008/12/2020 5,473,200.00 0.5523136G4G98 42 0.530Federal Nat'l Mtg. Assoc.13990 6,000,000.00 6,000,000.00 10/28/20250.53010/28/2020 5,433,060.00 0.5233136G45Q2 27 0.625Federal Nat'l Mtg. Assoc.13992 5,000,000.00 5,000,000.00 11/25/20250.62511/25/2020 4,534,150.00 0.6163135GA4V0 55 0.600Federal Nat'l Mtg. Assoc.13993 6,000,000.00 6,000,000.00 12/17/20250.60012/17/2020 5,416,680.00 0.5923135GAAN1 78 0.650Federal Nat'l Mtg. Assoc.13994 6,000,000.00 6,000,000.00 12/10/20250.65012/10/2020 5,426,880.00 0.6413135G06J7 71 9.883Federal Nat'l Mtg. Assoc.14094 1,500,000.00 1,500,000.00 04/26/20245.22003/30/2023 1,492,410.00 9.7483135GAG62 91 410,153,770.25 1.418380,896,995.50410,175,000.00410,153,770.25Subtotal and Average 1.438 266 Treasury Coupon Securities 1.839U.S. Treasury14081 5,000,000.00 4,990,000.00 06/30/20241.75003/16/2022 4,822,650.00 1.8149128286Z8 365 4,990,000.00 1.8144,822,650.005,000,000.004,990,000.00Subtotal and Average 1.839 365 Treasury Strips 4.825U.S. Treasury14095 5,000,000.00 4,925,500.00 07/25/202303/31/2023 4,984,750.00 4.759912797FZ5 24 4,925,500.00 4.7594,984,750.005,000,000.004,925,500.00Subtotal and Average 4.825 24 1.853595,430,414.28 559,697,316.00 1.879 212529,584,431.30 559,591,586.25Total and Average Portfolio COSA CP Run Date: 07/24/2023 - 08:34 PM (PRF_PM2) 7.3.11     City Council 5 – 8 8/29/2023 YTM/C 365 Page 5 Par Value Book Value Stated RateMarket Value June 30, 2023 Portfolio Details - Cash Average BalanceIssuer Portfolio Management City of Santa Ana Days to Maturity YTM/C 360CUSIPInvestment # Purchase Date Cash in Banks 0.000CITY OF SANTA ANAPETTY CASH 83,811.00 83,811.0083,811.00 0.000PETTY CASH 1 0.000JP MORGAN CHASE13943 4,243,033.72 4,243,033.724,243,033.72 0.000HOUSING 1 0.000JP MORGAN CHASE37983 1,764,661.55 1,764,661.551,764,661.55 0.000WORKERS COMPENS 1 0.000JP MORGAN CHASE38130 1,259,953.07 1,259,953.071,259,953.07 0.000GENERAL LIABILI 1 0.000JP MORGAN CHASE8695 35,084.30 35,084.3035,084.30 0.000PROPERTY MANAGE 1 0.000JP MORGAN CHASEPROP MGMT 2 1,492.50 1,492.501,492.50 0.000PROPERTY MGMT 2 1 0.000JPMorgan Chase0112 300,053.40 300,053.40300,053.40 0.000HEALTHCARE SPEN 1 0.000JPMorgan Chase7962 372,165.99 372,165.99372,165.99 0.000COMMISSARY 1 0.000JPMorgan Chase9500 13,428,486.53 13,428,486.5313,428,486.53 0.000GENERAL ACCOUNT 1 0.000Santa Ana Federal Credit UnionFSS 681,438.53 681,438.53681,438.53 0.000FSS 1 0.00 1.853595,430,414.28 581,867,496.59 1.879 212 1Average Balance 551,754,611.89 581,761,766.84Total Cash and Investments Portfolio COSA CP Run Date: 07/24/2023 - 08:34 PM (PRF_PM2) 7.3.11     City Council 5 – 9 8/29/2023     City Council 5 – 10 8/29/2023 Investments Amount Bank of New York Mellon - Investment Custodian 426,765,270 Local Agency Investment Fund (L.A.I.F)73,244,242 Local Agency Investment Fund (L.A.I.F) - ARPA 59,582,074 Total - Investments 559,591,586 Cash Held at City Financial Institution(s) and Cash on Hand Amount General Account 13,428,487 General Liability Account 1,259,953 Housing Account 4,243,034 Workers Compensation Account 1,764,662 Santa Ana Federal Credit Union - Family Self Sufficiency (FSS-Housing) 681,439 Commissary Account 372,166 Flexible Benefit Spending Account 300,053 Property Management Account 35,084 Property Management - Phase 2 Account 1,493 Petty Cash 83,811 Total - Cash Held at City Financial Institution(s) and Cash on Hand 22,170,181 Restricted Cash Amount Signature Bank - Streetlight Project 1,268,869.87 US Bank - Pension Stability Funds (Section 115 Trust with PARS)10,439,807.31 Bank of New York Mellon - Various 31,864.00 US Bank - Warner Industrial Community 105,347.71 State of California Condemnation Fund - Right of Way Deposits 1,571,525.00 US Bank - Gas Tax Bonds 3.84 Total - Restricted Cash 13,417,418 Total Cash Held City at Financial Institution(s), Cash on Hand and Restricted Cash 595,179,185 Cash by Fund(s) - Total (see below for listing)595,179,185 Fund Fund description Amount 011 GENERAL FUND 152,759,359 012 CANNABIS PUBLIC BENEFIT 24,419,895 016 CASP CERTIFICATION & TRAINING 432,151 020 OTS-TRAFFIC OFFENDER PROGRAM 27,693 021 PRCSA CATV FUND 1,823,100 022 PRCSA FEE & DONATION 1,025,397 023 INMATE WELFARE FUND 2,074,093 024 PD ATHLETIC ACTIVITIES LEAGUE (236,625) 025 IDB & EZ VOUCHER MONITORING 197,247 026 ASSET FORFEITURE FUND 163,192 027 PARKING FUND 3,611,142 029 SPECIAL GAS TAX 30,086,124 030 PROP 1B BOND ACT OF 2006 155,157 031 AIR QUALITY IMPR. (AB 2766)1,303,977 032 MEASURE M-STREET CONSTRUCTION (10,934,194) 033 NEW TRANSPO SYS IMPR AREA B 580,689 034 NEW TRANSPO SYS IMPR AREA E 1,733,333 035 NEW TRANSPO SYS IMPR AREA F 1,881,782 040 GENERAL FIXED ASSETS - 041 TRANSP SYS IMPR AREA A-2 706,183 042 TRANSPO SYS IMPR AREA B 9,669 048 TRANSPO SYS IMPR AREA C-2 215,970 049 TRANSPO SYS IMPR AREA G 99,544 051 CAPITAL OUTLAY FUND 3,941,870 053 CITY SERVICES 8,383,839 054 SANITARY SEWER CAPITAL 10,604,438 055 SEWER CONNECTION FEE 5,144,354 056 SANITARY SEWER SERVICE 8,800,990 057 FED CLEAN WATER PROTECTION ENT 8,334,738 058 RESIDENTIAL STREET IMPROVEMENT 6,046,840 059 SELECT STREET CONSTRUCTION 19,994,615 060 WATER REVENUE 20,319,231 066 ACQUISITION & CONSTRUCTION 5,955,629 067 REGIONAL TRANSP CENTER 463,169 068 SANITATION FUND 5,289,528 069 REFUSE COLLECTION SERVICE 5,242,639 070 EQUIPMENT REPLACEMENT FUND 7,565,091 071 CENTRAL SERVICES (6,247) 073 BUILDING MAINT FUND 1,745,965 EXHIBIT 2     City Council 5 – 11 8/29/2023 074 CIVIC CENTER MAINTENANCE (190,224) 075 FLEET MAINTENANCE/STORES 1,015,747 076 STORES & PROPERTY CONTROL (468,986) 078 RETIREMENT SYSTEM 1,033,922 080 LIABILITY AND PROPERTY INS FND 16,193,640 081 EMPLOYEE GROUP INSURANCE 1,324,557 082 WORKERS COMPENSATION FUND 18,845,386 083 PAYROLL REVOLVING 6,688,712 085 CITY YARD OPERATION (571,877) 086 PUB WKS ENG/PROJ MGMT (1,037,626) 087 PT RETIREMENT FUND 11,894 088 QUALITY SERVICE TRAINING 45,230 089 CA SEISMIC HAZARD PROGRAM 18,453 090 ORANGE CO SANITATION DIST 2&3 576,371 093 BUSINESS IMPROVEMENT DISTRICT 55,848 094 INTEREST AGENCY - 095 POLICE COMMISSARY ACCOUNT 333,186 096 SA TOURISM MARKETING DISTRICT 123,509 097 POLICE SEIZED ASSETS 2,083,924 100 SECTION 457 FIDUCIARY ADMIN 84,366 101 PUB WKS-ADMIN & PLANNING 3,137,831 103 PMA RETIREE HEALTH INSURANCE 16,187 104 SEIU RETIREE HEALTH INSURANCE 22,632 106 MGMT RETIREE HEALTH INSURANCE 5,776 107 UC RETIREE HEALTH INSURANCE 2,111 109 INFO SYS STRATEGIC PLAN 12,905,248 110 STRONG MOTION INSTRUMENTATION 107,208 111 OPIOID REMEDIATION 1,178,971 120 FIRE FACILITIES FUND 2,506,118 121 SPECIAL REPAIR/DEMOLITION 707,777 122 EMERGENCY & HEALTH GRANTS 11,368,696 123 WORKFORCE INVESTMENT ACT (668,444) 124 ORANGE COUNTY SSA GRANTS (83,007) 125 OES UASI (2,896,745) 127 D.O.J. GRANT FUND 41,059 128 POLICE BLOCK GRANTS 2,160,686 130 HOME PROGRAM FEDERAL GRANT 2,090,932 131 MISC GRANTS 1,248 133 HOUSING AUTHORITY-ISSUER FEE 2,643,376 135 COMMUNITY DEV BLOCK GRANT (425,855) 136 HOUSING AUTHORITY-VOUCHER HAP 1,035,278 137 HOUSING AUTHORITY- MAINSTREAM - 138 HOUSING AUTHORITY-MS 5 (25,618) 139 HOUSING AUTHORITY-NEW CONSTR 317,725 140 HOUSING AUTHORITY-VOUCHER ADM 3,000,136 142 NSP FEDERAL GRANT 141,149 143 CALHOME MFGD HSG LOAN 714,103 144 PRISON TO EMPLOYMENT PROGRAM - 145 RENTAL REHABILITATION GRANT 48,749 147 FEDERAL AID SAFETY PROGRAM (576,247) 148 TRAFFIC SYSTEM MGMT GRANT (2,623,378) 149 WIC ASSESSMENT DIST ST IMPRV 33,133 152 PUBLIC LIBRARY GRANT FUND 4,671,479 153 LIBRARY GRANTS - 154 LIBRARY SVCS & TECHNOLOGY ACT - 155 OCJP GRANT - 157 HSG ADMIN CARES ACT COVID-19 - 158 PLANNING GRANTS PROGRAM 6,892,752 160 HSG HAP CARES ACT COVID-19 - 161 PRCSA CAPITAL GRANTS (1,691,370) 162 ENERGY CONSERVATION PROGRAM (59,446) 164 PUB WKS-WTR QUALITY & CONTROL (4,291,562) 165 OFFICE OF SAFETY GRANT 97,803 166 US DOJ ASSET FORFEITURE FUND 1,606,478 167 US TREASURY ASSET FORFEITURE 207,554 169 RECREATION GRANTS FUND 647,275 170 MS5 HAP CARES ACT COVID-19 - 172 NATL RECREATION TRAILS FND ACT 17,329 175 CARES ACT - CESF - 176 CARES ACT - State - 177 EMERGENCY RENTAL ASSISTANCE PG 3,285,238 178 COVID RELIEF FUND (656,492) 179 GENERAL FIXED ASSETS (27,879) 180 ARPA EHV ADMIN FEES (61,797) 181 AMERICAN RESCUE PLAN ACT 99,393,123 182 HOME-ARP PROGRAM FEDERAL GRANT (9,705) 183 ARPA - CA FOR ALL YOUTH WDP (513,339)     City Council 5 – 12 8/29/2023 201 LOCAL DRAINAGE AREA NO 1 134 202 LOCAL DRAINAGE AREA NO 2 1,447 203 LOCAL DRAINAGE AREA NO 3 764,239 204 LOCAL DRAINAGE AREA NO 4 1,068 205 LOCAL DRAINAGE AREA NO 5 607 206 LOCAL DRAINAGE AREA NO 6 891 207 LOCAL DRAINAGE AREA NO 7 196,540 209 LOCAL DRAINAGE AREA NO 9 741 210 LOCAL DRAINAGE AREA NO 10 17,379 211 LOCAL DRAINAGE AREA NO 11 225 212 LOCAL DRAINAGE AREA NO 12 13 213 LOCAL DRAINAGE AREA NO 13 2,730 221 LOCAL DRAINAGE AREA I 1,082,824 222 LOCAL DRAINAGE AREA II 285,310 223 LOCAL DRAINAGE AREA III 426,045 224 LOCAL DRAINAGE AREA IV 519,908 225 LOCAL DRAINAGE AREA V 284,443 226 LOCAL DRAINAGE AREA VI 387,294 301 REC/COMM SVS 6,115 311 RESIDENTIAL DEVELOP DISTRICT 1 987,594 312 RESIDENTIAL DEVELOP DISTRICT 2 3,574,654 313 RESIDENTIAL DEVELOP DISTRICT 3 14,132,733 314 RESIDENTIAL DEVELOP DISTRICT 4 376,282 315 RESIDENTIAL DEVELOP HARBOR SPECFIC 1,689,750 400 POLICE UUT LEASE REVENUE BONDS 20,938 403 SCAG GRANTS - 404 COSA 2014 LEASE FINANCING 71,222 406 2021 PENSION OBLIGATION BONDS 18,270 417 INCLUSIONARY HOUSING FEE 12,965,582 418 CDA - PEEBLER CAPITAL FUND 348,173 607 HOUSING AUTHORITY LMIHF 5,077,949 652 2003A SERIES TAX ALLOC BOND - 654 2011A SERIES TAX ALLOC BOND - 655 2018A SERIES TAX ALLOC BOND 11,781 658 2003B SERIES ALLOC BOND - 670 COSA RDA 567,552 671 COSA RDA OBLIGATION RETIREMENT 10,919,031 980 SAN JUANQUIN TRANS CORRIDOR - 981 EASTERN FOOTHILL TRANS CORRIDO - 991 TRAN SYS IMP AUT C-2 TUSTIN 2,629,731 992 TRAN SYS IMP AUT AREA D-TUSTIN 11,011,190 993 WIC ASSESSMENT DISTRICT 421,332 998 TREASURERS AGENCY COLLECTIONS - 999 Lawson Clearing 2,078 Reconciling Item(s) - Outstanding Checks *4,280,023 Reconciling Item(s) - Bank Direct Deposits*155,999 Reconciling Item(s) - Deposits in Transit*(1,116,519.90) Reconciling Item(s) - Withdrawals in Transit*- Reconciling Item(s) - Condemnation FUND JE 395,000 Reconciling Item(s) - Various*139,016     City Council 5 – 13 8/29/2023 Police Department www.santa-ana.org/police Item # 6 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Grand Jury Report: Orange County Human Sex Trafficking AGENDA TITLE City’s Response to Grand Jury Report Regarding Human Sex Trafficking in Orange County RECOMMENDED ACTION Approve City of Santa Ana's responses to the Grand Jury's Findings and Recommendations of the 2022-2023 Orange County Grand Jury Report-Human Sex Trafficking in OC pursuant to Penal Code sections 933 and 933.05. DISCUSSION On June 13, 2023, the City of Santa Ana, and the Santa Ana Police Department separately, received the “2022-2023 Orange County Grand Jury Report on Human Sex Trafficking in OC.” The Grand Jury Report’s objective is to attain an understanding of the facts regarding sex trafficking in Orange County and Orange County agencies’ efforts to address the problem. The report reviews support available to victims and survivors, as well as assistance available, to learn skill sets necessary to reenter society and lead a productive life. Finally, the Report sets forth findings and recommendations in order to enhance the effective prosecution of sex traffickers in Orange County, as well as to provide information for public awareness of the complexities of sex trafficking. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. City of Santa Ana and Santa Ana Police Department’s Joint Response to the Grand Jury's Findings and Recommendations of the 2022-2023 Orange County Grand Jury Report-Human Sex Trafficking in OC Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager     City Council 6 – 1 8/29/2023 SANTA ANA CITY COUNCIL Valerie Amezcua Mayor vamezcua@santa-ana.org Jessie Lopez Mayor Pro Tem, Ward 3 jessielopez@santa-ana.org Thai Viet Phan Ward 1 tphan@santa-ana.org Benjamin Vazquez Ward 2 bvazquez@santa-ana.org Phil Bacerra Ward 4 pbacerra@santa-ana.org Johnathan Ryan Hernandez Ward 5 jryanhernandez@santa-ana.org David Penaloza Ward 6 dpenaloza@santa-ana.org MAYOR Valerie Amezcua MAYOR PRO TEM Jessie Lopez COUNCILMEMBERS Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez CITY OF SANTA ANA CITY MANAGER’S OFFICE 20 Civic Center Plaza ● P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.org CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Jennifer L. Hall August 14, 2023 Honorable Judge Maria Hernandez Presiding Judge Orange County Superior Court 700 Civic Center Drive West Santa Ana, CA 92701 City of Santa Ana and Santa Ana Police Department’s Response to 2022-2023 Orange County Grand Jury Report-Human Sex Trafficking in OC Honorable Presiding Judge Hernandez, The City of Santa Ana, (Santa Ana) with all of its departments, is a single legal entity. As such, Santa Ana's response to the grand jury is made on behalf of itself and on behalf of the Santa Ana Police Department (SAPD). Requesting separate responses by both Santa Ana and SAPD is inappropriate and inefficient since the Santa Ana City Council, as the elected leadership of Santa Ana, is responsible for any and all actions and policies taken by Santa Ana entities. It is the only body authorized to act or speak on behalf of any portion of Santa Ana. Given that separate responses would require City Council approval for each one, and given that the City Council is authorized to speak on behalf of SAPD, a consolidated response is both efficient and appropriate. Santa Ana's responses to the Grand Jury's Findings and Recommendations of the 2022-2023 Orange County Grand Jury Report-Human Sex Trafficking in OC ("Grand Jury Report") are set forth in the attachment in accordance with the format required by Penal Code sections 933 and 933.05. Sincerely, Kristine Ridge City Manager City of Santa Ana Enclosure: Santa Ana's Response to Findings/Response to Recommendations     City Council 6 – 2 8/29/2023 2022-2023 Orange County Grand Jury Report Human Sex Trafficking in OC August 14, 2023 Page 2 SANTA ANA CITY COUNCIL Valerie Amezcua Mayor vamezcua@santa-ana.org Jessie Lopez Mayor Pro Tem, Ward 3 jessielopez@santa-ana.org Thai Viet Phan Ward 1 tphan@santa-ana.org Benjamin Vazquez Ward 2 bvazquez@santa-ana.org Phil Bacerra Ward 4 pbacerra@santa-ana.org Johnathan Ryan Hernandez Ward 5 jryanhernandez@santa-ana.org David Penaloza Ward 6 dpenaloza@santa-ana.org RESPONSE TO FINDINGS Finding F1: Funding to combat human sex trafficking is both inconsistent and insufficient resulting in less participation in the OCHTTF by law enforcement agencies. Santa Ana disagrees partially with this finding. While funding is a concern, staffing levels at agencies throughout the County contribute to the inconsistent and insufficient participation in the OCHTTF. Even with adequate funding, including past grants, only a few Orange County agencies participate in the task force. Finding F2: Limited budgets, training, and hiring challenges constrain local law enforcement agencies’ ability to devote significant resources toward combatting human sex trafficking. Santa Ana agrees with this finding. Budgets, training, and hiring differ from agency to agency throughout the County. Agencies deploy their personnel according to the unique needs of their respective agencies. Notwithstanding the budget, training, and hiring challenges faced by the Santa Ana Police Department, Santa Ana recognizes the human trafficking crisis in Orange County, and to that end, Santa Ana has dedicated a full-time detective to the task force. Finding F4: Education and prevention efforts have increased awareness of human trafficking but remain insufficient to create heightened awareness within the Orange County community. Santa Ana agrees with this finding. The OCHTTF's partnership with Santa Ana, the County, and private entities has assisted in bringing awareness to the human trafficking crisis in the County. The task force has traveled up and down the state providing training on the issue. Despite losing grant funding, Santa Ana has committed to providing personnel to the task force. Finding F5: Agencies inadequately record, track, and coordinate their data collection to effectively measure their progress toward addressing human trafficking. Santa Ana agrees with this finding. While grant funding traditionally supported efforts to record, track, and coordinate data collection effectively, these efforts have become limited without the grant. Nevertheless, Santa Ana is committed to furthering these critical areas of data collection to combat human trafficking through our partnership with the task force and seeking out the best tools to enhance human trafficking prevention and education.     City Council 6 – 3 8/29/2023 2022-2023 Orange County Grand Jury Report Human Sex Trafficking in OC August 14, 2023 Page 3 SANTA ANA CITY COUNCIL Valerie Amezcua Mayor vamezcua@santa-ana.org Jessie Lopez Mayor Pro Tem, Ward 3 jessielopez@santa-ana.org Thai Viet Phan Ward 1 tphan@santa-ana.org Benjamin Vazquez Ward 2 bvazquez@santa-ana.org Phil Bacerra Ward 4 pbacerra@santa-ana.org Johnathan Ryan Hernandez Ward 5 jryanhernandez@santa-ana.org David Penaloza Ward 6 dpenaloza@santa-ana.org Finding F6: There is no centralized, coordinated, and specialized database in Orange County that could be utilized across all affiliated agencies to track repeat victimization. Santa Ana agrees with this finding; however, a law enforcement agency cannot develop such victim databases due to laws, policies, and procedures. A non-profit agency/entity or a County agency would be better suited to manage such a database. Finding F7: Orange County’s wealth and tourist attractions make it a magnet for human sex trafficking. Santa Ana agrees with this finding. Orange County is a magnet for tourism with its wealth, world-renowned attractions, beaches, and excellent weather. The County also attracts a criminal element, including human trafficking. Santa Ana recognizes this criminal element's negative impact and has dedicated personnel to the OCHTTF, led by the Anaheim Police Department. Finding F8: Sex trafficking is an underground crime. Trafficked individuals are transient and mobile, making it difficult to discover and identify victims. The City of Santa Ana agrees with this finding. Human traffickers and their victims are transitory and routinely traverse from jurisdiction to jurisdiction, crossing county and state lines. As a member of the OCHTTF, Santa Ana understands the importance of collaboration with these other jurisdictions. Finding F9: Law enforcement attitudes and methods have changed to a “victim centered trauma informed” approach, but more training is needed to identify, intervene, on behalf of, and support victims. Santa Ana agrees with this finding. Our personnel within the OCHTTF and the Department receive continual information and training regarding human trafficking. Finding F10: Law enforcement agencies do not focus enough on the demand side of human sex trafficking, and punishment of the clients is minimal. Santa Ana disagrees partially with this finding. Santa Ana and the OCHTTF conduct operations to address the demand side of human trafficking by arresting sex purchases; however, sex purchases receive only a citation and rarely spend any time incarcerated for their crimes.     City Council 6 – 4 8/29/2023 2022-2023 Orange County Grand Jury Report Human Sex Trafficking in OC August 14, 2023 Page 4 SANTA ANA CITY COUNCIL Valerie Amezcua Mayor vamezcua@santa-ana.org Jessie Lopez Mayor Pro Tem, Ward 3 jessielopez@santa-ana.org Thai Viet Phan Ward 1 tphan@santa-ana.org Benjamin Vazquez Ward 2 bvazquez@santa-ana.org Phil Bacerra Ward 4 pbacerra@santa-ana.org Johnathan Ryan Hernandez Ward 5 jryanhernandez@santa-ana.org David Penaloza Ward 6 dpenaloza@santa-ana.org Finding F11: Victims and survivors need complex ongoing social service support. Santa Ana agrees with this finding. Santa Ana has dedicated personnel to the OCHTTF, which partners with various entities, such as Waymakers, who assist in addressing survivor concerns. These private entities are better equipped to help survivors long-term with their needs. RESPONSE TO RECOMMENDATIONS Recommendation R4: By June 30, 2024, the City of Anaheim and the County of Orange should develop a database dedicated to Human Trafficking that specifically tracks Sex Trafficking networks and victims. (F1, F2, F5, F6, F10) Although the recommendation is explicity directed at the City of Anaheim and the County of Orange, Santa Ana recognizes the need for a victim database; however, it is not appropriate for a local law enforcement agency to house such information. A state or national database would be better equipped to handle the transitory nature of human traffickers and their victims. As such, this recommendation requires further analysis by the City of Anaheim and the County of Orange, all of which should occur within the prescribed time frame. Recommendation R6: By June 30, 2024, the County of Orange should fully fund Education and Prevention Programs to address Human Sex Trafficking (F1, F2, F4, F6, F7, F8, F9, F11) Although the recommendation is explicity directed at the County or Orange, Santa Ana agrees with and supports the recommendation, and believes it will be implemented in the future. The timeframe for implementation to be determined by the City of Anaheim and County of Orange.     City Council 6 – 5 8/29/2023 2022-2023 Orange County Grand Jury Report Human Sex Trafficking in OC August 14, 2023 Page 5 SANTA ANA CITY COUNCIL Valerie Amezcua Mayor vamezcua@santa-ana.org Jessie Lopez Mayor Pro Tem, Ward 3 jessielopez@santa-ana.org Thai Viet Phan Ward 1 tphan@santa-ana.org Benjamin Vazquez Ward 2 bvazquez@santa-ana.org Phil Bacerra Ward 4 pbacerra@santa-ana.org Johnathan Ryan Hernandez Ward 5 jryanhernandez@santa-ana.org David Penaloza Ward 6 dpenaloza@santa-ana.org     City Council 6 – 6 8/29/2023 Public Works Agency www.santa-ana.org/public-works Item # 7 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Approve an Appropriation Adjustment Adding Funds to Construction Contract for Additional Street Improvements AGENDA TITLE Approve an Appropriation Adjustment and Approve Change Order to Add Funds in the Amount of $300,000 to an Existing Construction Contract with Onyx Paving Company, Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local Street Preventative Maintenance FY 22-23 Project (Project No. 23-6907) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing prior year fund balance $300,000 in the Residential Street Improvement fund, Prior Year Carry Forward revenue account and appropriating the same amount into the Residential Street improvement fund, Improvements Other Than Building expenditure account for FY 2022-2023 capital operating expenses. (Requires five affirmative votes) 2. Approve change order to construction contract and an amendment to the Project Cost Analysis to reflect the new amount of $743,100 for project contingency for unanticipated or unforeseen work, for a total Construction Delivery Cost of $4,140,200, subject to non-substantive changes approved by the City Manager and City Attorney. 3. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program for $300,000 for construction contingency funds, for the Local Street Preventative Maintenance FY 2022-23 (Project No. 23-6907). DISCUSSION On May 16, 2023, the City Council authorized the award of a construction contract to Onyx Paving Company, Inc. to construct citywide Local Street Preventative Maintenance Project (Exhibit 1). Staff has identified additional improvements that could be incorporated by expanding the scope of work to additional residential street portions in need of restoration next to the current project area. The proposed expanded scope of work will result in a more complete delivery of residential street improvements and take advantage of current unit bid prices.     City Council 7 – 1 8/29/2023 Local Street Preventative Maintenance FY 22-23 August 29, 2023 Page 2 3 6 8 6 Approval of the recommended action will allow completion of the project including change orders and additional required work. The recommended action will increase the contract project contingency by $300,000 (Exhibit 2), thereby increasing the total estimated construction delivery cost to $4,140,200, as summarized in the table below: Project Item Current Total New Total Construction Contract Bid Amount $2,954,000 $2,954,000 Construction, Administration, Inspection, Testing $443,100 $443,100 Contract Contingencies $443,100 $743,100 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $3,840,200 $4,140,200 FISCAL IMPACT The following table summarizes the funds budgeted and available through the carry- forward process in current FY 2023-24 for expenditure to deliver construction of this project. Any unspent budget in FY 2023-24 will be included in future year carry-forward for City Council consideration. Fiscal Year Accounting Unit – Account # Fund Description Accounting Unit, Account No. Description Amount Existing Budget 2023-24 03217662-66220 (23-6907) Measure M- Street Construction Measure M2 Local Fairshare St, Improvements Other Than Buildings $3,553,200 2023-24 22317660-66220 (23-6907) Local Drainage Area III Public Works-Storm Drain Construction, Improvements Other Than Buildings $287,000 Appropriation Adjustment (This Action) 2023-24 05817660-66220 (23-6907) Residential Street Improvement Residential Street Improvement, Improvements Other Than Buildings $300,000 Total Contract Amount $4,140,200 EXHIBIT(S) 1. Location Map 2. Amendment to Fiscal Year 2022-23 CIP     City Council 7 – 2 8/29/2023 Local Street Preventative Maintenance FY 22-23 August 29, 2023 Page 2 3 6 8 6 Submitted By: Nabil Saba, P. E., Executive Director - Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 7 – 3 8/29/2023 Exhibit 1     City Council 7 – 4 8/29/2023 CITY OF SANTA ANA FY 23/24CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: This project provides for the application of crack seal and slurry seal to various streets citywide with minor coldmill and removal and replacement of asphalt concrete pavement. PROJECT NEED: The City's Pavement Management Program has been developed to identify the preventative maintenance requirements for the City's street network. The application of a surface seal to streets with improvements constructed in the last 10 years will ensure a high level of service for years to come. PROJECT TITLE: Local Street Preventative Maintenance PROJECT CATEGORY: Street Improvements Local Street Resurfacing LOCATION MAP CITYWIDE AGENCY:DIVISION:CONTACT:DATE: Public Works CIP Engineering Jason Gabriel, Principal Civil Engineer 22-Aug-2023 PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Construction 300,000 ------ Engineering ------- TOTAL 300,000 ------ SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 M2 LOCAL FAIRSHARE ------- RESIDENTIAL STREET IMPROV 300,000 ------ TOTAL 300,000 ------     City Council 7 – 5 8/29/2023 Public Works Agency www.santa-ana.org/public-works Item # 8 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue AGENDA TITLE Award a Construction Contract to All American Asphalt in the Amount of $1,564,835 for the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, with an Estimated Project Delivery Cost of $2,113,000 (Project No. 22-6987) (Non-General Fund) RECOMMENDED ACTION 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from McFadden Avenue to First Street Improvement Project for a total of $570,870 to the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project to complete the project funding requirement. 2. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,564,835, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project, for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,113,000, which includes $1,564,835 for the construction contract; $234,900 for contract administration, inspection, and testing; and a $313,265 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2022-6 was filed for the project. DISCUSSION The City's Pavement Management Program identified Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue Project as a high priority for street rehabilitation (Exhibit 1). As identified in the Pavement Management Program, the pavement on this     City Council 8 – 1 8/29/2023 Construction Contract for Grand Avenue Rehabilitation Project August 29, 2023 Page 2 3 6 7 9 section of Grand Avenue has deteriorated due to weather, age, and wear-and-tear from heavy usage vehicles. The improvements include the removal and replacement of failed asphalt pavement and the replacement of damaged concrete curb, gutters, sidewalks, curb ramps, installation of traffic loops, traffic stripes, and pavement markings. Once completed, these improvements will enhance the ride quality and visual appearance of the street and comply with Americans with Disabilities Act (ADA) standards. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 42 regional vendors via PlanetBids, many of which are Santa Ana based. Thirty-seven vendors requested bidding documents, and a total of five bids were received. No bids were received from Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 2, 2023 and June 9, 2023. The project was also advertised on PlanetBids from June 2, 2023 through June 26, 2023. Bids were received electronically via PlanetBids on June 26, 2023. Bid Results Summary Rank Bidder’s Name Location Base Bid 1 All American Asphalt Corona, CA $1,564,835 2 Hardy & Harper, Inc.Lake Forest, CA $1,565,000 3 R.J. Noble Company Orange, CA $1,725,675 4 LCR Earthwork & Engineering Corp Jurupa Valley, CA $1,785,130 5 Excel Paving Co.Long Beach, CA $2,028,388 A total of five bids were received and all were deemed responsive. All American Asphalt submitted the lowest responsive base bid in the amount of $1,564,835 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, Staff recommends awarding the construction contract to All American Asphalt, in the amount of the base bid totaling $1,564,835 (Exhibit 3). All American Asphalt has worked on various projects in Santa Ana and has performed satisfactorily throughout the last several years. The most recent project All American Asphalt has worked on was the Garnsey Business District Pavement Improvements.     City Council 8 – 2 8/29/2023 Construction Contract for Grand Avenue Rehabilitation Project August 29, 2023 Page 3 3 6 7 9 Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected conditions. Construction administration and inspection includes construction management, workmanship, quality, and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $2,113,000. Project Item Total Construction Contract Bid Amount $1,564,835 Construction Administration, Inspection, Testing $234,900 Contract Contingencies $313,265 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $2,113,000 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2022-6 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $2,113,000, which includes construction, contract administration, inspection, testing, and an authorized contingency. Project No. 22-6987 is the number assigned to the Project Plans and Specifications and the Notice Inviting Bids. Project No. 22-6987 is the number assigned to the funding for tracking of all expenditures to deliver the construction of this project. The proposed contract enables Staff to authorize a construction cost increase of up to 25%, if necessary for contingencies. Staff expects to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, then Staff will return to City Council with a project update and recommendations. The following table summarizes the funds budgeted and available in current FY 2023-24 for expenditure to deliver construction of this project. Any unspent budget in FY 2023-24 will be included in future year carry-forward for City Council consideration.     City Council 8 – 3 8/29/2023 Construction Contract for Grand Avenue Rehabilitation Project August 29, 2023 Page 4 3 6 7 9 Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit, Account No. Description Amount Existing Budget 2023-24 05917665-66220 (22-6987) Select Street Construction HUTA Gas Tax – RMRA, Improvements Other Than Buildings $1,542,130 Reallocated Budget 2023-24 05917665-66220 (From: 20-6954 to 22-6987) Select Street Construction HUTA Gas Tax – RMRA, Improvements Other Than Buildings $570,870 Total $2,113,000 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. CIP Project Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 8 – 4 8/29/2023 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 22-6987: Grand Avenue Rehabilitation From Warner Avenue to Edinger Avenue EXHIBIT 1     City Council 8 – 5 8/29/2023 EXHIBIT 2     City Council 8 – 6 8/29/2023     City Council 8 – 7 8/29/2023     City Council 8 – 8 8/29/2023     City Council 8 – 9 8/29/2023     City Council 8 – 10 8/29/2023     City Council 8 – 11 8/29/2023 231,200.00340.00 0.34 57,460.00 0.50 60,500.00 131.00 183,400.00 147.00 543,900.00 91.00 22,022.00 15.00 21,000.00 26.00 15,600.00 66.00 112,200.00 25.00 95,000.00 77.00 7,700.00 47.00 4,700.00 $1,005.00 3,015.00     City Council 8 – 12 8/29/2023 1,600.00 56,000.00 2,300.00 41,400.00 1,675.00 1,675.00 330.00 22,440.00 360.00 15,840.00 3,362.00 6,724.00 47,500.00 47,500.00 559.00 559.00     City Council 8 – 13 8/29/2023 1,564,835.00     City Council 8 – 14 8/29/2023     City Council 8 – 15 8/29/2023     City Council 8 – 16 8/29/2023     City Council 8 – 17 8/29/2023     City Council 8 – 18 8/29/2023     City Council 8 – 19 8/29/2023     City Council 8 – 20 8/29/2023     City Council 8 – 21 8/29/2023     City Council 8 – 22 8/29/2023     City Council 8 – 23 8/29/2023     City Council 8 – 24 8/29/2023     City Council 8 – 25 8/29/2023     City Council 8 – 26 8/29/2023     City Council 8 – 27 8/29/2023 PCI 415490 1000813536 Azusa, CA562-218-0504 Signing & Striping $42,500.00 7/31/2025 6/30/2025 Case Land Survey L5411 1000001533 6/30/2024L5411 Orange, CA714-628-8948 Survey $20,400.00 Smithson Electric 614518 3/31/202510000016106/30/2025 614518 Orange, CA 714-997-9556 Loops34,140.00 V&E Tree Service 654506 9/30/2024 1000001936 6/30/2025 Orange, CA714-997-0903 Root Shave 2,700.00     City Council 8 – 28 8/29/2023     City Council 8 – 29 8/29/2023     City Council 8 – 30 8/29/2023     City Council 8 – 31 8/29/2023     City Council 8 – 32 8/29/2023     City Council 8 – 33 8/29/2023     City Council 8 – 34 8/29/2023     City Council 8 – 35 8/29/2023     City Council 8 – 36 8/29/2023     City Council 8 – 37 8/29/2023     City Council 8 – 38 8/29/2023     City Council 8 – 39 8/29/2023     City Council 8 – 40 8/29/2023     City Council 8 – 41 8/29/2023     City Council 8 – 42 8/29/2023     City Council 8 – 43 8/29/2023     City Council 8 – 44 8/29/2023     City Council 8 – 45 8/29/2023 EXHIBIT 3     City Council 8 – 46 8/29/2023     City Council 8 – 47 8/29/2023     City Council 8 – 48 8/29/2023     City Council 8 – 49 8/29/2023     City Council 8 – 50 8/29/2023     City Council 8 – 51 8/29/2023     City Council 8 – 52 8/29/2023     City Council 8 – 53 8/29/2023 EXHIBIT 4 Construction Contract 1,564,835.00$ Contract Administration, Inspection and Testing 234,900.00$ Contingencies 313,265.00$ TOTAL ESTIMATED CONSTRUCTION COSTS 2,113,000.00$ CONSTRUCTION OF PROJECT NO. 22-6987: Grand Avenue Rehabilitation from Warner Avenue to Edinger Avenue COST ANALYSIS     City Council 8 – 54 8/29/2023 CITY OF SANTA ANA FY 21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Reconstruction/resurfacing of existing pavement and replacement/installation of missing or damaged, curbs, gutters, sidewalks, driveway approaches, and wheelchair ramps within this segment of roadway. PROJECT NEED: The City's Pavement Management Program has been developed to identify total deferred maintenance requirements for the City's arterial network and to move toward preventative maintenance. As one of the City's arterial streets, Grand Avenue pavement rehabilitation is identified as a high priority in the Pavement Management Program. PROJECT TITLE: Grand Avenue Rehabilitation: Warner to Edinger PROJECT CATEGORY: Street Improvements Arterial Street Rehabilitation LOCATION MAP AGENCY:CONTACT:DATE: Public Works DIVISION: CIP Engineering Kenny Nguyen, Senior Civil Engineer 07-May-2021 PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Construction 1,544,221 ------ Engineering 124,000 ------ TOTAL 1,668,221 ------ SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 RMRA SB1 1,668,221 ------ TOTAL 1,668,221 ------ 8 EXHIBIT 5     City Council 8 – 55 8/29/2023 Public Works Agency www.santa-ana.org/public-works Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Alton Avenue Rehabilitation from Main Street to Standard Avenue AGENDA TITLE Award a Construction Contract to Hardy & Harper, Inc. in the Amount of $1,400,000 for the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project, with an Estimated Project Delivery Cost of $1,750,000 (Project No. 21-6975) (Non-General Fund) RECOMMENDED ACTION 1. Authorize the reallocation of SB1 funds from the Euclid Rehabilitation from First Street to Hazard Avenue Improvement Project for a total amount of $1,037,000 to the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project to complete the project funding requirement. 2. Award a construction contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,400,000, subject to change orders (not to exceed 25% of the base bid amount) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the Alton Avenue Rehabilitation from Main Street to Standard Avenue Project for a term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,750,000, which includes $1,400,000 for the construction contract; $210, 000 for contract administration, inspection, and testing; and a $140,000 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2021-43 was filed for the project. DISCUSSION The City's Pavement Management Program identified Alton Avenue Rehabilitation from Main Street to Standard Avenue Project as a high priority for street rehabilitation (Exhibit 1). As identified in the Pavement Management Program, the pavement on this     City Council 9 – 1 8/29/2023 Construction Contract for Alton Avenue from Main to Standard Avenue August 29, 2023 Page 2 3 6 8 0 section of Grand Avenue has deteriorated due to weather, age, and wear-and-tear from heavy usage vehicles. The improvements include the removal and replacement of failed asphalt pavement and the replacement of damaged concrete curb, gutters, sidewalks, curb ramps, installation of traffic loops, traffic stripes, and pavement markings. Once completed, these improvements will enhance the ride quality and visual appearance of the street, and comply with Americans with Disabilities Act (ADA) standards. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 39 regional vendors via PlanetBids, many of which are Santa Ana based. Thirty-six vendors requested bidding documents, and a total of five bids were received. No bids were received from Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 2, 2023 and June 9, 2023. The project was also advertised in PlanetBids from June 2, 2023 through June 26, 2023. Bids were received electronically via PlanetBids on June 26, 2023. Bid Results Summary Rank Bidder’s Name Location Base Bid 1 Hardy & Harper, Inc.Lake Forest, CA $1,400,000 2 R.J. Noble Company Orange, CA $1,452,990 3 All American Asphalt Corona, CA $1,694,333 4 Onyx Paving Company, Inc.Anaheim, CA $1,696,000 5 Excel Paving Co.Long Beach, CA $1,924,715 A total of five bids were received and all were deemed responsive. Hardy & Harper, Inc. submitted the lowest responsive base bid in the amount of $1,400,000 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, Staff recommends awarding the construction contract to Hardy & Harper, Inc. in the amount of the base bid totaling $1,400,000 (Exhibit 3). Hardy & Harper, Inc. has worked on various projects in Santa Ana and has performed satisfactorily throughout the last several years. The most recent project is the Local Street Preventative Maintenance FY 2020-21.     City Council 9 – 2 8/29/2023 Construction Contract for Alton Avenue from Main to Standard Avenue August 29, 2023 Page 3 3 6 8 0 Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,750,000. Project Item Total Construction Contract Bid Amount $1,400,000 Construction Administration, Inspection, Testing $210,000 Contract Contingencies $140,000 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,750,000 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2021-43 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,750,000, which includes construction, contract administration, inspection, testing, and an authorized contingency. Project No. 21-6975 is the number assigned to the Project Plans and Specifications and the Notice Inviting Bids. Project No. 21-6975 is the number assigned to the funding for tracking of all expenditures to deliver the construction of this project. The proposed contract enables Staff to authorize a construction cost increase of up to 25 percent, if necessary for contingencies. Staff expect to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, Staff will return to City Council with a project update and recommendations. The following table summarizes the funds budgeted and available through the carry- forward process in current FY 2023-24 for expenditure to deliver construction of this project. Any unspent budget in FY 2023-24 will be included in future year carry-forward for City Council consideration.     City Council 9 – 3 8/29/2023 Construction Contract for Alton Avenue from Main to Standard Avenue August 29, 2023 Page 4 3 6 8 0 Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount Existing Project Budget (Excluding Design Engineering) 2023-24 05917665-66220 (21-6975) Select Street Construction HUTA Gas Tax – RMRA, Improvements Other Than Buildings $713,000 Reallocated Budget 2023-24 05917665-66220 (from 20-6955 to 21-6975) Select Street Construction HUTA Gas Tax – RMRA, Improvements Other Than Buildings $1,037,000 Total $1,750,000 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. CIP Project Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 9 – 4 8/29/2023 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 21-6975: Alton Avenue Rehabilitation From Main Street to Standard Avenue Exhibit 1     City Council 9 – 5 8/29/2023 Exhibit 2     City Council 9 – 6 8/29/2023     City Council 9 – 7 8/29/2023     City Council 9 – 8 8/29/2023     City Council 9 – 9 8/29/2023     City Council 9 – 10 8/29/2023     City Council 9 – 11 8/29/2023     City Council 9 – 12 8/29/2023     City Council 9 – 13 8/29/2023     City Council 9 – 14 8/29/2023     City Council 9 – 15 8/29/2023     City Council 9 – 16 8/29/2023     City Council 9 – 17 8/29/2023     City Council 9 – 18 8/29/2023     City Council 9 – 19 8/29/2023     City Council 9 – 20 8/29/2023     City Council 9 – 21 8/29/2023     City Council 9 – 22 8/29/2023     City Council 9 – 23 8/29/2023     City Council 9 – 24 8/29/2023     City Council 9 – 25 8/29/2023     City Council 9 – 26 8/29/2023     City Council 9 – 27 8/29/2023     City Council 9 – 28 8/29/2023     City Council 9 – 29 8/29/2023     City Council 9 – 30 8/29/2023     City Council 9 – 31 8/29/2023     City Council 9 – 32 8/29/2023     City Council 9 – 33 8/29/2023     City Council 9 – 34 8/29/2023     City Council 9 – 35 8/29/2023 EXHIBIT 3     City Council 9 – 36 8/29/2023     City Council 9 – 37 8/29/2023     City Council 9 – 38 8/29/2023     City Council 9 – 39 8/29/2023     City Council 9 – 40 8/29/2023     City Council 9 – 41 8/29/2023     City Council 9 – 42 8/29/2023 Exhibit 4 Construction Contract 1,400,000.00$ Contract Administration, Inspection and Testing 210,000.00$ Contingencies 140,000.00$ TOTAL ESTIMATED CONSTRUCTION COSTS 1,750,000.00$ CONSTRUCTION OF PROJECT NO. 21-6975: Alton Avenue Rehabilitation from Main Street to Standard Avenue COST ANALYSIS     City Council 9 – 43 8/29/2023 EXHIBIT 5 CITY OF SANTA ANA FY20/21CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT TITLE: Alton Avenue Rehabilitation: Main to Standard PROJECT DESCRIPTION:PROJECT NEED: Reconstruction/resurfacing of existing pavement and replacement/installation of missing or damaged, curbs, gutters, sidewalks, driveway approaches, and wheelchair ramps within this segment of roadway. The City's Pavement Management Program (PMP) has been developed to prioritize and recommend the most cost-effective roadway repairs, and maximize the return from available funding for street pavement. This segment of Alton Avenue pavement rehabilitation is identified as a high priority in the PMP. PROJECT CATEGORY: Street Improvements Arterial Street Rehabilitation LOCATION MAP PROJECT COSTS FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 Construction $1,750,00 - - - - - - - - - - - - - - - - - -TOTAL $1,750,00 SOURCE OF FUNDS FY 20/21 $1,750,00 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 RMRA SB1 ------ TOTAL $1,750,00 ------ AGENCY: Public Works DIVISION: Design Engineering CONTACT: Jason Gabriel, Principal Civil Engineer DATE: 04-May-2020 12     City Council 9 – 44 8/29/2023 Public Works Agency www.santa-ana.org/public-works Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Alley Improvements Program AGENDA TITLE Award a Construction Contract to Kalban, Inc. in the Amount of $3,037,800 for the Alley Improvements Program with an Estimated Project Delivery Cost of $4,252,820 (Project No. 23-6910) (M2 Local Fairshare) (General Fund) RECOMMENDED ACTION 1. Authorize the reallocation of unspent Measure M2 Local Fairshare funds from various projects: $143,017 from Alley Improvement Program FY2018-19, $818,083 from Alley Improvement Program FY2021-22 for a total of $961,100 to the Alley Improvements Program Project to complete the project’s funding requirement. 2. Award a construction contract to Kalban, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,037,800, subject to a change order (not-to-exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction for construction of the Alley Improvements Program Project, for the term beginning August 29, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,252,820, which includes $3,037,800 for the construction contract; $455,670 for contract administration, inspection, and testing; and a $759,350 project contingency for unanticipated or unforeseen work. 4. Determine that the recommended actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2022-118 was filed for the project 23-6910. DISCUSSION The City has an alley network of 30 miles. Many of the alleys are in need of replacement. The Alley Improvements Program project will reconstruct alleys with new concrete pavement throughout the City (Exhibit 1). The scope of work includes excavation, grading, removal of asphalt concrete pavement, installing Portland cement     City Council 10 – 1 8/29/2023 Construction Contract for Alley Improvements Program August 29, 2023 Page 2 3 6 8 5 concrete alley pavement, sidewalk and driveway approaches with curb and gutter, adjusting utility covers to finished grade, and signing. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 52 regional vendors via PlanetBids, many of which are Santa Ana based. A total of six bids were received. No bids were received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 2, 2023 and July 10, 2023. The project was also advertised in PlanetBids from June 2 through July 10, 2023. Bids were received electronically via PlanetBids on July 10, 2023. No bid protest was submitted by any of the bidders during the bid protest period. Bid Results Summary Rank Bidder’s Name Location Base Bid 1 M.S. Construction Management Group Dana Point, CA withdrew bid 2 Kalban, Inc.Santa Clarita, CA $3,037,800 3 CJ Concrete Construction, Inc. Santa Fe Springs, CA $3,534,300 4 CT&T Concrete Paving, Inc.Diamond Bar, CA $4,628,838 5 Kazoni Construction Costa Mesa, CA $5,209,550 6 Nationwide Contracting Services, Inc. Huntington Beach, CA $6,354,800 A total of six bids were received. M.S. Construction Management Group, the lowest apparent bidder, had withdrew their bid and were deemed non-responsive. Kalban Inc. submitted the lowest responsive base bid in the amount of $3,037,800 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, Staff recommends awarding the construction contract to Kalban, Inc, in the amount of the base bid totaling $3,037,800 (Exhibit 3). Kalban, Inc. has not performed work in the City of Santa Ana in previous years and this project will be the first. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as     City Council 10 – 2 8/29/2023 Construction Contract for Alley Improvements Program August 29, 2023 Page 3 3 6 8 5 summarized in the table below, the estimated total construction delivery cost of the project is $4,252,820. Project Item Total Construction Contract Bid Amount $ 3,037,800 Construction Administration, Inspection, Testing $ 455,670 Contract Contingencies $ 759,350 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $ 4,252,820 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2022-118 was filed for the project 23-6910. FISCAL IMPACT Project No. 23-6910 is the number assigned to the funding for tracking of all expenditures to deliver the construction of this project. As indicated in the Cost Analysis, the total construction delivery cost of the project is $4,252,820 which includes construction, contract administration, inspection, testing, and an authorized contingency. The proposed contract enables staff to authorize a change order (not to exceed 25 percent of the base bid) in accordance with the 2021 Greenbook: Standard Specifications for Public Works Construction if necessary, for contingencies. Staff expects to utilize other available Public Works appropriations if a contingency becomes necessary to complete the project. If there are no other available appropriations, Staff will return to City Council with a project update and recommendations. The following table summarizes the funds budgeted and available through the carry- forward process in current FY 2023-24 for expenditure to deliver construction of this project (Exhibit 5). Any unspent budget in FY 2023-24 will be included in future year carry-forward for City Council consideration. Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount BUDGET REALLOCATION 2023-24 03217662- 66220 (from 19-6910 to 23-6910) Measure M- Street Construction Measure M2 Local Fairshare St, Improvements Other Than Building $143,017     City Council 10 – 3 8/29/2023 Construction Contract for Alley Improvements Program August 29, 2023 Page 4 3 6 8 5 Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount 2023-24 03217662- 66220 (from 22-6910 to 23-6910) Measure M- Street Construction Measure M2 Local Fairshare, Improvements Other Than Building $145,915 2023-24 01117017- 66220 (from 22-6910 to 23-6910) General Fund Public Works – Traffic/Transportation – Service Enhancement $672,168 EXISTING BUDGET 2023-24 01117660- 66220 (23-6910) General Fund Public Works – Traffic/Transportation – Service Enhancement $3,291,720 Total $4,252,820 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. FY 2022-23 Capital Improvement Program Sheet Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 10 – 4 8/29/2023 PWA SANTA ANA PUBLIC WORKS AGENCY Project Nos. 19-6910, 22-6910, and 23-6910: Alley Improvements Program EXHIBIT 1     City Council 10 – 5 8/29/2023 EXHIBIT 2     City Council 10 – 6 8/29/2023 EXHIBIT 2 MAYOR CITY MANAGER Kristine Ridge CITY AHORNEY Sonia R Carvalho CLERK OF THE COUNCIL Jennifer L. Hall Valerie Amezwa ꢀ·fꢁꢂꢃꢄ PRO TEM Jessie Lopez COUNCllMEMBERS Phil Bacerra Johnathan ꢄyan Heꢅaꢆdez David Penaloza Thai Viet Phan Benjamin Vazquez CIꢀ OF SANTA ANA PUBLIC WORKS AGENCY 20 Civic Center Plaza • P.O. Box 1988 Santa Ana, California 92702 v:ww.santa-ana.orq June 29, 2023 ADDENDUM No. TWO SꢀJECT:PROJECT NO. 23-6910 - Alley Improvements Program The ꢀlꢁowing changes/clarifications have been made to the PLANS ofthe subject project: PLANS Replaced and added sheets 9-13 (DA08-DAI2) and sheet 19 (DA 18) of 21. Bid due date is July IO, 2023 ꢀ ALL OTHER ITEMS REMAIN THE SAꢂ This Addendum No. Two contains a totaJ of22 pages. FOR Tꢃ CITY OF SANTA ANA �ꢀ-ꢁ� City Engineer SANTA ANA CITY COUNCIL \:afeM� ꢀ.mꢁzc1ꢂ ꢃꢄ+ꢅꢆꢇꢈ ꢉꢊtꢋUꢌiCꢍsꢎnꢏꢐ-ꢑꢒrꢓꢔꢕoꢖꢗ J&ss4e Lc•pez Tꢘ·ꢙꢚꢛ Viet ?Daw1 l'ꢜꢝꢞꢟ ꢠꢡhꢢꢣꢤꢥꢦꢧꢨꢩBꢪꢫꢬꢭ! ꢮꢯꢰ ꢱꢲꢳjꢴꢵꢶꢷ -./arquez \\'ard2 ꢸ,ꢹꢺꢻꢼ9ꢽꢾꢿꣀꣁꣂꣃ꣄ꣅ꣆꣇꣈꣉꣊꣋꣌꣍ ore "h1l ꣎꣏꣐꣑꣒꣓꣔ r r 1 ꣕꣖꣗꣘꣙꣚꣛ j�����c����:���a���:,�(1 ꣜꣝꣞>b꣟꣠꣡꣢꣣꣤꣥꣦꣧꣨꣩ ꣫꣬꣭꣮-꣯꣰꣱ ꣲꣳꣴꣵꣶ     City Council 10 – 7 8/29/2023 EXHIBIT 2     City Council 10 – 8 8/29/2023     City Council 10 – 9 8/29/2023     City Council 10 – 10 8/29/2023     City Council 10 – 11 8/29/2023     City Council 10 – 12 8/29/2023     City Council 10 – 13 8/29/2023     City Council 10 – 14 8/29/2023     City Council 10 – 15 8/29/2023     City Council 10 – 16 8/29/2023     City Council 10 – 17 8/29/2023     City Council 10 – 18 8/29/2023     City Council 10 – 19 8/29/2023     City Council 10 – 20 8/29/2023     City Council 10 – 21 8/29/2023     City Council 10 – 22 8/29/2023     City Council 10 – 23 8/29/2023     City Council 10 – 24 8/29/2023     City Council 10 – 25 8/29/2023     City Council 10 – 26 8/29/2023     City Council 10 – 27 8/29/2023 EXHIBIT 3     City Council 10 – 28 8/29/2023     City Council 10 – 29 8/29/2023     City Council 10 – 30 8/29/2023     City Council 10 – 31 8/29/2023     City Council 10 – 32 8/29/2023 EXHIBIT 4 Construction Contract 3,037,800.00$ Contract Administration, Inspection and Testing 455,670.00$ Contingencies 759,350.00$ TOTAL ESTIMATED CONSTRUCTION COSTS 4,252,820.00$ CONSTRUCTION OF PROJECT NO's. 19-6910, 22-6910, and 23-6910: Alley Improvements Program COST ANALYSIS     City Council 10 – 33 8/29/2023 EXHIBIT 5 17     City Council 10 – 34 8/29/2023 Public Works Agency www.santa-ana.org/public-works Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Award Agreement to Athens Services to Provide Street Sweeping Services AGENDA TITLE Approve Agreement with Arakelian Enterprises, Inc., DBA Athens Services to Provide Street Sweeping Services, for a Total Amount not to Exceed $64,572,750 for up to 15 Years (Specification No. 23-007) (General Fund and Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Athens Services to provide street sweeping services at a base amount of $3,913,500, with an annual contingency of $391,350, for a total annual amount of $4,304,850, plus allowance for an annual adjustment based on the Consumer Price Index, for a ten-year initial term totaling $43,048,500, beginning on July 1, 2024 and expiring June 30, 2034, with an option for one, five-year extension totaling $21,524,250, for an aggregate amount not to exceed $64,572,750, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency's Maintenance Services Division is responsible for keeping the City's streets clean and visually appealing for the safety and well-being of its residents. Street sweeping is a critical maintenance task that involves removing debris such as leaves, trash, glass, and metal particles from streets and gutters to prevent causing damage to the public and from entering the storm drain system, as mandated by state and federal laws. To achieve this objective, Staff performed an in-house cost of service analysis and requested proposals for street sweeping services from service providers who have the capacity to enhance the quality of services and adhere to the new rules set by the State of California Department of Industrial Relations (DIR). Staff considered the option of performing street sweeping with City Fleet. Staff has determined this option is not viable at this time; this option presents challenges due to significant costs of the equipment at over $550,000 per sweeper, fleet procurement delays, the need to hire additional staff to operate and maintain the equipment, and other facility considerations. The estimated average annual cost for performing street sweeping with in-house resources is nearly $11 million for the first year alone due to fleet procurement, over $5.5 million the second year, and increasing annually thereafter. Additionally, procurement lead times for street sweeping equipment are currently     City Council 11 – 1 8/29/2023 Award Agreement to Athens Services August 29, 2023 Page 2 3 6 5 7 estimated between 12 to 20 months from the date of placing the order. As a result, this option would not be implemented until fall 2025. Staff does not recommend this option due to the high cost of equipment, maintenance, staffing challenges to provide consistent service, and unanticipated costs associated with providing in-house services that are not known at this point. Following the analysis of the in-house option, a Request for Proposals (RFP) No. 23- 007 (Exhibit 1) was released on January 27, 2023, outlining the requirements for street sweeping services. The RFP requirements included timely and quality service, excellent customer service, a dedicated field supervisor, and adherence to prevailing wage as determined by the DIR. The RFP was advertised on the City's online bid and management publication system, PlanetBids. A summary of the RFP and proposals received is as follows: 67 Vendors notified 3 Santa Ana vendors notified 20 Vendors downloaded the RFP packet 2 Proposals received 0 Proposals received from Santa Ana vendors On February 6, 2023, a pre-proposal meeting was held with four sweeping contractors in attendance. The proposal deadline was February 21, 2023 and the City received proposals from two service providers. The Public Works Agency is committed to providing our community with the highest quality of service possible. As such, an experienced committee of professionals from Public Works Maintenance Services and Park Maintenance evaluated the proposals based on various criteria such as experience, reputation, employee training programs, and customer service. The evaluation committee also assessed the contractor’s ability to meet performance schedules, competitiveness of fees, and the business and operational model. Both contractors were invited to the interview phase. Staff also conducted reference checks with other municipalities to determine the most qualified service provider. The ratings for the two proposers are identified in the table below: Firm Location Rank Athens Services Industry, CA 1 CleanStreet, LLC (Owned by SCA of CA, LLC)Gardena, CA 2 The evaluation committee has analyzed the proposals thoroughly and determined that Athens Services (Athens) is the best option to provide street sweeping services. Athens has been the City's service provider for the past 11 years while showing great dedication in delivering top-quality services and excellent customer service. With 36     City Council 11 – 2 8/29/2023 Award Agreement to Athens Services August 29, 2023 Page 3 3 6 5 7 years of experience, Athens has maintained a successful track record in multiple California cities. Their high-quality proposal presentation and interview, sweeping program plan, dedicated field supervisor model, emphasis on customer service, and adherence to the RFP requirements all contributed to their high rating as the top proposer (Exhibit 2). Therefore, it is highly recommended that Athens Services be awarded the agreement (Exhibit 3). After a thorough evaluation process, Athens and City Staff have come to an agreement on several key contract terms which include a $53.05 per curb mile, eight street sweepers, utilization of the City yard for eight parking spaces and office space, and a full-time Operations Supervisor (Exhibit 4). The agreement will expand street sweeping service from five sweepers to eight and will be enforced for ten years with an option to renew for an additional five years, and an annual adjustment based on the Consumer Price Index (CPI). The agreement will require Athens Service to adhere to all laws pertaining to the Street Sweeping Service including labor laws as established by the California Division of Occupational Safety and Health (Cal/OSHA), California Labor Code, California Code of Regulations, and more specifically, labor laws as established by the Department of Industrial Relations pertaining to Prevailing Wage. The new agreement is focused on increasing the citywide level of street sweeping services. In addition to the weekly street sweeping service of all residential streets, the agreement will now be increased to include twice a week sweeping of all arterial and commercial streets, twice a month sweeping of all industrial streets, and weekly sweeping of the alleys. Additionally, this agreement will also include bike lane sweeping as a backup to the City’s current provided service, park parking lots, and emergency response services (Exhibit 5). FISCAL IMPACT Cost for this contract will be included in the proposed budget for FY 2024-25 for City Council consideration. Funding for subsequent fiscal years and optional renewal terms will be included in the proposed budgets for City Council consideration. Any remaining balances not expended at the end of the fiscal year will be carried forward to the following fiscal year. Estimated base expenditures per fiscal year are as follows (excluding annual CPI): Fiscal Year Accounting Unit - Account # Fund Description Accounting Unit, Account Description Base Amount (Excludes CPI) Contract (10-Year Term) 2024-25 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850     City Council 11 – 3 8/29/2023 Award Agreement to Athens Services August 29, 2023 Page 4 3 6 5 7 Fiscal Year Accounting Unit - Account # Fund Description Accounting Unit, Account Description Base Amount (Excludes CPI) 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2025-26 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2026-27 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2027-28 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,8502028-29 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000     City Council 11 – 4 8/29/2023 Award Agreement to Athens Services August 29, 2023 Page 5 3 6 5 7 Fiscal Year Accounting Unit - Account # Fund Description Accounting Unit, Account Description Base Amount (Excludes CPI) 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2029-30 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2030-31 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2031-32 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2032-33 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2033-34 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000     City Council 11 – 5 8/29/2023 Award Agreement to Athens Services August 29, 2023 Page 6 3 6 5 7 Fiscal Year Accounting Unit - Account # Fund Description Accounting Unit, Account Description Base Amount (Excludes CPI) Subtotal Contract (10-Year Term):$43,048,500 Optional Contract Extension (5-Year Term) 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2034-35 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2035-36 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2036-37 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850 2037-38 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 2038-39 06817641- 62300 Sanitation Fund Pub Wks-Roadway Cleaning, Contract Services-Professional $4,104,850     City Council 11 – 6 8/29/2023 Award Agreement to Athens Services August 29, 2023 Page 7 3 6 5 7 Fiscal Year Accounting Unit - Account # Fund Description Accounting Unit, Account Description Base Amount (Excludes CPI) 01117651- 62300 General Fund PWA Park Maintenance Serv Enhcment, Contract Services-Professional $200,000 Subtotal Contract (5-Year Term) :$21,524,250 TOTAL :$64,572,750 EXHIBIT(S) 1. Request for Proposal – Street Sweeping Services 2. Athens Services - Proposal Response 3. Agreement with Athens Services 4. Athens Services – Updated Proposal 5. Athens Services – Proposal of City Park’s Parking Lots Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 11 – 7 8/29/2023 EXHIBIT 1     City Council 11 – 8 8/29/2023 CITY OF SANTA ANA 2 STREET SWEEPING SERVICES TABLE OF CONTENTS I. BACKGROUND ........................................................................................................................... 3 II. MANDATORY/OPTIONAL PRE-PROPOSAL MEETING ............................................................. 3 III. OVERVIEW OF PROJECT .......................................................................................................... 3 IV. SCOPE OF SERVICES ............................................................................................................... 4 V. TERM OF AGREEMENT ............................................................................................................. 4 VI. MINIMUM QUALIFICATIONS ...................................................................................................... 4 VII. RESPONSE TO RFP .................................................................................................................. 4 VIII. CERTIFICATIONS (ATTACHMENTS) ....................................................................................... 10 IX. REFERENCES .......................................................................................................................... 10 X. MINIMUM SCOPE AND LIMIT OF INSURANCE ....................................................................... 11 XI. SELECTION PROCEDURES & CRITERIA ............................................................................... 13 XII. WITHDRAWALS........................................................................................................................ 14 XIII. GENERAL TERMS AND CONDITIONS .................................................................................... 14 XIV. AWARD OF AGREEMENT ........................................................................................................ 19 XV. IMPLEMENTATION ................................................................................................................... 20 EXHIBITS Exhibits provided herein for Proposers’ reference only. EXHIBIT I – SCOPE OF SERVICES EXHIBIT II – SAMPLE AGREEMENT EXHIBIT III – DETAILED STREET SWEEPING ROUTE MAPS ATTACHMENTS A PROPOSER’S CERTIFICATION, PROPOSAL ITEM PRICING B REFERENCES C RESPONSIBLE PROPOSER – SUPPLEMENTAL QUESTIONNAIRE D PROPOSER’S STATEMENT E NON-COLLUSION AFFIDAVIT F NON-LOBBYING CERTIFICATION G NON-DISCRIMINATION CERTIFICATION     City Council 11 – 9 8/29/2023 CITY OF SANTA ANA 3 STREET SWEEPING SERVICES I. BACKGROUND Incorporated in 1886, Santa Ana, a Charter City, established a Council-Manager form of government in 1952. The City Council is composed of seven members; the Mayor elected at large and six Council members elected by ward, who appoint the City Manager, City Attorney and Clerk of the Council. The City of Santa Ana (City) is a full-service City with a diverse population of approximately 335,000. The City’s eleven agencies provide all the traditional municipal services, as well as water utility, library system, 20-acre zoo, City Jail, Police Department, and contracts with the Orange County Fire Authority for provision of fire services. The City employs 1,178 authorized full-time positions and has an annual citywide budget is $646 million, including the General Fund budget of $316 million. The City of Santa Ana is located 10 miles inland from the Pacific Ocean, 33 miles southeast of Los Angeles and 90 miles north of San Diego. The City, which is the county seat of Orange County, encompasses an area of approximately 27 square miles and is the 11th largest by population in California. II. MANDATORY PRE-PROPOSAL MEETING A mandatory virtual pre-proposal meeting will be held on the date and time specified on the cover page of this RFP. Failure to attend this meeting shall result in your firm being disqualified from proposing. Meeting Link: https://meet.goto.com/pwamaintservmeeting/street-sweeping-mandatory-pre-proposal-meeting The meeting will include a detailed discussion of the project, route schedule, posting programs etc. All questions shall be required to be submitted in written form. After the pre-proposal meeting, City will respond to pre-proposal attendees by e-mail to written questions or requests for clarifications. At a minimum the Contractor Operation/Field Supervisors are required to attend this meeting. III. OVERVIEW OF PROJECT The City of Santa Ana (City) is seeking proposals from qualified contractors (Proposers) to provide street sweeping services for 70,000 annual curb miles of City streets that are swept on a bi-monthly, weekly, or twice-weekly basis. The City is seeking proposals for sweeping services. Contractor shall be required to provide street sweeping service for an additional 400 annual curb miles for special events, parades, and similar events, inclement weather sweeps and roadway hazards. Furthermore, the selected Contractor shall be required to solicit employment opportunities to Santa Ana residents and participate in community events and programs at no additional charge to the City. This contract requires the utilization of alternative-fuel sweepers ONLY, as defined by AQMD Rule 1186.1: an alternative-fuel sweeper means a sweeper with engine(s) that use compressed or liquefied natural gas, liquefied petroleum gas (propane), methanol, electricity, or fuel cells.     City Council 11 – 10 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 4 Hybrid-electric and dual fuel technologies that use diesel fuel are not considered alternative-fuel technologies for the purposes of Rule 1186.1. The term “Vendor”, “Proposer”, and “Contractor” shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP). IV. SCOPE OF SERVICES SEE EXHIBIT I – SCOPE OF SERVICES The Contractor shall be an independent contractor capable of providing experienced, knowledgeable and professional staff. The Contractor shall be responsive and maintain excellent working relationships with city residents, businesses, government officials and City staff. The Contractor shall provide adequate staffing levels at all times and adhere to established schedules. The Contractor shall be knowledgeable of and comply with federal, state and local regulations, including but not limited to the Federal Clean Water Act and NPDES. Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period. Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required. V. TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of five (5) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for one (1) additional five (5) year period, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate unless the City notifies Contractor in writing at least thirty (30) days before the end of the initial term or any extended term, of its intent to terminate the Agreement at the conclusion of the initial term or any extension. Time is of the essence in the performance of services under this Agreement. The total term of the awarded agreement shall not exceed ten (10) years. The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required bonds and insurance documents. The anticipated service start date is tentatively scheduled for July 1, 2023 or sooner, as determined by the City upon appropriate approvals. VI. MINIMUM QUALIFICATIONS A. Proposer must have a minimum of 5 years of experience providing street sweeping services to similar public agencies. B. Contractor is required to maintain an office within a one (1) hour response time of the job site and provide the office with phone service during normal working hours. VII. RESPONSE TO RFP A. SUBMITTAL INSTRUCTIONS It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City’s Bid Management System, PlanetBids. No other form of submittal will be accepted.     City Council 11 – 11 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 5 PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at: http://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992- 1771. Questions of an operational nature may be directed to the City’s assigned Buyer. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. All notifications, updates and addenda will be posted online on PlanetBids at https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. B. COMMUNICATION / CONTACT WITH CITY STAFF Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned Project Coordinator(s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Project Manager(s). C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or Contract terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab.     City Council 11 – 12 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 6 General process questions may be directed to the following: Eva Pierce, Buyer Email: EPierce@santa-ana.org D. ADDENDA Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City’s PlanetBids system, https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. E. UNDERSTANDING PROPOSAL It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Contract and any other Contract Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Contract Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Contract Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein. F. PROPOSAL CONTENTS Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged. Proposals must include a Table of Contents and be limited to a maximum of 25 pages (excluding section dividers and exhibits). The page limitation includes all appendices, attachments, and supplemental information. All electronic proposal submissions shall be on 8-1/2” x 11” white paper (PDF Format). 1. Narrative Proposal must include the following: a. Cover Letter Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity. Cover Letter shall not exceed three (3) pages. Cover letter must stipulate the proposed pricing will be valid for a period of a minimum of five (5) years subject to annual CPI and PPI increases, indicate the address and telephone number of the Contractor’s office nearest to Santa Ana, California, and the office from which the contract will be managed. The proposed pricing should be submitted according to the anticipated start date of July 1, 2023 or sooner.     City Council 11 – 13 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 7 Cover letter must be addressed to the following City Project Manager: Elizabeth Rubio, Projects Manager City of Santa Ana – Public Works Agency 220 S. Daisy Avenue Santa Ana, CA 92703 b. Services Provided A description of proposed services to be provided and how they meet the needs of the City as described in Section III – Scope of Services (Above). c. Agreement Statement Proposal shall include a statement outlining your concurrence or concerns with any and all provisions as contained in EXHIBIT II – Sample Agreement of this RFP (if any). d. Contract Organization and Staffing Describe your approach and methods for managing the contract. Provide an organization chart showing all proposed contract team members. Describe the responsibilities of each person on the contract team. Identify the Contract Director and/or Manager and the person who will be the key contact with the City. Include a statement indicating the availability of the members of the contract team for the duration of the contract. Please include a brief statement of qualifications for key members of the contract team with particular emphasis on their experience and professional affiliation. Also, include any additional information or staff support that will be required from City personnel. In addition, please provide a current copy of the operating procedures, employee manual, or equivalent document. e. Related Experience Describe recent, directly related public agency experience. Include on each listing the name of the agency; description of the work done; primary agency contact, address and telephone number; dates for the contract; value of the contract; name of the Contract Director and/or Manager and members of the proposed contract team who worked on the contract, as well as their respective responsibilities. At least five references should be included. For each reference, indicate the reference's name, organization affiliation, title, complete mailing address, and telephone number. The City reserves the right to contact any of the organizations or individuals listed. f. Customer Service Reputation Customer service is of upmost importance to the City; therefore, the City reserves the right to inquire about the quality of customer service the Proposer provided to reference(s) listed under Related Experience. g. Financial Responsibility (Capacity) Proposer shall submit its most recent audited financial statement, evidencing Proposer’s financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a 90-day period. If said financial statement does not reflect full 90-day operational capacity, Proposer may include a letter of credit as evidence of supplemental capacity. Organizations in questionable or poor financial condition may be immediately disqualified from the competitive RFP process.     City Council 11 – 14 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 8 h. Proposed Work Plan Proposal shall include a statement demonstrating the firm’s understanding of the Scope of Services. Additionally, proposed work plan shall include Proposers’: i. Anticipated approach to performing services as specified herein, including descriptions of the type(s) of equipment to be utilized in the City. ii. Suggestions or special concerns the evaluation committee should take into consideration (if any); iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables, implementation plan, and timeline. i. Sweeper Equipment Profile Provide a detailed overview of the sweeper equipment that will specifically be used for the City. Overview should include years, make, and models of sweepers; fuel type; type of sweeping technology; recommended speed for residential streets when sweeping; recommended speed for arterial streets when sweeping; a description of components that will require regular maintenance to allow the sweeper to efficiently and effectively operate; any information City staff should be aware of when reviewing the equipment details. Include the number of sweepers the contractor currently has staged within a sixty (60 minute) travel time from the City. j. GPS Vehicle Tracking Equipment/Software Profile Provide a detailed overview of the vehicle tracking equipment and software that City staff will have access to in order to view real time, and archived, vehicle location, speed, direction, date/time stamps, distance traveled, etc. Reporting should be able to distinguish between non-sweeping travel and sweeping activity. Please provide the name of the company providing the equipment and software, how the software is accessed, screenshots, a web link to view more information about the proposed system, and any other information the City should have in order to make an informed decision. k. Other Information Include any other information you consider to be relevant to the proposal and will assist City staff in making an informed decision. Additional optional services may be provided at the discretion of the contractor l. References Attachment B – References shall be submitted for similar projects performed for state and/or similar government clients. 2. Cost Proposal Completed Cost Proposal Form (Attachment A) – submitted separately as described in Exhibit I. Pricing shall be based on a curb mile cost as described in Exhibit I. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a payment schedule if applicable. City reserves the right     City Council 11 – 15 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 9 to negotiate compensation and/or payment schedule prior to award of any resulting agreement. The City is also requesting pricing on roadway cleaning debris & litter removal. This service is an Add-On Alternatives/As-Needed; therefore, items will not be part of the base bid. Details for this section can be found under XXVII. ADDITIONAL REQUIRED SERVICES. Proposals shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City. The City shall not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer’s cost proposal fee structure. • Adjustment to Charges The parties may agree to an annual adjustment of street sweeping charges (not to exceed 3%) at the end of the first 24 months of the agreement and every year thereafter, utilizing the month of December statistics and supporting documentation (no price increase will be considered in the first 24 months). The two indices which will be used for determining adjustments to street sweeping charges shall be the most recent December Consumer Price Index (CPI) for All Urban Consumers for Los Angeles-Long Beach-Anaheim CMSA, published by the United States Department of Labor Bureau of Labor Statistics or any relevant successor for the Orange County area and the December Produce Price Index (PPI). The adjustment formula shall be as follows: The CPI shall be weighted at ninety (90%) percent and PPI shall be weighted at ten (10%) percent. Contractor must submit a written request by February 5th of every year for the City’s review and consideration 3. Bid Bond required (All Bidders): A proposal deposit in the form of a bid bond is required to be sumitted with the proposal. The value of the Bid Bond shall be in the amount of five-percent (5%) of the total proposed annual contract amount of the proposal Attachment A. The Bid Bond upon a form provided by bidders’ surety company or a certified check payable to the City and drawn on a solvent bank of the United States of America, is required with the bid. A scanned copy of the Bid Bond shall be submitted along with the electronic bid, by the bid submission deadline. The original hard copy of the Bid Bond shall be submitted to the Purchasing Office at the address listed below, as a guarantee that the contractor, if awarded a contract, will execute and deliver such contract to the City. Bidders shall submit Bid Bond or Certified Check in a sealed envelope to the address shown below: City of Santa Ana – Finance & Management Services (M16) Attn: Eva Pierce 20 Civic Center Plaza Santa Ana, CA 92701     City Council 11 – 16 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 10 Documents shall be clearly labeled in a sealed envelope as follows: RFP 23-007: STREET SWEEPING SERVICES Bid Bond or Certified Check must be received no later thatn 3 business days after the proposal due date. Note: The Certified Check received from bidders in lieu of a bid bond shall be returned upon the City’s awarding of a contract. All deposits will be held until a Contract has been executed with the successful Bidder or all bids have been rejected. • Faithful Performance Bond (Awarded Contractor Only): The successful offeror shall supply a performance bond in the amount of one-hundred percent (100%) of the successfully awarded total annual contract amount of the proposal prior to execution of the contract and adjusted to 100% of any future increased annual contract amount. The performance bond shall be renewed and submitted to the City annually. Upon receipt of the performance bond, the proposal deposit will be returned. The proposal deposit is subject to be forfeited if the successful offeror fails to execute the written contract and furnish the required performance bond or to satisfy any other conditions present, within a reasonable time as determined by the City. VIII. CERTIFICATIONS (ATTACHMENTS) In addition to the SOQ, Narrative/Technical Proposal, and Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package: • Attachment A: Proposer’s Certification and Proposal Item Pricing • Attachment B: References • Attachment C: Responsible Proposer – Supplemental Questionnaire • Attachment D: Proposer’s Statement • Attachment E: Non-Collusion Affidavit • Attachment F: Non-Lobbying Certification • Attachment G: Non-Discrimination Certification • Bid Bond per submittal instructions The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise. PLEASE NOTE: City will not be waive notarization requirement when applicable on any of the required attachments. IX. REFERENCES Contractor shall provide five (5) references from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names and telephone numbers. Use ATTACHMENT B – References. The respondent grants permission for the City to contact any individuals listed as references.     City Council 11 – 17 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 11 City may disqualify a Proposer if: • References fail to substantiate Proposer’s description of services and deliverables provided; or • References fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or • City is unable to reach the point of contact with reasonable effort. It is the Proposer’s responsibility to inform the point of contact(s) of normal City working hours. X. MINIMUM SCOPE AND LIMIT OF INSURANCE The selected Proposer shall provide the required evidence of insurance coverage as set forth in the standard agreement within ten (10) business days after receipt of Notice of Intent to Award. Contractor must maintain, for the duration of its contract, insurance coverages as required by the City. Additionally, Contractor shall provide the following insurance coverage: Coverage shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. • Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. • Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. • Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form     City Council 11 – 18 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 12 of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Primary Coverage For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity. Waiver of Subrogation Contractor hereby grants to Entity a waiver of any right to subrogation which any insurer of said Contractor may acquire against the Entity by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity. Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. Verification of Coverage Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.     City Council 11 – 19 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 13 Subcontractors Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. Special Risks or Circumstances Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. XI. SELECTION PROCEDURES & CRITERIA A. The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below. B. Proposers will be ranked by the review committee based on the following criteria: C. A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the contract to any proposer(s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above. D. The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. CATEGORY POINTS Implementation Plan • Ability to meet performance schedule • Proposed equipment/GPS tracking system • Proposed employee training program 10 Experience of Proposer and Key Personnel • Recent experience / long term-contracts (Quantity/Similar Operation/Scope of Service) • Company’s structure demonstrates sufficient depth, capacity for its present and additional workload • Proposer’s financial capacity 20 Cost of Proposal • Competitiveness and cost effectiveness of proposed project costs 60 References • References that are similar in size and project scope to the City. • Customer service approach and reputation with municipal agencies 10 TOTAL POSSIBLE SCORE 100     City Council 11 – 20 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 14 If proposal fails to satisfy any requirements outlined in this RFP, it may be considered non- responsive and may be rejected. The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend the qualified Proposers to the City Council or City Manager for award of contract, as appropriate. E. The review committee may invite the proposers to interview. The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into a contract without holding interviews, or further discussions. XII. WITHDRAWALS Proposers are responsible for verifying all prices and information before submitting a proposal. Prior to the proposal due date, the Proposer or Proposer’s representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible. XIII. GENERAL TERMS AND CONDITIONS A. AMERICANS WITH DISABILITIES ACT The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 (“ADA”), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any contract entered into by the awarded Contractor (or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph. B. CITY BUSINESS LICENSE The selected proposer shall be required to obtain a City of Santa Ana Business license within thirty (30) days of selection and must provide a copy to the City projects manager or designee prior to commencing any work in Santa Ana. C. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. D. CONFLICT OF INTEREST Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to the Contractor; the Contractor’s employees, agents, and Subcontractors associated with accomplishing work and services hereunder. The Contractor’s efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which     City Council 11 – 21 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 15 could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City. Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded a Contract for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Contract. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Contract. E. CONTRACTOR’S EXPENSE Pre-Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal contract. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre- contractual expenses are not to be included in the cost proposal. Pre-contractual expenses include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre-proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the contract. Other Expenses: The Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, and parking while on City sites during the performance of work and services under this Contract. F. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL Except as formally approved by the City, the key personnel identified in Contractor’s proposal shall be the individuals who will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor’s Project Manager and key personnel under the awarded contract. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded contract. The City shall review and approve the appointment of the replacement for the Contractor’s personnel. Said approval shall not be unreasonably withheld. Standards of Conduct: Contractor’s personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, other team members and staff within the City. G. COST PROPOSAL The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal. H. DATA RETENTION Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City.     City Council 11 – 22 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 16 All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded contract will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the contract. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. I. DRUG-FREE WORKPLACE The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Failure to comply with these requirements may result in suspension of payments under the Contract or termination of the contract or both, and the Contractor may be ineligible for award of any future City contracts. J. EXAMINATION Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City’s objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated. Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager’s attention as soon as possible so that corrective addenda may be furnished to prospective Proposers. Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. K. EXECUTION OF AGREEMENT Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II – Sample Agreement of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City reserves the right to disqualify them without any further obligation L. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. M. INDEPENDENT CONTRACTOR Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City. Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers’ compensation or other fringe benefits of any kind through City.     City Council 11 – 23 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 17 N. JOINT OFFERS/SUBCONSULTANTS Where two or more Proposers desire to submit a single Proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm and not with multiple firms doing business as a joint venture. Should the use of sub- consultants be offered, the Proposer shall provide the same assurances of competence for the sub-consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub-consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer. The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors. O. LITIGATION STATUS Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. P. NEGOTIATIONS The City reserves the right to negotiate final contract terms with any Proposer selected. The contract between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any modifications and clarifications to the awarded Contractor’s proposal, and the awarded Contractor’s proposal. Specific exceptions to this general rule may be noted in the final executed contract. Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP. Q. NON-PAYMENTS Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach. R. OWNERSHIP OF DOCUMENTS The City has permanent ownership of all directly connected and derivative materials produced under this contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents,     City Council 11 – 24 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 18 reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City. S. PARKING The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City. T. PROFESSIONAL STANDARDS Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City’s Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee. Contractor acknowledges that City locations consist of public-use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel. U. PROJECT MANAGER The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. V. PROPOSAL VALIDITY Services, pricing, and warranties indicated in a Proposer’s Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal. W. PUBLIC AGENCIES Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Contract, subject to Contractor’s acceptance. The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency. X. PUBLIC RECORDS Proposals will become public record after the award of a contract unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. Y. SUBCONTRACTORS Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read and will agree to abide by the awarded Contractor’s obligations. Any Subcontractor proposed after award of contract must be approved by the City before commencement of work. The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor     City Council 11 – 25 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 19 shall not be relieved for the non-performance of any or all Subcontractors. Subcontractor will only be accepted as per Exhibit I, Section XXVII Additional Required Services to be Offered on an As-Needed Basis. Z. PREVAILING WAGE The Director of the Department of Industrial Relations of the State of California has ascertained the prevailing rate of per diem wages in dollars, based on a working day of eight hours, for each craft or type of worker or mechanic needed to execute any construction or maintenance contract, which may be awarded by Public Works. The current prevailing wage rates as adopted by the Director of the Department of Industrial Relations are incorporated herein by reference and may be accessed at http://www.dir.ca.gov/ (General Prevailing Wage determination made by the Director of Industrial Relations / Pursuant to California Labor Code Part 7, Chapter 1, Article 2, Section 1770, 1773 and 1773.1). Contractor is required to pay the prevailing wage rate referred to above and is responsible for selecting the craft/classification of workers which will be required to perform this service in accordance with the Contractor's method of performing the work. Pursuant to Section 1775 of the Labor Code (State of California) Contractor shall forfeit $50 for each calendar day, or portion thereof, for each worker paid less than the stipulated prevailing wage rates for any public work done under this Contract or by any subcontractor. Prevailing Wage Compliance and Monitoring Contractor is aware of the requirements of the California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirement on “public works” and “maintenance” projects. Since the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by Prevailing Wage Laws and since the total compensations is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement/Contact. Contact shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the job site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. XIV. AWARD OF AGREEMENT Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final contract terms. A. EXECUTION OF AGREEMENT A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. “Proposer” will hereinafter be referred to as “Consultant” or “Contractor” in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, insurance documents and contents of the payment information packet have been received and approved.     City Council 11 – 26 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 20 XV. IMPLEMENTATION A. KICK-OFF MEETINGS The successful proposer will be required to meet with City staff prior to commencement of sweeping services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling of routes.     City Council 11 – 27 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 21 Contractor shall perform services as set forth below. I. IMPLEMENTATION The contract will require the implementation schedule below. In addition to street sweeping services, sweeping of City owned surface parking lots may be requested. Currently, the street sweeping operation utilizes a minimum of five street sweepers and increases the fleet during leaf season or other high- volume periods of tree debris (e.g., leaf and jacaranda seasons). City staff shall have the right to modify, add, reduce, or delete the amount of sweeping, schedules, routes, frequency, phases, standards and days of sweeping with prior notice to Contractor. A. IMPLEMENTATION SCHEDULE: ROUTE TYPE CURB MILES FREQUENCY TOTAL ANNUAL CURB MILES Residential 647 Weekly 33,660 Arterials 214 2 x Week 22,300 Raised and Non-Raised Center Medians 215 2 x Month 5,148 Industrials 59 2 x Month 1,420 Downtown 11 5 x Week 2,920 Alleys 92 Weekly 4,789 Total Curb Mileage 70,237 II. PERFORMANCE ON SCHEDULE The Contractor will be provided the latitude in establishing work schedules which correspond to the City’s route schedules, manpower and equipment resources. The Contractor will be provided the opportunity to discuss with the City adjusting established schedules to meet special circumstances. The City will make all final decisions pertaining to adjustment of schedules based on feasibility and efficiency with the goal of completing sweeping on the day scheduled. III. CONTRACTOR REQUIREMENTS & RESPONSIBILITIES I. WORK ASSIGNMENTS & SCHEDULE The City will provide weekly route schedules to the Contractor. Routes schedules have been established to maximize efficiency and minimize impacts on residents, businesses and schools. The Contractor shall submit a written sweeping schedule to the City Projects Manager or designee within fifteen (15) days of the effective date of an executed agreement. This schedule shall clearly identify the sweeping tasks required by this agreement and days they are scheduled to be performed in each particular area. Contractor shall have ability to review and propose sweeping route modifications to the City for review as efforts to improve sweeping program efficiency. If it is necessary to make periodic revisions to this maintenance schedule, EXHIBIT I SCOPE OF SERVICES     City Council 11 – 28 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 22 a modified schedule must be submitted for review to the Projects Manager or designee for approval prior to the date the changes are to take effect, but not less than 48-hours. Otherwise, it is intended that the Contractor will develop a permanent schedule utilizing the information, route schedule and any other information provided by the City, which will allow the City to monitor the Contractor's progress. Failure to notify of a change and/or failure to perform an item of work on a scheduled day may result in deduction of payment for that date or week based on curb miles not swept. On rainy days, normal sweeping operations should be considered in effect unless or until they are canceled by City Project Manager or designee. The designated Contractor holidays for this contract shall be New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day Holidays and Christmas Day Holidays. The existing posted routes (days and times) will not be changed to accommodate Contractor. The City reserves the right to change frequency of sweeping routes, modify routes with either reduction or addition of curb miles swept, and add new streets and routes to be swept. II. ALTERNATIVE-FUEL SWEEPING EQUIPMENT This solicitation for services will require alternative-fuel sweepers ONLY, as defined pursuant to Air Quality Management District (AQMD) Rule 1186.1 - alternative-fuel sweeper means a sweeper with engine(s) that use compressed or liquefied natural gas, liquefied petroleum gas (propane), methanol, electricity, or fuel cells. Hybrid-electric and dual fuel technologies that use diesel fuel are not considered alternative-fuel technologies for the purposes of Rule 1186.1. III. STREET SWEEPING EQUIPMENT 1. The street sweeper or any relief sweeper used to perform this contract work shall: a. Be AQMD and State (if applicable) approved alternative fuel. The Contractor shall be liable for all AQMD, State or Federal fines levied against the City relating to Contractor Street sweeping equipment violations. b. Be a standard full size motorized sweeper equal to or larger than a Tymco 600, Schwarze model A7 or similar model with comparable hopper size, equal pick up abilities and with dual gutter brooms. c. Equipment shall be maintained visually and operationally; brushes and brooms are to be replaced regularly. The paint and body of the street sweeper shall be maintained in good condition with no visible rust or body damage. d. Vehicle engines shall be routinely maintained to ensure a high level of service during street sweeping operations and comply with all State or California Department of Motor Vehicles CAL-OSHA and all other applicable codes required by the State, County, and City. e. Equipment should arrive clean for each daily schedule. All equipment is subject to inspection by the City’s Project Manager or other designated City Staff at any time. f. The Contractor shall provide a relief sweeper(s) to complete scheduled routes for each sweeper out of operation, broken down, scheduled for maintenance or any other similar situation. g. The Contractor shall provide a listing of all sweepers and relief sweepers identifying: i. Make, model, and year. ii. Company identification unit number. iii. California license number. iv. Company vehicle colors.     City Council 11 – 29 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 23 v. Sweeper color, if different. vi. Names of all operators to be used, California driver’s license number, license class, expiration date and California DMV record for each driver. h. The Contractor will not be permitted to washout or clean hopper on any public street, alley or City owned parking lot. 2. The street sweeper or any relief sweeper shall be equipped with the following: a. Rotating amber dome lights. All sweepers shall conform to all City, County, State and federal safety and environmental requirements. b. DMV night traveling amber side, rear, and top lights or similar. c. Dual side gutter brooms having no less than 5” long bristles. d. A set of road trouble fluorescent triangles. e. A radio or mobile phone. IV. STREET SWEEPING SPEED 1. Street sweepers shall be operated at speeds no greater than eight (8) miles per hour, as will be indicated on tachograph charts, covered hereinafter. 2. Reviews by the City shall be made of all tachograph or Global Positioning System charts to check sweeping start – stop times, miles swept, and sweeping speeds. If at any time the City determines the sweeping speed has exceeded the agreed upon speed, the Projects Manager or designee may require the Contractor to re-sweep any part of, or the entire sweeping route in question at no additional cost to the City due to excessive speed or lack of quality. 3. Indications of any day’s sweeping exceeding 8 miles per hour shall result in: a. Notification after the first two occurrences to the contractor that he is in non-compliance. b. Reduction in monthly payment by approximately eight (8) miles an hour of the current curb rate for each day that sweeping is recorded in excess of 8 miles per hour over an average of one hour per day. V. QUALITY OF SWEEPING The quality of sweeping shall be to the satisfaction of the Public Works Agency Executive Director or designee. A. The Contractor shall at all times use good sweeping practices as dictated by the highest standards within the sweeping industry and will make adjustments to its equipment as necessary, resulting in clean streets with no debris trails left behind. During the fall and winter seasons or following a windstorm or seasonal Jacaranda tree flower drop in the spring, the Contractor is expected to complete all routes; therefore, the Contractor will be responsible for adjusting resources to ensure routes are completed (by but not limited to increasing sweepers/operators during the fall season). The sweeper must     City Council 11 – 30 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 24 operate with dual brooms unless it is unfeasible. On occasion and as deemed necessary by City, this will require the complete width of the street, curb to curb, to be swept clean of debris. The Contractor must exercise due care to prevent spilling, scattering, or dropping of debris during the sweeping activity and shall immediately clean up any such spillage, dropping, or scattering. Sweeping practices include, but are not limited to the following: 1. Sweeping speed shall be adjusted to street conditions with a maximum speed of eight (8) miles per hour; and patterned concrete medians, intersections, and crosswalks shall be swept at a maximum speed of three (3) miles per hour. 2. Items impeding sweeping, such as palm fronds, rocks, and debris shall be removed from the sweeping path by the operator rather than going around them. Immovable items that impede sweeping such as construction debris and areas of impaired vertical or horizontal clearance caused by tree limbs shall be reported to the Project Manager or designee immediately for correction. 3. Contractor is not responsible for areas missed due to parked cars or other personal property. 4. Standards, schedules, and frequencies may be modified from time to time as deemed necessary by the City to ensure the highest sweeping quality. 5. Due to different street widths throughout the City, street sweeping may require slower travel speed and/or multiple passes by the sweeper, in many cases, to ensure curb-to-curb coverage of the street. 6. Streets with raised medians (commercial and residential) shall have their curb-gutter perimeter swept, including turnouts. 7. Street grade striped medians shall be swept in their entirety. 8. All deposits within intersections shall be removed as part of the sweeping operations. 9. Each street shall be swept clean to the adjacent property line. If a swept area is deemed to be below acceptable performance standards by the Projects Manager or designee, the substandard section shall be re-swept before the end of the day at no charge to the City. The determination of acceptable performance is at the sole discretion of the City. Contractor shall re-sweep at their own expense. The Projects Manager or designee shall be notified of the completed re-sweep. Swept clean means clean street with debris trails left behind. Any sweeper used must not blow debris onto private property. VI. GLOBAL POSITIONING SYSTEM (GPS) 1. The Contractor shall provide automatic vehicle location device (vehicle location and management system [e.g., GPS]) on all street sweeper units, including subcontractors. This device shall be placed on all sweeping equipment assigned to the City at the Contractor’s cost. 2. Contractor shall provide associated easy to use, cloud based software programs, which will report all street sweeping activity and is accessible from web browsers on a variety of desktop, laptop and mobile devices. The associated software shall be provided at no cost to the City including monthly monitoring charges. The Contractor shall provide software and licensing for a minimum of five (5) City users. 3. Software shall be capable of demonstrating real-time location, speed and path of travel of equipment equipped with GPS systems. Software shall be capable of recording and printing daily activity logs indicating actual miles traveled, streets swept, curb miles swept, brooms up or down, the direction and speed of travel, ground speed of equipment, the     City Council 11 – 31 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 25 location of equipment at any given time and any other information that is suitable for documenting actual work performed by the Contractor under this agreement. 4. Contractor shall have a tachograph system to backup GPS in the event of a system failure and shall submit an initialed tachograph chart for any period of work with the monthly invoice for any day of work that the GPS system is non-operational. 5. Contractor shall provide adequate training on an annual basis for City staff in the operation and use of this system and allow City of Santa Ana Public Works Maintenance division employees access to login from any web browser. 6. Should any GPS device fail, or need repair, the Contractor shall immediately report that the GPS is inoperative to the City. If the Contractor’s software or monitoring website fails, the Contract Administrator shall immediately notify the City. Contractor shall repair any non- operational portion of the system within two (2) business days or liquidated damages will be deducted from payments due the Contractor for each twenty-four (24) hour period, or portions thereof, that the system is unavailable to the City. VII. REQUIRED CONTRACTOR IDENTIFICATION SIGNAGE City of Santa Ana Public Works Agency authorized contractors will be required to have identification signage on all vehicles at all times while working in an official capacity for the City. Such signage shall be of a professional manner and maintained neat in appearance, free of graffiti, easily identifiable and in sound condition. All costs associated with the fabrication of such signage shall be borne by the Contractor. Such signage design shall be pre-approved by the City prior to production. Signage type and material shall be plastic with magnetic backing, painted signage on vehicle or similar. Taped vehicle signage will not be allowed. Such signage shall state Authorized Contractor, City of Santa Ana, Public Works Agency, name of Contractor and Contractor telephone number. Signage Letter Minimum Size shall be three-inches for Authorized Contractor, City of Santa Ana and Public Works Agency. A minimum of one-inch height will be required for all other information. VIII. FUELING OF SWEEPERS The Contractor shall be responsible for fueling each sweeper and shall be ready to sweep at all scheduled times. The City highly encourages the Contractor to explore possibilities of purchasing fuel at the City Corporate Yard fueling station located at 220 S Daisy Ave, Santa Ana, CA 92703. IX. SPECIAL SWEEPING This contract shall require up to 400 annual curb miles of special sweeping at no additional cost for special events, parades, inclement weather sweeps, roadway hazards, spills (similar, but not limited to oil, paper, debris, etc.). These sweeps are not re-sweeps of an area not swept properly, but rather an additional sweep that is not part of the regular schedule. If appropriate, prior approval from City Projects Manager or designee is required. X. PERFORMANCE DURING INCLEMENT WEATHER     City Council 11 – 32 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 26 1. The City shall determine when the sweeping operations should cease due to inclement weather or other reasons and will notify the Contractor immediately once decision is made. 2. During the periods when inclement weather hinders normal operations, the Contractor shall adjust their work force in order to accomplish those activities impacted by weather. 3. Failure to adjust the work force to show good progress on the work shall result in deduction of payments to reflect only the work actually accomplished. XI. SUPERVISION OF CONTRACT AND MEETINGS WITH CITY The Contractor shall furnish a Supervisor, not assigned to operate a sweeper. The function of the Supervisor will be to monitor the day-to-day operation to ensure thorough and timely completion of all routes. The Supervisor will redirect sweepers to return to areas that do not meet presentation standards. The Supervisor will procure additional sweepers or extend hours if necessary to stay on schedule and produce work of a high quality which will be acceptable to the City’s Project Manager or authorized representative. The Contractor shall furnish sufficient supervisory and working personnel capable of promptly accomplishing on schedule, to the satisfaction of the City’s Project Manager or authorized representative, all work required under the Contract. All work shall meet with the approval of the City of Santa Ana Public Works Maintenance Services Division. There shall be a minimum of one monthly meeting with the Contractor and the City representative to determine progress and to establish areas needing attention. A status report of activities performed and maintenance issues addressed by the Contractor will be submitted in writing to the City on a weekly basis. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the specifications. XII. CONTRACTOR’S OFFICE Contractor is required to maintain an office within a one (1) hour response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or cellular phone. Contractor shall have a maximum response time of sixty (60) minutes to all emergencies. XIII. CONTRACTOR PERSONNEL Contractor’s employees shall be required to wear a clean uniform bearing the Contractor’s name. Employees who normally and regularly come into direct contact with the public shall also bear some means of individual identification, such as a nametag or identification card. Employees shall not remove any portion of their uniform while working within the City. Employees driving the Contractor’s vehicles shall at all times possess and carry a valid Commercial Driver’s License as applicable issued by the State of California. Any person employed by the Contractor who fails or refuses to carry out the directions of the City, appears to be incompetent, acts in a disorderly, improper or unsafe manner, or shows signs of intoxication or other impairment shall be immediately removed from the job site by the Contractor. Prior to returning a removed employee to work within the City, the Contractor shall provide in writing the reason for the individual’s behavior and the means used to prevent this     City Council 11 – 33 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 27 behavior from occurring again. Failure of the Contractor to prevent, prohibit, or resolve problems with its employees working within the City will result in sweeping operations being suspended until further notice, and cause for contract termination. The City may enter a contract with another party for street sweeping services during such a suspension, and the Contractor will be liable for all costs. XIV. LABOR STRIKE It shall be the responsibility of each contractor to provide continuous contractual services, without any interruption. In case of any labor strikes, the Contractor shall provide other means, as its own cost, to provide a comparable continuous contractual service as if there were no strike. Failing to do so will cause the City, to take whatever action is deemed necessary to provide such service and the cost will be borne by the Contractor. XV. SUBCONTRACTOR/JOINT VENTURES The selected Contractor shall be the Prime Contractor performing the primary functions of the Agreement at all times which is street sweeping. If any portion of the Agreement is to be performed by a subcontractor for the ADDITIONAL REQUIRED SERVICES in Section XXVII, this must be clearly set forth in the Proposal submittal as to what part(s) is/are to be delegated. The City reserves the right to reject any Proposal wherein use of subcontractors significantly affects the ability of the Proposer to function as the Prime Contractor on the awarded Agreement. The Prime Contractor will at all times be responsible for the acts and errors or omissions of its subcontractors or joint participants and persons directly or indirectly employed by them. Acceptance or rejection of a Proposer’s request to use subcontractors is at the sole discretion of the City. XVI. WORKING HOURS All sweeping activities shall be completed according to established sweeping time windows as posted on City streets. Typically, sweeping operations should be completed by 3:30 PM, Monday through Friday unless prior approval is given by the City Projects Manager or designee. Generally sweeping occurs no earlier than 4:00 AM, except in designated areas in which sweeping begins at 2:00 AM, such as the Downtown area. Approval and deviation of Contractor schedule will be at the sole discretion of the City. XVII. INSPECTIONS The Executive Director or his designee shall regularly inspect the streets and other City property subject to this Agreement to ensure that the work is being, and has been, performed in accordance with the terms identified in this agreement. All work found in such inspections not conforming to the applicable requirements shall be corrected by the Contractor and the City shall have the right to withhold payment to the Contractor until the work is corrected. XVIII. PROTECTION OF THE PUBLIC & DAMAGES TO EXISTING STRUCTURES 1. The Contractor shall exercise caution at all times for the protection of persons and property. All fines, penalties and/or repair charges resulting from the Contractor’s actions shall be the sole responsibility of the Contractor. 2. The Contractor shall not permit placing or use equipment in such a manner as to block vehicle traffic lanes or create safety hazards. The Contractor shall be responsible for the     City Council 11 – 34 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 28 use of all appropriate warning traffic safety devices when deemed necessary. 3. Methods proposed by the Contractor and approved by the City shall not harm, deface or damage the streets being swept, street trees, sidewalks or street curbs. In the event that damaged to City right-of- way has occurred in the course of work, the Contractor shall be solely responsible for its repair or replacement. XIX. SPECIFICATIONS This scope of services is intended to cover all labor, material and standards of workmanship to be employed for in this work plan or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. XX. WATER The City requires the contractor to use water (recycled or potable water) when sweeping to reduce dust at all times. Therefore, the contractor shall make the necessary arrangements to obtain an attachable portable water meter and a designated recycled water connector (if required) with the City's Water Resources Division to fulfill this agreement's terms. The water meter will collect usage data for the City, but the contractor will not be responsible for paying for water usage. Contractor acknowledges that all sweepers must be equipped with, and all drivers must be instructed in the proper use of, approved hydrant wrenches and anti-surge/eddy valves and hydrant meters. In the event Contractor encounters an inoperable or "dead" fire hydrant, Contractor shall report hydrant's condition and location to the City Public Works, Maintenance Services Division, within twenty-four (24) hours. Backflow Preventers shall be used properly with all water filling equipment (NO EXCEPTIONS). The use of recycled water is preferable to potable water. Recycled water fill station locations will provide by the City upon execution of the agreement. The contractor will also have access to City fire hydrants to fill sweepers. XXI. DEBRIS DISPOSAL Disposal of debris at the City Corporation Yard and at City designated debris exchange zones will be permitted at no cost. Proposal pricing/fee shall not include any disposal fees. Debris disposal shall not be permitted onto the street. The Contractor will be responsible for collection of incidental debris around trash container/bin resulting from disposal exchange within two-hours after exchange. Coordination will be made by the City Projects Manager or designee. The Contractor shall make every effort to recycle materials. XXII. SPILLS 1. The Contractor shall make additional passes on a street route to pick up any spillage of sweeping materials debris dropped during turns or crossings of cross gutters, prior to moving to the next area. 2. The equipment operator shall immediately stop in the event of equipment spillage such as a spillage of gasoline, diesel, motor oil, or hydraulic oil. A call for assistance must be made and the area cleaned within two hours. Failure to affect a proper cleanup will result in the City responding with Fire and Public Works Hazmat crews, and costs will be deducted from the following invoice to be paid. The quality of spill clean-ups shall be to the satisfaction of the City Projects Manager or designee.     City Council 11 – 35 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 29 XXIII. RECORDS The Contractor shall keep accurate records concerning all of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. The Contractor shall complete a monthly maintenance report indicating work performed, including GPS maps of routes swept and submit this completed report to the City Projects Manager or designee, This report should also contain a description of work performed, including man- hours, equipment, and any additional work, which the Contractor deems to be beyond the scope of the contract. Payment for this work will not be authorized unless the additional work and the costs thereof are first approved by the City. A phone log will be submitted monthly of all calls from the City of Santa Ana Public Works Agency Maintenance Services Division and the City of Santa Ana Police Department to the Contractor, identifying whether or not those calls require a request for service, and a description of the action taken from the City call. The Contractor shall provide monthly phone customer service logs from the public, indicating name, date, time and phone number of caller, reason for request, response/action by Contractor and time required to address request. Such logs shall be accurate and truthful. The Contractor shall permit the City to inspect and audit its books and records regarding City- provided services at any reasonable time. XXIV. AFTER-HOUR EMERGENCY SERVICES The Contractor will provide the City with names and telephone numbers of at least two qualified persons who can be called by City representatives when emergency maintenance conditions occur during hours when the Contractor's normal work force is not present in the City. These Contractor representatives shall respond to said emergency within one (1) hour from receiving notification. The City anticipates the need for this service of up to five-occurrences per year. XXV. MATERIALS AND EQUIPMENT A. The contractor shall make all reasonable effort to purchase equipment and materials In the City and to utilize Santa Ana vendors. Such efforts shall be provided to the City. The City shall have the ability to provide a list of possible Santa Ana Vendors to the Contractor. B. Contractor shall furnish all labor, equipment tools, and materials and supplies including Personal Protective Equipment (PPE), such as face mask respirator (N- 95) gloves, coverall suits, trash bags and the skills and training required to perform all services listed above and per Cal-OSHA requirements. XXVI. CUSTOMER SERVICE Contractor shall provide service, which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. A Contractor equipment operator is an extension of the City of Santa Ana Public Works, and as such is expected to: 1. Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2. Give full attention to each customer’s needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer’s request has been fulfilled. 3. Comply with all federal, state, county, and city laws and regulations. 4. Use adequate equipment that is kept clean and neat at all times. 5. Train other Contractor employees to be polite and courteous during public contact.     City Council 11 – 36 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 30 6. Employ truth and accuracy in reporting customer service records. XXVII. ADDITIONAL REQUIRED SERVICES TO BE OFFERED ON AN AS-NEEDED BASIS Services described below may be provided by a Subcontractor but must be managed by the awarded contractor (street sweeping provider). Proposals submitted without this service component may be deemed NON-RESPONSIVE. A. BIKE LANE SWEEPING 1. Bike Lane Sweeping shall be comprised of sweeping protected (raised curb) and non- protected bike lanes with mini-street sweeper to ensure there is no debris in the path of cyclists that could pose a hazard. These bike lanes are typically boxed in by curbs, barriers or reflective markers, effectively preventing your normal street sweeping operations to clean these lanes. Currently, the City of Santa Ana has approximately 10 miles of protected bike lanes and has a future build out of approximately 30 miles or more. 2. Mini-street sweeper shall be able to sweep a protected bike lane with a width as low as 67-inches wide. B. CREW LABOR Services and work to be performed by Contractor shall consist of, but not be limited to, the following: 1. Removal and Disposal of Debris/Rubbish Debris and rubbish may include, but Is not limited to the following: a. Bulky items such as furniture, mattresses, appliances, scrap metals, junk, automobile parts or machinery, tires, televisions and other electronic devices; b. Garbage, litter, cardboard, metal cans, glass, feces, fruit/vegetable matter; c. Concrete, asphalt, bricks or other construction debris; and d. Tree debris, cut brush, tree limbs, and similar materials. e. Weed removal via mechanical or manual methods 2. Hand sweeping (or blowing) of streets, sidewalks and similar areas. 3. Porter Services a. Shall include litter pick-up, including but not limited to unwanted or useless materials, or rejected matter, gum, food remains, sewage, excrements, dust, dirt, decals, liquid or dried matter, hypodermic needles, soiled clothing, blankets, and cleaning of Refuse Container, outdoor benches, bollards, and light poles. b. Cleaning of benches, bollards, lights poles on a regular basis using clean cloths and a cleaning solution. c. Service locations and routes will be provided by the City.     City Council 11 – 37 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 31 d. Designated areas may be changed by the City at any time. 4. All rubbish and garbage shall be removed from the property and disposed at the City Yard or at designated debris disposal site. 5. Sufficient inspection will be provided but not such as will substitute for supervision of the work by the Contractor Supervisor or Manager. 6. At the completion of the work, the site shall be left in a clean condition by utilizing blower or push broom, unless it is an unpaved area, vacant lot, Creek or other similar site conditions. 7. Report Services – Homeless, fallen trees, and hazardous materials using appropriate work order reporting systems or websites provided by the City. 8. Daily work must be documented using an electronic device (mobile phone, tablet or similar) and uploaded to City’s work order system (MySantaAna App or Similar). 9. Daily work/routes and schedules will be assigned by City Staff. 10. Contractor shall furnish all labor, equipment tools, and materials and supplies including Personal Protective Equipment (PPE), such as face mask respirator (N- 95) gloves, coverall suits, trash bags and the skills and training required to perform all services listed above and per Cal-OSHA requirements. C. POWER WASHING 1. Power-Washing of Street, Sidewalk, Curb, and Gutter designated by City to remove gum, dirt, and non-gum stains. a. Power-washing is defined as the simultaneous mechanical removal of materials or pollutants from the surface of the pavement, through application of water under pressure with elevated temperatures used in the cleaning process and the Collection of the waste and water (containment/recovery system). b. Process used shall leave the area clean and free of stains and of all loose, embedded materials including chewing gum, oil, grease, grime, and other fluids. c. The cleaning process must not damage the concrete surfaces or the brick paver surfaces. d. Service locations and routes will be provided by the City and may change at City’s request. e. Contractor requests for changes must be approved by the City prior to any changes. 2. Labor and Vehicle Requirement: Appropriate number of vehicles to support crews shall be provided. 3. Schedule: As determined by the City of Santa Ana. I. DEFINITIONS     City Council 11 – 38 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 32 1. Clean Street Condition – Clean streets with no debris trails left behind 2. Contractor – Refers to the individual, partnership, or corporation that is awarded a contract by the City upon conclusion of this RFP process. 3. City Holidays Observed – New Year's Day, Martin Luther King, Presidents’ Day Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve and Christmas Day. 4. Curb Mile – measurement of curbing of streets and medians and equal to 5,280 linear feet. 5. Curb-to-Curb – area within the curb limits of the street including medians, intersections and street ends. 6. Debris – litter, rubbish, leaves, sand, debris trail, dirt, garbage, and other foreign material. 7. Inclement Weather – weather conditions that prohibit the effective operation of sweeping operations. 8. Linear Mile – measurement of actual miles driven in order to satisfactorily clean streets to the City standard, which may require multiple passes depending on condition and width of street. 9. Re-sweep – sweep required when previous sweeps are deemed by the City to be below standard or when a street or sections of a street are missed during regularly scheduled operation. Such re- sweeps will be at no additional cost with up to two re-sweeps performed to City satisfaction. 10. Special Sweeping (Sweeps) – sweeping involving special events, parades, inclement weather, roadway hazards, spills (similar, but not limited to oil, paper, debris, etc.) and City surface parking lots. 11. Street – all paved dedicated public rights-of-way within the existing or future City limits. 12. Sweeper – Sweeping machine. 13. Travel Speed – sweeper operator must maintain a speed of no more than eight (8) miles per hour, or other agreed upon speed by the City, while the sweeping broom is lowered in the operating position. II. COMPENSATION 1. Invoices a. The Contractor shall submit a monthly invoice by the 15th of the month to the City for the services rendered in the prior month. b. All invoices for work performed under this contract shall be submitted electronically in a Microsoft Excel 2016 format or newer, or other format approved by the City Projects Manager or designee. The invoice shall include the following information at a minimum: i. Contractor’s invoice number ii. Beginning and ending dates for services iii. City work order number (if applicable) iv. Work site address/location (if applicable) v. Unit cost, subtotals and total for invoice vi. Curb miles swept authenticated by GPS reports and maps. vii. GPS Route Maps (if requested by City)     City Council 11 – 39 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 33 2. Payment Payment by City shall be made within sixty (60) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance of a professional street sweeping service. 3. Extra Work No new work of any kind shall be considered an extra unless a separate estimate is given for said work and the estimate is approved by the City in writing before the work is commenced. The Contractor will be required to provide before and after photographs of safety items or emergency repairs. Documentation of contract compliance may be required on some occasions. III. TERMINATION The City reserves the right to terminate the contract, without penalty, for cause immediately or without cause. 4. In the event Contractor fails or refuses to timely perform any of the provisions of this Agreement in the manner required, or if Contractor violates any provision of this Agreement, Contractor shall be deemed in default. City shall provide written notice of such default to Contractor’s Project Manager. Contractor shall cure said default within a period of two (2) working days. If more than two (2) working days are reasonably required to cure the default, Contractor shall provide adequate assurance of due performance within forty-eight (48) hours after Contractor receives written notice of default from City. Such assurance shall include acknowledgement of the default, Contractor’s proposed remedy and the timeline (not more than seven (7) working days) for cure. If such cure is not completed in a timely manner, City may assess liquidated damages or terminate the Agreement forthwith by giving written notice to Contractor’s Project Manager. City may, in addition to the other remedies provided in this Agreement or authorized by law, terminate this Agreement by giving written notice of termination. Contractor shall be responsible for all costs incurred by City, including replacement costs of equipment and labor required to provide service during Contractor’s default. 5. This agreement may be terminated without cause by City upon thirty (30) days written notice delivered to the Contractor either personally or by mail. Upon termination, City shall pay to Contractor that portion of compensation specified in the Agreement that is earned and unpaid prior to the effective date of termination. 6. In addition to, or in lieu of, remedies provided in this Agreement or pursuant to law, City shall have the right to withhold all or a portion of Contractor’s compensation for contract services if, in the judgment of the Projects Manager or designee, the level of maintenance falls below appropriate street sweeping maintenance standards and/or Contractor fails to satisfactorily perform contract services. City shall have the right to retain funds withheld until the Projects Manager or designee determines that contract services are performed as well and as frequently as required by this Agreement. IV. CONTRACTOR OPTION FOR TERMINATION     City Council 11 – 40 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 34 The Contractor may request termination of the contract when conditions during the contract make it impossible to perform or when prevented from proceeding with the contract by act of God, by law or official action of a public authority or in the event on nonpayment by the City. Such request will require one-hundred and eighty (180) days written notice prior to contract termination date requested. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City a minimum of thirty (30) working days to cure the alleged breach. V. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Contractor shall solicit and advertise employment opportunities to Santa Ana residents. The City shall inform the Contractor of areas to publicize recruitment opportunities, such as work centers and community centers. Such effort and procedure will be provided to the City for review. VI. CONTRACTOR COMMUNITY EVENT PARTICIPATION AND PUBLIC AWARENESS Contractor shall participate in extensive public awareness efforts and community events and programs, such as neighborhood clean-up events and anti-litter campaigns. Such participation shall be upon City request provided with reasonable notice of event timing. VII. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS 7. Contractor shall perform all requirements under this contract in strict observance of and in compliance with all applicable environmental, traffic, safety and any other applicable laws, regulations, ordinances, codes and any other legislative or statutory requirements. 8. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated throughout the term of this contract. VIII. FINES The Contractor shall be liable for all violation fines levied against the City by, but not limited to, AQMD, State or Federal Agencies related to Contractor street sweeping services.     City Council 11 – 41 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 35 THIS AGREEMENT is made and entered into on this day of , 2023 by and between ___________________________________________________________, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. The City desires to retain a Consultant having special skill and knowledge in the field of: B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit I, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit II. The total amount to be expended during the term of this Agreement shall not exceed $xxxxxx. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a written number (3) year term with the option for the City to grant up to two, one (1)-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. EXHIBIT II SAMPLE AGREEMENT     City Council 11 – 42 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 36 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. Standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. MINIMUM SCOPE AND LIMIT OF INSURANCE The selected Proposer shall provide the required evidence of insurance coverage as set forth in the standard agreement within ten (10) business days after receipt of Notice of Intent to Award. Contractor must maintain, for the duration of its contract, insurance coverages as required by the City. Additionally, Contractor shall provide the following insurance coverage: Coverage shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. • Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. • Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.     City Council 11 – 43 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 37 If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Primary Coverage For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity. Waiver of Subrogation Contractor hereby grants to Entity a waiver of any right to subrogation which any insurer of said Contractor may acquire against the Entity by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity. Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage: 4. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 5. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.     City Council 11 – 44 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 38 6. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. Verification of Coverage Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a     City Council 11 – 45 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 39 representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any     City Council 11 – 46 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 40 of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. TERMINATION This Contract may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. I. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. II. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. III. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this contract shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988     City Council 11 – 47 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 41 Fax: 714- 647-6956 With courtesy copies to: To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IV. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement. c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Kristine Ridge Clerk of the Council City Manager First & Last Name Title Consultant Firm Name Address City, State, Zip Fax:     City Council 11 – 48 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 42 APPROVED AS TO FORM: CONSULTANT: SONIA R. CARVALHO City Attorney By: Assistant City Attorney Tax ID# RECOMMENDED FOR APPROVAL: SAMPLE ONLY (name) (title)     City Council 11 – 49 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 43 *Made available as a separate attachement to this document. *EXHIBIT III DETAILED STREET SWEEPING ROUTE MAPS     City Council 11 – 50 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 44 Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Base Bid Item Price - Pricing shall be based on a curb mile cost as described in Exhibit I. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the Contractor only after discussed and authorized by the City Projects Manager or designee in writing. The City has the option to purchase and provide materials. Special material will be purchased by the City and/or the City will reimburse the Contractor after authorization by City. City staff shall have the right to modify, add, reduce, or delete the amount of sweeping, schedules, routes, frequency, phases, standards and days of sweeping with prior notice to Contractor. STREET SWEEPING SCENARIO ONE $ per Curb Mile x 70,237 Curb Miles = $_________________ TOTAL for SCENARIO ONE - A Spelled Out: *Price for SPECIAL SWEEPING (SWEEPS): $_________________per CURB MILE. *(Over and Above Required 400 Annual Curb Miles of Free Sweeping or Scheduled Sweeping) ATTACHMENT A – Continue Next Page ATTACHMENT A PROPOSER’S CERTIFICATION, PROPOSAL PRICING     City Council 11 – 51 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 45 AS-NEEDED SERVICES (Non-Base Bid Item) - Pricing shall be based on the items listed below and described in the Scope of Services. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the Contractor only after having discussed and received authorization by the City Projects Manager or designee in writing. The City has the option to purchase and provide materials. Special material will be purchased and/or by the City or the City will reimburse the Contractor after authorization by City. Additional crew laborers may be requested by the City as needed. Proposal submitted without this service component will be deemed NON-RESPONSIVE. ATTACHMENT A – Continue Next Page ROADWAY CLEANING DEBRIS & LITTER REMOVAL SERVICES (AS -NEEDED SERVICES) ITEM # BID ITEM DESCRIPTION HOUR S “A” UNIT WEEKLY UNIT PRICE “B” EXTENDED TOTAL PRICE (“A” × “B”) 1. BIKE LANE SWEEPING 1,000 HOUR AS NEEDED $ $ 2. CREW LABORER* – 8 Laborers at 40 hours per laborers equals 320 hours per one week) (1 Week 320/Hours) (Hourly Rate shall Not include a markup for disposal charge) *Crew size = 2 laborers 320 HOUR 1 WEEK $ $ 3. POWER WASHING 1,000 HOUR AS NEEDED $ $ TOTAL NON-BASE BID AMOUNT NOTE: ITEMS IN THIS SECTION NOT PART OF THE BASE BID $___________     City Council 11 – 52 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 46 NOTE: THIS CONTRACT IS SUBJECT TO PREVAILING WAGES. (SEE SPECIAL PROVISIONS SECTION Z). BID ITEM QUANTITIES ARE ESTIMATED AND PROVIDED FOR THE PURPOSE OF CALCULATING COMPETITIVE BIDS. BID ITEM QUANTITIES MAY VARY FROM THE FINAL FIELD QUANTITITES AND ARE NOT GUARANTEED. LEGAL NAME OF COMPANY PHONE AND FAX NUMBER BUSINESS ADDRESS PRINTED NAME OF AUTHORIZED AGENT SIGNATURE OF AUTHORIZED AGENT TITLE DATE E-MAIL ADDRESS FEDERAL IDENTIFICATION NUMBER (IF APPICABLE) CONTRACTOR LICENSE NUMBER (IF APPICABLE) ATTACHMENT A – Last Page THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.     City Council 11 – 53 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 47 PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. THIS SHEET MUST BE COMPLETED IN FULL AND RETURNED WITH OFFEROR'S ROPOSAL List and describe fully the contracts performed by your firm where a minimum of 10,000 annual curb miles were swept and which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications & customer service reputation. Reference No. 1 Customer Name: Contact Individual/Email: Address: Phone Number: Facsimile Number: Annual Contract: Year: Curb Miles Swept: Description of supplies, equipment, or services provided: Reference No. 2 Customer Name: Contact Individual/Email: pAddress: Phone Number: Facsimile Number: Annual Contract: Year: Curb Miles Swept: Description of supplies, equipment, or services provided: Reference No. 3 Customer Name: Contact Individual/Email: Address: Phone Number: Facsimile Number: Annual Contract: Year: Curb Miles Swept: ATTACHMENT B REFERENCES     City Council 11 – 54 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 48 Description of supplies, equipment, or services provided: Reference No. 4 Customer Name: Contact Individual/Email: Address: Phone Number: Facsimile Number: Annual Contract: Year: Curb Miles Swept: Description of supplies, equipment, or services provided: Reference No. 5 Customer Name: Contact Individual/Email: Address: Phone Number: Facsimile Number: Annual Contract: Year: Curb Miles Swept: Description of supplies, equipment, or services provided:     City Council 11 – 55 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 49 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.     City Council 11 – 56 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 50 1. How many years has your organization been in business in California as a contractor under your present business name and license number? Years *If performed same business under a different business name with same ownership and operation management and changed name due to, but not limited to, bankruptcy, loss or license, please complete an additional and separate Questionnaire. 2. What is your firm’s Average Gross Revenue for the last three years? $ 3. Is your firm currently the debtor in a bankruptcy case? Yes No If “yes,” indicate the case number, bankruptcy court, and the date on which the petition was filed. Case Number Bankruptcy Court Date Filed 4. Was your firm in bankruptcy any time during the last five years? (This question refers only to a bankruptcy action that was not described in answer to question 2, above.) Yes No If “yes,” indicate the case number, bankruptcy court, and the date on which the petition was filed. Case Number Bankruptcy Court Date Filed 5. Has any California State License Board (CSLB) license held by your firm or its Responsible Managing Employee (RME) or Responsible Managing Officer (RMO) been suspended or fined within the last five years? Yes No 6. At any time in the last five years, has your firm been assessed and paid liquidated damages after completion of a project, under a construction contract with either a public or private owner? Yes No 7. Has your firm ever defaulted on a contract? Yes No If “yes,” explain on a separate page. ATTACHMENT C – CONTINUE NEXT PAGE ATTACHMENT C RESPONSIBLE PROPOSER – SUPPLEMENTAL QUESTIONNAIRE     City Council 11 – 57 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 51 8. In the last five years has your firm, or any firm with which any of your company’s owners, officers or partners was associated, been debarred, disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works project for any reason? Yes No If “yes,” explain on a separate page. State the name of the organization debarred, the year of the event, the owner of the project, and the basis for the action. 9. In the past five years, has any claim against your firm concerning your firm’s work on a project, been filed in court or arbitration? Yes No If “yes,” on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 10. In the past five years, has your firm made any claim against a project owner concerning work on a project or payment for a contract, and filed that claim in court or arbitration? Yes No If “yes,” on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 11. At any time during the past five years, has any surety company made any payments on your firm’s behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm’s behalf in connection with a project, either public or private? Yes No 12. In the last five years, has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm? Yes No 13. Has your firm or any of its owners, officers, or partners ever been liable in a civil suit, or found guilty in a criminal action, for making any false claim or material misrepresentation to any public agency or entity? Yes No 14. Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? Yes No If “yes,” identify on a separate page, the person or persons convicted, the court case and     City Council 11 – 58 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 52 number, the crimes and the year convicted. 15. If your firm was required to pay a premium of more than one percent for a performance and payment bond on any project(s) on which your firm worked at any time during the last three years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one percent, if you wish to do so. % 16. During the last five years, has your firm ever been denied bond credit by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a project when one was required? Yes No 17. Has Cal-OSHA cited and assessed penalties against the Contractor or its associates for any “serious,” “willful” or “repeat” violations of its safety or health regulations in the past five years? (Note: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it.) Yes No If “yes,” on a separate page describe the citations, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of the project, and the amount of penalty paid, if any. State the case number and the date of any OSHAB decision. 18. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against the Contractor or its associates in the past five years? (Note: If an appeal of the citation has been filed and the Appeals Board has not yet ruled, or there is a court appeal pending, you need not include information about the citation.) Yes No If “yes,” on a separate page describe the citation, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of project, and the amount of penalty paid, if any. State the case number and date of any decision. 19. During the last five years, has there been more than one occasion in which the General Contractor or its associates have been penalized or required to pay back wages for failure to comply with the federal Davis- Bacon prevailing wage requirements? Yes No If “yes,” on a separate page, describe the violator, nature of each violation, name of the project, date of its completion, the public agency for which it was constructed, the number of employees who were initially underpaid and the amount of back wages and penalties that were assessed. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.     City Council 11 – 59 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 53 (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed____________________________________________________________________________ State of ________, County of __________________________________________________________ Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by ________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. ________________________ Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT D NON-COLLUSION AFFIDAVIT     City Council 11 – 60 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 54 The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT E NON-LOBBYING CERTIFICATION     City Council 11 – 61 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 55 The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, ATTACHMENT F NON-DISCRIMINATION CERTIFICATION     City Council 11 – 62 8/29/2023 CITY OF SANTA ANA STREET SWEEPING SERVICES 56 including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.     City Council 11 – 63 8/29/2023 EXHIBIT 2 PREPARED BY:PREPARED FOR: City of Santa Ana Athens Services February 21, 2023REQUEST FOR PROPOSALS NO. 23-007 FOR STREET SWEEPING SERVICES Gary Clifford, Executive Vice President 14048 Valley Boulevard City of Industry, CA 91746 Phone Direct: (626) 934-4619 | Fax: (626) 330-0456 Federal Tax ID Number: 95-4313271 Email: GClifford@AthensServices.com Elizabeth Rubio, Projects Manager City of Santa Ana – Public Works Agency 220 South Daisy Avenue Santa Ana, CA 92703     City Council 11 – 64 8/29/2023 A. Cover Letter Dates February 21, 2023 Elizabeth Rubio, Projects Manager City of Santa Ana – Public Works Agency 220 South Daisy Avenue Santa Ana, CA 92703 Dear Ms. Rubio, Arakelian Enterprises, Inc., dba Athens Services, is pleased to submit this fully responsive bid to provide Street Sweeping Services for the City of Santa Ana. As the City’s street sweeping service provider since 2012, we strive to deliver dependable and high-quality service at the most value to the City, residents, and community. We have conducted a thorough review of the request for proposal and are submitting a cost-effective proposal that complies with the requirements and scope of work. Our proposal will leverage our local infrastructure, a fleet of more than 60 sweepers, surrounding routes, experience in the City, and disposal and recycling facilities to offer the most cost-effective service while providing the most value to the community. Cost-Effective Service Athens is committed to providing the most cost-effective service using existing routes and personnel, local infrastructure, and new or like-new equipment. Athens will offer very competitive rates to the City in accordance with the anticipated service start date of July 1, 2023 or sooner, as determined by the City. By continuing a partnership with Athens, the City can avoid the expenses and trouble associated with switching service providers. Athens will collaborate with the City’s Water Resources Division to procure water required to perform street sweeping for the City of Santa Ana as described in the scope of work. The proposed pricing is valid for a period of a minimum of five (5) years subject to annual CPI and PPI increases. Unmatched Experience The City and Athens have been partners since 2012 and as a result, we have mastered our daily routes and are intimately familiar with every street, boulevard, and parkway. Our experience allows us to service the streets efficiently and our extensive fleet delivers unmatched dependability. Equipment Athens will provide street sweeping trucks model new or like new. Athens has the largest street sweeping fleet in the region. This allows us not only to provide service, but also to provide contingency services and the ability to respond to emergencies. With more than 50 street sweepers within minutes of Santa Ana, only Athens has the capability to provide support, backup, or additional resources to the City if the need ever arises. Athens trucks will be equipped with geographical positioning systems (GPS) tracking equipment with 60-day history. Data collected will include speed monitoring, braking, and idle times. Athens will provide on-demand reporting analytics as requested by the City. Additionally, Athens can provide training for city staff and the Public Works Maintenance Division to access and monitor the GPS activity. If awarded, in the immediate Athens will manage the Santa Ana contract from the Downey Area Recycling and Transfer Facility (D.A.R.T.), located at 9770 Washburn Road in Downey, with contact number (562) 622-3503, which is 23 miles from     City Council 11 – 65 8/29/2023 the heart of Santa Ana. Concurrently, we would immediate begin searching for a property within or near the City to house our fleet. Proposal Enhancements Athens proposes to continue our long-term partnership, one that will enhance the City’s beautification efforts and enrich the quality of life for residents, businesses, and visitors. We have done a thorough analysis of the scope of work, and have provide competitive rates that add the most value to the community. Athens looks forward to negotiating an agreement with the City. As part of that discussion, for example, Athens would like to discuss an alternative beyond the required scope. Athens would be willing provide the City with a dedicated full-time service team for all fifty-two weeks of the year. The City would benefit from an all-inclusive agreement that would provide set frequencies for power washing, sweeping bike lanes, performing bulky-item pickups, and providing support during clean-up events for persons experiencing homelessness. At a slightly higher curb-mile rate, we feel this avenue is worth exploration with the City. We also would like to discuss customary and standard changes to certain contractual provisions in areas such as indemnification, termination, rate adjustments, dispute resolution, standards for performance, and modifications to work (including City-directed changes, changes in law, changes to worker classifications, other unanticipated changes), among others. The Board of Directors of Athens authorizes me in my capacity as Executive Vice President, to transmit and sign the proposal, negotiate a contract with the City of Santa Ana, and execute any agreements, assurances, and other documents related to this proposal and any subsequently awarded contract. My signature with this letter serves as a consignment, in good faith, to the RFP selection process, with no intent by Athens to withdraw the proposal. I further warrant that the service and performance requirements as described in the RFP, its enclosures, attachments, draft agreement, and all addenda have been thoroughly reviewed. Athens has conducted all due diligence necessary to confirm material facts upon which the proposal is based. Athens is ready, willing, and able to perform the services as proposed. On behalf of Athens, I am pleased to submit this proposal and look forward to continuing to provide the best street sweeping service available to the City of Santa Ana. Sincerely, Gary Clifford, Executive Vice President 14048 Valley Boulevard City of Industry, CA 91746 Phone Direct: (626) 934-4619 | Fax: (626) 330-0456 Federal Tax ID Number: 95-4313271 Email: GClifford@AthensServices.com     City Council 11 – 66 8/29/2023 Table of Contents Cover Letter............................................................................................................................................................. 02 Services Provided .................................................................................................................................................... 05 Agreement Statement............................................................................................................................................. 05 Contract Organization and Staffing......................................................................................................................... 05 Related Experience.................................................................................................................................................. 07 Customer Service Reputation.................................................................................................................................. 07 Financial Responsibility (Capacity) .......................................................................................................................... 08 Proposed Work Plan................................................................................................................................................ 09 Sweeping Equipment Profile ................................................................................................................................... 11 GPS Vehicle Tracking Equipment / Software Profile ............................................................................................... 13 Other Information ................................................................................................................................................... 14 EXHIBITS Financial Institution Credit Capacity Letter – Wells Fargo .............................................................................. 16 Equipment Listing............................................................................................................................................ 17 Operator Information...................................................................................................................................... 18 Street Sweeping Driving Procedures............................................................................................................... 19 Serious Citation Inspection Details.................................................................................................................. 20 CERTIFICATIONS (ATTACHMENTS) Attachment A: Proposer’s Certification and Proposal Item Pricing ................................................................ 22 Attachment B: References............................................................................................................................... 25 Attachment C: Responsible Proposer – Supplemental Questionnaire............................................................ 27 Attachment D: Non-Collusion Affidavit........................................................................................................... 30 Attachment E: Non-Lobbying Certification ..................................................................................................... 32 Attachment F: Non-Discrimination Certification............................................................................................. 33 BID BOND ................................................................................................................................................................ 35     City Council 11 – 67 8/29/2023 B. Services Provided Athens has thoroughly reviewed the City of Santa Ana Street Sweeping RFP scope of work and agrees to its requirements and scope of work. We will provide the high-quality service expected by the City, its residents, and businesses. Athens is confident in our ability to exceed the primary objectives of the required services. Athens has extensive experience street sweeping, picking up debris to free the flow of water in gutters, and maintaining streets in a state of cleanliness. C. Agreement Statement Athens can, with confidence, concur without concerns with any and all provisions of the Exhibit II – Sample Agreement of this RFP. Based on our experience in the City of Santa Ana as the current street sweeper, and our reputation as the premier sweeping in the region, we are confident in our ability to meet the RFP scope of work and exceed the City’s expectations. D. Contract Organization and Staffing Approach to Managing Contract Athens’ operational motto is “leave it better than you found it.” This is our approach to servicing our cities and customers. Athens takes pride in providing an essential service to our cities, residents, and businesses. Athens shares the City’s expectations of responsive, professional, high-quality service. We are committed to daily excellence. Our primary goal is to keep streets and parking lots free of debris and prevent contamination of local waterways. Rest assured that with Athens, street sweeping would not skip a beat. We will provide the dependable and quality street sweeping that the community expects from a trusted partner. Athens is more than just a contractor – we are your zero-waste partner. Athens’ street sweepers will clear all debris to ensure water flows freely and maintain street cleanliness. Most debris are removed in a single pass; however, the Athens sweeper will make another pass where necessary, or the driver will manually remove debris. Items of excessive size, such as cardboard, palm fronds, large rocks, etc., will be physically picked up and placed in the sweeper by Athens. We will make as many passes as are required to deliver high-quality results. A designated supervisor will audit sweepers and routes daily to ensure adherence to every facet of the scope of work. In addition, if the sweeper is unable to capture debris around or adjacent, the operator will physically pick up and remove debris or move debris into the path of the sweeper to ensure removal from the area being swept. This level of service is included in the pricing in this proposal. Throughout the period of this Agreement, Athens will establish and maintain an office and have an authorized Supervisor as the point of contact for communications with the City. Athens will report to the Public Works Executive Director any encroachment of vegetation that impairs the ability to sweep. Attached in the Exhibits, is Athens’ Street Sweeping Driving Procedures for the City’s review. Athens will report without delay any damage to City equipment, City property, or private property. Athens will be liable for damages caused by our action. Any repairs and associated cost resulting from such damage will be the responsibility of Athens. Contract Management Team Athens has assembled a contract management team based on experienced and service knowledgeable. This team’s guiding principles are focused on the core tenets of The Athens Way – Service, People, and Environment. Our management team will ensure that we deliver the best service provided by the best people in the industry to foster a safe, healthy, and sustainable environment.     City Council 11 – 68 8/29/2023 Athens has more than 30 years of municipal street sweeping experience. Today, Athens manages the largest street sweeping operation in the region, currently serving more than two dozen municipalities, including over 10 years of experience managing street sweeping in the City of Santa Ana. Organizational Chart Athens’ experienced team of managers and drivers will continue to serve the City and may be augmented by new team members as necessary. The management is committed to ensuring excellent street sweeping service for the City and will be available to meet with city staff for the duration of the contract. Gary Clifford, Executive Vice President Phone Direct: (626) 934-4619 Email: GClifford@AthensServices.com Gary is Athens’ Executive Vice President, focusing on municipal and strategic relationships, and has been with Athens for the last decade. Gary’s extensive municipal, governmental, and business leadership experience is recognized throughout Southern California and includes research, public outreach, capital project management, negotiating, and resolving complex managerial issues. As Executive Vice President, he is a member of the Athens Executive Team. He oversees the company’s business strategies and development of new business opportunities and the compliance with existing contracts and ventures. Gary brings over 20 years of experience working with state and local government, including developing public policy and procedures and implementing municipal services. Matthew Niklas, Executive Vice President Phone Direct: (626) 723-3790 Email: MNiklas@AthensServices.com Matthew joined Athens Services as Division Vice President and brought extensive leadership experience. Before joining Athens, Matt was a general manager for Republic Services. Previously, he served for six years in the U. S. Marine Corps. Today, Matthew serves as our Executive Vice President and will be the top executive in charge of managing the Santa Ana street sweeping contract. Steven Librenjak, Division Vice President Phone Direct: (626) 934-4696 Email: SLibrenjak@AthensServices.com Steven leads the majority of hauling, sweeping, porter, and business operations. Steven brings an extensive knowledge in global supply chain to the team. A graduate from Cal Poly Pomona with a background in Civil Engineering & Business, Steven went on to lead Frito-Lay California, launch Amazon Fresh for the Greater Los Angeles area, and lead Walmart’s North American consolidation network. As one of our top executives, Steven will ultimately hold the responsibility for leading a smooth transition across the City of Santa Ana. Cesar Ortiz, Senior Operations Manager Phone Direct: (626) 890-7253 Email: COrtiz@AthensServices.com Cesar joined Athens in 2006 and oversees the operations of Athens’ entire fleet of more than 60 sweepers. He will be responsible for the overall management of operations and equipment in Santa Ana and will ensure that our service exceeds the City’s expectations. Cesar will serve as the City’s key contact for the duration of the contract.     City Council 11 – 69 8/29/2023 Jimmy Sandoval, Field Supervisor Phone Direct: (626) 705-9224 Email: JSandoval@AthensServices.com Jimmy will supervise the day-to-day operations in Santa Ana. He joined Athens in 2016 as a sweeper operator. In 2017, he assumed the role of field supervisor and currently manages 10 employees. He continues to oversee a growing portfolio of sweeping business across the greater Los Angeles and Orange County areas. Athens Team Members Athens’ team members wear a clean uniform bearing the Athens name. Team members who normally and regularly come into direct contact with the public will also bear some means of individual identification, such as a nametag or identification card. Team members will not remove any portion of their uniform while working within the City. Team members driving Athens vehicles will at all times possess and carry a valid Commercial Driver’s License as applicable issued by the State of California. The names of all operators to be used, license number, expirations, and class of license are included in the Exhibits. Should for any reason an Athens team member be unsatisfactory in the opinion of the City, Athens, when notified in writing, will remove that team member from the job and replace them. Prior to returning a removed employee to work within the City, Athens will provide in writing the reason for the individual’s behavior and the means used to prevent this behavior from occurring again. Approval of Supervisor Athens will provide in writing to the City (before starting work under this agreement) the name of the Field Supervisor. After approval of the Field Supervisor, Athens will submit a written request to the City if a substitute is needed. The Supervisor will have at least two (2) years practical experience in supervision. Athens shall provide adequate supervision as to furnish proper surveillance of workmanship and adherence to the schedule by the team members performing the work. The Field Supervisor or his/her representative shall check with the Department of Public Works weekly as to (1) schedule of work, (2) complaints and (3) adequacy of performance. E. Related Experience Athens has more than 30 years of municipal street sweeping experience. Today, Athens manages the largest street sweeping operation in the region, currently serving more than two dozen municipalities. This includes providing services to the City of Santa Ana for over 10 years. Included in Attachment B, are the requested information for five of our longest-tenured contracts and contact information for their administrators. Additional information regarding these references can be made available upon the City’s request. F. Customer Service Reputation Athens maintains a high-level of customer satisfaction with all of its lines of business. Street sweeping is not different. We invite the City to contact the references provides in Form B. References. Our Irwindale office, located at 5355 South Vincent Avenue, houses our Customer Service Department. It operates from 7:00 a.m. to 5:00 p.m. on weekdays and 7:00 a.m. to noon on Saturdays, with English, Spanish, and more than 175 other language capabilities. Our customer service representatives use the latest software to facilitate quick responses. In addition to phone support, customers have access to online chat and other self-service options through AthensServices.com. We understand the importance of the valuable service we provide to the City. Therefore, we are     City Council 11 – 70 8/29/2023 committed to providing the best possible customer service to residents and business owners. We will acknowledge complaints within 12 hours of receipt and resolve 90% within 72 hours of receipt. Responding to Complaints Complaints from the City will be given the utmost priority. In addition to having a local call center, city staff will have the ability to connect directly with the sweeping filed supervisor and manager designated to the City. This will ensure complaints are responded to quickly, within 24 hours, and resolved to the City's satisfaction. This also includes emergency requests. Standards of Performance Athens meets and enforces the highest standards of street sweeping performance. If a swept area is left in an unsatisfactory condition based on the Public Works Executive Director or their designee, Athens will sweep the area again until it is clear of debris within 24 hours of being notified. We will sweep all locations as described and use good sweeping practices, as dictated by industry standards and in accordance with California and County Storm Water BMP Handbooks. When necessary, we will make adjustments to equipment. Sweeping speeds will be adjusted based on street conditions with a maximum speed of eight (8) miles per hour. Athens employees will wear neat, clean uniforms, carry identification and commercial driver’s licenses, and conduct themselves appropriately. Athens has a zero-tolerance policy for drug and alcohol use on the job. Additional services, including emergency call-outs or other instances as requested by the Public Works Executive Director will be handled by one (1) sweeper unless a greater number is agreeable to Athens. G. Financial Responsibility (Capacity) Arakelian Enterprises, Inc. dba Athens Services aka “Athens” has been a family-owned and -operated environmental services firm serving Southern California since 1957. Athens is the largest solid waste hauling company in Los Angeles County and it operates the largest portion of the City of Los Angeles commercial franchise. Below are some key statistics that add to the testimony of Athens being a premier solid waste provider: 40+ municipalities served in Southern California, in 5 Counties (Los Angeles, Orange, San Bernardino, Riverside, and Ventura)        900+ collection, hauling, and container vehicles 2.3 million residential, commercial, street sweeping, and industrial customers 3 Container Management Facilities (Van Norman, Peoria, and Paramount) 7 Operations Facilities 4 Materials Recovery Facilities (MRFs) with a 5th coming to Irwindale 1 Composting facility County-owned and Athens-operated facilities in San Bernardino county – 5 Landfills and 9 Transfer Stations Due to Athens’ prudent financial management and sustainable growth, the company has a mid-9 figure, 4-bank, credit facility led by our 25+ year relationship with Wells Fargo. Based upon our estimate of the necessary capital purchases in the range of $2.5M, we have several times this amount in readily available capital to pay for these costs. There are no bank-driven pre- conditions to immediately accessing this capital. We are well within our credit facility’s compliance structure – even after drawing on what we will need for this contract. Athens’ audited financial statements for the most recent three (3) fiscal years will be made available to the City upon request by the City. If Athens is awarded the contract, its Chief Financial Officer will meet with designated City representatives to review its financial statements. In lieu of the audited statements, Athens has provided a letter of credit from Wells Fargo as evidence of our supplemental capacity. The letter of credit is in the Exhibits.    City Council 11 – 71 8/29/2023 H. Proposed Work Plan Sweeping Practices Athens will at all times use good sweeping practices as dictated by standards within the sweeping industry and will make adjustment to its equipment as necessary. Due care so as to prevent spilling, scattering, or dropping of debris during the sweeping activity, and will immediately clean up any that has occurred. Sweeping practices include, but is not limited to, the following: Sweeping speed will be adjusted to street conditions, including residential and arterial, with a maximum speed of eight (8) miles per hour. Patterned concrete medians, intersections, and crosswalks will be swept at a maximum speed of three (3) miles per hour. Athens may suggest alternate speeds if manufacturer’s recommendation and industry standards state that alternate speeds are safe and effective.   Sweepers will be operated as close to parked cars or other obstacles as safety allows. Within parking lots or other parking areas, debris caught between car stops and major crevices, Athens will blow out debris to allow sweeper to pick up or pick up by hand.   Athens employees will conduct all activities and operations within the confines of public roadways and will not enter private property for any reason without written permission from the owner. Scheduled sweeping will not be canceled for inclement weather without approval of the Public Works Executive Director or their designee. Routing and Sweeping Schedule Athens will develop street sweeping routes and propose them to the City, subject to the approval of the Public Works Executive Director. Routes and schedules will be consistent with the Street Sweeping Scheduling Maps (Exhibit III) and the sweeper will stay off of private streets. Sweeping routes will be provided to the City no later than fifteen (15) days prior to the initiation of sweeping operations or changes in operation and are subject to approval from the Public Works Executive Director. The City reserves the right to request changes in routing or hours of operation at any time. Any and all sweeper breakdowns and repairs will be reported immediately to the Public Works Executive Director or their designee. Any changes to the routes or sweeping schedule will include a version and date approved by the City to avoid confusion. The most current schedule and route will be carried in the sweeper. Implementation Plan If awarded the contract, Athens will continue operations without impact to customers. This is one of the benefits of extending the partnership between Athens Services and the City of Santa Ana. Roughly 30 days before the start of a new agreement, Athens will present to the City a plan to phase in any new sweepers, or to potentially make enhancements to the services. We will review the existing maps with Athens’ logistics team to optimize routes to minimize impacts on roads, traffic, and pedestrians. This will also include an in-depth analysis to determine how we can decrease greenhouse gases from our vehicles. Two weeks before the start of the new agreement, drivers will be trained on the route and schedule. We will coordinate all aspects of the transition with City staff and provide frequent communications and updates. Potential service enhancements, such as bike lane cleaning, hand cleaning, and porter services shall commence immediately at the start of the agreement.     City Council 11 – 72 8/29/2023 Athens has extensive experience implementing services in new communities. Over the years we have developed an SOP called the Service Implementation Model, which outlines the steps required to implement new services without disruption to customers in 90 days. Athens’ Service Implementation Model can be provided to the City upon request. Athens Community Beautification Enhancement Athens is proposing an all-inclusive Community Beautification Enhancement package for the City of Santa Ana. Utilizing our experience as a recycling leader, our existing infrastructure, and service-focused team members, we have assembled a value- loaded package to exceed the City’s scope of work expectations today, and for years to come. After conducting a thorough assessment of the request for proposal, we have assembled a beneficial proposal for the community as a whole. Our community beautification enhancement package includes Athens’ power washing, porter services, bike lane cleaning and graffiti removal services throughout the city. Only Athens can provide the proposed services by using existing team members without the use of sub-contractors, which will ensure the utmost quality of service to the community. Street Sweeping Schedule Routine street sweeping will be conducted Monday through Friday, unless otherwise approved by the Public Works Executive Director. Sweeping hours will be completed by 3:30 p.m., Monday through Friday and will begin no earlier than 4:00 a.m., except in designated areas in which sweeping begins at 2:00 a.m., such as the downtown area. Athens will complete all sweeping as scheduled; mechanical failure or personnel problems will not be the acceptable reason for failure to perform services. No changes to the sweeping schedule will be allowed without the prior approval of City. Holidays: All sweeping will be completed except on the following holidays: - - - - - - - - - - - New Year’s Day, January 1st Martin Luther King Jr. Day President’s Day Memorial Day Independence Day, July 4th Labor Day Veterans Day, November 11th Thanksgiving Day Day after Thanksgiving Christmas Eve, December 24th Christmas Day, December 25th Areas to be Cleaned All City streets including arterial, collector, industrial, residential and commercial, cul-de-sacs, alleys, parking lots, and median curbs will be swept. The frequency will be once per week, twice per week, five times per week, and twice per month according to the Implementation Schedule in Exhibit I. At least once a week, Athens will sweep all City streets, including arterial, collector, industrial, residential and commercial, cul-de-sacs, median curbs, and curb returns), uncurbed pavement edges, painted (2-way) left-turn lanes, and flush concrete or paved median noses shall be swept each time the associated street is swept as described in the scope of work. No debris will be left behind.     City Council 11 – 73 8/29/2023 Special Events Sweeping Athens will provide up to four hundred (400) annual curb miles of street sweeping services for no additional cost for special events, parades, inclement weather sweeps, roadway hazards, and spills. The sweeping will be focused in the event area and associated City parking lots. Emergency Response Athens’ office will have a twenty-four (24) hour telephone service and a responsible person in charge seven (7) days a week to receive all requests for emergency service, which are forwarded by the City. Athens will respond and provide emergency service within two (2) hours from the time a call is placed by the City. Requests for routine service or complaint issues will be resolved expeditiously within the following twenty-four (24) hour period. Athens will provide at least two (2) telephone numbers of qualified persons who can be called anytime in the event an Athens representative is not immediately available at the job site. Athens also will provide an emergency 24-hour number to contact a representative who can take the necessary action required to alleviate an emergency condition. Athens will respond within one (1) hour from receiving notification. Emergency Contact #1: Cesar Ortiz, Senior Operations Manager, (626) 890-7253 Emergency Contact #2: Jimmy Sandoval, Field Supervisor, (626) 705-9224 Safety First, Always! Athens drivers undergo extensive safety training that meets CHP requirements and serves as a model for the industry. In addition, our vehicles undergo daily inspections and regular maintenance to keep them in top operating condition to extend the useful life of the vehicles and keep maintenance, repair, and replacement costs down. With a fleet of more than 60 street sweeping vehicles serviced by trained mechanics at several yards nearby, Athens can maximize economies of scale. Athens’ top priority is to provide excellent service. Our street sweeping team is committed to maintaining communication with City staff to keep service quality high and immediately resolve any issues. Athens drivers are trained to report any issues that affect service levels. Our crews are committed to keeping the streets clean and improving street safety. Our focus is to quickly, safely, and completely remove debris, sand and gravel, standing water, leaves, and other loose materials that could present a road hazard. Doing so protects stormwater from run-off in compliance with all applicable National Pollutant Discharge Elimination System (NPDES) regulations. In addition, it helps with vector control of mosquitoes and other pests. I. Sweeping Equipment Profile Athens will provide new or like new Freightliner TMYCO 600 CNG street sweepers, equipped with the latest technology. Athens currently has 30 sweepers staged within a sixty (60) minute travel time from the City. Athens equipment will be kept well-maintained, neatly painted, and meet other reasonable standards as may be established by the Public Works Executive Director. Adequate backup equipment will be available at all times to service the City. Athens will accommodate an annual inspection of equipment, if required. Attached in the Exhibits is a full listing of our proposed equipment. Athens’ sweeper fleet is appropriate for servicing the City, including streets, medians, alleys, parking lots, and angled parking. Athens uses only the best sweeper for each area to be adequately and safely swept. Athens’ fleet includes vacuum and    City Council 11 – 74 8/29/2023 broom sweepers, as appropriate, for meeting all requirements of this Agreement and all regulatory requirements of outside agencies such as the South Coast Air Quality Management District (AQMD), the California Air Resources Control Board, and the Municipal NPDES Permit No. CAS004004. Vehicles and equipment used in accordance with sweeping activities meet all applicable local, state, and Federal air quality laws, rules, and regulations including but not limited to the South Coast Air Quality Management District Rule 1186 relating to alternative-fueled sweeping equipment. Equipment meets all applicable certifications for PM 10 and other pollutants as set forth by the South Coast Air Quality Management District. Athens will submit proof of certifications to the City on a bi- annual basis. Athens’ fleet features the TYMCO Model 600, which is both extremely reliable and incredibly powerful. Whether sweeping city streets during leaf season, cleaning up on a construction site, or sweeping behind a milling machine or road reclaimed, getting the job done with the Model 600 is quick to perform and easy to operate. The vehicles include the highly efficient TYMCO Regenerative Air System that provides unprecedented reliability and delivers incredible performance while providing an amazingly clean sweep. The Model 600 is, quite simply, the sweeper that changed the industry. Sweepers also will be equipped with two-way radios and cell phones. Athens will provide drivers with manual push brooms and shovels to clean and sweep areas such as narrow cul-de-sacs, median noses, and portions of left-turn pockets. Athens’ street sweeping equipment meets the following requirements: Street sweeping equipment in conformance with the highest standard of street sweeping. Street sweeper speed and broom pattern shall be in accordance with the manufacturer's recommendations. While operating, street sweepers at work will not exceed a maximum speed of seven (8) mph; sweepers when driven will have a maximum of the posted speed limit.   Standard heavy street sweeping equipment as necessary to clean the City streets of paper, dirt, rocks, leaves and debris. Athens will use equipment deemed acceptable by express approval of the Public Works Executive Director. We will provide a minimum of one (1) relief sweeper for each sweeper planned to be used to perform the contract work. Athens will have all sweepers return to the yard for washouts and hopper cleaning. All equipment will be: - - - - Standard full-size motorized street sweeper; TYMCO 600 models with dual gutter brooms; Clean and in good working condition; Maintained in top running condition, including arriving clean, in proper working condition, and fueled for each daily schedule; - - Equipped with an electronic or mechanical tachograph capable of recording sweeping speed, start-stop, operating time, and non-operating or travel time; Equipped with a mechanically or magnetically attached sign on each side of sweeper reading "This sweeper is under contract with the City of Santa Ana". The sweeper will also be identifiable with the company name and phone number on each side along with office telephone number. Alternative equipment may be used for specific areas (i.e. narrow streets and alleys) if noted in the proposal with detailed explanation provided. - Athens’ equipment will be subject to inspection by the Public Works Executive Director or their designee and upon notification in writing that any equipment does not comply with the standards herein, such equipment will be removed from service and not again so used until inspected and approved in writing by the Public Works Executive Director or their designee.   Sweeper will have a dual gutter broom. All vehicles will be equipped with an operational rotating amber light when parked or used on public streets. Athens will use light warnings instead of loud sound signals except where required by law for the protection of personnel. Athens will provide sufficient water for use street sweeping operations to maintain a near dustless condition. Athens will coordinate with the Public Works Executive Director in advance to identify regular location(s) for water access. Athens will comply with all rules and regulations of the City relating to the use of water.       City Council 11 – 75 8/29/2023 Sweeping Maintenance Athens Street Sweepers will receive scheduled maintenance at the D.A.R.T. facility. There based on driver feedback, each vehicle, including sweeper, flatbed trucks, and power washing units, will be meticulously inspecting and maintenance performed. Special attention will be placed on the unit’s sweeper (broom) and vacuum, which will receive regular maintenance to efficiently and effectively operate. These will be maintained daily and as needed. J. GPS Vehicle Tracking Equipment / Software Profile Athens sweepers, including other service vehicles, will be equipped with the time- tested and proven Teletrac Fleet Director GPS system. This system provides real-time monitoring of day-to-day sweeper operation. Teletrac provides key metrics, including broom deployment and retreat, vehicle speed and direction, miles traveled, and miles swept. Tachometers will serve as a backup, if needed. Drivers will communicate via two-way radio and cell phone. All vehicles are maintained in good repair, appearance, and sanitary conditions at all times. All vehicles and equipment used by Athens within the City limits will be clearly identified, on each side of the vehicle or equipment, with Athens’ name and telephone number. Vehicles will have a magnetic sign easily legible from a distance of fifty (50) feet along indicating this sweeper is providing service under a contract with the City of Lomita. Vehicles will be equipped in accordance with State laws, including safety hazard lights visible from the rear that operate independently of the brake lights. Learn more about the Teletrac Navman system by visiting their website at TeletracNavman.com. Athens will have installed on all of their sweepers in Santa Ana, the most technologically advanced GPS monitoring system, known as the Teletrac Fleet Director System.     Real-time GPS tracking of vehicles with a maximum update time of three (3) minutes; historical GPS data by vehicle for a minimum of sixty (60) days; speed monitoring of vehicle; Report capability on demand, to provide activity data, route, start/stop times and locations, idle time, speed record by day or route.   Tracks all miles that are swept in the city with the broom heads down and water on and provides a variety of reports and information, including live real-time tracking. Powerful software configuration options that allow immediate customization such as setting up authorized and unauthorized zones and times and vehicle speeds to trigger exception alerts and reports. (As an example, exception alerts and reports tell us when the driver exceeds 8 MPH or is stopped longer than 30 minutes.) State of the art, integrated mapping with satellite images and overlays of routes and destinations providing unprecedented detail for avoiding errors.     Detailed reporting to help monitor driver performance, vehicle use, and productivity. Teletrac Fleet Director confirms that 100% of each route is completed each day. Accessibility to dashboards upon request    City Council 11 – 76 8/29/2023 K. Other Information Records and Reports Along with the invoice for services, a report will be submitted to the City, monthly, comprising the following: Daily Log Report of all streets swept and a description of any special services performed. The log will be signed by the Field Supervisor on a daily basis. Each month, a report will be prepared from the daily log giving a brief description of all routine special and emergency activities. The log should also include GPS maps of routes swept, as well as the date, time, and speed with which sweeping occurred each day.   A phone log of calls from the City’s Public Works Maintenance Services Division and the Police Department, including whether the call contained a request for service and a description of any action taken. Customer services logs and complaints received directly by Athens will be submitted in writing electronically to the City on the day such complaints are received. All complaints are to receive a follow-up response within twenty-four (24) hours. Athens will maintain a log of complaints received and corrective actions implemented which will be submitted to the City each month. Athens will make a reasonable effort to purchase fuel at the City Corporate Yard fueling station at 220 South Daisy Ave, in the City of Santa Ana.     City Council 11 – 77 8/29/2023 EXHIBITS  Financial Institution Credit Capacity Letter – Wells Fargo  Equipment Listing  Operator Information  Street Sweeping Driving Procedures  Serious Citation Inspection Details CERTIFICATIONS (ATTACHMENTS)  Attachment A: Proposer’s Certification and Proposal Item Pricing  Attachment B: References  Attachment C: Responsible Proposer – Supplemental Questionnaire  Attachment D: Non-Collusion Affidavit  Attachment E: Non-Lobbying Certification  Attachment F: Non-Discrimination Certification BID BOND     City Council 11 – 78 8/29/2023 Wells Fargo East Bay Commercial Banking 555 12th Street Suite 2150 Oakland, CA 94607 February 17, 2023 City of Santa Ana – Public Works Agency Attention: Elizabeth Rubio, Projects Manager 220 South Daisy Avenue Santa Ana, CA 92703 Re: Santa Ana Street Sweeping RFP To whom it may concern: Athens Services (“Athens”) has been a client of Wells Fargo Bank, N.A. (the “Bank”) since 1995. The Bank provides Athens with a credit facility under the terms of a duly executed Credit Agreement. As of the date of this letter, the Company has sufficient capacity available under the credit facility to fund the capital requirements for the proposed contract for transfer, processing and/or disposal services. In addition, the Company has excess capacity under the credit facility to meet its operating and capital requirements in addition to the requirements specific to the above referenced contract. In conjunction with its credit facility with Wells Fargo, Athens provides us with quarterly financial statements and annual audited financial statements. We have reviewed Athens' audited financial statements for the most recent fiscal year. Athens has satisfied all of its past and current financial obligations to Wells Fargo Bank. Based on its satisfactory past financial performance, we are not aware of any impediments that would prevent Athens from fulfilling any reasonable financial requirements under any and all of the services proposed for the transfer, processing and/or disposal services for residual municipal solid waste contract. Please feel free to contact me with any questions (415) 948-1865. Sincerely, Logan Taylor Senior Vice President     City Council 11 – 79 8/29/2023 Equipment Listing Unit Vehicle MakeYearFuelLicense Plate Vehicle Model Body Make Alternate Fuel (CNG/Propane)Tymco 600Business Class M280720208PZJ179Freightliner Gray with red lettering Tymco 600 Alternate Fuel (CNG/Propane811 830 838 852 855 857 858 2017 2022 2021 2022 2012 2012 2022 7VDY076 6JRS455 Autocar Xpert Gray with red lettering Tymco 600 Alternate Fuel (CNG/Propane Freightliner Freightliner Freightliner Freightliner Freightliner Freightliner M2 106 M2 106 M2 112 M2 112 M2 112 M2 112 Gray with red lettering Tymco 600 Alternate Fuel (CNG/Propane 6MCC137 6TAH974 6WOH312 6WUM498 6XQT107 Gray with red lettering Tymco 600Alternate Fuel (CNG/Propane Gray with red lettering Tymco 600 Alternate Fuel (CNG/Propane Gray with red lettering Tymco 600 Alternate Fuel (CNG/Propane Gray with red lettering Tymco 600 Alternate Fuel (CNG/Propane Gray with red lettering     City Council 11 – 80 8/29/2023 The names of all operators to be used, license number, expirations and class of license. Confidential Information Name DL #Class Expiration 2/13/2028 6/13/2027 5/24/2026 9/6/2023 Miguel Garcia Antonio Flores Garcia Raudel Real Jorge Avila Amador Barragan Eric Magana 9/30/2024 10/23/2026 9/27/2027 1/18/2025 Ruben Carrera Pedro Camacho     City Council 11 – 81 8/29/2023 Athens Street Sweeping Driving Procedures Step Activity 1. Driver will arrive at facility and clock in to begin the day. 2. Conduct pre-trip inspection of the vehicle 3. Drive to beginning of route, of specified service day area 4. Driver will engage top vacuum motor, lower rotating sweeper brushes and engage water distribution system 5. Driver will disengage vacuum and water supply. Lift sweeping brushes. Park vehicle call supervisor to inform him/her that he will be taking a ten-minute break 6. Driver will get back into vehicle call supervisor and inform him/her that he will continue on assigned route, engage top vacuum motor, lower rotating sweeper brushes and engage water distribution system. 7. Driver will complete sweeping of streets in specified area and will contact supervisor informing him/her that he is headed for the designated disposal site. 8. Driver will disengage vacuum and water supply. Lift sweeping brushes. 9. Driver will arrive at disposal site. 10. Driver will, open back door, dump entire contents of vehicle 11. Upon completion of dumping process driver will move vehicle to designated clean out area where he will clean hopper, driver will practice lockout/tag out procedures when cleaning out hopper area 12. Driver will drive out of disposal site and then fill vehicle with water. Driver will contact supervisor to inform of load size 13. Driver will take 30-minute lunch break 14. Driver will arrive at designated service area and engage top vacuum motor, lower rotating sweeper brushes and engage water distribution system 15. Driver will disengage vacuum and water supply. Lift sweeping brushes. Park vehicle call supervisor to inform him/her that he will be taking a ten-minute break 16. Driver will get back into vehicle call supervisor and inform him/her that he will continue on assigned route, engage top vacuum motor, lower rotating sweeper brushes and engage water distribution system 19 Driver will complete sweeping of streets in specified area and will contact supervisor informing him/her that he is headed for the disposal site. 17. Driver will arrive at the disposal site. 18. Driver will wait for clearance to enter disposal site, once inside driver will be directed to specific area to dump contents of vehicle 19. Driver will, open back door, dump entire contents of vehicle 20. Upon completion of dumping process driver will move vehicle to designated clean out area where he will clean hopper, driver will practice lockout/tag out procedures when cleaning out hopper area 21. Driver will drive out of the disposal site and fill vehicle with water. Driver will contact supervisor to inform of load size. 22. Driver will drive to the facility to fuel vehicle. 23. Upon completion of fueling driver will complete post trip inspection of vehicle, turn in copy of inspection report to maintenance department electronically 24. Driver will proceed to dispatch and turn in all completed work orders, VCR (vehicle inspection report), 2-way radio and clock out     City Council 11 – 82 8/29/2023 Inspection Detail Case Status: CLOSED Inspection: 1570125.015 - Arakelian Enterprises, Inc. Inspection Information - Office: Ca San Bernardino Inspection Nr: 1570125.015 Report ID: 0950633 Date Opened: 12/21/2021 Site Address: Arakelian Enterprises, Inc. 31 Refuse Rd. Redlands, CA 92373 Mailing Address: 14048 E. Valley Blvd., City Of Industry, CA 91746 Union Status: Non-Union SIC: NAICS: 562219/Other Nonhazardous Waste Treatment and Disposal Inspection Type: Accident Scope: Partial Advanced Notice: N Ownership: Private Safety/Health: Safety Close Conference: 04/27/2022 Emphasis: Case Closed: 05/03/2022     City Council 11 – 83 8/29/2023 Case Status: CLOSED Violation Summary Violations/Penalties Initial Violations Current Violations Initial Penalty Serious Willful Repeat Other Unclass Total 1 1 1 1 $5,400 $5,400 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,400 $5,400 $0 Current Penalty FTA Penalty Violation Items #Citation ID Citation Standard Type Cited Issuance Date Current Initial Penalty Penalty Penalty FTA Contest Latest Event Note 1. 01001 Serious 1590(A)(4) 04/27/2022 $5,400 $5,400 $0 Z - Issued §1590. Haulage and Earth Moving, General. (4) Where a hazard exists to employees because of traffic or haulage conditions, a system of traffic controls shall be required so as to abate the hazard. (See Section 1598(b)). Investigation Summary Investigation Nr: 145734.015 Event: 11/14/2021 Employee Fractures Leg When Struck By Bulldozer At 11:22 a.m. on November 14, 2021, an employee was gathering debris at a landfill in the tipping table area on foot. A coworker was pushing a pile of trash with a bulldozer. The employee was struck by the bulldozer as it was backing up. The employee was hospitalized to treat a fractured leg and lacerations on his leg.     City Council 11 – 84 8/29/2023 CITY OF SANTA ANA ATTACHMENT A PROPOSER’S CERTIFICATION, PROPOSAL PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Base Bid Item Price - Pricing shall be based on a curb mile cost as described in Exhibit I. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the Contractor only after discussed and authorized by the City Projects Manager or designee in writing. The City has the option to purchase and provide materials. Special material will be purchased by the City and/or the City will reimburse the Contractor after authorization by City. City staff shall have the right to modify, add, reduce, or delete the amount of sweeping, schedules, routes, frequency, phases, standards and days of sweeping with prior notice to Contractor. STREET SWEEPING SCENARIO ONE 66.65 4,681,296$per Curb Mile x 70,237 Curb Miles =$ TOTAL for SCENARIO ONE - A Spelled Out: *Price for SPECIAL SWEEPING (SWEEPS):$66.65 per CURB MILE. *(Over and Above Required 400 Annual Curb Miles of Free Sweeping or Scheduled Sweeping) ATTACHMENT A – Continue Next Page STREET SWEEPING SERVICES 44    City Council 11 – 85 8/29/2023 CITY OF SANTA ANA AS-NEEDED SERVICES (Non-Base Bid Item) - Pricing shall be based on the items listed below and described in the Scope of Services. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the Contractor only after having discussed and received authorization by the City Projects Manager or designee in writing. The City has the option to purchase and provide materials. Special material will be purchased and/or by the City or the City will reimburse the Contractor after authorization by City. Additional crew laborers may be requested by the City as needed. Proposal submitted without this service component will be deemed NON-RESPONSIVE. ROADWAY CLEANING DEBRIS & LITTER REMOVAL SERVICES (AS-NEEDED SERVICES) EXTENDEDHOUR S “A” UNIT PRICE “B” TOTAL PRICE (“A” × “B”) ITEM # BID ITEM DESCRIPTION UNIT WEEKLY 1.1,000 HOUR AS NEEDED $ 275.00 $ 275,000BIKE LANE SWEEPING CREW LABORER* – 8 Laborers at 40 hours per laborers equals 320 hours per one week) 2.(1 Week 320/Hours)320 HOUR 1 WEEK $ 225.00 $ 72,000 (Hourly Rate shall Not include a markup for disposal charge) *Crew size = 2 laborers 3.1,000 HOUR AS NEEDED $ 225.00 $ 225,000POWER WASHING 572,000TOTAL NON-BASE BID AMOUNT$ NOTE: ITEMS IN THIS SECTION NOT PART OF THE BASE BID ATTACHMENT A – Continue Next Page STREET SWEEPING SERVICES 45     City Council 11 – 86 8/29/2023 CITY OF SANTA ANA NOTE: THIS CONTRACT IS SUBJECT TO PREVAILING WAGES. (SEE SPECIAL PROVISIONS SECTION Z). BID ITEM QUANTITIES ARE ESTIMATED AND PROVIDED FOR THE PURPOSE OF CALCULATING COMPETITIVE BIDS. BID ITEM QUANTITIES MAY VARY FROM THE FINAL FIELD QUANTITITES AND ARE NOT GUARANTEED. Arakelian Enterprises, Inc., dba Athens Services (626) 934-4619 LEGAL NAME OF COMPANY PHONE AND FAX NUMBER 14048 Valley Boulevard, City of Industry, CA 91746 Gary Clifford PRINTED NAME OF AUTHORIZED AGENT Executive Vice President February 20, 2023 GClifford@AthensServices.com SIGNATURE OF AUTHORIZED AGENT TITLE DATE E-MAIL ADDRESS 95-4313271 978599 FEDERAL IDENTIFICATION NUMBER (IF APPICABLE)CONTRACTOR LICENSE NUMBER (IF APPICABLE) ATTACHMENT A – Last Page THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. STREET SWEEPING SERVICES 46    City Council 11 – 87 8/29/2023 CITY OF SANTA ANA ATTACHMENT B REFERENCES THIS SHEET MUST BE COMPLETED IN FULL AND RETURNED WITH OFFEROR'S ROPOSAL List and describe fully the contracts performed by your firm where a minimum of 10,000 annual curb miles were swept and which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications & customer service reputation. Reference No. 1 Customer Name: Alex Tachiki, Deputy Director Contact Individual/Email: atachiki@ci.monrovia.ca.us Phone Number:Address:626-703-9203 600 S. Mountain Ave. Monrovia CA 91016 Facsimile Number:626-932-5553 Annual Contract:Evergreen Year:2010 Curb Miles Swept:11,500 Description of supplies, equipment, or services provided: City Beautification program , Porter services , Power washing , Graffiti removals, City can services, bus shelter maintenance, street sweeping, bulky pick up, enclosure clean ups, downtown maintenance services. Reference No. 2 Customer Name:Contact Individual/Email: Robert Delgadillo, P.E., Director of Public Works/City Engineer rdelgadillo@azusaCA.gov pAddress:Phone Number:626-812-5248Facsimile Number:626-812-5248213 E. Foothill Blvd. Azusa, CA 91702 Annual Contract:Evergreen Year:2008 Curb Miles Swept:13,315 Description of supplies, equipment, or services provided: City Beautification program , Porter services , Power washing , Graffiti removals, City can services, bus shelter maintenance, street sweeping, bulky pick up, enclosure clean ups, downtown maintenance services Reference No. 3 Customer Name:Contact Individual/Email: Andrea Delap andrea.delap@redondo.org Address:Phone Number:805-637-0578Facsimile Number:310-318-0686 ext. 4151531 N. Gertruda Ave., Redondo Beach, CA 90277 Annual Contract:7 year Year:2019 Curb Miles Swept:18,706 Description of supplies, equipment, or services provided: City Beautification program , Porter services , Power washing , Graffiti removals, City can services, bus shelter maintenance, street sweeping, bulky pick up, enclosure clean ups, downtown maintenance services STREET SWEEPING SERVICES 47     City Council 11 – 88 8/29/2023 CITY OF SANTA ANA Reference No. 4 Customer Name:Contact Individual/Email: jerry_perez@ci.pomona.ca.usJerry L. Perez Address:Phone Number:909-524-8613 636 W. Monterey Ave. Pomona, CA 91768 Facsimile Number:909-620-2482 Annual Contract:15 years Year:2009 Curb Miles Swept:18,100 Description of supplies, equipment, or services provided: Street Sweeping Reference No. 5 Customer Name: Bryan Ariizumi Address: Contact Individual/Email: bariizumi@templecity.us Phone Number:626-407-5108 Facsimile Number:9701 Las Tunas Dr., Temple City, CA 91780 626-285-2171, ext. 4342 Annual Contract:30 years Year:1987 Curb Miles Swept:8,833 Description of supplies, equipment, or services provided:Street sweeping and bulky pick up THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. STREET SWEEPING SERVICES 48    City Council 11 – 89 8/29/2023 CITY OF SANTA ANA ATTACHMENT C RESPONSIBLE PROPOSER – SUPPLEMENTAL QUESTIONNAIRE 1. How many years has your organization been in business in California as a contractor under your present business name and license number? 60+Years *If performed same business under a different business name with same ownership and operation management and changed name due to, but not limited to, bankruptcy, loss or license, please complete an additional and separate Questionnaire. 2. What is your firm’s Average Gross Revenue for the last three years? $ MOD 9 Figures 3. Is your firm currently the debtor in a bankruptcy case? XYes If “yes,” indicate the case number, bankruptcy court, and the date on which the petition was filed. Case Number Bankruptcy Court Date Filed No 4. Was your firm in bankruptcy any time during the last five years? (This question refers only to a bankruptcy action that was not described in answer to question 2, above.) Yes If “yes,” indicate the case number, bankruptcy court, and the date on which the petition was filed. Case Number Bankruptcy Court Date Filed X No 5. Has any California State License Board (CSLB) license held by your firm or its Responsible Managing Employee (RME) or Responsible Managing Officer (RMO) been suspended or fined within the last five years? Yes X No 6. At any time in the last five years, has your firm been assessed and paid liquidated damages after completion of a project, under a construction contract with either a public or private owner? Yes 7. Has your firm ever defaulted on a contract? Yes No X No X If “yes,” explain on a separate page. ATTACHMENT C – CONTINUE NEXT PAGE STREET SWEEPING SERVICES 49     City Council 11 – 90 8/29/2023 CITY OF SANTA ANA 8.In the last five years has your firm, or any firm with which any of your company’s owners, officers or partners was associated, been debarred, disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works project for any reason? XYes No If “yes,” explain on a separate page. State the name of the organization debarred, the year of the event, the owner of the project, and the basis for the action. 9. In the past five years, has any claim against your firm concerning your firm’s work on a project, been filed in court or arbitration? Yes X No If “yes,” on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 10. In the past five years, has your firm made any claim against a project owner concerning work on a project or payment for a contract, and filed that claim in court or arbitration? Yes X No If “yes,” on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 11. At any time during the past five years, has any surety company made any payments on your firm’s behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm’s behalf in connection with a project, either public or private? XYes No 12. In the last five years, has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm? Yes X No 13. Has your firm or any of its owners, officers, or partners ever been liable in a civil suit, or found guilty in a criminal action, for making any false claim or material misrepresentation to any public agency or entity? Yes X No 14. Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? Yes X No If “yes,” identify on a separate page, the person or persons convicted, the court case and STREET SWEEPING SERVICES 50    City Council 11 – 91 8/29/2023 CITY OF SANTA ANA number, the crimes and the year convicted. 15. If your firm was required to pay a premium of more than one percent for a performance and payment bond on any project(s) on which your firm worked at any time during the last three years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one percent, if you wish to do so. NA % 16. During the last five years, has your firm ever been denied bond credit by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a project when one was required? Yes X No 17. Has Cal-OSHA cited and assessed penalties against the Contractor or its associates for any “serious,” “willful” or “repeat” violations of its safety or health regulations in the past five years? (Note: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it.) X Yes No If “yes,” on a separate page describe the citations, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of the project, and the amount of penalty paid, if any. State the case number and the date of any OSHAB decision. 18. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against the Contractor or its associates in the past five years? (Note: If an appeal of the citation has been filed and the Appeals Board has not yet ruled, or there is a court appeal pending, you need not include information about the citation.) Yes X No If “yes,” on a separate page describe the citation, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of project, and the amount of penalty paid, if any. State the case number and date of any decision. 19. During the last five years, has there been more than one occasion in which the General Contractor or its associates have been penalized or required to pay back wages for failure to comply with the federal Davis- Bacon prevailing wage requirements? Yes X No If “yes,” on a separate page, describe the violator, nature of each violation, name of the project, date of its completion, the public agency for which it was constructed, the number of employees who were initially underpaid and the amount of back wages and penalties that were assessed. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. STREET SWEEPING SERVICES 51     City Council 11 – 92 8/29/2023     City Council 11 – 93 8/29/2023     City Council 11 – 94 8/29/2023 CITY OF SANTA ANA ATTACHMENT E NON-LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrec lose accordingly. Signed: Title: Firm: Date: Executive Vice President Arakelian Enterprises, Inc., dba Athens Services February 16, 2023 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. STREET SWEEPING SERVICES 53     City Council 11 – 95 8/29/2023 CITY OF SANTA ANA ATTACHMENT F NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, STREET SWEEPING SERVICES 54    City Council 11 – 96 8/29/2023 CITY OF SANTA ANA including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Executive Vice PresidentTitle: Firm: Date: Arakelian Enterprises, Inc., dba Athens Services February 16, 2023 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. STREET SWEEPING SERVICES 55     City Council 11 – 97 8/29/2023     City Council 11 – 98 8/29/2023     City Council 11 – 99 8/29/2023     City Council 11 – 100 8/29/2023     City Council 11 – 101 8/29/2023     City Council 11 – 102 8/29/2023 Page 1 of 13 AGREEMENT WITH ARAKELIAN ENTERPRISES, INC., DBA ATHENS SERVICES FOR STREET SWEEPING SERVICES FOR THE CITY OF SANTA ANA 1.PARTIES AND DATE. THIS AGREEMENT is made and entered into on this 29th day of August 2023 by and between Arakelian Enterprises, Inc., a California corporation dba Athens Services (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). City and Contractor are sometimes individually referred to herein as “Party” and collectively as “Parties.” 2.RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain street sweeping services (“Services”) required by the City which shall be performed in accordance with the terms and conditions set forth in this Agreement and all plans, specifications and other contract documents attached to or incorporated into this Agreement. Contractor represents that it is experienced in providing street sweeping services to public clients, that it and its employees and/or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that it is familiar with the plans of City. 2.2 Project. On January 27, 2023, the City issued a Request for Proposal (“RFP”) No. 23-007 by which it sought to retain a contractor having special skill and knowledge in the provision of municipal street sweeping services. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that Contractor is able and willing to provide the services described in RFP No. 23-007. 3.TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately provide street sweeping services to City streets as well as roads and parking lots of City Parks, Recreation, and Community Services facilities specified in this Agreement. The Services are more particularly described in the Scope of Work attached as Exhibit A and incorporated herein by reference, and Contractor’s Quote for Sweeping of City Park’s Parking Lots, which is attached as Exhibit B, attached hereto and incorporated by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 City Corporate Yard. 3.1.2.1 City shall permit Contractor to store equipment and necessary service vehicles used exclusively for providing street sweeping service, at the City Corporate Yard EXHIBIT 3     City Council 11 – 103 8/29/2023 Page 2 of 13 (“Premises”). City will grant to Contractor a license to utilize eight (8) parking spaces at the Premises for City sweeping operations. These licensed spaces shall be utilized only for street sweepers, maintenance vehicles, personal vehicles, and supervisor vehicles. Additionally, City will grant to Contractor a license to use the small office/locker room at the Premises. 3.1.2.2 Contractor shall use the Premises only for storage of equipment required to perform under this Agreement such as street sweepers, supervisor vehicle(s) and a back hoe if necessary to remove sludge from wash rack to waste bins, and for no other purpose without the City’s prior written consent. Contractor may utilize the wash rack to clean sweepers and shall dispose of sludge in the waste bins, and for no other purpose without the City’s prior written consent. Contractor may utilize the wash rack to clean sweepers and shall dispose of sludge in the waste bins on the Premises. Contractor shall maintain sweeper wash bay/rack area clean and prevent sludge from entering the storm drains in violation of National Pollutant Discharge Elimination System (“NPDES”) regulations. 3.1.2.3 Contractor may perform minor maintenance on its City sweeper fleet while stored at the Premises, however, Contractor shall provide all tools and equipment necessary for such maintenance. Further, Contractor shall not perform any maintenance that will allow the escape of fluids in violation of NPDES regulations. Any waste/trash resulting from such maintenance shall be disposed off-site. 3.1.3 Term. The base term of this Agreement shall commence on July 1, 2024 for a ten (10) year term (“Base Term”), unless earlier terminated as provided herein. This Agreement may be renewed, by mutual written agreement of City and Contractor, no later than one- hundred and eighty (180) days prior to the expiration of the Base Term, provided Contractor is not in material breach of the Agreement, for up to a five (5) year term (“Renewal Term”). Such Renewal Term is exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with the terms of this Agreement. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth herein. 3.2 Responsibilities of Contractor. 3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform supportive or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees or agents, except as set forth in this Agreement. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within     City Council 11 – 104 8/29/2023 Page 3 of 13 the term of this Agreement. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the obligations hereunder, City shall respond to Contractor’s submittals in a prompt manner. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City, whose approval shall not be unreasonably withheld. 3.2.4 City’s Representative. The City hereby designates the Director of Public Works, or their designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Contractor but not the authority to enlarge the Scope of Work or change the total compensation due to Contractor under this Agreement. The City’s City Manager shall be authorized to act on City’s behalf and to execute all necessary documents which enlarge the Scope of Work or change the Contractor’s total compensation, subject to the provisions contained in Sections 3.1 and 3.3 of this Agreement. Contractor shall not accept direction or orders from any person other than the City Manager, City’s Representative or their designee. 3.2.5 Contractor’s Representative. Contractor hereby designates the Division Vice President, or their designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using their best skill and attention, procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. City and Contractor agree to work closely with each other in Contractor’s performance of Services and shall be available to each other at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by contractors and/or professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the discipline necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions to the extent caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub- contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.     City Council 11 – 105 8/29/2023 Page 4 of 13 3.2.8 Inadequate Performance. In addition to, or in lieu of, remedies provided in this Agreement or pursuant to law, if, in the judgment of the Director of Public Works or their designee, the level of maintenance falls below the standard of care set forth in Section 3.2.7 and Contractor fails to remedy within 24 hours of notification, City shall have the right to withhold all or a portion of payment for work that is deemed inadequate pursuant to this Section. 3.2.9 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations to the extent arising from Contractor’s performance of Services. If the Contractor performs any work contrary to such laws, rules and regulations, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability to the extent arising out of any failure to comply with such laws, rules or regulations. 3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Labor. 3.2.11.1 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. This project is a “maintenance” project and requires compliance with the Prevailing Wage Laws. Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Notwithstanding the foregoing, in the event of a change in law, including but not limited to a change in applicable worker classifications pertaining to the Services as specified in Exhibit D, the City agrees to negotiate in good faith with Contractor to adjust the rates set forth in Exhibit B and Exhibit D in an amount commensurate with the cost of any such change. The City and Contractor shall not unreasonably withhold agreement to such compensation adjustment. 3.2.11.2 Registration. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of Labor Code Section 1771 and Labor Code Section 1725.5 requiring registration with the Department of Industrial Relations (“DIR”).     City Council 11 – 106 8/29/2023 Page 5 of 13 3.2.11.3 It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Contractor shall therefore comply with such Labor Code sections to the fullest extent required by law. 3.2.12 Insurance. Contractor agrees to procure and maintain, at Contractor’s expense all insurance specified in Exhibit C attached hereto and by this reference incorporated herein. Contractor shall require all subcontractors to carry the same policies and limits of insurance that the Contractor is required to maintain, unless otherwise approved in writing by the City. 3.2.13 Bonds. 3.2.13.1 Performance Bond. Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of one million dollars and zero cents ($1,000,000). The performance bond shall be renewed and submitted to the City annually. No payment will be made to Contractor until it has been received and approved by the City. 3.2.13.2 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.13.3 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.2.14 Water Quality Management and Compliance. 3.2.14.1 Storm Water Management. Storm, surface, ground, nuisance, or other waters may be encountered at various times during the Services. Contractor hereby acknowledges that it has investigated the risk arising from such waters, has prepared its bid accordingly, and assumes any and all risks and liabilities arising therefrom.     City Council 11 – 107 8/29/2023 Page 6 of 13 3.2.14.2 Compliance with Water Quality Laws, Ordinances and Regulations. Contractor shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services pertaining to water quality including all applicable provisions of the Santa Ana Municipal Code regulating water quality and discharges of storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.); the California Porter Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, written policies, or permits issued pursuant to any such authority. Contractor shall additionally comply with the laws and regulations of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regarding discharges of storm water to separate storm drain systems or other watercourse, including applicable requirements in municipal storm water management programs. 3.2.14.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances and regulations listed in paragraph 3.2.14.2, Contractor must comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”) and the City of Santa Ana Local Implementation Plan (“LIP”) as amended from time to time. Both documents contain Model Maintenance Procedures with Best Management Practices (“BMPs”). These Model Maintenance Procedures contain pollution prevention and source control techniques to minimize the impact of those activities upon dry-weather urban runoff, storm water runoff, and receiving water quality. Contractor shall be familiar the DAMP, and the LIP and shall comply with the requirements as specified therein. 3.2.14.4 Standard of Care. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in Sections 3.2.14.2 and 3.2.14.3 of this Agreement. Contractor further warrants that it, its employees and subcontractors will receive adequate training, as determined by the City, regarding the requirements of the laws, regulations and policies described in Sections 3.2.14.2 and 3.2.14.3 of this Agreement as they may relate to the Services. 3.2.14.5 Liability for Non-compliance. 3.2.14.5.1 Indemnity: With respect to the laws, regulations, standards and ordinances listed in Sections 3.2.14.2, 3.2.14.3, and 3.2.14.4, Contractor agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for to the extent arising from Contractor’s noncompliance with the laws, regulations, and ordinances listed in Sections 3.2.14.2, 3.2.14.3, and 3.2.14.4 of this Agreement arising out of or in connection with the Services. 3.2.14.5.2 Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Contractor’s failure to comply with any applicable water quality law, regulation, or policy. Contractor hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity, provided that Contractor approves defense counsel and any such settlement.     City Council 11 – 108 8/29/2023 Page 7 of 13 3.2.14.5.3 Damages: City may seek damages from Contractor for delay in completing the Services caused by Contractor’s failure to comply with the laws, regulations, policies and standard described in Sections 3.2.14.2, 3.2.14.3 and 3.2.14.4 of this Agreement, or any other similar relevant water quality law, regulation, or policy. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the facility rates set forth in Exhibit B and curb mile rates set forth in Exhibit D attached hereto and incorporated herein by reference (collectively, “Rates”). The initial annual compensation shall not exceed Four Million, Three Hundred Four Thousand, Eight Hundred Fifty Dollars and Zero Cents ($4,304,850) (“Base Compensation”) without written approval by City. The Base Compensation is comprised of (1) an initial base amount of $3,913,500 for street sweeping services to City streets as well as roads and parking lots of City Parks, Recreation, and Community Services facilities and (2) a ten percent (10%) contingency initially of $391,350 for additional sweeping services at the City’s sole discretion. Subsequent annual compensation amounts are subject to an adjustment as set forth in Section 3.3.5 of this Agreement. Extra Work may be authorized, as described below, and if authorized, will be compensated at the Rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized invoice by the 15th of each month for the services rendered in the prior month, which shall indicate work completed and hours of Services rendered by Contractor. Payment for curb miles swept may be withheld as specified in Section 3.2.8. City shall, within sixty (60) days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Contractor’s fees, the City shall give written notice to Contractor within sixty (60) days of receipt of an invoice of any disputed fees set forth therein and only such disputed fees may be withheld. 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by the City Manager. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary, or requested by Contractor subject to City approval which shall not be unreasonably withheld, for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Extra work includes, but is not limited to, changes in law and City-directed changes to the Services. Contractor shall not perform, nor be compensated for, Extra Work without prior written authorization from the City. 3.3.5 Adjustment to Charges. The Rates and Base Compensation will be adjusted annually based on the actual Consumer Price Index (CPI) with no cap beginning at the end of the first 12 months. The index that will be used for determining adjustments to street sweeping charges shall be the most recent December CPI for All Urban Consumers for Los Angeles- Anaheim-Riverside CMSA, published by the United States Department of Labor Bureau of Labor Statistics or any relevant successor for the Orange County area. The adjustment will be calculated using 100% CPI, from December of one year to December of the next year (e.g.,     City Council 11 – 109 8/29/2023 Page 8 of 13 December 2024 to December 2025). Contractor must submit a written request by February 5th of every year for the City’s review and consideration. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to the performance of Services. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 City Option for Termination for Cause. Repeated instances of failure to perform and/or continued disregard of the requirements of this Agreement shall result in cancellation of the Agreement. Specifically, the issuance of three (3) unsatisfactory reports to Contractor by City for noncompliance with material obligations in this Agreement in any six (6) month period shall be deemed a material breach of this Agreement and shall be grounds for the City to terminate this Agreement for cause. In the event of such material breach, City shall, at its option, notify Contractor of City’s intention to terminate this Agreement. City shall give notice of termination in writing, mailed to Contractor’s most recent address on file with the City. Except in cases of emergencies, this Agreement shall be terminated ten (10) days from and after the hour such notice is deposited in the United States Mail in a sealed envelope properly addressed to Contractor and bearing prepaid first-class postage. In order for any termination to be effective, Contractor shall have at least five (5) days from the notice of intent to terminate to cure any alleged breach of Agreement. 3.5.1.2 Costs for Termination for Cause. In the event of the termination of this Agreement for any material breach or failure of performance on the part of Contractor, Contractor agrees to pay City upon demand the amount of any damage or loss sustained by City in the matter of street sweeping, including the advertising for and the vetting of another contractor. Therefore, Contractor shall pay City for all increases in the City’s cost of street sweeping incurred under such new contractor and for all costs and attorneys’ fees incurred by the City in the cancellation of this Agreement and the negotiation of such new street sweeping contract. The waiver of a breach of any of the terms of this Agreement shall not cancel or in any way affect the right of the City to declare a default for any recurrence of the same or any other breach of this Agreement. 3.5.1.3 Additional Options for Termination. Either party may request termination of this Agreement when conditions during the Agreement beyond the reasonable control of either party make it impossible to perform, or when prevented from proceeding with the contract (i) by act of God, (ii) by law, or (iii) official action of a federal, state, or local authority. Further, Contractor may terminate this Agreement (i) in the event the City Council fails to appropriate funds for a fiscal year sufficient to allow the City to make timely payments to the Agreement under this Agreement for such fiscal year (excluding any amounts in dispute); or (ii) in the event of nonpayment by the City. Any termination hereunder will require one-hundred and     City Council 11 – 110 8/29/2023 Page 9 of 13 eighty (180) days written notice prior to Agreement termination date requested. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City a minimum of forty-five (45) working days to cure the alleged breach. 3.5.1.4 Return of Documents, Data, and other Information. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.5 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Contractor: Arakelian Enterprises, Inc. dba Athens Services 14048 Valley Blvd. Industry, CA 91746 ATTN: Steven Librenjak, Division Vice President City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714-647-6956 CityClerk@Santa-Ana.org Courtesy Copies: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702-1988 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United State mails, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.     City Council 11 – 111 8/29/2023 Page 10 of 13 3.5.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action. 3.5.5 Subcontractors. For the avoidance of doubt, the term “subcontractor” as used in this Agreement shall not include (i) third party operators or owners of waste disposal or processing facilities or (ii) subhaulers of waste. 3.5.6 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, attorney fees and related costs and expenses, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner (i) to the extent arising out of or incident to any alleged acts, omissions, negligence or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors (ii) to the extent arising out of or in connection with the performance of the Services, the Project or this Agreement. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers. 3.5.6.1 Exception. Notwithstanding any provision in this Agreement to the contrary, Contractor shall not be required to defend, indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage, or injury in law or equity to property or persons, including wrongful death, whatsoever, to the extent arising from or in connection to (i) any acts or omissions of third parties or (ii) the negligence, willful misconduct, violation of law, or breach of this Agreement by the City, its officials, officers, employees, volunteers and agents. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions of this Agreement, shall not bind or obligate the City or the Contractor. This Agreement may only be modified by a writing signed by both parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.     City Council 11 – 112 8/29/2023 Page 11 of 13 3.5.10 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.12 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other considera- tion contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.     City Council 11 – 113 8/29/2023 Page 12 of 13 3.5.19 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, military and veteran status, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 3.5.20 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.5.23 Non-appropriation. The City’s liability under this Agreement shall not exceed the City's appropriation to fund the Agreement. If the City Council fails to appropriate funds for a fiscal year sufficient to allow the City to make timely payments to the Agreement under this Agreement for such fiscal year (excluding any amounts in dispute), then the Contractor shall have the right to stop work until Contractor receives from City all past-due payments and evidence that sufficient funds have been appropriated by City. Any delay resulting from such suspension shall be deemed caused by the City. If requested by Contractor, the City shall provide information to the Contractor regarding the amounts appropriated for the Agreement. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [signature page follows]     City Council 11 – 114 8/29/2023 for     City Council 11 – 115 8/29/2023 EXHIBIT A     City Council 11 – 116 8/29/2023 CITY OF SANTA ANA Contractor shall perform services as set forth below. I. IMPLEMENTATION The Agreement will require the implementation schedule below. In addition to street sweeping services, sweeping of City owned surface parking lots may be requested. Currently, the street sweeping operation utilizes a minimum of five street sweepers and increases the fleet during leaf season or other high- volume periods of tree debris (e.g., leaf and jacaranda seasons). City staff shall have the right to modify, add, reduce, or delete the amount of sweeping, schedules, routes, frequency, phases, standards and days of sweeping with prior notice to Contractor. A. IMPLEMENTATION SCHEDULE: ROUTE TYPE CURB MILES FREQUENCY TOTAL ANNUAL CURB MILES Residential 647 Weekly 33,660 Arterials 214 2 x Week 22,300 Raised and Non-Raised Center Medians 215 2 x Month 5,148 Industrials 59 2 x Month 1,420 Downtown 11 5 x Week 2,920 Alleys 92 Weekly 4,789 Total Curb Mileage 70,237 II. PERFORMANCE ON SCHEDULE The Contractor will be provided the latitude in establishing work schedules which correspond to the City's route schedules, manpower and equipment resources. The Contractor will be provided the opportunity to discuss with the City adjusting established schedules to meet special circumstances. The City will make all final decisions pertaining to adjustment of schedules based on feasibility and efficiency with the goal of completing sweeping on the day scheduled. III. CONTRACTOR REQUIREMENTS & RESPONSIBILITIES I. WORK ASSIGNMENTS & SCHEDULE The City will provide weekly route schedules to the Contractor. Routes schedules have been established to maximize efficiency and minimize impacts on residents, businesses and schools. The Contractor shall submit a written sweeping schedule to the City Projects Manager or designee within fifteen (15) days of the effective date of the Agreement. This schedule shall clearly identify the sweeping tasks required by this agreement and days they are scheduled to be performed in each particular area. Contractor shall have ability to review and propose sweeping route modifications to the City for review as efforts to improve sweeping program efficiency. If it is necessary to make periodic revisions to this maintenance     City Council 11 – 117 8/29/2023 CITY OF SANTA ANA schedule, a modified schedule must be submitted for review to the Projects Manager or designee for approval prior to the date the changes are to take effect, but not less than 48-hours. Otherwise, it is intended that the Contractor will develop a permanent schedule utilizing the information, route schedule and any other information provided by the City, which will allow the City to monitor the Contractor's progress. Failure to notify of a change and/or failure to perform an item of work on a scheduled day may result in deduction of payment for that date or week based on curb miles not swept if not cured within twenty-four (24) hours. On rainy days, normal sweeping operations should be considered in effect unless or until they are canceled by City Project Manager or designee. The designated Contractor holidays for this contract shall be New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day Holidays and Christmas Day Holidays. The existing posted routes (days and times) will not be changed to accommodate Contractor. The City reserves the right to change frequency of sweeping routes, modify routes with either reduction or addition of curb miles swept, and add new streets and routes to be swept. II. ALTERNATIVE-FUEL SWEEPING EQUIPMENT This solicitation for services will require alternative-fuel sweepers ONLY, as defined pursuant to Air Quality Management District (AQMD) Rule 1186.1 - alternative-fuel sweeper means a sweeper with engine(s) that use compressed or liquefied natural gas, liquefied petroleum gas (propane), methanol, electricity, or fuel cells. Hybrid-electric and dual fuel technologies that use diesel fuel are not considered alternative-fuel technologies for the purposes of Rule 1186.1. III. STREET SWEEPING EQUIPMENT 1. The street sweeper or any relief sweeper used to perform this contract work shall: a. Be AQMD and State (if applicable) approved alternative fuel. The Contractor shall be liable for all AQMD, State or Federal fines levied against the City relating to Contractor Street sweeping equipment violations. b. Be a standard full size motorized sweeper equal to or larger than a Tymco 600, Schwarze model A7 or similar model with comparable hopper size, equal pick up abilities and with dual gutter brooms. c. Equipment shall be maintained visually and operationally; brushes and brooms are to be replaced regularly. The paint and body of the street sweeper shall be maintained in good condition with no visible rust or body damage. d. Vehicle engines shall be routinely maintained to ensure a high level of service during street sweeping operations and comply with all State or California Department of Motor Vehicles CAL-OSHA and all other applicable codes required by the State, County, and City. e. Equipment should arrive clean for each daily schedule. All equipment is subject to inspection by the City's Project Manager or other designated City Staff at any time. f. The Contractor shall provide a relief sweeper(s) to complete scheduled routes for each sweeper out of operation, broken down, scheduled for maintenance or any other similar situation. g. The Contractor shall provide a listing of all sweepers and relief sweepers identifying: i. Make, model, and year. ii. Company identification unit number. iii. California license number. iv. Company vehicle colors. v. Sweeper color, if different. vi. Names of all operators to be used, California driver's license number, license class,     City Council 11 – 118 8/29/2023 CITY OF SANTA ANA expiration date and California DMV record for each driver. h.The Contractor will not be permitted to washout or clean hopper on any public street, alley or City owned parking lot. 2.The street sweeper or any relief sweeper shall be equipped with the following: a.Rotating amber dome lights. All sweepers shall conform to all City, County, State and federal safety and environmental requirements. b.DMV night traveling amber side, rear, and top lights or similar. c.Dual side gutter brooms having no less than 5" long bristles. d.A set of road trouble fluorescent triangles. e.A radio or mobile phone. IV.STREET SWEEPING SPEED 1.Street sweepers shall be operated at speeds no greater than eight (8) miles per hour, as will be indicated on tachograph charts, covered hereinafter. 2.Reviews by the City shall be made of all tachograph or Global Positioning System charts to check sweeping start - stop times, miles swept, and sweeping speeds. If at any time the City determines the sweeping speed has exceeded the agreed upon speed, the Project Manager or designee may require the Contractor to re-sweep any part of, or the entire sweeping route in question at no additional cost to the City. 3.Indications of any day's sweeping exceeding 8 miles per hour shall result in: a.Notification after the first two occurrences to the contractor that he is in non-compliance. Reduction in monthly payment by approximately eight (8) miles an hour of the current curb rate for each day that sweeping is recorded in excess of 8 miles per hour over an average of one hour per day. V.QUALITY OF SWEEPING A.The Contractor shall at all times use good sweeping practices in accordance with the standard of care specified in Section 3.2.7 of the Agreement and will make adjustments to its equipment as necessary, resulting in clean streets with no debris trails left behind. During the fall and winter seasons or following a windstorm or seasonal Jacaranda tree flower drop in the spring, the Contractor is expected to complete all routes; therefore, the Contractor will be responsible for adjusting resources to ensure routes are completed (by but not limited to increasing sweepers/operators during the fall season). The sweeper must operate with dual brooms unless it is unfeasible. On occasion and as deemed reasonably necessary by City, this will require the complete width of the street, curb to curb, to be swept clean of debris. The Contractor must exercise due care to prevent spilling, scattering, or dropping of debris during the sweeping activity and shall immediately clean up any such spillage, dropping, or scattering. Sweeping practices include the following: 1.Sweeping speed shall be adjusted to street conditions with a maximum speed of eight (8) miles per hour; and patterned concrete medians, intersections, and crosswalks shall be swept at a maximum speed of three (3) miles per hour. 2.Items impeding sweeping, such as palm fronds, rocks, and debris shall be removed from    City Council 11 – 119 8/29/2023 CITY OF SANTA ANA the sweeping path by the operator rather than going around them. Immovable items that impede sweeping such as construction debris and areas of impaired vertical or horizontal clearance caused by tree limbs shall be reported to the Project Manager or designee immediately for correction. 3.Contractor is not responsible for areas missed due to parked cars or other personal property. 4.Standards, schedules, and frequencies may be modified from time to time as deemed necessary by the City to ensure the Contractor’s conformance with the standard of care specified in in Section 3.2.7 of the Agreement. 5.Due to different street widths throughout the City, street sweeping may require slower travel speed and/or multiple passes by the sweeper, in many cases, to ensure curb-to-curb coverage of the street. 6.Streets with raised medians (commercial and residential) shall have their curb-gutter perimeter swept, including turnouts. 7.Street grade striped medians shall be swept in their entirety. 8.All deposits within intersections shall be removed as part of the sweeping operations. 9.Each street shall be swept clean to the adjacent property line. If a swept area is deemed by the Project Manager or designee as failing to conform to the standard of care specified in in Section 3.2.7 of the Agreement, the substandard section shall be re-swept before the end of the day at no charge to the City. The determination of acceptable performance in accordance with standard of care specified in in Section 3.2.7 of the Agreement is at the sole, reasonable discretion of the City. Contractor shall re-sweep at their own expense. The Project Manager or designee shall be notified of the completed re-sweep. Swept clean means clean street with debris trails left behind. Any sweeper used must not blow debris onto private property. VI.GLOBAL POSITIONING SYSTEM (GPS) 1.The Contractor shall provide automatic vehicle location device (vehicle location and management system [e.g., GPS]) on all street sweeper units, including subcontractors. This device shall be placed on all sweeping equipment assigned to the City at the Contractor's cost. 2.Contractor shall provide associated easy to use, cloud based software programs, which will report all street sweeping activity and is accessible from web browsers on a variety of desktop, laptop and mobile devices. The associated software shall be provided at no cost to the City including monthly monitoring charges. The Contractor shall provide software and licensing for a minimum of five (5) City users. 3.Software shall be capable of demonstrating real-time location, speed and path of travel of equipment equipped with GPS systems. Software shall be capable of recording and printing daily activity logs indicating actual miles traveled, streets swept, curb miles swept, brooms up or down, the direction and speed of travel, ground speed of equipment, the location of equipment at any given time and any other information that is suitable for documenting actual work performed by the Contractor under this agreement. 4.Contractor shall have a tachograph system to backup GPS in the event of a system failure and shall submit an initialed tachograph chart for any period of work with the monthly invoice for any day of work that the GPS system is non-operational. 5.Contractor shall provide adequate training on an annual basis for City staff in the operation and use of this system and allow City of Santa Ana Public Works Maintenance division    City Council 11 – 120 8/29/2023 CITY OF SANTA ANA employees access to login from any web browser. 6.Should any GPS device fail, or need repair, the Contractor shall immediately report that the GPS is inoperative to the City. If the Contractor's software or monitoring website fails, the Contract Administrator shall immediately notify the City. Contractor shall repair any non- operational portion of the system within two (2) business days or liquidated damages will be deducted from payments due the Contractor for each twenty-four (24) hour period, or portions thereof, that the system is unavailable to the City. VII.REQUIRED CONTRACTOR IDENTIFICATION SIGNAGE City of Santa Ana Public Works Agency authorized contractors will be required to have identification signage on all vehicles at all times while working in an official capacity for the City. Such signage shall be of a professional manner and maintained neat in appearance, free of graffiti, easily identifiable and in sound condition. All costs associated with the fabrication of such signage shall be borne by the Contractor. Such signage design shall be pre-approved by the City prior to production. Signage type and material shall be plastic with magnetic backing, painted signage on vehicle or similar. Taped vehicle signage will not be allowed. Such signage shall state Authorized Contractor, City of Santa Ana, Public Works Agency, name of Contractor and Contractor telephone number. Signage Letter Minimum Size shall be three-inches for Authorized Contractor, City of Santa Ana and Public Works Agency. A minimum of one-inch height will be required for all other information. VIII.FUELING OF SWEEPERS The Contractor shall be responsible for fueling each sweeper and shall be ready to sweep at all scheduled times. The City highly encourages the Contractor to explore possibilities of purchasing fuel at the City Corporate Yard fueling station located at 220 S Daisy Ave, Santa Ana, CA 92703. IX.SPECIAL SWEEPING This contract shall require up to 400 annual curb miles of special sweeping at no additional cost for special events, parades, inclement weather sweeps, roadway hazards, spills (similar, but not limited to oil, paper, debris, etc.). These sweeps are not re-sweeps of an area not swept properly, but rather an additional sweep that is not part of the regular schedule. If appropriate, prior approval from City Projects Manager or designee is required. X.PERFORMANCE DURING INCLEMENT WEATHER 1.The City shall determine when the sweeping operations should cease due to inclement weather or other reasons and will notify the Contractor immediately once decision is made. 2.During the periods when inclement weather hinders normal operations, the Contractor shall adjust their work force in order to accomplish those activities impacted by weather. 3.Failure to adjust the work force to show good progress on the work shall result in deduction of payments to reflect only the work actually accomplished. XI.SUPERVISION OF CONTRACT AND MEETINGS WITH CITY The Contractor shall furnish a Supervisor, not assigned to operate a sweeper. The function of    City Council 11 – 121 8/29/2023 CITY OF SANTA ANA the Supervisor will be to monitor the day-to-day operation to ensure thorough and timely completion of all routes. The Supervisor will redirect sweepers to return to areas that do not meet presentation standards. The Supervisor will procure additional sweepers or extend hours if necessary to stay on schedule and produce work in accordance with the standard of care specified in in Section 3.2.7 of the Agreement. The Contractor shall furnish sufficient supervisory and working personnel capable of promptly accomplishing on schedule, to the satisfaction of the City's Project Manager or authorized representative, all work required under the Contract. All work shall meet with the approval of the City of Santa Ana Public Works Maintenance Services Division, whose approval shall not be unreasonably withheld. There shall be a minimum of one monthly meeting with the Contractor and the City representative to determine progress and to establish areas needing attention. A status report of activities performed and maintenance issues addressed by the Contractor will be submitted in writing to the City on a weekly basis. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in in accordance with the standard of care specified in in Section 3.2.7 of the Agreement. XII.CONTRACTOR'S OFFICE Contractor is required to maintain an office within a one (1) hour response time of the job site and provide the office with phone service during normal working hours. During all other times, a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or cellular phone. Contractor shall have a maximum response time of sixty (60) minutes to all emergencies. XIII.CONTRACTOR PERSONNEL Contractor's employees shall be required to wear a clean uniform bearing the Contractor's name. Employees who normally and regularly come into direct contact with the public shall also bear some means of individual identification, such as a nametag or identification card. Employees shall not remove any portion of their uniform while working within the City. Employees driving the Contractor's vehicles shall at all times possess and carry a valid Commercial Driver's License as applicable issued by the State of California. Any person employed by the Contractor who fails or refuses to carry out the directions of the City, appears to be incompetent, acts in a disorderly, improper or unsafe manner, or shows signs of intoxication or other impairment shall be immediately removed from the job site by the Contractor. Prior to returning a removed employee to work within the City, the Contractor shall provide in writing the reason for the individual's behavior and the means used to prevent this behavior from occurring again. Failure of the Contractor to prevent, prohibit, or resolve problems with its employees working within the City will result in sweeping operations being suspended until further notice, and cause for contract termination. The City may enter a contract with another party for street sweeping services during such a suspension, and the Contractor will be liable for all costs. XIV.LABOR STRIKE It shall be the responsibility of each contractor to provide continuous contractual services, without any interruption. In case of any labor strikes, the Contractor shall provide other means, as its own cost, to provide a comparable continuous contractual service as if there were no     City Council 11 – 122 8/29/2023 CITY OF SANTA ANA strike. Failing to do so will cause the City, to take whatever action is deemed necessary to provide such service and the cost will be borne by the Contractor. XV.SUBCONTRACTOR/JOINT VENTURES The selected Contractor shall be the Prime Contractor performing the primary functions of the Agreement at all times which is street sweeping. If any portion of the Agreement is to be performed by a subcontractor for the Extra Work in Section 3.3.4 of the Agreement, this must be clearly set forth in the Proposal submittal as to what part(s) is/are to be delegated. The City reserves the right to reject any Proposal wherein use of subcontractors significantly affects the ability of the Proposer to function as the Prime Contractor on the awarded Agreement. The Prime Contractor will at all times be responsible for the acts and errors or omissions of its subcontractors or joint participants and persons directly or indirectly employed by them. Acceptance or rejection of a Proposer's request to use subcontractors is at the approval of the City, which shall not be unreasonably withheld. XVI.WORKING HOURS All sweeping activities shall be completed according to established sweeping time windows as posted on City streets. Typically, sweeping operations should be completed by 3:30 PM, Monday through Friday unless prior approval is given by the City Projects Manager or designee. Generally sweeping occurs no earlier than 4:00 AM, except in designated areas in which sweeping begins at 2:00 AM, such as the Downtown area. Approval and deviation of Contractor schedule will be at the sole discretion of the City. XVII.INSPECTIONS The Executive Director or his designee shall regularly inspect the streets and other City property subject to this Agreement to ensure that the work is being, and has been, performed in accordance with the terms identified in this agreement. All work found in such inspections not conforming to the applicable requirements shall be corrected by the Contractor. XVIII.PROTECTION OF THE PUBLIC & DAMAGES TO EXISTING STRUCTURES 1.The Contractor shall exercise caution at all times for the protection of persons and property. All fines, penalties and/or repair charges resulting from the Contractor's actions shall be the sole responsibility of the Contractor. 2.The Contractor shall not permit placing or use equipment in such a manner as to block vehicle traffic lanes or create safety hazards. The Contractor shall be responsible for the use of all appropriate warning traffic safety devices when deemed necessary. 3.Methods proposed by the Contractor and approved by the City shall not harm, deface or damage the streets being swept, street trees, sidewalks or street curbs. In the event that damaged to City right-of- way has occurred in the course of work, the Contractor shall be solely responsible for its repair or replacement. XIX.SPECIFICATIONS This scope of services is intended to cover all labor, material and standards of workmanship to be employed for in this work plan or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications.    City Council 11 – 123 8/29/2023 CITY OF SANTA ANA XX.WATER The City requires the Contractor to use water (recycled or potable water) when sweeping to reduce dust at all times. Therefore, the Contractor shall make the necessary arrangements to obtain an attachable portable water meter and a designated recycled water connector (if required) with the City's Water Resources Division to fulfill this Agreement's terms. The water meter will collect usage data for the City, but the Contractor will not be responsible for paying for water usage. Contractor acknowledges that all sweepers must be equipped with, and all drivers must be instructed in the proper use of, approved hydrant wrenches and anti-surge/eddy valves and hydrant meters. In the event Contractor encounters an inoperable or "dead" fire hydrant, Contractor shall report hydrant's condition and location to the City Public Works, Maintenance Services Division, within twenty-four (24) hours. Backflow Preventers shall be used properly with all water filling equipment (NO EXCEPTIONS). The use of recycled water is preferable to potable water. Recycled water fill station locations will provide by the City upon execution of the agreement. The Contractor will also have access to City fire hydrants to fill sweepers. XXI.DEBRIS DISPOSAL Disposal of debris at the City Corporation Yard and at City designated debris exchange zones will be permitted at no cost. Proposal pricing/fee shall not include any disposal fees. Debris disposal shall not be permitted onto the street. The Contractor will be responsible for collection of incidental debris around trash container/bin resulting from disposal exchange within two-hours after exchange. Coordination will be made by the City Projects Manager or designee. The Contractor shall make every effort to recycle materials. XXII.SPILLS 1.The Contractor shall make additional passes on a street route to pick up any spillage of sweeping materials debris dropped during turns or crossings of cross gutters, prior to moving to the next area. 2.The equipment operator shall immediately stop in the event of equipment spillage such as a spillage of gasoline, diesel, motor oil, or hydraulic oil. A call for assistance must be made and the area cleaned within two hours. Failure to affect a proper cleanup will result in the City responding with Fire and Public Works Hazmat crews, and costs will be deducted from the following invoice to be paid. The quality of spill clean-ups shall be to the satisfaction of the City Projects Manager or designee. XXIII.RECORDS The Contractor shall keep accurate records concerning all of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. The Contractor shall complete a monthly maintenance report indicating work performed, including GPS maps of routes swept and submit this completed report to the City Projects Manager or designee, This report should also contain a description of work performed, including man- hours, equipment, and any additional work, which the Contractor deems to be beyond the scope of the Agreement. Payment for this work will not be authorized unless the additional work and the costs thereof are first approved by the City. A phone log will be submitted monthly of all calls from the City of Santa Ana Public Works Agency Maintenance Services Division and the City of Santa Ana Police Department to the Contractor, identifying whether or not those calls require a request for service, and a description of the action taken from the City call.    City Council 11 – 124 8/29/2023 CITY OF SANTA ANA The Contractor shall provide monthly phone customer service logs from the public, indicating name, date, time and phone number of caller, reason for request, response/action by Contractor and time required to address request. Such logs shall be accurate and truthful. The Contractor shall permit the City to inspect and audit its books and records regarding City- provided services at any reasonable time. XXIV.AFTER-HOUR EMERGENCY SERVICES The Contractor will provide the City with names and telephone numbers of at least two qualified persons who can be called by City representatives when emergency maintenance conditions occur during hours when the Contractor's normal work force is not present in the City. These Contractor representatives shall respond to said emergency within one (1) hour from receiving notification. The City anticipates the need for this service of up to five-occurrences per year. XXV.MATERIALS AND EQUIPMENT A.The Contractor shall make all reasonable effort to purchase equipment and materials In the City and to utilize Santa Ana vendors. Such efforts shall be provided to the City. The City shall have the ability to provide a list of possible Santa Ana vendors to the Contractor. B.Contractor shall furnish all labor, equipment tools, and materials and supplies including Personal Protective Equipment (PPE), such as face mask respirator (N- 95) gloves, coverall suits, trash bags and the skills and training required to perform all services listed above and per Cal-OSHA requirements. XXVI.CUSTOMER SERVICE Contractor shall provide service, which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. A Contractor equipment operator is an extension of the City of Santa Ana Public Works, and as such is expected to: 1.Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2.Give full attention to each customer's needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer's request has been fulfilled. 3.Comply with all federal, state, county, and city laws and regulations. 4.Use adequate equipment that is kept clean and neat at all times. 5.Train other Contractor employees to be polite and courteous during public contact. 6.Employ truth and accuracy in reporting customer service records. XXVII.DEFINITIONS 1.Clean Street Condition - Clean streets with no debris trails left behind 2.Contractor - Refers to the individual, partnership, or corporation that is awarded a contract by the City upon conclusion of this RFP process. 3.City Holidays Observed - New Year's Day, Martin Luther King, Presidents' Day Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve and Christmas Day. 4.Curb Mile - measurement of curbing of streets and medians and equal to 5,280 linear feet. 5.Curb-to-Curb - area within the curb limits of the street including medians, intersections and    City Council 11 – 125 8/29/2023 CITY OF SANTA ANA street ends. 6.Debris - litter, rubbish, leaves, sand, debris trail, dirt, garbage, and other foreign material. 7.Inclement Weather - weather conditions that prohibit the effective operation of sweeping operations. 8.Linear Mile - measurement of actual miles driven in order to satisfactorily clean streets to the City standard, which may require multiple passes depending on condition and width of street. 9.Re-sweep - sweep required when previous sweeps are deemed by the City to be below standard or when a street or sections of a street are missed during regularly scheduled operation. Such re- sweeps will be at no additional cost with up to two re-sweeps performed to City satisfaction. 10.Special Sweeping (Sweeps) - sweeping involving special events, parades, inclement weather, roadway hazards, spills (similar, but not limited to oil, paper, debris, etc.) and City surface parking lots. 11.Street - all paved dedicated public rights-of-way within the existing or future City limits. 12.Sweeper - Sweeping machine. 13.Travel Speed - sweeper operator must maintain a speed of no more than eight (8) miles per hour, or other agreed upon speed by the City, while the sweeping broom is lowered in the operating position. XXVIII.COMPENSATION 1.Invoices a.The Contractor shall submit a monthly invoice by the 15th of the month to the City for the services rendered in the prior month. b.All invoices for work performed under this contract shall be submitted electronically in a Microsoft Excel 2016 format or newer, or other format approved by the City Projects Manager or designee. The invoice shall include the following information at a minimum: i.Contractor's invoice number ii.Beginning and ending dates for services iii.City work order number (if applicable) iv.Work site address/location (if applicable) v.Unit cost, subtotals and total for invoice vi.Curb miles swept authenticated by GPS reports and maps. vii.GPS Route Maps (if requested by City) 2.Payment Payment by City shall be made in accordance with Section 3.3.2 of the Agreement. 3.Extra Work No new work of any kind shall be considered an extra unless a separate estimate is given for said work and the estimate is approved by the City in writing before the work is commenced. The Contractor will be required to provide before and after photographs of safety items or emergency repairs. Documentation of contract compliance may be required on some occasions.    City Council 11 – 126 8/29/2023 CITY OF SANTA ANA XXIX.EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Contractor shall solicit and advertise employment opportunities to Santa Ana residents. The City shall inform the Contractor of areas to publicize recruitment opportunities, such as work centers and community centers. Such effort and procedure will be provided to the City for review. XXX.CONTRACTOR COMMUNITY EVENT PARTICIPATION AND PUBLIC AWARENESS Contractor shall participate in extensive public awareness efforts and community events and programs, such as neighborhood clean-up events and anti-litter campaigns. Such participation shall be upon City request provided with reasonable notice of event timing. XXXI.FINES The Contractor shall be liable for all violation fines levied against the City by, but not limited to, AQMD, State or Federal Agencies to the extent caused by Contractor’s performance of street sweeping services.     City Council 11 – 127 8/29/2023 EXHIBIT B     City Council 11 – 128 8/29/2023 14048 Valley Blvd, City of Industry, CA 91716 (888) 336-6100 July 31, 2023 Arturo Rodriguez Assistant Public Works Maintenance Manager City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 Subject: Sweeping of City Park’s Parking Lots Quote Dear Mr. Rodriguez: We are in receipt of your request for pricing/quote for the city park’s parking lots. After review of the aerial maps we have based our pricing on a per parking lot basis rather than curb mile, this approach takes into account the specific requirements and complexities of each of the parking lots listed. Please see pricing below. Park Sites Rate Per Hour* Unit (1xMonth) Extended Price (Annual Total) 1 Adams 250.00$ 12 3,000.00$ 2 Bomo Koral 250.00$ 12 3,000.00$ 3 Cabrillo 250.00$ 12 3,000.00$ 4 Centennial 350.00$ 12 4,200.00$ 5 Cesar Chavez Campesino 250.00$ 12 3,000.00$ 6 Delhi 350.00$ 12 4,200.00$ 7 El Salvador 250.00$ 12 3,000.00$ 8 Edna 250.00$ 12 3,000.00$ 9 Heritage 250.00$ 12 3,000.00$ 10 Jerome 250.00$ 12 3,000.00$ 11 Madison 350.00$ 12 4,200.00$ 12 Memorial 350.00$ 12 4,200.00$ 13 Morrison 250.00$ 12 3,000.00$ 14 Portola 250.00$ 12 3,000.00$ 15 Riverview 250.00$ 12 3,000.00$ 16 Rosita 350.00$ 12 4,200.00$ 17 Santa Anita 250.00$ 12 3,000.00$ 18 Carl Thornton 250.00$ 12 3,000.00$ 19 Windsor 250.00$ 12 3,000.00$ Total 63,000.00$ * Per hour rate will be charged at the full hour.    City Council 11 – 129 8/29/2023 14048 Valley Blvd, City of Industry, CA 91716 (888) 336-6100 We are offering you an hourly rate, as well as, an extended rate. We anticipate that some of these parking lots will involve manual labor, such as blowing of corners and raised medians which may require more time. If you have any further questions, please feel free to reach out to us. We are excited for this opportunity to continue being a proud partner to the City of Santa Ana and look forward to next steps. Sincerely, Matthew Niklas Executive Vice President     City Council 11 – 130 8/29/2023 0.12 curb miles     City Council 11 – 131 8/29/2023 .3 curb miles     City Council 11 – 132 8/29/2023 .13 curb miles     City Council 11 – 133 8/29/2023 3.08 curb miles     City Council 11 – 134 8/29/2023 .09 curb miles     City Council 11 – 135 8/29/2023 .5 curb miles     City Council 11 – 136 8/29/2023 .24 curb miles     City Council 11 – 137 8/29/2023 .06 curb miles     City Council 11 – 138 8/29/2023 .14 curb miles     City Council 11 – 139 8/29/2023 .7 curb miles     City Council 11 – 140 8/29/2023 .3 curb miles     City Council 11 – 141 8/29/2023 .43 curb miles     City Council 11 – 142 8/29/2023 .1 curb miles     City Council 11 – 143 8/29/2023 .16 curb miles     City Council 11 – 144 8/29/2023 .23 curb miles     City Council 11 – 145 8/29/2023 .32 curb miles     City Council 11 – 146 8/29/2023 .11 curb miles     City Council 11 – 147 8/29/2023 .5 curb miles .13 curb miles .63 curb miles total     City Council 11 – 148 8/29/2023 .2 curb miles     City Council 11 – 149 8/29/2023 EXHIBIT C     City Council 11 – 150 8/29/2023 EXHIBIT C Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below for the duration of this Agreement: a. Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL). Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability. ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3) Workers’ Compensation. As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4) Broader Coverage. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions (1) Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). (2) Primary Coverage. For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers.     City Council 11 – 151 8/29/2023 Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. (3) Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4) Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self- insured retention may be satisfied by either the named insured or City. (6) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. (7) Verification of Coverage. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (8) Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. (9) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.     City Council 11 – 152 8/29/2023 EXHIBIT D     City Council 11 – 153 8/29/2023 14048 Valley Blvd, City of Industry, CA 91716 (888) 336-6100 July 21st, 2023 Pedro Guillen, Deputy Public Works Director City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 Subject: Athens Proposal Update, RFP #23-007, Street Sweeping Services Dear Mr. Guillen: As you are aware, Athens Services and your staff have been engaged in ongoing negotiations across the past few months related to RFP #23-007, Street Sweeping Services. I am happy to present the final aligned proposal that is poised to continue having Athens Services as key service provide in the City for years to come. Notable Deal Points: • Curb-Mile Rate ---------- $53.05 • Wages --------------------- Payment of Prevailing Wages (Teamsters or Future TBD Classification) • Parking: ------------------- SNA Corporate Yard, Existing Office, 8 Stalls • CPI: ------------------------- Actual CPI, No Cap, 100% CPI, No PPI • Term: ---------------------- 10 Year, 5 Year Option, 15 Year Potential • PI Freeze: ----------------- PI Freeze Reduced from 24 Months to 12 Months, First CPI Increase Would be 7/1/2025 • Water & Disposal: ----- Free Water & Disposal at City Yard • Contract Start: ---------- July 1st, 2024 Due to the Cities direction to pay prevailing wage and because there is no specific classification for municipal street sweeping (cleaning of gutters & arterials) and since the City did not provide specific guidance, we have elected to use the Teamsters classification. If the City feels another determination is better suited, we are open to that discussion. Athens reserves the right in the future to adjust the selected classification. If there is a change in determination or classification directed by the DIR, Athens would deem that a change in law and require a potential adjustment to the accompanying curb-mile rate. We are excited for this opportunity to continue being a proud partner to the City of Santa Ana and look forward to next steps. Sincerely, Steven D. Librenjak Division Vice President     City Council 11 – 154 8/29/2023 14048 Valley Blvd, City of Industry, CA 91716 (888) 336-6100 July 21st, 2023 Pedro Guillen, Deputy Public Works Director City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 Subject: Athens Proposal Update, RFP #23-007, Street Sweeping Services Dear Mr. Guillen: As you are aware, Athens Services and your staff have been engaged in ongoing negotiations across the past few months related to RFP #23-007, Street Sweeping Services. I am happy to present the final aligned proposal that is poised to continue having Athens Services as key service provide in the City for years to come. Notable Deal Points: •Curb-Mile Rate ---------- $53.05 •Wages --------------------- Payment of Prevailing Wages (Teamsters or Future TBD Classification) •Parking: ------------------- SNA Corporate Yard, Existing Office, 8 Stalls •CPI: ------------------------- Actual CPI, No Cap, 100% CPI, No PPI •Term: ---------------------- 10 Year, 5 Year Option, 15 Year Potential •PI Freeze: ----------------- PI Freeze Reduced from 24 Months to 12 Months, First CPI Increase Would be 7/1/2025 •Water & Disposal: ----- Free Water & Disposal at City Yard •Contract Start: ---------- July 1st, 2024 Due to the Cities direction to pay prevailing wage and because there is no specific classification for municipal street sweeping (cleaning of gutters & arterials) and since the City did not provide specific guidance, we have elected to use the Teamsters classification. If the City feels another determination is better suited, we are open to that discussion. Athens reserves the right in the future to adjust the selected classification. If there is a change in determination or classification directed by the DIR, Athens would deem that a change in law and require a potential adjustment to the accompanying curb-mile rate. We are excited for this opportunity to continue being a proud partner to the City of Santa Ana and look forward to next steps. Sincerely, Steven D. Librenjak Division Vice President EXHIBIT 4     City Council 11 – 155 8/29/2023 14048 Valley Blvd, City of Industry, CA 91716 (888) 336-6100 July 31, 2023 Arturo Rodriguez Assistant Public Works Maintenance Manager City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 Subject: Sweeping of City Park’s Parking Lots Quote Dear Mr. Rodriguez: We are in receipt of your request for pricing/quote for the city park’s parking lots. After review of the aerial maps we have based our pricing on a per parking lot basis rather than curb mile, this approach takes into account the specific requirements and complexities of each of the parking lots listed. Please see pricing below. Park Sites Rate Per Hour* Unit (1xMonth) Extended Price (Annual Total) 1 Adams 250.00$ 12 3,000.00$ 2 Bomo Koral 250.00$ 12 3,000.00$ 3 Cabrillo 250.00$ 12 3,000.00$ 4 Centennial 350.00$ 12 4,200.00$ 5 Cesar Chavez Campesino 250.00$ 12 3,000.00$ 6 Delhi 350.00$ 12 4,200.00$ 7 El Salvador 250.00$ 12 3,000.00$ 8 Edna 250.00$ 12 3,000.00$ 9 Heritage 250.00$ 12 3,000.00$ 10 Jerome 250.00$ 12 3,000.00$ 11 Madison 350.00$ 12 4,200.00$ 12 Memorial 350.00$ 12 4,200.00$ 13 Morrison 250.00$ 12 3,000.00$ 14 Portola 250.00$ 12 3,000.00$ 15 Riverview 250.00$ 12 3,000.00$ 16 Rosita 350.00$ 12 4,200.00$ 17 Santa Anita 250.00$ 12 3,000.00$ 18 Carl Thornton 250.00$ 12 3,000.00$ 19 Windsor 250.00$ 12 3,000.00$ Total 63,000.00$ * Per hour rate will be charged at the full hour. EXHIBIT 5     City Council 11 – 156 8/29/2023 14048 Valley Blvd, City of Industry, CA 91716 (888)336-6100 We are offering you an hourly rate, as well as, an extended rate. We anticipate that some of these parking lots will involve manual labor, such as blowing of corners and raised medians which may require more time. If you have any further questions, please feel free to reach out to us. We are excited for this opportunity to continue being a proud partner to the City of Santa Ana and look forward to next steps. Sincerely, Matthew Niklas Executive Vice President     City Council 11 – 157 8/29/2023 0.12 curb miles     City Council 11 – 158 8/29/2023 .3 curb miles     City Council 11 – 159 8/29/2023 .13 curb miles     City Council 11 – 160 8/29/2023 3.08 curb miles     City Council 11 – 161 8/29/2023 .09 curb miles     City Council 11 – 162 8/29/2023 .5 curb miles     City Council 11 – 163 8/29/2023 .24 curb miles     City Council 11 – 164 8/29/2023 .06 curb miles     City Council 11 – 165 8/29/2023 .14 curb miles     City Council 11 – 166 8/29/2023 .7 curb miles     City Council 11 – 167 8/29/2023 .3 curb miles     City Council 11 – 168 8/29/2023 .43 curb miles     City Council 11 – 169 8/29/2023 .1 curb miles     City Council 11 – 170 8/29/2023 .16 curb miles     City Council 11 – 171 8/29/2023 .23 curb miles     City Council 11 – 172 8/29/2023 .32 curb miles     City Council 11 – 173 8/29/2023 .11 curb miles     City Council 11 – 174 8/29/2023 .5 curb miles .13 curb miles .63 curb miles total     City Council 11 – 175 8/29/2023 .2 curb miles     City Council 11 – 176 8/29/2023 Public Works Agency www.santa-ana.org/public-works Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Agreement with the Legacy Fund for Use of 10th Street AGENDA TITLE Approve a License Agreement with The Legacy Fund for Use of 10th Street Right of Way (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a license agreement with The Legacy Fund, a nonprofit public benefit organization, for use of public right-of-way on 10th Street between Main Street and Sycamore Street for improvements for the use and benefit of Orange County School of Arts students, staff, and faculty, for a 10-year term with two optional five-year extensions, with a $3,000 annual license fee paid to the City, subject to non-substantive changes approved by the City Manager and the City Attorney. DISCUSSION On September 5, 2000, the City Council adopted Resolution No. 2000-059 closing the portion of 10th Street between Main Street and Sycamore Street to vehicular traffic. Since then, this portion of 10th Street has been closed to traffic and primarily used as a loading zone and pedestrian area by Orange County School of the Arts (OCSA) students, faculty, and staff (Exhibit 1). On December 11, 2020, OCSA transferred ownership of land that the school sits on to The Legacy Fund (TLF), a nonprofit public benefit corporation. TLF operates for the benefit of OCSA. On October 24, 2022, TLF submitted plans for various improvements at the OCSA campus known as the Campus Green project. As part of this proposed project, OCSA is requesting to make improvements on the closed portion of 10th Street including installing new street trees, moveable outdoor furniture, and painting graphics on the street surface for the use and benefit of their students, staff, and faculty (Exhibit 2). The cost of the proposed improvements will be paid for and maintained by TLF. The City and TLF must enter into a License Agreement (Exhibit 3) to document TLF’s right to improve, use, and maintain the area, to resolve liability issues, identify insurance requirements, and to prescribe terms of indemnification of the City by the TLF.     City Council 12 – 1 8/29/2023 Agreement with the Legacy Fund for Use of 10th Street August 29, 2023 Page 2 3 6 7 8 The Public Works Agency recommends approving the proposed license agreement as the proposed use is consistent with existing uses. The agreement resolves liability concerns and the proposed improvements will improve the quality of life for the community, and will not prohibit existing drainage, pedestrian access, or other beneficial public uses of the space. The City retains the right and ability to re-open this portion of 10th Street to vehicular access at any time with appropriate notice as defined in the proposed License Agreement. FISCAL IMPACT For their use of the public right-of-way, TLF shall pay the City $3,000 annually. Funds will be deposited into the Residential Street Improvement Revenue Fund, Rental of Property Account (No. 05817002-57960) and be budgeted for use in future residential street improvement projects. EXHIBIT(S) 1. Location Map 2. Proposed Improvements 3. License Agreement Submitted By: Nabil Saba, Executive Director of Public Works Approved By: Kristine Ridge, City Manager     City Council 12 – 2 8/29/2023 N (NTS) LEGEND: EXHIBIT 1 PWA SANTA ANA PUBLIC WORKS AGENCY PROPOSED LICENSED AREA WITH THE LEGACY Fund LICENSE AGREEMENT PAGE 1 OF 1SYCAMORE STREET10TH STREET MAIN STREET005-185-31 398-562-08 EXHIBIT 1     City Council 12 – 3 8/29/2023 Long Beach, CA | 562.901.1500 | studio-111.com 09.30.2022Client Howard CDM 17434 Bellflower Blvd., #300, Bellflower, CA 90706 Campus Green and Student Lounge 1010 N Main St, Santa Ana, CA 92701 Project A3 16.242Development Project Review Site Plan 1 19'-7"22'-5"22'-0"22'-0"22'-0"18'-0"14'-0"140'-0" 25'-0"25'-0"25'-0"25'-0"24'-0" 209'-7" J 22'-8"22'-8"18'-0" 2 3 4 5 6 7 8 IHGEFDCBA 22'-8" UP UPDNUPDN DN DNDNDNDN UP DN LIMIT OF WORKLIMIT OF WORKLIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK E E E LEVEL 1 IMPROVEMENT PER A5 SHEET MEDIA & ARTS CENTER HUMANITIES BLDG. THE ANNEX MAIN STREET SYCAMORE STREET 10 TH STREETN 10'20'40'0'1"=20' SITE PLAN1SCALE: L1.00 SITE PLAN 16'-0" PA 1 LANDSCAPE KEYNOTES 1. CONCRETE PAVING WITH EQUALLY SPACE SCORE JOINTS. 2. CONCRETE PAVING WITH ENHANCED FINISH AT PLAZA 3. NOT USED 4. ARTIFICIAL TURF 5. NOT USED 6. ARTIFICIAL TURF EDGE TRANSITION AT TREE TRUNK 7. DESIGN BUILD 6'-11" HT. METAL PERIMETER ENCLOSURE FENCE WITH SCREEN MESH, REFER TO RENDERING VIEW ON SHEET A9 FOR DESIGN INTENT. *** 8. DESIGN BUILD SHADE PAVILION, REFER TO RENDERING VIEW ON SHEET A11 FOR DESIGN INTENT 9. DESIGN BUILD SHADE SCULPTURE, REFER TO RENDERING VIEW ON SHEET A16 FOR DESIGN INTENT 10. DESIGN BUILD GRAND STAIR WITH METAL RISER AND CONCRETE INFILL. REFER TO RENDERING VIEW ON SHEET A12 FOR DESIGN INTENT. GROUND LEVEL TO 2ND FLOOR PATIO. 11. 8'X40' CONTAINER SET ON MAT SLAB 12. 8'X40' CONTAINER 'HOT BOX' WITH POWER UTILITIES 13. CONTRACTOR TO DESIGN BUILD 6'-11" HT. DOUBLE GATE PEDESTRIAN ACCESS WITH SCREEN MESH. 14. CONTRACTOR TO DESIGN BUILD 6'-11" HT. METAL SLIDING GATE ACCESS WITH SCREEN MESH. 15. RELOCATED VENDING MACHINES PER OWNER. 16. STAGE PER OWNER 17. OVERHEAD SHADE FABRIC WITH CABLE ATTACHMENTS TO BUILDING FACE TO BUILDING FACE 18. SITE FURNISHING PER OWNER 19. PAINTED GRAPHIC OVER STREET SURFACE. 20. INSTALL NEW (SYCAMORE) STREET WITHIN ROW WALK. CUT 5'-0"x4'-0" TREE WELL WITH DEEP ROUTE IRRIGATION AND ROOT BARRIER.TREE SELECTION PER CITY SUPERVISOR. REPAIR AND REPLACE CONCRETE WALK AS REQUIRED PER CITY STANDARD 21. INSTALL NEW (10TH) STREET TREE EQUALLY SPACED WITHIN ROW WALK. CUT 5'-0"x3'-0" TREE WELL WITH DEEP ROUTE IRRIGATION AND ROOT BARRIER. TREE SELECTION PER CITY SUPERVISOR. REPAIR AND REPLACE CONCRETE WALK AS REQUIRED PER CITY STANDARD 22. CAFE TRAILER PER OWNER 23. CONSTRUCT NEW CURB AND GUTTER PER CITY STANDARD 24. REMOVE AND REPLACE EXISTING DRIVE APRON. INSTALL CONCRETE WALK PER CITY STANDARDS. 25. 18" HT. CAST IN PLACE CONCRETE PLANTER SEAT WALL (24" WIDE) NOTES: A. BUILDING OVERHANG B. PAVING UNDER BREEZEWAY C. ALL WALKS TO MAINTAIN 5'-0" MIN WIDTH D. PAINTED MURAL WALL OWNER E. DONOR WALL PER OWNER F. ACCESSIBLE 2ND LEVEL ACCESS. ELEVATOR LOCATION G. PRIVATE EASEMENT H. LOT LINES I. FDC LOCATION PER ARCHITECTURE SHEETS J. ACCESSIBLE ROUTE FROM ADA PARKING STALL TO CAMPUS GREEN K. CONCRETE WALK UNDER STAIR. 10'-0" OVERHEAD CLEAR MIN. EXISTING KEYNOTES E1. (E) TREE PROTECT IN PLACE E2. (E) BUILDING COLUMN. REPAIR AND REPAINT ANY DAMAGE AREA FROM PAVING REMOVAL E3. (E) UTILITY PULL BOX. PROTECT IN PLACE AND ADJUST LID TO GRADE, E4. (E) FIRE HYDRANT. PROTECT IN PLACE E5. (E) P.I.U SERVICE. PROTECT IN PLACE E6. (E) CURB PROTECT IN PLACE JOB NO. 21-127 ORANGE COUNTY SCHOOL OF THE ARTS CAMPUS GREEN #DATE ISSUE NOT ISSUED FOR CONSTRUCTION 1010 N. MAIN ST. SANTA ANA, CA 92701 PA PA PA PA PA PA PA PA PA PA PA PAPA PAPA PA PA PA E1 E1 E1 E4 E3 E2 E268'-0"24'-0"G G H H H B ED A A F 1 1 2 3 4 4 4 6 7 7 7 7 8 9 10 11 11 11 11 11 1112 13 13 13 13 14 15 25 16 17 18 18 19 20 21 22 24 24 24 OPEN OPEN E4 J 44'-8"9'-0"64'-5"70'-0"14'-9"38'-4"19'-3"7319'-7"8'-2"K 14'-9" TYP. 27'-0" 7'-3"8'-0"3986'-9"47'-6"47'-6"47'-6"52'-5" 194'-6"158'-0"27547'-4"249'-7"20'-0"R15 2 ' - 7 "120'-9"25'-0" E4 E4 E6 E6 E6 E6 E6 10'-0"3'-0"TYP.12'-0"21'-0"19'-0"19'-2"16'-3"47'-5"42'-0"33'-0"25'-4"7'-4"PA 25 10'-0"16'-6"41'-11"4'-3"10'-7"16'-0"40'-0"40'-0" TYP. 127'-11"158'-7" 87'-3"88'-1"13'-0" 26'-1"14'-9" 14'-6"8'-8"8'-0"EXHIBIT 2     City Council 12 – 4 8/29/2023 LICENSE AGREEMENT This LICENSE AGREEMENT ("Agreement") is dated as of August 29, 2023, and entered into by and between the CITY OF SANT A ANA, a charter city and municipal corporation existing under the Constitution and laws of the State of California ("City"), and The Legacy Fund ("Licensee"), a California non-profit public benefit corporation. RECITALS A.Licensee owns that certain real property located at 921 North Main Street and 1000 North Main Street, described as Parcel 2 of Lot Line Adjustment No. 2014-01, Instrument Number 2014000501842, Official Records, Orange County (APN 005-185-34), and a portion of Lot 9 of the Columbia Tract, Book 7, Page 17 of Miscellaneous Maps, Official Records, Orange County (APN 398- 562-09), which is occupied by Licensee as part of the Orange County School of the Arts (hereinafter OCSA)campus. B.City owns or has an easement for public street/road purposes along, above and under thepublic street commonly known as Tenth Street (hereinafter "Streef'), which was granted or dedicated to the City on documents recorded in Book 105, Page 369 of Deeds, and as Instrument Number 2009000365812 of Official Records, and as Instrument Number 2009000365808, of Official Records, all in the Office of the County Recorded of County of Orange, State of California (hereinafter "Public Right­of-Way"). C.The Street is located between Sycamore Street and Main Street, which abuts the OCSACampus, as depicted on Exhibit A (hereinafter "License Area''). D.Licensee desires to use the License Area for pur poses of installing the Area Improvements(as defined below) and allowing OCSA students, faculty and school staff to occupy License Area to eat lunch, rest in between classes, present outdoor performances, host festivals and school club activities, conduct campus emergency drills, and facilitate community engagement activities ("Permitted Uses"). Area Improvements include the installation of trees, painted graphics over street surfaces, traffic gates, placement of moveable outdoor :furniture, equipment, and materials (hereinafter "Area Improvements") as set forth and identified in Exhibit B, attached hereto and incorporated herein by this reference. E.The City has agreed to grant Licensee a license to use the License Area, on the terms and conditions set forth in this Agreement. NOW THEREFORE, for and in consideration of the mutual covenants and agreements herein contained and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1.License. The City hereby grants to Licensee a nonexclusive license for the right to enterand use the License Area beginning on August 15, 2023, for the Permitted Uses descnbed in Recital D, upon the terms and conditions set forth herein ("License"), subject to Licensee's performance of all of its obligations under this Agreement. This License shall remain in effect until August 14, 2033, unless extended in writing by the Executive Director of the Public Works Agency, or his or her designee. The License may be extended up to five years, up to two times. In no case, under this agreement, shall the license be extended beyond August 14, 2043. The License may be terminated by City upon thirty (30) days written notice. This Agreement is intended and shall be construed only as a revocable license to use the License Area and not as a lease or grant of any possessory or other interest. 1 EXHIBIT 3     City Council 12 – 5 8/29/2023     City Council 12 – 6 8/29/2023     City Council 12 – 7 8/29/2023     City Council 12 – 8 8/29/2023     City Council 12 – 9 8/29/2023     City Council 12 – 10 8/29/2023     City Council 12 – 11 8/29/2023     City Council 12 – 12 8/29/2023     City Council 12 – 13 8/29/2023 Parks, Recreation, and Community Services www.santa-ana.org/departments/parks-recreation/ Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event AGENDA TITLE Approve Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event in the Amount of $122,000 (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Volcan Advertising & Entertainment to provide musical entertainment at the Fiestas Patrias event, in the amount of $122,000, beginning August 29, 2023 through September 30, 2023, subject to non-substantive change approved by the City Manager and City Attorney. DISCUSSION The Fiestas Patrias event has been an annual attraction for the downtown community and surrounding neighborhoods. It attracts thousands of Santa Ana residents and visitors from Orange County and the Southern California region. The purpose of this event is to celebrate through a safe, family-friendly event that includes: live entertainment, food booths, informational/resource booths, merchandise/service booths, cultural exhibits, and carnival rides/games. The City of Santa Ana Parks, Recreation, and Community Services Agency (PRCSA) has been working to bring together the elements needed to produce this year’s Fiestas Patrias event and has entered into agreements with various vendors to provide the necessary equipment, stages, and entertainment. The City recommends entering into an agreement with Volcan Advertising & Entertainment to provide four musical performances at this year’s event: Los Sebastianes, Kumbia All Starz, Graciela Beltran, and Marilyn Odessa.     City Council 13 – 1 8/29/2023 Agreement with Volcan Advertising & Entertainment for Music Entertainment at the Fiestas Patrias Event. August 29, 2023 Page 2 3 6 8 3 FISCAL IMPACT Funds are budgeted and available in the following account for the specified year: Fiscal Year Accounting Unit- Account # Fund Description Accounting Unit, Account Description Amount FY 22-23 01113230-62300 General Fund PRCSA-Recreation and Community Services- Contractual Services Professional $122,000 EXHIBIT(S) 1. Agreement Submitted By: Hawk Scott, PRCSA Executive Director Approved By: Kristine Ridge, City Manager     City Council 13 – 2 8/29/2023 Page 1 of 11 AGREEMENT WITH VOLCAN ADVERTISING AND ENTERTAINMENT TO PROVIDE LIVE PERFORMANCES AT CITY’S 2023 FIESTAS PATRIAS EVENT THIS AGREEMENT is made and entered into this 29th day of August, 2023, by and between Volcan Advertising and Entertainment, a California corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The City desires to retain a contractor to provide live performances at the City’s Fiestas Patrias Event on September 16 & 17, 2023. B.Contractor represents that Contractor is able and willing to provide such services to the City. C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES a.Contractor shall provide a performance by musical artist Marilyn Odessa (“Artist”), as further detailed in Exhibit A, for the City’s Fiestas Patrias Event on September 16, 2023. Contractor shall ensure that Marilyn Odessa provides a sixty (60) minute live musical performance, beginning at or around 7:45 p.m. PST at the location specified, in writing, by City staff. b.Contractor shall provide a performance by musical artist Kumbia All Starz (“Artist” or collectively as “Artists”), as further detailed in Exhibit B, for the City’s Fiestas Patrias Event on September 16, 2023. Contractor shall ensure that Kumbia All Starz provides a sixty (60) minute live musical performance, beginning at or around 9:00 p.m. PST at the location specified, in writing, by City staff. c.Contractor shall provide a performance by musical artist Graciela Beltran (“Artist” or collectively as “Artists”), as further detailed in Exhibit C, for the City’s Fiestas Patrias Event on September 17, 2023. Contractor shall ensure that Banda Los Sebastianes provides a sixty (60) minute live musical performance, beginning at or around 6:45 p.m. PST at the location specified, in writing, by City staff.     City Council 13 – 3 8/29/2023 Page 2 of 11 d.Contractor shall provide a performance by musical artist Banda Los Sebastianes (“Artist” or collectively as “Artists”), as further detailed in Exhibit D, for the City’s Fiestas Patrias Event on September 17, 2023. Contractor shall ensure that Banda Los Sebastianes provides a sixty (60) minute live musical performance, beginning at or around 8:00 p.m. PST at the location specified, in writing, by City staff. e.Contractor must provide song list of family friendly, clean edit songs with lyrics to be approved by the City of Santa Ana prior to performance. 2.COMPENSATION a.City agrees to pay, and Contractor agrees to accept as total payment for its services for City, including all travel expenses and performances by Artists, the rates and charges identified in Exhibits A, B, C, and D. The total amount to be expended under this Agreement shall not exceed One-Hundred Twenty-Two Thousand Dollars and Zero Cents ($122,000). b.Union fees, manager and/or agent commissions, and insurance obligations are part of the cost of production and City shall not be liable or responsible for any such payments under this Agreement. c.Contractor will be responsible for paying the Artists procured pursuant to this Agreement directly and will be responsible for compliance with all applicable wage and hour laws, tax withholding, and any other applicable laws. Contractor agrees to indemnify, hold harmless, and defend the City, its officials, employees, agents and volunteers from any claim or lawsuit wherein it is alleged that Artist(s) retained pursuant to this Agreement were not paid; not paid what was owed; or any wage, hour or tax obligation which is alleged to have resulted pursuant to this Agreement. d.Payment of deposit for Marilyn Odessa of Six Thousand Dollars and Zero Cents ($6,000) shall be processed upon execution of Agreement and receipt of an invoice by the City, subject to City accounting procedures. e.Payment of deposit for Kumbia All Starz performance of Twenty-Three Thousand, Five Hundred Dollars and Zero Cents ($23,500) shall be processed upon execution of Agreement and receipt of an invoice by the City, subject to City accounting procedures. f.Payment of deposit for Graciela Beltran performance of Seven Thousand, Five Hundred Dollars and Zero Cents ($7,500) shall be processed upon execution of Agreement and receipt of an invoice by the City, subject to City accounting procedures. g.Payment of deposit for Banda Los Sebastianes performance of Twenty-Four Thousand Dollars and Zero Cents ($24,000) shall be processed upon execution of     City Council 13 – 4 8/29/2023 Page 3 of 11 Agreement and receipt of an invoice by the City, subject to City accounting procedures. h.Remaining balances for Artists’ performances shall be paid on the day of the event, subject to City accounting procedures. i.Contractor agrees that if for any reason, performer selected by Contractor and approved by the City, is unable to perform at the scheduled City event or does not appear, Contractor will immediately refund any monies paid to it for the performer’s services at the specified City event. Contractor will bear the sole risk and responsibility of recouping any damages incurred by Contractor as the result of performer failing to attend or being unable to attend. If the City and Contractor can come to a mutual agreement regarding the services of an alternative performer for the specified City event within a reasonable amount of time prior to the event, Contractor will be obligated to repay only the portion of the funds previously paid, in excess of the agreed upon fees for the alternative performer, if any. j.Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above and terminate on September 30, 2023, unless terminated earlier in accordance with Section 17, below. 4.ROYALTY-FREE LICENSE The City shall have the right and royalty-free license to simulcast or produce and show a tape-delayed broadcast of the Artists’ performance to the City community or general public, through the internet or any other means. This license shall be non-exclusive and the copyright shall remain with the Artists. Copies of Artists’ performance may be maintained by the City, and Artists consent to use of such recordings. 5.INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.     City Council 13 – 5 8/29/2023 Page 4 of 11 6.INSURANCE Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, their agents, representatives, employees or subcontractors. a.Minimum Scope and Limit of Insurance: 1.Commercial General Liability Insurance. Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2.Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. 3.Worker’s Compensation Insurance. In accordance with California State law, Contractor, if Contractor has any employees, is required to be insured against liability for worker’s compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer’s liability insurance with limits not less than $1,000,000 per accident. 4.Broader Coverage. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b.Other Insurance Provisions 1.Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).     City Council 13 – 6 8/29/2023 Page 5 of 11 2.Primary Coverage. For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. 3.Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. 4.Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5.Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. 6.Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. 7.Verification of Coverage. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 8.Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.     City Council 13 – 7 8/29/2023 Page 6 of 11 9.Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7.RELEASE Contractor, on behalf of Artists, accepts any City-provided equipment used in connection with the performance in their “as-is” condition, with all faults. Contractor, on behalf of Artists, fully releases, waives and discharges forever any and all claims, demands, rights, and causes of action of any kind or nature against, and covenants not to sue, City, its elected officials, officers, employees, agents and volunteers, and all persons acting on behalf of, by, through or under each of them, under any present or future laws, statutes, or regulations for any claim or event relating to the condition of the City-provided equipment or Artists’ use thereof. 8.INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reaso n of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for speci al counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9.INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’s fees, for infringement of any United States’ letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement.     City Council 13 – 8 8/29/2023 Page 7 of 11 10.RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3)years from the date of final payment to Contractor under this Agreement. 11.CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12.CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30)     City Council 13 – 9 8/29/2023 Page 8 of 11 P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With copy to: Executive Director Parks, Recreation, and Community Services Agency City of Santa Ana 20 Civic Center Plaza (M-23) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Volcan Advertising & Entertainment Attn: Bobby Nava, Marketing Director 4959 Palo Verde St. Suite B203-B Montclair, CA 91763 909-629-5252 BobbyNava@aol.com A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City’s prior written consent shall be considered null and void. Nothing in this Agreement shall     City Council 13 – 10 8/29/2023 Page 9 of 11 be construed to limit the City’s ability to have any of the services that are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17.TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, except that payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 18.NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19.JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20.PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.     City Council 13 – 11 8/29/2023     City Council 13 – 12 8/29/2023 Page 11 of 11 RECOMMENDED FOR APPROVAL ____________________________ Hawk Scott Executive Director Parks, Recreation, and Community Services Agency     City Council 13 – 13 8/29/2023 EXHIBIT A     City Council 13 – 14 8/29/2023 TALENT CONTRACT Date: 8/04/2023 Contract # 119781 Volcan Advertising & Entertainment 4959 Palo Verde St, Suite 203-B Montclair, CA 91763 (909)629-5252 bobbynava@aol.com To Monique Leon City Of Santa Ana 20 Civic Center Plaza, P.O. BOX 1988 Santa Ana, CA, 92707 A c t i v i t y B u s i n e s s P a y m e n t T e r m s D u e D a t e Participant Marilyn Odessa Due on receipt Open Event: Fiesta Patrias Santa Ana Dates: Saturday, September 16th, 2023, from 7:45 PM to 8:45 PM Location: 602 N. Flower Street Santa Ana, CA 92703 This Package Includes: 1 Hour Presentation of Marilyn Odessa in the city of Santa Ana. Address 602 N. Flower St Santa Ana, Ca 92703. Marilyn Odessa Performance Schedule: Saturday, September 16th from 7:45 pm – 8:45 pm Presentation with Banda. Total Cost for Presentation: $12,000.00 Signature: Date: Upon signing this contract, the Client must make a deposit of 50% to secure the artist for the desired date and time. If at any time the client wishes to cancel the scheduled presentation. The deposit of 50% is nonrefundable. No refunds. No exceptions. If the artist wants to re-negotiate another event with the client, it will be up to the artist. Otherwise, you will lose your deposit. The balance must be paid 1 week prior to the event or on the day of the event prior to the artist going on stage. If you choo se to pay on the day of the event unless another agreement is made. 50% Deposit: $6,000.00 Balance Due 1 Day Prior to Event: Total: $12,000.00     City Council 13 – 15 8/29/2023 EXHIBIT B     City Council 13 – 16 8/29/2023 TALENT CONTRACT Date: 7/14/2023 Contract # 119788 Volcan Advertising & Entertainment 4959 Palo Verde St, Suite 203-B Montclair, CA 91763 (909) 629-5252 bobbynava@aol.com To Monique Leon City Of Santa Ana 20 Civic Center Plaza, P.O. BOX 1988 Santa Ana, CA, 92707 A c t i v i t y B u s i n e s s P a y m e n t T e r m s D u e D a t e Participant KUMBIA ALL STARZ Due on receipt Open Event: Fiesta Patrias Santa Ana Dates: Saturday, September 16th, 2023, from 9PM to 10PM Location: 602 N. Flower Street Santa Ana, CA 92703 This Package Includes: Presentation of Kumbia All Starz in the city of Santa Ana. Address 602 N. Flower St Santa Ana, Ca 92703. Kumbia All Starz Performance Schedule: Saturday, September 16th from 9:00 pm – 10:00 pm. Signature: Date: Upon signing this contract, the Client must make a deposit of 50% to secure the artist for the desired date and time. If at any time the client wishes to cancel the scheduled presentation. The deposit of 50% is nonrefundable. No refunds. No exceptions. If the artist wants to re-negotiate another event with the client, it will be up to the artist. Otherwise, you will lose your deposit. The balance must be paid 1 week prior to the event or on the day of the event prior to the artist going on stage. If you choose to pay on the day of t he event unless another agreement is made. 50% Deposit: $23,500.00 Balance Due 1 Day Prior to Event: Total: $47,000.00     City Council 13 – 17 8/29/2023 EXHIBIT C     City Council 13 – 18 8/29/2023 TALENT CONTRACT Date: 8/04/2023 Contract # 119782 Volcan Advertising & Entertainment 4959 Palo Verde St, Suite 203-B Montclair, CA 91763 (909)629-5252 bobbynava@aol.com To Monique Leon City Of Santa Ana 20 Civic Center Plaza, P.O. BOX 1988 Santa Ana, CA, 92707 A c t i v i t y B u s i n e s s P a y m e n t T e r m s D u e D a t e Participant Graciela Beltran Due on receipt Open Event: Fiesta Patrias Santa Ana Dates: Sunday, September 17th, 2023, from 6:45 PM to 7:45 PM Location: 602 N. Flower Street Santa Ana, CA 92703 This Package Includes: Presentation of Graciela Beltran in the city of Santa Ana. Address 602 N. Flower St Santa Ana, Ca 92703. Graciela Beltran Performance Schedule: Sunday, September 17th from 6:45 pm – 7:45 pm Presentation with Mariachi. Total Cost for Presentation: $15,000.00 Signature: Date: Upon signing this contract, the Client must make a deposit of 50% to secure the artist for the desired date and time. If at any time the client wishes to cancel the scheduled presentation. The deposit of 50% is nonrefundable. No refunds. No exceptions. If the artist wants to re-negotiate another event with the client, it will be up to the artist. Otherwise, you will lose your deposit. The balance must be paid 1 week prior to the event or on the day of the event prior to the artist going on stage. If you choo se to pay on the day of the event unless another agreement is made. 50% Deposit: $7,500.00 Balance Due 1 Day Prior to Event: Total: $15,000.00     City Council 13 – 19 8/29/2023 EXHIBIT D     City Council 13 – 20 8/29/2023 TALENT CONTRACT Date: 7/14/2023 Contract # 119787 Volcan Advertising & Entertainment 4959 Palo Verde St, Suite 203-B Montclair, CA 91763 (909)629-5252 bobbynava@aol.com To Monique Leon City Of Santa Ana 20 Civic Center Plaza, P.O. BOX 1988 Santa Ana, CA, 92707 A c t i v i t y B u s i n e s s P a y m e n t T e r m s D u e D a t e Participant BANDA LOS SEBASTIANES Due on receipt Open Event: Fiesta Patrias Santa Ana Dates: Sunday, September 17th, 2023, from 8 PM to 9 PM Location: 602 N. Flower Street Santa Ana, CA 92703 This Package Includes: Presentation of Banda Los Sebastianes in the city of Santa Ana. Address 602 N. Flower St Santa Ana, Ca 92703. Banda Los Sebastianes Performance Schedule: Sunday, September 17th from 8:00 pm – 9:00 pm Presentation with Mariachi. Total Cost for Presentation: $48,000.00 Signature: Date: Upon signing this contract, the Client must make a deposit of 50% to secure the artist for the desired date and time. If at a ny time the client wishes to cancel the scheduled presentation. The deposit of 50% is nonrefundable. No refunds. No exceptions. If the artist wants to re-negotiate another event with the client, it will be up to the artist. Otherwise, you will lose your deposit. The balance must be paid 1 week prior to the event or on the day of the event p rior to the artist going on stage. If you choose to pay on the day of the event unless another agreement is made. 50% Deposit: $24,000.00 Balance Due 1 Day Prior to Event: Total: $48,000.00     City Council 13 – 21 8/29/2023 Police Department www.santa-ana.org/police Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Policy Manual Maintenance and Support to the Police Department AGENDA TITLE Approve Master Service Agreement with Lexipol, LLC to Provide Policy Manual Maintenance and Support to the Police Department (General Fund and Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Lexipol, LLC, for the period of October 1, 2023 through September 30, 2026, to provide policy manual maintenance, support, and training services to the Police Department in an amount not to exceed $175,573.29, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION Lexipol, LLC (“Lexipol”) proposes to provide the Police Department with web-based law enforcement policy manual, maintenance, support, and training services. The agreement includes Annual Law Enforcement Policy & Daily Training Bulletin (DTB) Subscription, Annual Custody Policy & DTB Subscription, Annual Corrections Supplemental Manual, and CorrectionsOne Academy. CorrectionsOne Academy is an online training platform that provides courses certified through California Board of State and Community Corrections (BSCC) for annual continuing education requirements. The Lexipol Law Enforcement & Custody Policy Manual has over 150 policies based on federal and state laws, regulations, and law enforcement best practices. CorrectionsOne Academy also has over 550 courses, training videos, and management features to meet annual training mandates. Lexipol’s policy manual is written by legal and law enforcement professionals who constantly monitor major court decisions, legislation, and emerging trends affecting law enforcement operations. Lexipol provides regular updates in response to legislative mandates, case law, and evolving law enforcement best practices. Lexipol archives departmental policies and tracks changes, facilitating improved documentation of policy     City Council 14 – 1 8/29/2023 Policy Manual Maintenance and Support to the Police Department August 29, 2023 Page 2 3 6 8 4 revisions. Lexipol also documents officers who have reviewed certain policies for keeping up-to-date training records. In addition, Lexipol proposes to provide Daily Training Bulletin services that will provide comprehensive daily training to help police employees learn the content of the policy manual and the practical application of the policies. Each year, Lexipol will furnish 365 customizable, scenario-based training bulletins that will link directly to the policy manual. The Daily Training Bulletins will address use of force, vehicle operation, discriminatory harassment, and a variety of other law enforcement risk management topics. The Police Department will have the ability to customize the Daily Training Bulletins to address agency-specific topics. The Department has subscribed to Lexipol for over ten years which has been an asset for the Department’s training program. The first-year subscription fee is $67,949, which includes a one-time Jail manual implementation cost. The Board of State and Community Corrections (BSCC) will pay for the costs associated with the Lexipol CorrectionsOne subscription for the agreement. The City receives subvention from BSCC for the training of eligible corrections officers. BSCC will pay $7,653 of Year One of the agreement. The annual subscription renewal fees for the second year will be $52,653.31, of which BSCC will pay for $6,300. Year Three of the agreement will be $54,970.98 and BSCC will pay for $6,300. At the conclusion of the three-year term, the total amount paid to Lexipol will be $175,573.29. CorrectionsOne subscription term to begin July 1, 2023. FISCAL IMPACT Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows: Fiscal Year Accounting Unit – Account No.Fund Description Accounting Unit – Account No. Description Amount FY 23-24 01114475-62140 General Fund PD Jail Operations, Implementation, Subscriptions $30,143.09 FY 23-24 01114410-62140 General Fund PD Training Services, Subscriptions $30,152.91 FY 23-24 02414401-62140 Police Activities & Programs Fund Police Special Rev-STC Program, Subscriptions $7,653.00 FY 24-25 01114475-62140 General Fund PD Jail Operations, Subscriptions $14,692.75 FY 24-25 01114410-62140 General Fund PD Training Services, Subscriptions $31,660.56 FY 24-25 02414401-62140 Police Activities & Programs Fund Police Special Rev-STC Program, Subscriptions $6,300.00 FY 25-26 01114475-62140 General Fund PD Jail Operations, Subscriptions $15,427.39     City Council 14 – 2 8/29/2023 Policy Manual Maintenance and Support to the Police Department August 29, 2023 Page 3 3 6 8 4 FY 25-26 01114410-62140 General Fund PD Training Services, Subscriptions $33,243.59 FY 25-26 02414401-62140 Police Activities & Programs Fund Police Special Rev-STC Program, Subscriptions $6,300.00 Total $175,573.29 EXHIBIT(S) 1. Agreement with Lexipol Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager     City Council 14 – 3 8/29/2023 MASTER SERVICE AGREEMENT Agency Name DEPARTMENT NAME Santa Ana Police Department Agency Address DEPARTMENT ADDRESS 60 Civic Center Plz POB 1981 CITY, STATE ZIP Santa Ana, CA 92701 Attention Lexipol's Address 2611 Internet Boulevard, Suite 100 Frisco, TX 75034 Effective Date INSERT EFFECTIVE DATE 10/1/2023 This Master Service Agreement (the “Agreement”) is entered into by and between Lexipol, LLC, a Delaware limited liability company ("Lexipol"), which may include one or more Lexipol subsidiary entities, and the Agency identified above. This Agreement consists of: (a) this Cover Sheet (b)Exhibit A - Selected Services and Associated Fees (c)Exhibit B - Terms and Conditions Specific to this Agreement Each individual signing below represents and warrants that they have full and complete authority to bind the party on whose behalf they are signing to all terms and conditions contained in this Agreement. DEPARTMENT NAME (STATE)Lexipol, LLC Signature Signature Print Name: Print Name: Title:Title: Date:Date: See below Jan Roos Vice President & General Counsel 8-14-2023     City Council 14 – 4 8/29/2023 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. CITY OF SANTA ANA _______________________ KRISTINE RIDGE City Manager ATTEST: _______________________ JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: _______________________ TAMARA BOGOSIAN Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: ________________________ DAVID VALENTIN Chief of Police     City Council 14 – 5 8/29/2023 UNIT PRICE DISCOUNT EXTENDED 19,000.00 15%16,150.00$ 7,653.00 7,653.00$ 30,152.91 0%30,152.91$ 12,388.16 0%12,388.16$ 1,604.93 0%1,604.93$ 70,799.00$ 67,949.00$ 67,949.00$ UNIT PRICE DISCOUNT EXTENDED 6,300.00$ 0%6,300.00$ 31,660.56$ 0%31,660.56$ 13,007.57$ 0%13,007.57$ 1,685.18$ 0%1,685.18$ 0% 52,653.31$ 52,653.31$ 52,653.31$ UNIT PRICE DISCOUNT EXTENDED 6,300.00$ 0%6,300.00$ 33,243.59$ 0%33,243.59$ 13,657.95$ 0%13,657.95$ 1,769.44$ 0%1,769.44$ 0%-$ 54,970.98$ 54,970.98$ 54,970.98$ Exhibit B Terms and Conditions of Service 1. Definitions. For purposes of Lexipol’s Terms and Conditions of Service (the “Terms”), each of the following capitalized terms will have the meaning included in this Section. Other capitalized terms are defined within their respective sections below. Depending on the selected Service(s), Agency may receive support from, and be invoiced by, a Lexipol subsidiary, including The Praetorian Group and/or Cordico Inc. 1.1 “Agency” means the department, agency, office, company, or other entity purchasing and/or otherwise subscribing to Lexipol products or services. 1.2 “Agreement” means the combination of (a) the cover sheet to which these Terms are attached; (b) Lexipol’s subscription and pricing information sheets, which are typically included as an Exhibit A (“Services Being Purchased and Related Fees”) or as set forth in any similar pricing sheet (including by way of addendum); and (c) these Terms. 1.3 “Derivative Work(s)” means work(s) based on Lexipol’s Subscription Materials, or any substantive portion thereof. Derivative Works include revision, modification, abridgement, condensation, expansion, or any other form in which the Subscription Materials or any portion thereof are recast, transformed, or adapted. For purposes of the Agreement, a Derivative Work also includes any compilation Annual Corrections Supplemental Manual (SPS)10/1/2025 - 9/30/2026 TERM THREE TOTAL Term Three Subscription Total CorrectionsOne Academy (Prorated + 2 months to align wit 10/1/2025 - 9/30/2026 Annual Law Enforcement Policy & DTB Subscription 10/1/2025 - 9/30/2026 Annual Custody Policy & DTB Subscription 10/1/2025 - 9/30/2026 TERM TWO TOTAL Term Two Subscription Total TERM THREE TOTAL DESCRIPTION TERM Annual Custody Policy & DTB Subscription 10/1/2024 - 9/30/2025 Annual Corrections Supplemental Manual (SPS)10/1/2024 - 9/30/2025 TERM ONE TOTAL Term One Subscription Total TERM TWO DESCRIPTION TERM CorrectionsOne Academy (Prorated + 2 months to align wit Agency is purchasing the following: Selected Services and Assciated Fees Exhibit A TERM TERM ONE One-time cost 7/1/2023 - 9/30/2024 10/1/2023 - 9/30/2024 10/1/2023 - 9/30/2024 10/1/2023 - 9/30/2024 DESCRIPTION Jail Policy Manual Implementation, Tiers I, II & III CorrectionsOne Academy (Prorated + 2 months to align wit Annual Law Enforcement Policy & DTB Subscription Annual Custody Policy & DTB Subscription Annual Corrections Supplemental Manual (SPS) 10/1/2024 - 9/30/2025 Annual Law Enforcement Policy & DTB Subscription 10/1/2024 - 9/30/2025 Total Not to Exceed $175,573.29     City Council 14 – 6 8/29/2023 Copyright © Lexipol, LLC 1995-2022 Rev. 1.1.2022 (30)days prior to each Renewal Term. Agency will pay to Lexipol the fee(s) specified on each invoice within thirty (30) days following receipt of the invoice. All invoices will be sent to Agency at the address specified on the cover sheet to which these Terms are attached or as otherwise designated by Agency in writing. All payments will be made by electronic transfer of immediately available funds or by mailing a check to Lexipol at 2611 Internet Blvd, Ste 100, Frisco, TX 75034 (Attn: Accounts Receivable). Lexipol reserves the right to parties are entitled at law or in equity. The provisions of Sections 1 (Definitions), 6 (Service-Specific Terms), 8 (Privacy Policy), 8 (Warranty Disclaimer), 9 (Confidentiality), 10 (Warranty Disclaimer), 11 (Limitation of Liability), 12 (General Terms), and this Section 4 shall survive the expiration or termination of the Agreement for any reason. 5.Fees and Invoicing. Unless otherwise agreed upon in writing, Lexipol (or, if applicable, The Praetorian Group or Cordico Inc.) will invoice Agency at the commencement of the Initial Term and thirty are not eligible for refund, proration or offset in the event of Agency’s termination for convenience. 4.Effect of Expiration or Termination. Upon the expiration or termination of the Agreement for any reason, Agency’s access to Lexipol’s Services shall cease. Termination or expiration of the Agreement shall not, however, relieve either party from any obligation or liability that has accrued under the Agreement prior to the date of such termination or expiration, including payment obligations. The right to terminate the Agreement shall be in addition to, and not in lieu of, any other remedy, legal or equitable, to which the default; or (b) in the event that the other party makes an assignment for the benefit of creditors or commences or has commenced against it any proceeding in bankruptcy, insolvency or reorganization pursuant to the bankruptcy laws of any applicable jurisdiction. 3.Termination. 3.2 For Convenience. The Agreement may be terminated for convenience (including lack of appropriation of funds by Agency) upon sixty (60) days written notice. Note: fees already paid for Services thereafter (each a “Renewal Term”) unless one party provides written notice of non-renewal to the other party at least thirty (30) days prior to expiration of the then-current term. The Initial Term and all Renewal Terms collectively comprise the “Term” of the Agreement. 3.1 For Cause. The Agreement may be terminated by either party, effective immediately, (a) in the event that the other party fails to discharge any obligation or remedy any default under the Agreement for a period of more than thirty (30) calendar days after it has been given written notice of such failure or (subscription) services, as may be offered by Lexipol and/or its subsidiaries and affiliates from time to time. 1.7 “Subscription Materials” means all policy manuals, supplemental publications, daily training bulletins, written content, images, videos, and all other data and multimedia provided by Lexipol and/or its licensors through the Services. 2.Term. The Agreement becomes enforceable upon signature by Agency’s authorized representative. Following the Initial Term, the Agreement shall renew in successive one-year periods attached, or as otherwise expressly set forth and agreed upon by Lexipol and Agency in a writing and defined as the “Effective Date.” 1.5 “Initial Term” means the period commencing on the Effective Date and continuing for the length of time indicated on the cover sheet or subscription and pricing sheet provided by Lexipol. If the Initial Term is not so indicated, the default Initial Term is one (1) year from the Effective Date. 1.6 “Service(s)” means all Lexipol product(s) or service(s), including one-time and recurring that incorporates any portion of the Subscription Materials. Further, “Derivative Work” includes any work considered a “derivative work” under United States copyright law. 1.4 “Effective Date” means the date specified on the cover sheet to which these Terms are     City Council 14 – 7 8/29/2023 (“Wellness App”) offered by Cordico®. All Subscription Materials delivered by the Wellness App, including but not limited to all object and source code, all information created, developed, or reduced to practice, and all written, image-based, or video-based content underlying the Wellness App that is not specifically provided by Agency is the proprietary intellectual property of Lexipol and/or its suppliers or licensors, protected to the maximum extent permitted by trademark, copyright, and patent laws. Agency is granted a data owned by Agency prior to the Effective Date or which Agency provides during the Term for purposes of identifying authorized users, confirming agency or department information, or other purposes that are ancillary to receipt of the Service, remains Agency’s property. Lexipol retains no right or interest in Agency Data and shall return or destroy Agency Data following termination of the Agreement. Lexipol’s LMS Service is subject to the Service Level Agreement attached to these Terms. 6.3 Wellness. This Section applies when Agency subscribes to Lexipol’s Wellness Application attached to these Terms. 6.2 Learning. Lexipol’s Learning Management System (“LMS”), offered by Praetorian Digital, is a proprietary Service protected under U.S. copyright, trademark, patent, and other laws. Lexipol and its licensors retain all rights, title, and interest in and to the LMS (including, without limitation, all intellectual property rights), including all copies, modifications, extensions, and Derivative Works thereof. Agency’s right to use the LMS is limited to the rights expressly granted in the Agreement. Agency Data, defined as Copyright © Lexipol, LLC 1995-2022 Rev. 1.1.2022 Subscription Materials pursuant to a valid court order, lawful government agency request, Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request. Agency acknowledges and agrees that all policies and procedures it implements have been individually reviewed and adopted by Agency, that neither Lexipol nor any of its agents, employees, or representatives shall be considered “policy makers” in any legal or other sense, and that Agency’s highest-ranking official shall, for all purposes, be considered the “policy maker” with regard to same. Lexipol’s KMS Service is subject to the Service Level Agreement pertaining thereto. Agency shall retain a perpetual, personal, non-sublicensable and non-assignable right to use the Subscription Materials for Agency’s internal purposes but will not remove any copyright notice or other proprietary notice of Lexipol appearing thereon. Agency acknowledges and agrees that Lexipol shall have no responsibility to update such Subscription Materials beyond the Term of the Agreement and shall have no liability whatsoever for Agency’s creation or use of Derivative Works. Lexipol’s Subscription Materials are to be treated as Confidential Information (per Section 9 herein), but Agency may disclose 6. Service-Specific Terms. The following sections apply to specific Lexipol Services: 6.1 Policy. Lexipol’s policy Subscription Materials and Knowledge Management System (“KMS”) are proprietary, protected under U.S. copyright, trademark, patent, and/or other applicable laws, and Lexipol reserves all rights not expressly granted in these Terms. Agency may prepare Derivative Works using Lexipol’s Subscription Materials, but Lexipol shall remain the sole owner of all right, title and interest in and to them, including all copyrights, intellectual property rights, and other proprietary rights therein or taxes and similar fees now in force or enacted in the future. Unless otherwise exempt, Agency is responsible for and will pay in full all taxes properly imposed related to its receipt of Lexipol’s Services, except for taxes based on Lexipol’s net income. In the event any amount owed by Agency is not paid when due, and such failure is not cured within ten (10) days after written notice thereof, then in addition to any other amount due, Agency shall pay a late payment charge on the overdue amount at a rate equal to the lower of (a) one percent (1%) per month, or (b) the highest rate permitted by applicable law. increase fees for Renewal Terms. All amounts required to be paid under the Agreement are exclusive of     City Council 14 – 8 8/29/2023 by which Agency accesses the Services. Agency will not permit access to Agency’s account(s) or use of Agency’s username(s) and/or password(s) by any person or entity other than authorized Agency personnel. Agency will immediately notify Lexipol if Agency becomes aware that any person or entity other than authorized Agency personnel has used Agency’s Account or Agency’s username(s) and/or password(s). 100% secure and Lexipol cannot and does not warrant that information Agency transmits to or through the Services is 100% secure. Agency acknowledges that Lexipol may provide view-only access and summary 8. Privacy Policy. Lexipol will hold Agency Data in confidence unless required to provide access in accordance with a court order, government agency request, or other legal process such as a Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request. Lexipol will use commercially reasonable efforts to ensure the security of all Agency Data. Lexipol’s systems use the Secure Socket Layer (SSL) Protocol for Lexipol Services, which encrypts information as it travels between Lexipol and each Agency. However, Agency acknowledges and agrees that data transmission on the internet is not always hereunder. Agency acknowledges that a breach or threatened breach of any portion of this Section may cause irreparable harm and shall entitle Lexipol to injunctive relief in addition to any other available remedy. 7. Account Security. The rights to access and use the Services under the Agreement are personal and unique to Agency and Agency shall not assign or otherwise transfer any such rights to any other person or entity. Except as set forth herein, Agency remains solely responsible for maintaining the confidentiality of Agency’s username(s) and password(s) and the security of Agency’s account(s), meaning the account Copyright © Lexipol, LLC 1995-2022 Rev. 1.1.2022 any rights or license to Lexipol’s trade secrets, intellectual property, Confidential Information, Subscription Materials, KMS, LMS, Wellness App, or the software underlying such products and services, whether by estoppel, implication or otherwise. Agency may not, and may not assist others to, decompile, disassemble, reverse engineer, or otherwise attempt to discover any object code, source code, or proprietary data underlying the Services. Agency grants all rights and permissions in or relating to Agency Data as are necessary to Lexipol to enforce the Agreement, exercise Lexipol’s rights, and perform Lexipol’s obligations Invoices for Grant Writing services will be sent as soon as work begins for the applicable target grant. Complete payment must be received no later than thirty (30) days after receipt of invoice. In the event Agency has not made timely payment on an invoice, Lexipol reserves the right to suspend all grant Services to Agency until past-due payments are received in full, and may terminate Agency’s access to GrantFinder, if applicable. Invoices over thirty (30) days past due may be charged a twenty-five dollar ($25) late fee. 6.5 Generally; Injunctive Relief. Nothing in the Agreement shall be construed as conferring information reasonably required by Lexipol’s grant writing team in a timely manner (at least five (5) days prior to the applicable grant application close date). Agency is responsible for all submissions of final grant applications by grant deadlines, but Lexipol shall be considered Agency’s duly authorized representative for submissions where applicable. Failure to submit requested materials to write grant applications on time will result in rollover of project services and fees to next grant application cycle; not a refund of the fees. Requests for cancellation of Grant Writing services will result in a 50% fee of the total value of the service. expires for any reason, Agency shall lose access to the Wellness App and to all associated Subscription Materials and shall discontinue all use of the same for any purpose. Nothing in this section or these Terms shall be construed as conferring any right of ownership or use to the Wellness App, whether by estoppel, implication or otherwise. 6.4 Grants. This Section applies when Agency selects Lexipol’s Grant Writing, Consulting, and/or GrantFinder services. For Grant Writing services, Agency takes full responsibility for submitting nonexclusive limited right to access the Wellness App during the Term. If the Agreement is terminated or     City Council 14 – 9 8/29/2023 10. Warranty Disclaimer. ALL SERVICES AND SUBSCRIPTION MATERIALS ARE PROVIDED "ASIS" AND LEXIPOL DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AS WELL AS ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. portion thereof to be drafted, or in favor of the party receiving a particular benefit under the Agreement. 12.2 Invalidity of Provisions. Each of the provisions contained in the Agreement and these Terms is distinct and severable. A declaration of invalidity or unenforceability of any such provision or part thereof by a court of competent jurisdiction shall not affect the validity or enforceability of any other provision in this Section shall apply whether the subject claim is based on breach of contract, tort, strict liability, product liability or any other theory or cause of action. 12. General Terms. 12.1 General Interpretation. The language used in the Agreement and these Terms shall be deemed to express the mutual intent of Lexipol and Agency. The Agreement shall be construed without regard to any presumption or rule requiring construction against the party causing such instrument or any 11. Limitation of Liability. Lexipol’s cumulative liability resulting from any claims, demands, or actions arising out of or relating to the Agreement, the Services, or the use of any Subscription Materials shall not exceed the aggregate amount of subscription fees actually paid to Lexipol by Agency for the associated Services during the twelve-month period immediately prior to the assertion of such claim, demand, or action. In no event shall Lexipol be liable for any indirect, incidental, consequential, special, exemplary damages, or lost profits, even if Lexipol has been advised of the possibility of such damages. The limitations set forth any such disclosure will promptly notify, to the extent practicable, the other party in writing of such demand for disclosure so that the other party may, at its sole expense, seek to make such disclosure subject to a protective order or other appropriate remedy to preserve the confidentiality of the Confidential Information. Each party shall be responsible for any breach of this section by any of such party’s personnel or agents. Copyright © Lexipol, LLC 1995-2022 Rev. 1.1.2022 all Confidential Information confidential by using a reasonable degree of care, but not less than the degree of care used by it in safeguarding its own confidential information; and (d) not disclose any Confidential Information to any third party unless expressly authorized by the disclosing party. Notwithstanding the foregoing, a party may disclose Confidential Information pursuant to a valid governmental, judicial, or administrative order, subpoena, discovery request, regulatory request, Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request, or similar method, provided that the party proposing to make information to the other party that is marked “confidential” or is of such a type that the confidentiality thereof is reasonably apparent (collectively, “Confidential Information”). The receiving party will: (a) limit disclosure of any Confidential Information of the other party to the receiving party’s directors, officers, employees, agents and other representatives (collectively “Representatives”) who have a need to know such Confidential Information in connection with the Services; (b) advise its personnel and agents of the confidential nature of the Confidential Information and of the obligations set forth in the Agreement; (c) keep information (which may include number of policies developed or in development, percentage of staff reviews of developed policies and DTBs) to Agency’s affiliated Risk Management Authority, Insurance Pool or Group, or Sponsoring Association if they are actively funding member Agency Subscription Fees. 9. Confidentiality. During the term of the Agreement, either party may be required to disclose     City Council 14 – 10 8/29/2023 be counted as a part of more than one such 1-minute period (i.e. a Failed Connection will not be counted for the period 12:00:00-12:00:59 and the period 12:00:30-12:01:29). The Yearly Uptime Percentage will be measured based on the industry standard monitoring tools. 3. Exclusions from Uptime Percentage. All Service Unavailability resulting from the following will be excluded from calculation of Uptime Percentage: (a) Regularly-scheduled maintenance of the Service that does not exceed six (6) hours per 3-month period and is communicated by Lexipol at least twenty-four (24) 2. Uptime Commitment. The Uptime Percentage for the Service will be ninety-nine and five-tenths percent (99.5%) (the “Uptime Commitment”). Subject to the exclusions described in below, “Uptime Percentage” is calculated by subtracting from 100% the percentage of 1-minute periods during any annual billing cycle in which Agency’s selected Service(s) are unavailable out of the total number of minutes in that billing cycle. “Unavailable” and “Unavailability” mean that, in any 1-minute period, all connection requests received by Agency failed to process (each a “Failed Connection”); provided, however, that no Failed Connection will which shall be deemed an original but all of which together shall constitute one and the same document for purposes of the Agreement. Lexipol Service Level Agreement for Cloud-Based Services 1. Response Times. For issues relating to Lexipol’s online, cloud-based Services (e.g. KMS, LMS, Wellness), Lexipol will make an industry standard and commercially reasonable effort to respond promptly (via Lexipol’s Normal Support Channels) within two (2) Business Days after receipt. and conditions set forth in any purchase order or any other form or document that are inconsistent with or in addition to the terms and conditions set forth in the Agreement are hereby objected to and rejected in their entirety, regardless of when received, without further action or notification, and shall not be considered binding unless specifically agreed to in writing by both parties. No amendment, modification, or supplement to the Agreement shall be binding unless it is in writing and signed by the party sought to be bound thereby. 12.9 Counterparts. The Agreement may be executed in any number of counterparts, each of time to time. Alternatively, electronic mail or facsimile notice to established and authorized recipients is acceptable when acknowledged by the receiving party. 12.8 Entire Agreement. The Agreement, including these Terms, embodies the entire agreement and understanding of the parties hereto and expressly supersedes all prior written and oral agreements and understandings with respect to the subject matter hereof. No representation, promise, or statement of intention has been made by any party hereto that is not embodied in the Agreement. Terms 12.6 Attorney’s Fees. If any action is brought by either party to the Agreement against the other party regarding the subject matter hereof, the prevailing party shall be entitled to recover, in addition to any other relief granted, reasonable attorneys’ fees and expenses of litigation. 12.7 Notices. Any notice required by the Agreement or given in connection with it shall be in writing and shall be made by certified mail (postage prepaid), recognized overnight delivery service, or (if mutually agreed upon) by email to authorized recipients at such address as each party may indicate from 12.5 Compliance with Laws. Each party shall maintain compliance with all applicable laws, rules, regulations, and orders promulgated by any federal, state, or local government body or agency relating to its obligations pursuant to the Agreement and these Terms. reflected in such provision to the maximum extent possible. 12.3 Waiver. Lexipol’s failure to exercise, or delay in exercising, any right or remedy under any provision of the Agreement shall not constitute a waiver of such right or remedy. 12.4 Governing Law. The Agreement shall be construed in accordance with, and governed by, the laws of the State in which Agency is located, without giving effect to any choice of law doctrine that would cause the law of any other jurisdiction to apply. hereof. Further, if a court of competent jurisdiction finds any provision of the Agreement to be invalid or unenforceable, the parties agree that the court should endeavor to give effect to the parties’ intention as     City Council 14 – 11 8/29/2023 with electronic communications; (e) Lexipol’s suspension or termination of the Service in accordance with the Terms; (f) Exceeding Lexipol’s published Concurrent Request Limits; (g) Software that has been subject to unauthorized modification by Agency; (h) Negligent or intentional misuse of the Service by Agency. Copyright © Lexipol, LLC 1995-2022 Rev. 1.1.2022 hours in advance via Lexipol’s support channels (Lexipol typically schedules such regularly scheduled maintenance once per month); (b) Any failures of the Lexipol Standard and Custom Reporting Services that does not exceed six (6) hours per 3-month period and is communicated by Lexipol at least twenty-four (24) hours in advance via Lexipol’s Normal Support Channels; (c) Any issues with a third-party service to which Agency subscribes but does not control; (d) Any problems not caused by Lexipol that result from, computing or networking hardware, other equipment or software under Agency’s control, the Internet, or other issues     City Council 14 – 12 8/29/2023 Police Department www.santa-ana.org/police Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Homeland Security Grants Strategy Update AGENDA TITLE Approve Agreement with Filler Security Strategies, Inc. in the Amount of $56,750 to Provide a Revision to the Three-Year Countywide Homeland Security Grants Strategy (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Filler Security Strategies, Inc., for the period of August 29, 2023 through March 31, 2024, to provide a revision to the Countywide Homeland Security Grants Strategy in an amount not to exceed $56,750, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The United States Department of Homeland Security has developed the Urban Areas Security Initiative (UASI) funding program. UASI is designed to address the unique planning, equipment, training, and exercise needs of high-threat, high-density urban areas and provides funds to local emergency first responders that assist in building an enhanced and sustainable capacity to prevent, protect, respond to, mitigate, and recover from acts of terrorism. The grant specifically provides funding for anti-terrorism equipment, planning, training, exercises, and technical assistance. Santa Ana has been designated as an Urban Area Core City since 2003. As such, for selected grant years, Santa Ana is the fiduciary agent for the region and manages projects, which include providing training and procuring equipment utilized by the 34 jurisdictions in Orange County. In 2013, UASI grant program funds were utilized to develop the Countywide Homeland Security Grants Strategy. The Strategy is used by the Anaheim/Santa Ana Urban Area (ASAUA) as a basis for proposing projects to be funded through the Homeland Security Grant Program. It identifies countywide goals, objectives, and priorities to streamline regional efforts and maximize organizational efforts in support of the National     City Council 15 – 1 8/29/2023 Homeland Security Grants Strategy Update August 29, 2023 Page 2 3 6 9 1 Preparedness Goal and the following five mission areas: to prevent, protect, mitigate, respond to, and recover from terrorist attacks and catastrophic natural disasters. It focuses on addressing the Urban Area's target capabilities and sustaining robust programs in support of the Whole Community approach. On April 25, 2023, the Police Department issued a request for proposals (RFP #23- 057A) for a revision to the Countywide Homeland Security Grants Strategy. On May 23, 2023 the City received a proposal from Filler Security Strategies, Inc. Filler Security Strategies was the sole proposal received in response to the City's request. An evaluation committee consisting of representatives from the Anaheim/Santa Ana Urban Area reviewed and rated the proposal based on established evaluation criteria outlined within the RFP. According to the RFP, the consultant would be responsible for reviewing the current strategy, conducting planning meetings with ASAUA subject matter experts and stakeholders, and providing a revised strategy document that incorporates the updated goals and objectives of the region in support of federal homeland security program initiatives. The proposed revision should maintain, or build on, the following key components: I. Purpose, Vision, Focus, and Coordination II. Goals, Objectives, and Implementation Steps III. Evaluation Plan for the Homeland Security Strategy IV. Strategy Update Summary The results of the RFP evaluation are as follows: Proposer Location Score Filler Security Strategies, Inc.Falmouth, ME 90.17 100 Points Possible Staff recommends that the City Council approve an agreement with Filler Security Strategies, Inc. FISCAL IMPACT Funds will be available in the FY 2023-24 budget upon City Council approval of the prior-year carry-forwards for expenditure as follows: Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit - Account No. Description Amount FY 23-24 12514407-62300 OES UASI UASI Cal OES Santa Ana, Contract Services- Professional $56,750     City Council 15 – 2 8/29/2023 Homeland Security Grants Strategy Update August 29, 2023 Page 3 3 6 9 1 EXHIBIT(S) 1. Agreement with Filler Security Solutions, Inc. Submitted By: David Valentin, Police Chief Approved By: Kristine Ridge, City Manager     City Council 15 – 3 8/29/2023 AGREEMENT WITH FILLER SECURITY STRATEGIES, INC. TO PROVIDE REVISION TO THE COUNTYWIDE HOMELAND SECURITY GRANTS STRATEGY THIS AGREEMENT is made and entered into on tis 29th day of August, 2023 by and between Filler Security Strategies, Inc., ("Consultant"), and the City of Santa Ana, a charter city and municipal coiporation organized and existing under the Constitution and laws of the State of California ("City"). RECIT ALS A. On April 25, 2023, the City issued a Request for Proposal No. 23-057A ("RFP") seeking a consultant to provide an in-depth revision of our countywide ASAUA and Orange County Operational Area ("OCOA") Homeland Security Grants Strategy ("Strategy"). The 2023 ASAUA/OCOA Strategy Update process will focus on updating the current strategy to align with the priorities, goals, and objectives with current Homeland Security Grant Program ("HSGP") program and Federal guidelines. B.On May 23, 2023 the City received a proposal from Consultant whose response was the sole response received in response to the RFP. Consultant represents that Consultant is able and willing to provide the services described in the Scope of Work that was included in the RFP and attached hereto as Exhibit A to this Agreement. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services perfoimed by Consultant under tis Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES a. Consultant shall perform during the teim of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. b. In performing these services, the Consultant shall abide by the Federal Grant Contract Provisions, a copy of which is attached hereto as Exhibit C to this Agreement and incorporated by reference. Exhibit 1     City Council 15 – 4 8/29/2023 2.COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total paytnent for its services for City, the rates and charges identified in the Cost Proposal - Exhibit B, attached hereto and incorporated by referenced. The total amount to be expended during the term of this Agreement shall not exceed $56,750. b. Payment by City shall be made within foity-five (45) days following receipt of proper invoice evidencingworkperfornned,subjecttoCityaccountingprocedures. Paymentneednotbemade for work which fails to meet the standards of performance set foith in the Recitals which may reasonably be expected by City. 3.TERM This Agreement shall commence on August 29, 2023 and end on March 31, 2024, with the option for the City to grant an extension, exercisable by a writing by the City Manager and the City Attorney, unless teiminated earlier in accordance with Section 15, below. 4.INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationsip, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in wich Consultant perfornns the services which are the subject matter of t's Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual propeity embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, wich are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.     City Council 15 – 5 8/29/2023 6.INSURANCE Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to propeity which may arise from or in connection with the perfomiance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the genera aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code l), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant's profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Itxsured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations perfoimed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Foim CG 20 1011 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).     City Council 15 – 6 8/29/2023 Primary Coverage For any claims related to this contract, the Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. Waiver of Subrogation Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by viitue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect tis waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the tnsurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Acceptabiliffl of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Claims Made Policies If any of the required policies provide claims-made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completio'tx of the cotxtract of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase"extended reporting" coverage for a minimum offive (5) years after completion of work. Verificatiotx of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive tlie Contractor's obligation to provide them. The City reserves the right to require complete, ceitified copies of all required insurance policies,     City Council 15 – 7 8/29/2023 including endorsements required by these specifications, at any time. Subcontractors Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. Special Risks or Circumstatxces City resetaves the right to modify these requirements, including limits, based on the nature of the risk, piior experience, insurer, coverage, or other special circumstances. 7.INDF,MNIFICATION Consultant agrees to defend, and shall indemnify and hold haimless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (l) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events refeired to in this Section or by reason of the ternns of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold haimless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or propeity rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8.INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnifythe City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringemeiit of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.     City Council 15 – 8 8/29/2023 9.RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incutred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period ofthree (3) years, or for any longer period required by law, from the date of final payment to Consultant under t's Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of tmee (3) years from the date of final payment to Consultant under this Agreement. 10.CONFIDENTIALITY If Consultant receives from the City information wich due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such infoimation except in the performance of this Agreement, and fiirther agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic infoimation. Confidential information includes not only written infomiation, but also information transferred orally, visually, electronically, or by other means. Confidential infoimation disclosed to either paity by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any infoimation that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to infoimation disclosed by the City. 11.CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12.NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.     City Council 15 – 9 8/29/2023 13.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the teims of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This AgreementmaynotbemodifiedexceptbywritteninstnimentsignedbytheCityandbyanauthorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14.ASSIGNMENT Inasmuch as tis Agreement is intended to secure the specialized services of Contractor, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15.TERMINATION This Agreement may be ternninated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the propeity of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b.Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, tight or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.     City Council 15 – 10 8/29/2023 17.JURISDICTION - VENUE Tis Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of tis Agreement. 18.PROFESSIONAL LICENSES Consultant shall, throughout the teim of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City of Santa Ana 20 Civic Center Plaza (M-30) p.o. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Chief of Police Santa Ana Police Department 60 Civic Center Plaza Santa Ana, California 92702 Fax:714-245-8190 To Contractor: Joshua Filler, President Filler Security Strategies, Inc. 34 Faim Gate Road Falmouth, ME 04105     City Council 15 – 11 8/29/2023 Fax: (202) 761-4013 Email: jfiller@fssconsultanting.net A party may change its address by giving notice in writing to the other party. Thereafter, any cornrnunication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or ceitified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission repoit issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the teims of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatoi'y or is withdrawn. b.The Agreement is the final and con'iplete agreement and any prior or contemporaneous agreements for similar services between the paities is superseded by this Agreement. Tliis shall not apply where the Paities are currently engaged and Consultant is providing sei'vices not contemplated by this Agreement. C.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of tis Agreement.     City Council 15 – 12 8/29/2023 IN WITNESS WHEREOF, the parties hereto have executed t's Agreement the date and year first above written. ATTEST:CITY OF SANTA ANA Jennifer L. Hall City Clerk Kristine Ridge City Manager APPROVED AS TO FORM: SONIA R. CARVAI,HO City Attorney FILLER SECURITY STRATEGIES, INC Tamara Bogosian Senior Assistant City Attorney Joshu k\f President RECOMMENDED FOR APPROVAL: fm., (pl4 41 Chief of Police     City Council 15 – 13 8/29/2023 Exhibit A CITY OF SANTA ANA EXHIBITI SCOPE OF SERVICES DESCRIPTION AND SCOPE OF WORK The City of Santa Ana, on behalf of the Anaheim/Santa Ana Urban Area (ASAUA), is seeking a vendor who can deliver an in-depth revision of our countywide ASAUA and Orange County Operational Area (OCOA) Homeland Security Grants Strategy (Strategy). The 2023 ASAUA/OCOA Strategy Update process will focus on updating the current strategy to align with the priorities, goals, and objectives with current HSGP program and Federal guidelines. The Consultant would be responsible for reviewing the current strategy, conducting planning meetings with ASAUA subject matter experts and stakeholders, and providing a revised strategy document that incorporates the updated goals and objectives of the region in support of federal homeland security program initiatives. A. BACKGROUND INFORMATION The requested revision will be paid in part or in full with funding from the United States Department of Homeland Security's Urban Areas Security Initiative (UASI) grant. Funding from this grant is applied to homeland security related training, exercises, equipment, and projects in the ASAUA. The ASAUA is comprised of the County of Orange, 34 incorporated cities, and two universities with a population of over 3 million people. The ASAUA has approximately 12,000 public safety emergency responders from the fire service, law enforcement, and public health. UASI grant management support is provided by the two largest cities in the ASAUA, Santa Ana and Anaheim. These two cities alternate fiscal responsibility and administration of the UASI grant. The Strategy is used by the ASAUA as a basis for proposing projects to be funded through Homeland Security Grant Program dollars. It identifies countywide goals, objectives, and priorities to streamline regional efforts and maximize organizational efforts in support of the National Preparedness Goal (Goal) and the following five mission areas: to prevent, protect, mitigate, respond to and recover from terrorist attacks and catastrophic natural disasters. It focuses on addressing the Urban Area's target capabilities and sustaining robust programs in support of the Whole Community approach. B. OBJECTIVE Proposed revision should maintain, or build on, the following key components: 1. II. Ill IV. Purpose, Vision, Focus, and Coordination Goals, Objectives, and Implementation Steps Evaluation Plan for the Homeland Security Strategy Strategy Update Summary RFP No. 23-057A ASAUA Homeland Security Grants Strategy Update Page 15 of 36     City Council 15 – 14 8/29/2023 CITY OF SANTA ANA C. PERFORMANCE SCHEDULE Revision of the Homeland Security Strategy must be delivered by December 31, 2023 to align with deadlines put forth by the UASI grant program. D. MINIMUM REQUIREMENTS 1. Proposer shall have substantial knowledge of the National Preparedness Goal, HSGP program guidelines and requirements. 2. Proposer's designated staff must have three years or more of experience in regional planning and coordination efforts for multiple jurisdictions and disciplines. RFP No. 23-057A ASAUA Homeland Security Grants Strategy Update Page 16 of 36     City Council 15 – 15 8/29/2023 Exhibit B Cost Proposal LINE DESCRIPTION QUANTITY UNIT UNIT QUANTITY UNIT PRICE EXTENDED TOTALPRICE 1 Kick-off Meeting 1 1 1 Sl,500 Sl,500 2 Complete research, review local grant investments, plans, source materials, and deliver summary report 1 1 I 55,000 S5,000 3 Review THIRA/SPR data and develop capability questionnaire 1 1 1 S6,000 !,)6,000 4 Conduct assessment, and analyze, organize, and present assessment results I I 1 S7,000 S7,000 5 Condud strategy workshop 1 1 1 512,250 S12,250 6 Produce draft strategy 1 1 1 S22,000 5,>:z,ooo 7 Produce final strategy and briefing 1 1 I 53,000 S3,000 Total Cost $56,750 16     City Council 15 – 16 8/29/2023 Exhibit C - Federal Regulations a. Federal Regulations - Recipient must comply with the government cost principles, uniforin administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarinent and Suspension - As required by Executive Orders 12549 and 12689, and 2 CFR §200.2 12 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. c. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachtnents hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. - Recipient shall provide to City all records and inforination requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employinent, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Ainericans with Disabilities Act of 1990 - (ADA) Recipient must comply with all requirements of the Atnericans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act", h. - Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Ainendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of     City Council 15 – 17 8/29/2023 the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Ainendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employinent Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal En'iployment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requireinents of the California Public Contract Code Section 10295.3, as applicable. 1. Copeland "Anti-Kickback" Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland "Anti-Kickback" Act (30 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. David-Bacon Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Deparh'nent of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air Act (42 u.s.c. 7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as applicable. p. Energy and Conservation - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable.     City Council 15 – 18 8/29/2023 r. Patent Rights - Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. s. - Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government's, SAA's and City's riglits identified above must be conveyed to tl'ie publisher and tlie language of tl'ie publislier's release form must ensure the preservation of these rights. t. Equal Employinent in Construction Contracts - Pursuant to Equal Employi'nent Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the perforinance of this contract, the contractor agrees as follows: (1 ) The contractor will not discriminate against any employee or applicant for employinent because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirinative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or tennination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employinent because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation infonnation of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such inforination, unless such disclosure is in response to a forinal complaint or charge, in furtherance of an investigation, proceeding,     City Council 15 – 19 8/29/2023 hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all infonnation and reports required by Executive Order 11246 of September 24, 1965, and by niles, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will perinit access to his books, records, and accounts by the administering agency and the Secretary of Labor for puiposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, tenriinated, or suspended in whole or in part and the contractor may be declared ineligible for further Governunent contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence iim'nediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in eveiy subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. u.Prohibition on Certain Telecommunications and Video Surveillance Services or f - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Unifonn Guidance 2 CFR §200.216. Recipient will comply with FEMA Policy 405- 143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecoininunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecoininunications equipment: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).     City Council 15 – 20 8/29/2023 (2) For the purpose of public safety, security of govermnent facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Techology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the governinent of a covered foreign country. v. Dotnestic Preferences for Procurements/Subcontracts - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Unifonn Guidance 2 CFR §200.322. Recipient shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Recipient shall ensure that the terins of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold 'funds to any subcontractor agency that fails to comply with the tenns and conditions of this Agreement and their respective Subcontractor Agreement. Recovered Materials Recipient shall tnake maximum use of products containing recovered materials that are EPA- designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract perfon'nance schedule; Meeting contract perforinance requirements; or at a reasonable price. Inforznation about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensive- procurement-guideline-cpg-program. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2)Domestic Preference for Procurements Recipient should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufachired products. For purposes of this clause:     City Council 15 – 21 8/29/2023 Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage tmough the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. w. Tennination for Cause and Convenience - Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. Approved to Form Tamara Bogosian Sr. Assistant City Attorney     City Council 15 – 22 8/29/2023 Finance and Management Services www.santa-ana.org/finance Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Amend Agreement for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan AGENDA TITLE Amend Agreement with Benefit Financial Services Group, LLC (BFSG) for Plan and Investment Advisory Services Pertaining to the 457 Deferred Compensation Plan to Add Participant Planning and Consulting Services at No Additional Cost RECOMMENDED ACTION Authorize the City Manager to execute the first amendment to the agreement with Benefit Financial Services Group, LLC to provide Participant Planning and Consulting Services at no additional cost, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On November 21, 2018, at the conclusion of a competitive bidding process, the City Council awarded a three-year agreement, with the provision for two-year contract extensions, to BFSG to provide plan and investment advisory services pertaining to the 457 Deferred Compensation Plan. The City has exercised the contract extensions and the current contract expires on December 31, 2024. City staff anticipates releasing an RFP for similar services before the existing agreement expires. The City of Santa Ana offers full-time employees a 457 Deferred Compensation Plan ("plan" or "457 plan"), which was established in 1973, with the adoption of City Resolution 7-21, along with a corresponding US Internal Revenue Service approval. The 457 Deferred Compensation Plan is a voluntary supplemental retirement savings program that allows employees to make contributions on a pre-tax basis. Each calendar year, employees can choose to contribute to the Plan up to an amount established by the Internal Revenue Service. The City does not contribute any funds on the employees’ behalf. BFSG has proven to be reliable and highly knowledgeable in assisting with 457 plan administration. As of March 31, 2023, the Plan holds $132.5 million in Plan Assets for 1,350 participants. BFSG has provided assistance in plan administration, investment advisory, and communication services during the term of the contract. BFSG is     City Council 16 – 1 8/29/2023 Amend Agreement with Benefit Financial Services Group August 29, 2023 Page 2 3 6 8 9 prepared to offer Financial Planning and Consulting services to plan participants at no additional cost. If the recommendation is approved, plan participants would have the option to elect to obtain such services from BFSG. As a registered investment advisor, BFSG is an independent fiduciary firm that is legally bound to have a fundamental obligation to act in the best interests of their clients and to provide investment advice in their client’s best interest. These additional services, if elected by plan participants, could be an added benefit when planning for retirement and investment decisions. For these reasons, staff recommends amending the agreement with BFSG to add Participant Planning and Consulting Services. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. First Amendment to Agreement 2. BFSG Financial Planning and Consulting Agreement Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager     City Council 16 – 2 8/29/2023 Page 1 of 2 FIRST AMENDMENT TO AGREEMENT TO PROVIDE INDEPENDENT INVESTMENT ADVISORY SERVICES 457 DEFERRED COMPENSATION PLAN THIS FIRST AMENDMENT to the above-referenced agreement is entered into on August 29, 2023, by and between Benefit Financial Services Group, LLC, a California Limited Liability Corporation and SEC registered investment advisor and wholly-owned, indirect subsidiary of Focus Financial Partners (BFSG or Consultant ) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (City ). RECITALS A.The parties entered into Agreement No. A-2019-037, dated February 19, 2019, by which Consultant agreed to provide services regarding the monitoring of investments and providing independent investment advice pertaining to the City s 457 Deferred Compensation Plan (Plan ) to assist the City s Plan Administrative and Investment Committee with oversight of the Plan ( B. The Agreement remains in effect through December 31, 2024, following the City exercise of its option under the Agreement to extend the initial term of the Agreement for one (1) additional two (2) year period. The Agreement is current and in-effect. C. The parties now wish to amend and augment the Scope of Services set forth in the Agreement. No other changes, including any extensions of the Agreement, are contemplated by this Amendment. The Parties therefore agree: 1.Section 1, Scope of Services, is hereby amended to include the following language: Additionally, Consultant will offer financial planning and consulting services, as well as those services described in Exhibit A-1, which is attached hereto and incorporated herein by reference directly to Plan Participants (or City Employees) at no additional cost to the City. Plan Participants maintain the option to elect and/or request such Outside Investment Services from Consultant, and any such agreements for Outside Investment Services shall be entered into between the Plan Participant and Consultant only, and the City shall not be interpreted or implied, in any manner, to be a party to said agreements for Outside Investment Services. As a registered investment advisor, Consultant is an independent fiduciary firm that is legally bound to exercise its fundamental obligation to act and/or advise in the best interests of its clients. 2.Consultant agrees that it has not provided any of the Outside Investment Services detailed above and will not begin any Outside Investment Services prior to the effective date provided herein. 3.Except as modified by this Amendment, all terms and conditions of the Agreement shall remain in full force and effect. EXHIBIT 1     City Council 16 – 3 8/29/2023 Page 2 of 2 SIGNATURE PAGE FOR FIRST AMENDMENT TO AGREEMENT TO PROVIDE INDEPENDENT INVESTMENT ADVISORY SERVICES PERTAINING TO THE 457 DEFERRED COMPENSATION PLAN IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA _______________________________ ______________________________ JENNIFER L. HALL KRISTINE RIDGE City Clerk City Manager APPROVED AS TO FORM CONSULTANT Sonia R. Carvalho City Attorney By:___________________________ _______________________________ JONATHAN T. MARTINEZ By: Assistant City Attorney Title: RECOMMENDED FOR APPROVAL ________________________________ KATHRYN DOWNS Executive Director Finance & Management Services Agency ______________________________________________________________ Title:Title:     City Council 16 – 4 8/29/2023 Keeping costs low and having prudent investment options can only get your participants so far. Many participants need help answering the basic questions,like: Am I saving enough to retire when ready? Should I contribute to aRoth? Have I allocated my account properly? What does my entire financial picture looklike? That is why we developed Personal Financial Strategies (PFS). To help participants answer their personal questions and provide them with an action plan customized to their needs andgoals. Identify financial goalsand objectives Assist with establishing abudget Develop and understand full financial picture Create acustomized action plan with recommendations on savings rate and portfolio allocation Advice provided in a fiduciarycapacity. Will not solicit assetsto leave the retirement plan. Do not sell products or receive any commissions. Program offered through our team of Certified FinancialPlanners     City Council 16 – 5 8/29/2023     City Council 16 – 6 8/29/2023 1 BENEFIT FINANCIAL SERVICES GROUP FINANCIAL PLANNING AND CONSULTING AGREEMENT In connection with the agreement entered into on <<<DATE>>> between Benefit Financial Services Group, an SEC registered investment adviser having a principal mailing address of 2040 Main Street, Suite 720, Irvine, California 92614 (the “PLANNER”) and <<<EMPLOYER INFO>>>, whose mailing address is <<<ADDRESS>>> (the “EMPLOYER”), I, <<<EMPLOYEE NAME>>> (the “CLIENT”), as a prerequisite to receiving the services contemplated under the Agreement, acknowledge and agree to the following: PLANNER agrees to provide basic financial planning and consulting services to CLIENT. Per the terms of the Agreement described above, such services are to be provided only to the extent requested by CLIENT. CLIENT will not incur any separate or additional fee as a result of electing to receive the PLANNER’s financial planning and consulting services. CLIENT acknowledges that recommendations provided by PLANNER are not endorsed or reviewed by EMPLOYER. PLANNER’s financial planning and consulting services shall conclude upon PLANNER’s communication of its recommendations to CLIENT. It is expressly understood by CLIENT that these services do not create an ongoing relationship between PLANNER and CLIENT. PLANNER will remain available to review and update any recommendations provided to CLIENT upon CLIENT’s request. PLANNER’s recommendations (i.e. investments, estate planning, retirement planning, taxes, insurance, etc.) shall be discussed by the PLANNER with CLIENT and may be implemented, at CLIENT’s sole discretion, with the corresponding professional advisors (i.e. broker, accountant, attorney, etc.) of CLIENT’s choosing. In respect to estate planning matters, PLANNER’s role shall be that of a facilitator between CLIENT and CLIENT’s corresponding professional advisors. No portion of PLANNER’s services should be interpreted as legal or accounting advice. CLIENT should defer to CLIENT’s attorney or accountant. CLIENT agrees to provide information and/or documentation requested by PLANNER as pertains to CLIENT’s objectives, needs, and goals. PLANNER shall not be required to verify any information obtained from the CLIENT, CLIENT’s attorney, accountant, or other professionals, and is expressly authorized to rely thereon. CLIENT is free at all times to accept or reject any recommendation from PLANNER, and CLIENT acknowledges that he has the sole authority with regard to the implementation, acceptance, or rejection of any recommendation or advice from PLANNER. CLIENT is free to obtain legal, accounting, and brokerage services from any professional source to implement the recommendations of PLANNER. CLIENT will retain absolute discretion over all implementation decisions. PLANNER’s financial planning and consulting services do not include investment implementation, supervisory, management, or reporting services, nor the regular reviewing, updating, or monitoring of CLIENT’s investment portfolio or financial plan. In the event CLIENT desires that PLANNER provide investment supervisory or management services, CLIENT may request that PLANNER do so under the terms of a separate Investment Advisory Agreement between PLANNER and the CLIENT, for which services PLANNER shall be paid a separate and additional fee. PLANNER, acting in good faith, shall not be liable for any action, omission, investment recommendation/decision, or loss in connection with its services. The federal and state securities laws impose liabilities under certain circumstances on persons who act in good faith, and therefore nothing herein shall in any way constitute a waiver or limitation of any rights which CLIENT may have under any federal or state securities laws, ERISA, or under the rules promulgated by the Employee Benefits Security Administration and/or the Department of Labor. In no event shall PLANNER be responsible to CLIENT for any special, indirect, incidental, exemplary, punitive, or consequential damages in connection with or otherwise arising out of this Agreement. CLIENT hereby acknowledges prior receipt of a copy of the PLANNER’s written Disclosure Statement as set forth on Part 2A of Form ADV and PLANNER’s Privacy Notice. Subject to the conditions and exceptions noted below, and to the extent not inconsistent with applicable law, in the event of any dispute pertaining to PLANNER’s services, both PLANNER and CLIENT agree to submit the dispute to arbitration in accordance with the auspices and rules of the American Arbitration Association (“AAA”), provided that the AAA accepts jurisdiction. PLANNER and CLIENT understand that such arbitration shall be final and binding, and that by agreeing to arbitration, both PLANNER and CLIENT are waiving their respective rights to seek remedies in court, including the right to a jury trial. CLIENT acknowledges that he/she/it has had a reasonable opportunity to review and consider this arbitration provision prior to execution. EXHIBIT 2     City Council 16 – 7 8/29/2023 2 Agreed to and accepted by: ____________________________________ Name (Printed) ____________________________________ _____________________________ Signature Date     City Council 16 – 8 8/29/2023 City Attorney’s Office www.santa-ana.org/city-attorneys-office/ Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: City Attorney Evaluation and Resolution to Reflect Positive Performance AGENDA TITLE City Attorney Evaluation and Resolution to Reflect Positive Performance RECOMMENDED ACTION Adopt a resolution to reflect an Exceeds Expectations performance evaluation conducted on August 15, 2023 and acknowledge retainer adjustment of $25,000 per the existing Legal Services Agreement with Best Best and Krieger LLP for City Attorney and Special Counsel Legal Services. DISCUSSION The Santa Ana City Charter provides that the City Council shall conduct evaluations of its appointees on an annual basis. In addition, the Legal Services Agreement with Best Best and Krieger LLP for City Attorney Sonia Carvalho’s services provides for an annual evaluation and opportunity for consideration of adjustments based on a positive evaluation. The City Council conducted the evaluation of City Attorney Carvalho on August 15, 2023. The City Council agreed that Ms. Carvalho is doing an excellent job as City Attorney and provided an Exceeds Expectations rating by a unanimous vote. In 2021, the City Council approved a Restated Legal Services Agreement. Per that agreement, the City Council agreed to an increase of $25,000 based on continued positive performance. Although the City Attorney received a positive performance evaluation in 2022, the City Attorney declined the automatic retainer increase. As a result of the 2023 positive performance evaluation, the City Attorney requested the increase approved in 2021. The new annual retainer amount of $350,000 for the City Attorney provides cost savings to the City as the City does not pay any additional benefits such as medical insurance, car allowances, retirement health plan, or any long-term CalPERS pension payments. In comparison, see total costs for a City Attorney in the following cities:     City Council 17 – 1 8/29/2023 City Attorney Evaluation and Resolution to Reflect Positive Performance August 29, 2023 Page 2 3 6 9 9 City of Anaheim $460,516 City of Newport Beach $338,958 City of Huntington Beach $367,560 City of San Jose $629,574 City of Pasadena $416,410 City of Glendale $413,472 City of Riverside $410,652 City of Vallejo $375,100 City of Burbank $364,876 FISCAL IMPACT The City Council’s adoption of the proposed resolution acknowledging the retainer adjustment will result in an annual total increase in costs of $25,000. There are sufficient funds in the City Attorney’s Office Contractual Services account (01108032- 62300) to cover the increased expenses. EXHIBIT(S) 1. Resolution 2. Restated Legal Services Agreement Submitted By: City Attorney’s Office Approved by: Kristine Ridge, City Manager     City Council 17 – 2 8/29/2023 Resolution No. 2023-XXX Page 1 of 2 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AFFIRMING A POSITIVE CITY ATTORNEY EVALUATION AND ACKNOWLEDGING A RETAINER INCREASE PURSUANT TO THE EXISTING RESTATED LEGAL SERVICES AGREEMENT FOR CITY ATTORNEY SERVICES WHEREAS, on or about April 2012, the City of Santa Ana entered into an agreement with Best Best & Krieger LLP for City Attorney and additional special counsel services, and later amended and restated the agreement in 2014 and 2021 (“2021 Restated Legal Services Agreement”); and WHEREAS, the City Charter and 2021 Restated Legal Services Agreement provide that the City Council shall conduct an annual performance evaluation of the City Attorney; and WHEREAS, the City Council conducted such an evaluation, resulting in a positive performance appraisal; and WHEREAS, the 2021 Restated Legal Services Agreement provides for an automatic retainer increase upon a positive performance evaluation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1. On August 15, 2023, the City Council completed the City Attorney evaluation and approved an “exceeds expectation” rating. Pursuant to the terms of the 2021 Restated Legal Services Agreement, the annual retainer is automatically increased by $25,000. Section 2. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this ____ day of ___________________, 2023. Valerie Amezcua Mayor     City Council 17 – 3 8/29/2023 Resolution No. 2023-XXX Page 2 of 2 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: John M. Funk Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby certify the attached Resolution No. 2023 -_____ to be the original resolution adopted by the City Council of the City of Santa Ana on _____________________, 2023. Date: City Clerk     City Council 17 – 4 8/29/2023 Nav 1 qj lati A-2021-217 a. Cflo Co) RESTATED LEGAL SERVICES AGREEMENT CDW ninvmyrr RESTATED AGREEMENT FOR CITY ATTORNEY AND SPECIAL COUNSEL LEGAL SERVICES BETWEEN THE CITY OF SANTA ANA AND BEST BEST & KRIEGER LLP 1. PARTIES AND DATE This Agreement is made and entered into as of the second day of November, 2021 by and between the City of Santa Ana ("Client") and Best Best & Krieger LLP, a limited liability partnership engaged in the practice of law (`BB&K"). 2. RECITALS 2.1 Client wishes to engage the services of BB&K, and specifically, Sonia R. Carvalho, as its City Attorney to perform all necessary legal services for the Client on the terms set forth below. For purposes of this Agreement, the terns "Client" shall include the community's Successor Agency, Housing Authority, and any other affiliated entities. 3. TERMS. 3.1 Term. The term of this Agreement shall commence on November 2, 2021 and shall continue in full force and effect until terminated in accordance with Section 3.12. 3.2 Scone of Services. BB&K shall serve as City Attorney and shall perform legal services ("Services") as may be required from time to time by the Client as set forth by this Agreement, unless otherwise agreed to by the Client and BB&K. As part of the Services to be performed hereunder, BB&K shall be responsible for the following: 3.2.1 Preparation for, and attendance at, regular meetings of the Client; 3.2.2 Provision of legal counsel at such other meetings as directed by the Client; 3.2.3 Preparation or review of Client ordinances and resolutions, together with such staff reports, orders, agreements, forms, notices, declarations, certificates, deeds, leases and other documents as requested by the Client; 3.2.4 Rendering to the officers and employees of the Client legal advice and opinions on all legal matters affecting the Client, including new legislation and court decisions, as directed by the Client; 3.2.5 Researching and interpreting laws, court decisions and other legal authorities in order to prepare legal opinions and to advise the Client on legal matters pertaining to Client operations, as directed by the Client; 3.2.6 Performing legal work pertaining to property acquisition, property disposal, public improvements, public rights -of -way and easements, as directed by the Client; 1-     City Council 17 – 5 8/29/2023 3.2.7 Responding to inquiries and review for legal sufficiency ordinances, resolutions, contracts, and administrative and personnel matters, as directed by the Client; 3.2.8 Representing and assisting on litigation matters, as directed by the Client. Such services shall include, but shall not be limited to, the preparation for and making of appearances, including preparing pleadings and petitions, making oral presentations, and preparing answers, briefs or other documents on behalf of the Client, and any officer or employee of the Client, in all federal and state courts of this State, and alternative dispute resolution officer, and before any governmental board or commission, including reviewing, defending or assisting any insurer of the Client or its agents or attorneys with respect to any lawsuit filed against the Client or any officer or employee thereof, for money or damages. ADDITIONAL SERVICES FOR AN ADDITIONAL FEE 3.2.9 BB&K's Project 5 Program. Provides participants with memoranda summarizing new changes in case law under the California Environmental Quality Act ("CEQA'), an annually updated set of CEQA notices and forms to aid participants in meeting CEQA's requirements, an annually updated set of Local CEQA Guidelines and a draft Resolution for adopting Local CEQA Guidelines, memoranda summarizing pending and recently passed CEQA legislation, and other CEQA resources and materials. Memoranda, forms, and guidelines are provided to participating agencies via the CEQA Guidelines Client Portal, a secure website providing an on -demand and continually updating library of CEQA resources. By providing our Project 5 Program updates to a large pool of participants, BB&K is able to divide the overall cost of the products among all participants and charge only a fraction of the total costs to the individual client agencies. The Project 5 services will be included within the annual retainer and no additional charges will be billed to the City for these special services. 3.2.10 BB&K's Advanced Records Center Services. Through its new Advanced Records Center ("ARC"), BB&K combines its legal acumen and experience with cutting -edge technology, to provide comprehensive and cost-effective support for non -routine records -related matters. Specifically, at the Client's option, the ARC team will assist Client with non -routine Public Records Act Processing and Policy Drafting, as detailed below. 3.2.11 BB&K Trainings. Best Best & Krieger LLP offers a variety of trainings to public agency and private business leadership and staff on topics required by law, as well as preventative and educational legal topics. The trainings are interactive and can be given onsite, via live webinar or virtual on -demand. Some of our most popular trainings include AB 1234 Ethics, Workplace Civility and Sexual Harassment Avoidance Training, The Brown Act "Open Meetings Law," Crystalizing Your Agency's CPRA Policies & Procedures and SB 1343 Sexual Harassment Avoidance Training for Non -Supervisors. 3.2.12 BB&K's Election Law Center Subscription Services. Participants in BB&K's Election Law Center will be given access to up-to-date election document templates, including resolutions and other mandatory election documents. The annual subscription also gives participants access to BB&K's Election Law Center hotline, which participants can use for guidance on day-to-day election law questions that arise during campaign and election season. The annual fee shall be billed each December. The current fee is $1,950. 2-     City Council 17 – 6 8/29/2023 3.3 Designated City Attorney. Sonia R. Carvalho ("Carvalho") shall be designated as City Attorney in accordance with the City of Santa Ana City Charter, and shall be responsible for the performance of all Services under this Agreement, including the supervision of Services performed by other members of BB&K. Carvalho shall be designated as Housing Authority and Successor Agency Counsel. No change in these assignments shall be made without the consent of the Client. 3.4 Time of Performance. The Services of BB&K shall be performed expeditiously in the time frames and as directed by the Client. 3.5 Assistance. The Client agrees to provide all information and documents necessary for the attorneys at BB&K to perform their obligations under this Agreement. 3.6 Independent Contractor. BB&K shall perform all legal services required under this Agreement as an independent contractor of the Client and shall remain, at all times as to the Client, a wholly independent contractor with only such obligations as are required under this Agreement. Neither the Client, nor any of its employees, shall have any control over the manner, mode or means by which BB&K, its agents or employees, render the legal services required under this Agreement, except as otherwise set forth. The Client shall have no voice in the selection, discharge, supervision or control of BB&K's employees, representatives or agents, or in fixing their number, compensation, or hours of service. 3.7 Fees and Costs. BB&K shall render and bill for legal services in the following categories and at rates set forth in Exhibit "A" and in accordance with the BB&K Billing Policies set forth in Exhibit "D", both of which are attached hereto and incorporated herein by reference. In addition, the Client shall reimburse BB&K for reasonable and necessary expenses incurred by it in the performance of the Services under this Agreement. Authorized reimbursable expenses shall include, but are not limited to, printing and copying expenses, mileage expenses at the rate allowed by the Internal Revenue Service, toll road expenses, long distance telephone and facsimile tolls, computerized research time (e.g. Lexis or Westlaw), research services performed by BB&K's library staff, extraordinary mail or delivery costs (e.g. courier, overnight and express delivery), court fees and similar costs relating to the Services that are generally chargeable to a client. However, no separate charge shall be made by BB&K for secretarial or word processing services. 3.8 Billing. BB&K shall submit monthly to the Client a single -page invoice for the Retainer Services and a detailed statement of account for all Special Legal Counsel Services. The Client shall review BB&K's monthly statements and pay BB&K for Services rendered and costs incurred, as provided for in this Agreement, on a monthly basis. 3.9 Annual Reviews. The Client and BB&K agree that a review of performance and the compensation amounts referenced in this Agreement should occur at least annually. 3.10 Insurance. BB&K carries errors and omissions insurance with Lloyd's of London. After a standard deductible, this insurance provides coverage beyond what is required by the State of California. A declaration page containing information about BB&K's errors and omissions insurance policy is available upon Client's request. 3-     City Council 17 – 7 8/29/2023 3.11 Attorney -Client Privilege. Confidential communication between the Client and BB&K shall be covered by the attorney -client privilege. As used in this article, "confidential communication" means information transmitted between the Client and BB&K in the course of the relationship covered by this Agreement and in confidence by a means that, so far as the Client is aware, discloses the information to no third persons other than those who are present to further the interests of the Client in the consultation or those to whom disclosure is reasonably necessary for the transmission of the information or the accomplishment of the purpose for which BB&K is consulted, and includes any legal opinion formed and advice given by BB&K in the course of this relationship. 3.12 Termination of Agreement and Legal Services. This Agreement and the Services rendered under it may be terminated at any time upon a vote of five members of the City Council in accordance with the City of Santa Ana City Charter and with thirty (30) days' prior written notice from either party, with or without cause. In the event of such termination, BB&K shall be paid for all Services authorized by the Client and performed up through and including the effective date of termination. BB&K shall also be reimbursed for all costs associated with transitioning any files or other data or documents to a new law firm or returning them to the Client. 3.13 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.14 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County. 3.15 Amendment: Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed, in writing, and signed by both parties. 3.16 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. 3.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.18 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.1.9 Delivery of Notices. All notices permitted or required under this Agreement notices shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:     City Council 17 – 8 8/29/2023 Client: City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 Attention: City Manager BB&K: Best Best & Krieger LLP 18101 Von Karmen, Suite 1000 Irvine, CA 92614 Attention: Sonia R. Carvalho 3.20 Indemnification. A) BB&K agrees to indemnify City / Agency, its officers., employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising from the negligent acts or omissions of BB&K hereunder, or arising from BB&K's negligent performance of any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the negligence or willful misconduct of City, its officers, agents or employees. B) City acknowledges BB&K is being appointed as City Attorney pursuant to the authority of Government Code Section 36505, and has the authority of that office. Accordingly, the City is responsible pursuant to Government Code Section 825 for providing a defense for the City Attorney for actions within the scope of its engagement hereunder. Therefore, City agrees to undertake its statutory duty and indemnify BB&K, its officers, employees and agents against and will hold and save each of them harmless from, any and all claims or liabilities that may be asserted or claims by any person, firm or entity arising out of or in connection with the work, operations or activities of BB&K within the course and scope of its performance heremider, but nothing herein shall require City to indemnify BB&K for liability arising from its own negligence or alleged negligence. In connection herewith: i) City will promptly provide a defense and pay any judgment rendered against the City, its officers, agency or employees for any such claims or liabilities arising out of or in connection with such work, operations or activities of City hereunder; and ii) In the event BB&K, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against City for such damages or other claims solely arising out of or in connection with the work operation or activities of City hereunder, City agrees to pay to BB&K, its officers, agents or employees any and all costs and expenses incurred by attorney, its officers, agents or employees in such action or proceeding, including, but not limited to, legal costs and attorneys' fees. IN WITNESS WHEREOF, the Client and BB&K have executed this Agreement for City Attorney and Special Counsel Legal Services as of the date first written above. SIGNATURES CONTAINED ON FOLLOWING PAGE) 5-     City Council 17 – 9 8/29/2023 A-2021-217 SIGNATURE PAGE TO AGREEMENT FOR CITY ATTORNEY AND SPECIAL COUNSEL LEGAL SERVICES BETWEEN THE CITY OF SANTA ANA AND BEST BEST & KRIEGER LLP CITY OF SANTA ANA By: Name: VicenteF. Sarmiento Title: Mayor Date: November, 2021 ATTEST: By: Name: Dais Gomez Title: Clerk of the Council Date: November 2 , 2021 BEST BEST & KRIEGER LLP: By: _9Uottx4- /l Name: Sonia R. Carvalho Title: PARTNER Date: November I , 2021 F'     City Council 17 – 10 8/29/2023 EXHIBIT A TO RESTATED AGREEMENT FOR CITY ATTORNEY AND SPECIAL COUNSEL LEGAL SERVICES BETWEEN CITY OF SANTA ANA AND BEST BEST & KRIEGER LLP BILLING ARRANGEMENTS 1. Basic Legal Services - Description. Basic legal services shall include all services provided to Client that are not otherwise specifically identified below as either Special Legal Services, Third Party Reimbursable Legal Services, or Public Finance Legal Services ("Basic Legal Services"). The Client shall pay for Basic Legal Services in the amount of $325,000 per year which will be charged as a flat rate monthly retainer with a single page invoice. The City Council agrees to conduct an additional evaluation on or before the end of the 21-22 Fiscal Year and if the results are announced in public as positive then the Council may also announce an increase of the annual amount to $350,000. The Client shall also provide for one parking space at the Ross Annex Parking Garage and for the use of City equipment such as a desktop computer and a mobile device such as an IPad or similar device to assist the City Attorney when working on site. 2. Discretionary Basic Legal Services at Hourly. Additional legal services may be provided by BB&K at the discretion of the members of the Santa Ana City Attorney's Office at the following blended rates, in an amount not to exceed One Hundred Thousand Dollars 100,000) per year: Attorneys $ 295.00 per hour Paralegals & Law Clerks $ 160.00 per hour Other Para -Professionals* $ 160.00 per hour Other titles may be used in our legal services. Please refer to section 6 of this Exhibit for those other personnel titles and rates. Utility Matters at Hourly Rates. Certain matters identified at Utility Matters, such as but not limited to the NPDES Program and Utility Enterprise matters, shall be billed at the following rates: Attorneys Paralegals & Law Clerks Other Para -Professionals* 300 / 325.00 per hour 160.00 per hour 160.00 per hour Other titles may be used in our legal services. Please refer to section 6 of this Exhibit for those other personnel titles and rates.     City Council 17 – 11 8/29/2023 3. Special Legal Services - Description. Special Legal Services shall include the following types of services: A. Litigation and formal administrative or other adjudicatory hearing matters B. Labor relations and employment matters C. Non -routine real estate matters (e.g. CC&R's, deed or title work) D. Land acquisition and disposal matters (including pre -condemnation) E. Successor Agency and housing matters F. Taxes, fees and charges matters (e.g. Prop. 218 & Mitigation Fee Act) G. Public construction disputes H. Non -routine contract negotiation matters (including non-BB&K model agreements and franchise agreements) I. Non -routine land use and development matters (including general plan updates, Williamson Act issues, annexations and development agreements) J. Environmental matters (e.g. CEQA, NEPA, endangered species) K. Water law matters (e.g. water rights & quality) L. Tax and ERISA related matters M. Toxic substances matters (e.g. CERCLA, RCRA) N. Complex public utility matters (e.g. electric, natural gas, telecommunications, water, rail or transit that involve state or federal regulatory issues) O. Renewable energy and energy efficiency project contracts and power purchase agreements P. Intergovernmental Relations and Advocacy efforts (e.g. legislative and regulatory representation) at the federal and state level. Q. Non -routine election law matters, including election law litigation. R. PRA Policy drafting including reviewing, assessing, and updating records -related policies to reflect current legal standards and best practices. S. Other matters mutually agreed upon between BBK and the City Manager.     City Council 17 – 12 8/29/2023 4. Special Legal Services — Rates. The Client shall pay for Special Legal Services at the following rates and as specified in the specific letter confurning the request for such Special Legal Services. Partners & Of Counsel Partners - Employee Benefits/CALPERS Associates Paralegals & Clerks Other Para -Professionals* From $295 up to $375 per hour 425 per hour From $250 up to $290 per hour 175 per hour 175 per hour Other titles may be used in our legal services. Please refer to section 6 of this Exhibit for those other personnel titles and rates. These rates are reviewed annually and may be increased from time to time with advanced written notice to the client. 5. Agreement Regarding Rate Categories. If BB&K believes that a matter falls within the Special Legal Services, Third Party Reimbursable Legal Services, or Public Finance Legal Services rate categories, BB&K shall seek written approval from the City Manager or his/her designee. The City Manager's or his/her designee's approval of such a request from BB&K shall not be unreasonably withheld. 6. Other Billing Personnel. Additional billing personnel shall bill at the following rates for all services performed when approved in writing by the City Manager: Muni & Litigation Analysts At applicable rates Research Analysts At applicable rates Administrative Assistants At applicable rates for docketing and audit letter responses) 7. Annual Adjustments. Beginning July 1, 2023, and every July I" thereafter, the above rates and retainer amounts will be adjusted annually by the amount of the salary cost of living adjustment, if any, given to employees who are members of the SAMA bargaining unit.     City Council 17 – 13 8/29/2023 EXHIBIT B TO RESTATED AGREEMENT FOR CITY ATTORNEY AND SPECIAL COUNSEL LEGAL SERVICES BETWEEN CITY OF SANTA ANA AND BEST BEST & KRIEGER LLP THIRD PARTY REIMBURSABLE BILLING POLICIES Third Party Reimbursable Legal Services - Description. Third Party Reimbursable Legal Services shall include legal services provided to the City for which the City receives reimbursement from a developer or other third party. These reimbursable legal services include, but are not limited to, negotiation and review of development agreements, planning entitlements, review of CC&Rs; establishment of financing districts (i.e., Community Facilities Districts; Assessment Districts; Landscape and Lighting Maintenance Districts); the processing of land use/environmental projects for which the City is entitled to reimbursement, as well as defending any challenges to project entitlements or any dispute or litigation related to such reimbursable legal services. Third Party Reimbursable Legal Services - Rates. The Client shall pay for Third Party Reimbursable Legal Services at BB&K's then current published standard private client rates, minus ten percent (10%) or at a lower rate agreed upon. Upon execution of this Agreement, BB&K shall provide a copy of its published rate schedule to the Client. BB&K shall also provide annual written updates to the Client when changes are made to the published rate schedule.     City Council 17 – 14 8/29/2023 EXHIBIT C TO RESTATED AGREEMENT FOR CITY ATTORNEY AND SPECIAL COUNSEL LEGAL SERVICES BETWEEN CITY OF SANTA ANA AND BEST BEST & KRIEGER LLP PUBLIC FINANCE & BOND BILLING POLICIES 1. Public Finance & Bond Rates. BB&K will provide bond counsel, special counsel or disclosure counsel services at the request of the Client. Such bond counsel and special counsel services include the preparation of all legislative approvals and legal documentation relating to the appropriate sale and delivery of the bonds, notes or other obligations. BB&I{ will also prepare such closing certificates and legal opinions necessary for the delivery of the bonds. As disclosure counsel, we will prepare the disclosure documents for the Client and conduct the necessary due diligence related to the transaction. Our fees will be determined based upon the type of financing and the expected involvement of the attorneys involved. We will provide the Client with a detailed description of our services and our fees and reimbursable costs upon the Client's request. Notwithstanding the foregoing, in those cases where the fees are reimbursable by a third party, at BB&K's option it may proceed on an hourly basis and utilize the Third Parry Reimbursable Legal Services category provided for in this Amendment, including with respect to services rendered for the formation of, or annexation to, a CFD (of either the City or other local public agency), as well as the negotiation and preparation of funding agreements and joint financing agreements. Legal services related to the Client's compliance with its continuing disclosure covenants and provide such necessary advice on the Client's compliance shall be billed as Special Legal Services, above. C-1     City Council 17 – 15 8/29/2023 EXHIBIT D TO RESTATED AGREEMENT FOR CITY ATTORNEY AND SPECIAL COUNSEL LEGAL SERVICES BETWEEN CITY OF SANTA ANA AND BEST BEST & KRIEGER LLP BB&K BILLING POLICIES Our century of experience has shown that the attorney -client relationship works best when there is mutual understanding about fees, expenses, billing and payment terms. Therefore, this statement is intended to explain our billing policies and procedures. Clients are encouraged to discuss with us any questions they have about these policies and procedures. Clients may direct specific questions about a bill to the attorney with whom the client works or to our Accounts Receivable Department (accounts.receivable@bbklaw.com). Any specific billing arrangements different from those set forth below will be confirmed in a separate written agreement between the client and the firm. INVOICE AND PAYMENT OPTIONS Best Best & Krieger strives to meet our clients' needs in terms of providing a wide variety of invoice types, delivery and payment options. Please indicate those needs including the preferred method of invoice delivery (Invoice via Email; or USPS). In addition, accounts.receivable@bbklaw.com can provide a W-9 upon request and discuss various accepted payment methods. FEES FOR ELECTRONICALLY STORED INFORMATION ("ESI") SUPPORT AND STORAGE BBK provides Electronically Stored Information (`BSI") services for matters requiring ESI support — typically litigation or threatened litigation matters. BBK provides services for basic ESI processing and storage at the following rates per month based on the number of gigabytes of data ("GB") processed and stored: 1GB-250GB: $10 per GB 251GB - 550GB: $8 per GB 551GB - 750GB: $6 per GB 751GB - ITB: $4 per GB The amount BBK charges for basic processing and storage of ESI allows BBK to recover the costs of providing such services, plus a net profit for BBK. BBK believes that the rates it charges for processing and storage are lower than comparable services available from third party vendors in the market. If you wish to contract separately with a third party vendor for processing and storage costs, please notify BBK in writing. OPTIONAL BBK also provides advanced ESI processing services at hourly rates for personnel in its Litigation Support Group. A copy of BBK's current rates for such services will be provided upon request.] BBK shall not incur costs for ESI support on a particular matter without first confirming by email or written correspondence with the client that the client agrees such services are necessary for the matter at hand. FEES FOR PROFESSIONAL SERVICES Unless a flat fee is set forth in our engagement letter with a client, our fees for the legal work we will undertake will be based in substantial part on time spent by personnel in our office on that client's behalf. In special circumstances which will be discussed with the client and agreed upon in writing, fees will be based upon the novelty or difficulty of the matter, or the time or other special limitations imposed by the client. Hourly rates are set to reflect the skill and experience of the attorney or other legal personnel rendering services on the client's behalf. All legal services are billed in one -tenth of an hour (0.10/hour) or six -minute D-1     City Council 17 – 16 8/29/2023 increments. Our attorneys are currently billed at rates from $220 to $795 per hour, and our administrative assistants, research assistants, municipal analysts, litigation analysts, paralegals, paraprofessionals and law clerks are billed at rates from $150 to $290 per hour for new work. These rates reflect the ranges in both our public and our private rates. These hourly rates are reviewed annually to accommodate rising firm costs and to reflect changes in attorney status as lawyers attain new levels of legal experience. Any increases resulting from such reviews will be instituted automatically and will apply to each affected client, after advance notice. Non -Attorney Personnel: BBK may employ the services of non -attorney personnel under the supervision of a BBK attorney in order to perform services called for in the legal services agreement. The most common non - attorney personnel utilized are paralegals. Other types of non -attorney personnel include, but are not limited to, case clerks, litigation analysts, and specialty consultants. The client agrees that BBK may use such non -attorney personnel to perform its services when it is reasonably necessary in the judgment of the responsible BBK attorney. Hourly fees for non -attorney personnel will be charged at the rate then in effect for such personnel. A copy of BBK's current rates and titles for non -attorney personnel will be provided upon request. FEES FOR OTHER SERVICES, COSTS AND EXPENSES We attempt to serve all our clients with the most effective support systems available. Therefore, in addition to fees for professional legal services, we also charge separately for some other services and expenses to the extent of their use by individual clients. These charges include but are not limited to, mileage at the current IRS approved rate per mile, extraordinary telephone and document delivery charges, copying charges, computerized research, court filing fees and other court -related expenditures including court reporter and transcription fees. No separate charge is made for secretarial or word processing services; those costs are included within the above hourly rates. We may need to advance costs and incur expenses on your behalf on an ongoing basis. These items are separate and apart from attorneys' fees and, as they are out-of-pocket charges, we need to have sufficient funds on hand from you to pay them when due. We will advise the client from time to time when we expect items of significant cost to be incurred, and it is required that the client send us advances to cover those costs before they are due. ADVANCE DEPOSIT TOWARD FEES AND COSTS Because new client matters involve both a substantial undertaking by our firm and the establishment of client credit with our accounting office, we require an advance payment from clients. The amount of this advance deposit is determined on a case -by -case basis discussed first with the client, and is specified in our engagement letter. Upon receipt, the advance deposit will be deposited into the firm's client trust account. Our monthly billings will reflect such applications of the advance deposit to costs and not to attorney's fees (unless otherwise noted in our accompanying engagement letter). At the end of engagement, we will apply any remaining balance first to costs and then to fees. We also reserve the right to require increases or renewals of these advanced deposits. By signing the initial engagement letter, each client is agreeing that trust account balances may be withdrawn and applied to costs as they are incurred and to our billings, when we issue our invoice to the client. If we succeed in resolving your matter before the amounts deposited are used, any balance will be promptly refunded. MONTHLY INVOICES AND PAYMENT Best Best & Krieger LLP provides our clients with monthly invoices for legal services performed and expenses incurred. Invoices are due and payable upon receipt. Each monthly invoice reflects both professional and other fees for services rendered through the end of the prior month, as well as expenses incurred on the client's behalf that have been processed by the end of the prior month. Processing of some expenses is delayed until the next month and billed thereafter. D-2     City Council 17 – 17 8/29/2023 Our fees are not contingent upon any aspect of the matter and are due upon receipt. All billings are due and payable within ten days of presentation unless the full amount is covered by the balance of an advance held in our trust account. If a bill is not paid within 30 days, a late charge of one percent per month on the unpaid invoice may be added to the balance owed, commencing with the next statement and continuing until paid. It is our policy to treat every question about a bill promptly and fairly. It is also our policy that if a client does not pay an invoice within 60 days of mailing, we assume the client is, for whatever reason, refusing to pay. We reserve the right to terminate our engagement and withdraw as attorney of record whenever our invoices are not paid. If an invoice is 60 days late, however, we may advise the client by letter that the client must pay the invoice within 14 days or the firm will take appropriate steps to withdraw as attorney of record. If the delay is caused by a problem in the invoice, we must rely upon the client to raise that with us during the 14-day period. This same policy applies to fee arrangements which require the client to replenish fee deposits or make deposits for anticipated costs. From time to time clients have questions about the format of the bill or description of work perfornied. If you have any such questions, please ask them when you receive the bill so we may address them on a current basis. CHANGES IN FEE ARRANGEMENTS AND BUDGETS It may be necessary under certain circumstances for a client to increase the size of required advances for fees after the commencement of our engagement and depending upon the scope of the work. For example, prior to a protracted trial or hearing, the firm may require a further advance payment to the firm's trust account sufficient to cover expected fees. Any such changes in fee arrangements will be discussed with the client and mutually agreed in writing. Because of the uncertainties involved, any estimates of anticipated fees that we provide at the request of a client for budgeting purposes, or otherwise, can only be an approximation of potential fees. BEST BEST & KRIEGER LLP D-3     City Council 17 – 18 8/29/2023 City Manager Office www.santa-ana.org/city-managers-office Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Resolution in Support of the HOME Act (Carrillo-AB 1306) AGENDA TITLE Resolution Declaring Support of the HOME Act AB1306 RECOMMENDED ACTION Adopt a resolution declaring support of Assembly Bill 1306 (Carrillo) - State Government: Immigration Enforcement. DISCUSSION At the August 1, 2023, Councilmember Vazquez added the following councilmember- requested item: Discuss and Consider Directing the City Manager to Return for City Council’s Consideration a Resolution in Support of AB1306 to Harmonize State Policy with Broadly-Supported, Existing Criminal-Justice Reforms. About Assembly Bill 1306 Assembly Bill 1306 (“AB 1306”), also known as "The HOME Act," is a proposed state bill aimed at halting transfers between the California Department of Corrections and Rehabilitation (CDCR) and Immigration Customs Enforcement (ICE) for individuals who have completed their sentences and been granted parole. The bill emphasizes previous restorative justice legislation and guarantees that individuals under these policies can return to their homes and reintegrate into society, regardless of their citizenship status. The primary goal of the proposed bill is to enable these individuals to rebuild their lives after serving their sentences. As noted below, there exists state law that limits or restricts state and local law enforcement agencies in federal immigration enforcement activities. However, existing law does not impose these limitations or restrictions on CDCR. AB 1306 would restrict CDCR from cooperating with Immigration and Customs Enforcement (ICE) in specific circumstances. More information is provided in the section below.     City Council 18 – 1 8/29/2023 Resolution in Support of the HOME Act (Carrillo-AB 1306) August 29, 2023 Page 2 About the California Values Act and TRUST Act The California Values Act, effective since January 1, 2018, restricts the participation of state and local law enforcement agencies in federal immigration enforcement activities. It forbids these agencies, including school police and security departments, from using their resources to engage in immigration-related investigations, interrogations, detentions, detections, or arrests. The California Values Act also imposes limitations on how law enforcement can collaborate with federal task forces that involve immigration enforcement components. The aim of the California Values Act is to create a clear separation between state and local law enforcement and federal immigration enforcement efforts. The Values Act builds upon the TRUST Act and expands its scope. The TRUST Act originally prohibited law enforcement from honoring federal immigration holds unless the individual had a serious or violent felony conviction. However, the California Values Act includes certain exceptions that allow law enforcement agencies to cooperate with immigration authorities in the following circumstances: •Provide a person’s release date or personal information, as specified, if such information is available to the public; •Respond to notification and transfer requests when the individual had been convicted of specified crimes which reflected a higher public safety danger and are on the serious end of the criminal spectrum such as serious and violent felonies and offenses requiring an individual to register as a sex offender; •Make inquiries into information necessary to certify an individual for a visa for a victim of domestic violence and human trafficking; •Respond to a request from immigration authorities for information about a person’s criminal history; •Participate with a joint law enforcement task force, as long as the primary purpose of the task force is not immigration enforcement; or, •Give immigration authorities access to interview an individual in agency custody as long as the interview access complied with the requirements of the TRUTH Act. How the California Values Act and TRUST Act do not Affect CDCR Under both the Values Act and the TRUST Act, the California Department of Corrections and Rehabilitation (CDCR) is not classified as a California law enforcement agency. As a result, the restrictions and requirements imposed on law enforcement agencies regarding immigration enforcement do not apply to CDCR. Contrarily, current law explicitly mandates CDCR to cooperate with Immigration and Customs Enforcement (ICE) through provisions in the Penal Code (Sections 5025 and 5026). Therefore, CDCR's obligations differ from those of California law enforcement agencies in matters related to immigration enforcement.     City Council 18 – 2 8/29/2023 Resolution in Support of the HOME Act (Carrillo-AB 1306) August 29, 2023 Page 3 How AB 1306 Proposes to Changes State Law Relating to CDCR and Federal Immigration Enforcement AB 1306 restricts the California Department of Corrections and Rehabilitation (CDCR) from cooperating with Immigration and Customs Enforcement (ICE) in specific circumstances. It prohibits CDCR from providing information or assistance to ICE when releasing individuals on various grounds, such as elderly parole, medical parole, compassionate release, youth offender parole hearings, vacatur of felony murder convictions, vacatur due to human trafficking or intimate partner violence victimization, resentencing based on childhood trauma, youthful offender or human trafficking/intimate partner violence victim, resentencing under the California Racial Justice Act, or grant of clemency. Additionally, the bill repeals provisions that previously mandated CDCR's cooperation with the Department of Homeland Security (DHS) in matters related to immigration enforcement. In summary, the bill aims to limit CDCR's collaboration with ICE, but only in specific cases of release, while also removing the requirement for CDCR to cooperate with DHS. Resolution Attached for consideration by the City Council is a resolution (Exhibit 1) supporting AB 1306. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Resolution Submitted By: Kristine Ridge, City Manager Approved By: Kristine Ridge, City Manager     City Council 18 – 3 8/29/2023 Resolution No. 2023-XXX Page 1 of 4 2 0 2 5 4 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SUPPORTING ASSEMBLY BILL 1306 (The HOME Act) Whereas, refugees and immigrants are a vital part of California’s heart and identity, and the City of Santa Ana recognizes the humanity of all people who call our community home, Whereas, California’s criminal justice system unjustly and disproportionately harms Black, Latinx, Indigenous, and Asian and Pacific Islander American communities. Whereas, in recent years, the Legislature and California voters have demonstrated a strong commitment to reforming our criminal system and ending mass incarceration by enacting various landmark reforms. Through these reforms, certain incarcerated individuals have the opportunity to be considered for resentencing or release. Whereas, despite these reforms, when California’s prisons voluntarily and unnecessarily transfer immigrant and refugee community members eligible for release from state custody to U.S. Immigration and Customs Enforcement (ICE) for immigration detention and deportation purposes, they subject these community members to double punishment and further trauma. This double-punishment devastates families and deprives our communities of beloved leaders who are eager to positively contribute to society. If not because of where they were born, these community members would be allowed to return home to their families and communities. Whereas, immigrant community members can be incarcerated by ICE, often for prolonged periods and with no right to bail, and deported, permanently banishing them from the country, from their families, their homes, their livelihoods and “all that makes life worth living.” Ng Fung Ho v. White, 259 U.S. 276, 284 (1922). The Supreme Court has repeatedly acknowledged that for many people, deportation is a more severe penalty than any jail sentence. See, e.g., Lee v. United States, 137 S.Ct. 1958, 1968 (2017); Padilla v. Kentucky, 559 U.S. 356, 364 (2010). Whereas, data shows that Black and Brown immigrants are disproportionately targeted by arrest, detention, and deportation. Whereas, when the California legislature passed criminal justice reforms previously, these reforms were expected to save the state millions by reducing the length of draconian sentences. However, when Californians who are immigrants earn release through these reforms, the     City Council 18 – 4 8/29/2023 Resolution No. 2023-XXX Page 2 of 4 2 0 2 5 4 California Department of Corrections and Rehabilitation expends additional funding unnecessarily to coordinate with and hand these community members over to ICE for a second, double punishment. The full intent, benefits, and cost savings from these reforms cannot be fully realized if CDCR continues to waste resources on assisting ICE with deportations. Whereas, our immigration policies should be driven by our values: equality, fairness, compassion, and common humanity. Immigrants are part of our families, communities and workplaces. Every person who calls the U.S. home, including our neighbors who are immigrants, should be safe from profiling and harm by the government. Whereas, California has an important opportunity to reunite families and strengthen communities by passing the HOME Act (Harmonizing Our Measures for Equality, AB 1306 by Assembly Member Wendy Carrillo) this year. Whereas, the HOME Act is a simple fix that will harmonize state policy with broadly-supported, existing criminal-justice reforms that have already been enacted into law. These laws are reducing mass incarceration and addressing racism in our legal systems. Whereas, community members who have earned release under existing laws included in the HOME Act should be able to return home, reunite with their families, and rebuild their lives instead of being cruelly transferred to ICE. This is an issue of equality and fairness. Whereas, Oregon, Illinois, and Washington DC have already enacted laws that stop all ICE transfers from jails and prisons, and itis time for California to catch up. Additionally, many counties within California have already stopped all ICE transfers, including Los Angeles, San Joaquin, Santa Cruz, Humboldt, San Francisco, Santa Clara, and Contra Costa. Whereas, the City of Santa Ana values all members of our community, embraces compassion, equality, and inclusion, and proudly defends the rights of all residents, including refugees and immigrants. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as follows: Section 1.The City of Santa Ana strongly supports California Assembly Bill No. 1306 and urges the California State Legislature to pass this bill in order to harmonize state policy     City Council 18 – 5 8/29/2023 Resolution No. 2023-XXX Page 3 of 4 2 0 2 5 4 with broadly-supported, existing criminal-justice reforms that have already been enacted into law. Section 2.The City Council hereby directs the City Clerk to transmit a copy of this Resolution to the California Assembly Speaker Robert Rivas , California Assembly Appropriations Committee Chair Chris Holden, California Senate President Pro Tempore Toni Atkins, California Senate Public Safety Committee Chair Aisha Wahab, California Senate Judiciary Committee Chair Thomas Umberg, California Senate Appropriations Committee Chair Anthony Portantino, and the Bill’s author, Assembly Member Wendy Carrillo. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 29th day of August 2023. ___________________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: _______________________________ Laura A. Rossini Chief Assistant City Attorney AYES:___________________ Councilmembers NOES:___________________ Councilmembers ABSTAIN:________________ Councilmembers NOT PRESENT:____________ Councilmembers     City Council 18 – 6 8/29/2023 Resolution No. 2023-XXX Page 4 of 4 2 0 2 5 4 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached Resolution No. 2023-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on August __, 2023. Date: ___________________ ____________________________ Jennifer L. Hall City Clerk City of Santa Ana     City Council 18 – 7 8/29/2023 Planning and Building Agency santa-ana.org/planning-and-building Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: 3600 South Bristol Street AGENDA TITLE Authorize the Planning Division to Prepare and Provide Notice to the County of Orange Airport Land Use Commission (ALUC) in Accordance with Public Utilities Code Section 21676(b) for a Proposed Mixed-Use Development Project Located on the 41-Acre Site at 3600 South Bristol Street Currently Undergoing Public Review and Entitlements Processing with the City RECOMMENDED ACTION Adopt a resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency associated with a proposed mixed-use development project on a 41-acre site located at 3600 South Bristol Street and to provide notice in accordance with Section 21676(b) of the Public Utilities Code to the County of Orange Airport Land Use Commission and the State of California Department of Transportation’s Division of Aeronautics. DISCUSSION Pursuant to Public Utility Code (PUC) Section 21676(b), prior to the amendment of a general plan or specific plan, or the adoption or approval of a zoning ordinance or building regulation within the planning boundary established by the Orange County Airport Land Use Commission (ALUC) pursuant to Sections 21676 and 21676.5 of the PUC for the John Wayne Airport (JWA), the City shall first refer the proposed action to ALUC. If ALUC determines that the proposed action is inconsistent with the John Wayne Airport Environs Land Use Plans (AELUP), the City may, after a public hearing, propose to overrule the Commission by a two-thirds vote of the City Council if it makes specific consistency findings in accordance with PUC Section 21670. Adhering to this procedure, it is standard practice for the City to refer projects governed by PUC section 21676(b) under the AELUP to the ALUC for their review and determination during the project review phase. The City referred the proposed project to ALUC for their review and determination because the project is located within the AELUP. On July 20, 2023, ALUC held a public hearing on the proposed project and found a proposed mixed- use development proposed on a 41-acre site at 3600 South Bristol Street, known as the     City Council 19 – 1 8/29/2023 ALUC Overrule – 3600 South Bristol Street August 29, 2023 Page 2 3 6 8 2 Related Bristol Specific Plan, to be inconsistent with the Airport Environs Land Use Plan for John Wayne Airport pursuant to AELUP Sections 1.2 and 2.1.4 and Public Utilities Code (PUC) Section 21674. These sections empower the ALUC "to assist local agencies in ensuring compatible land uses in the vicinity of existing airports to the extent that the land in the vicinity of those airports is not already devoted to incompatible uses," and "to coordinate planning at the state, regional and local levels so as to provide for the orderly development of air transportation, while at the same time protecting the public health, safety and welfare." As a final review authority on legislative acts for land use matters within the City, the City Council may choose to overrule the ALUC's decision by following the procedure established in PUC Sections 21676 and 21676.5. Before the decision to overrule the ALUC’s Determination of Inconsistency may take place, the City Council must adopt a resolution that authorizes initiation of the two-step overrule process. The first step in the overrule process is to provide notice to ALUC and the California Department of Transportation (Caltrans) Division of Aeronautics of the City's intention to overrule the ALUC's determination by providing the two agencies with a Notice of Intent at least 45 days in advance of the overruling action by the City Council. In turn, ALUC may provide comments to the City Council within 30 days of receiving the Notice of Intent. If ALUC's comments are not available within this time limit, the City Council may act without them. The comments by ALUC are advisory to the City Council. However, should comments be received, the City Council must include comments from ALUC in the public record of any final decision to overrule ALUC. The second step in the overrule process is to conduct a public hearing through which the City Council needs to make specific findings that the proposed overruling is consistent with the purposes stated in PUC Section 21670. The City Council's adoption of this resolution is procedural and does not constitute the project's approval nor does it predispose the City's future action on the project or the decision to overrule or not. Following the date of adoption of the resolution, there is no maximum time limit by which the City Council must hold the public hearing on the proposed project and overrule the ALUC’s determination. As a result, the recommendation to approve the resolution authorizing the Planning Division to initiate the preparation and drafting of findings and determination overruling the County of Orange Airport Land Use Commission’s Determination of Inconsistency does not set forth any required timeframes for future hearing dates and actions. ENVIRONMENTAL IMPACT The requested action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not     City Council 19 – 2 8/29/2023 ALUC Overrule – 3600 South Bristol Street August 29, 2023 Page 3 3 6 8 2 have a significant effect on the environment. Environmental Impact Report No. 2022-01 (State Clearinghouse No. 2020029087) has been prepared for the proposed project as a whole and will be presented to the City Council for consideration, along with the requested general plan amendment and amendment application, at a future hearing date. EXHIBIT(S) 1. Resolution: Authorization to Provide Notice 2. Draft Notice Submitted By: Minh Thai, Executive Director of Planning and Building Agency Approved By: Kristine Ridge, City Manage     City Council 19 – 3 8/29/2023 Resolution No. 2023-XXX Page 1 of 4 RESOLUTION NO. 2023-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS IN SUPPORT OF OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED- USE DEVELOPMENT PROJECT ON A 41-ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE COUNTY OF ORANGE LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE FUTURE PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. On July 20, 2023, the County of Orange Airport Land Use Commission (ALUC) held a public hearing on the above-referenced project and found a proposed mixed-use development proposed on a 41-acre site at 3600 South Bristol Street, known as the Related Bristol Specific Plan, to be inconsistent with the 2008 Airport Environs Land Use Plan (AELUP) for John Wayne Airport pursuant to AELUP Sections 1.2 and 2.1.4 and Public Utilities Code (PUC) Section 21674. B. Following the July 20, 2023 public hearing, the ALUC found the proposed project to be inconsistent with the 2008 John Wayne Airport Environs Land Use Plan on a 6-0 vote. ALUC’s findings were made pursuant to AELUP Sections 1.2 and 2.1.4, and Public Utilities Code Section 21674. These sections empower the ALUC “to assist local agencies in ensuring compatible land uses in the vicinity of existing airports to the extent that the land in the vicinity of those airports is not already devoted to incompatible uses,” and “to coordinate planning at the state, regional and local levels so as to provide for the orderly development of air transportation, while at the same time protecting the public health, safety and welfare.”     City Council 19 – 4 8/29/2023 Resolution No. 2023-XXX Page 2 of 4 C. As a final review authority on legislative acts for land use matters within the City, the City Council may choose to overrule the ALUC's decision by following the procedure established in PUC Sections 21676 and 21676.5. Before the decision to overrule the ALUC’s Determination of Inconsistency may take place, the City Council must adopt a resolution that authorizes initiation of the two-step overrule process. D. At least 45 days prior to any decision to overrule ALUC, the governing body shall provide ALUC and the State Department of Transportation (Caltrans) Division of Aeronautics a copy of the proposed decision to overrule along with supportive findings. ALUC may provide comments to the City Council within 30 days of receiving the proposed decision and findings. If ALUC’s comments are not available within this time limit, the City Council may act without them. Should comments be received, the City Council must include the comments from ALUC in the public record of any final decision to overrule ALUC. This decision shall be determined at a public hearing to make the specific findings that the proposed overruling is consistent with the purposes stated in Public Utilities Code Section 21670. E. Staff is hereby directed to conduct further studies as necessary in order to draft and provide notice of the findings in support of the overrule. The 45-day period will begin after staff has forwarded the intent to overrule along with the supportive findings. F. The Council's adoption of this Resolution is procedural and does not constitute the proposed project’s approval nor does it predispose the City’s future action on the project or any decision to overrule. G. Should the Council adopt this Resolution directing staff to conduct further studies as necessary in order to make the findings in support of the overrule, a public hearing will be required for Council consideration of the final supplemental environmental impact report, and any associated entitlement applications, for the Related Bristol Specific Plan. Section 2. The City Council finds that the requested action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the proposed action will not have a significant effect on the environment. Environmental Impact Report No. 2022-01 (State Clearinghouse No. 2020029087) has been prepared for the proposed project as a whole and will be presented to the City Council for consideration, along with the requested general plan amendment and amendment application, at a future hearing date.     City Council 19 – 5 8/29/2023 Resolution No. 2023-XXX Page 3 of 4 Section 3. The City Council directs staff to forward a letter to the Airport Land Use Commission and State Department of Transportation Division of Aeronautics, indicating the City of Santa Ana’s intent to overrule any determination of the Airport Land Use Commission that the proposed Related Bristol Specific Plan is inconsistent with the 2008 John Wayne Airport Environs Land Use Plan. Section 4. The City Council directs staff to conduct further studies, as necessary, in order to prepare and forward findings to the Airport Land Use Commission and State Department of Transportation Division of Aeronautics in support of the City’s intent to overrule the Airport Land Use Commission’s determination that the proposed Related Bristol Specific Plan is inconsistent with the 2008 John Wayne Airport Environs Land Use Plan. Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this ___ day of _____________ , 2023. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ John M. Funk Chief Assistant City Attorney AYES: Councilmembers _______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________     City Council 19 – 6 8/29/2023 Resolution No. 2023-XXX Page 4 of 4 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2023-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on _______________, 2023. Date: ________________ ____________________________________ Clerk of the Council City of Santa Ana     City Council 19 – 7 8/29/2023 SANTA ANA CITY COUNCIL Valerie Amezcua Mayor vamezcua@santa-ana.org Jessie Lopez Mayor Pro Tem, Ward 3 jessielopez@santa-ana.org Thai Viet Phan Ward 1 tphan@santa-ana.org Benjamin Vazquez Ward 2 bvazquez@santa-ana.org Phil Bacerra Ward 4 pbacerra@santa-ana.org Johnathan Ryan Hernandez Ward 5 jryanhernandez@santa-ana.org David Penaloza Ward 6 dpenaloza@santa-ana.org MAYOR Valerie Amezcua MAYOR PRO TEM Jessie Lopez COUNCILMEMBERS Phil Bacerra Johnathan Ryan Hernandez David Penaloza Thai Viet Phan Benjamin Vazquez CITY OF SANTA ANA Planning and Building Agency 20 Civic Center Plaza ● P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.org/pba CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CITY CLERK Jennifer L. Hall [Insert Date] Lea U. Choum, Executive Officer Orange County Airport Land Use Commission 3160 Airway Avenue Costa Mesa, CA 92626 RE: NOTICE OF INTENT TO OVERRULE THE DETERMINATION OF INCONSISTENCY FOR THE RELATED BRISTOL SPECIFIC PLAN PROPOSED ON A 41-ACRE SITE LOCATED AT 3600 SOUTH BRISTOL STREET The purpose of this letter is to inform you of the City of Santa Ana’s intention to recommend that the Santa Ana City Council adopt the attached findings to overrule the July 20, 2023 Airport Land Use Commission’s (ALUC) determination of inconsistency for Related Bristol Specific Plan proposed on a 41-acre site located at 3600 South Bristol Street. On August 29, 2023, the Santa Ana City Council met and (1) approved issuing a Notice of Intent to overrule and (2) determined to give notice to the ALUC of its decision to overrule as required by California Public Utilities Code (PUC) Section 21676(b). Pursuant to PUC Section 21676, the City hereby respectfully gives proper notice of its intention to overrule and submits the attached findings (attached hereto as Exhibit A) for review. PUC Section 21676(b) requires that a public agency making a decision to overrule shall give notice to the California Department of Transportation (Caltrans), Aeronautics Division, and ALUC at least 45 days prior to the final decision to overrule. After this notification, the ALUC and Caltrans have 30 days from the receipt of this notice to provide advisory comments to the City. This letter shall commence the 45-day notification period, with the City looking forward to receiving comments within 30 days hereof. At this time, the proposed Related Bristol Specific Plan has not been scheduled for public hearing for certification of its draft supplemental environmental impact report or its associated entitlement applications.     City Council 19 – 8 8/29/2023 City of Santa Ana Notice of Intent to Overrule & Findings – Related Bristol Specific Plan 3600 South Bristol Street [Insert Date] Page 2 of 2 Should you have any questions regarding this notice and/or on the proposed project, please contact me by phone at (714) 647-5882 or by email at APezeshkpour@santa-ana.org. Thank you for your prompt attention on this matter. Sincerely, Ali Pezeshkpour, AICP Planning Manager C: Minh Thai, Executive Director of Planning & Building Agency John M. Funk, Chief Assistant City Attorney Attachment: Resolution with Findings to Overrule ALUC’s Determination     City Council 19 – 9 8/29/2023 Public Works Agency www.santa-ana.org/public-works Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 29, 2023 TOPIC: Ordinance Amending Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits AGENDA TITLE Ordinance Amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code Establishing Speed Limits on Certain Streets and Portions of Streets in the City (Project No. 22-2992) (Non-General Fund) RECOMMENDED ACTION Approve first reading of an ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code establishing speed limits on certain streets and portions of streets in the city. DISCUSSION The California Vehicle Code requires the City to conduct speed survey studies every five years to establish, among other things, legal speed limits on City streets. The last survey was conducted in 2016. The next survey was due in 2021, however due to the COVID-19 pandemic, the survey was delayed and conducted in 2023. AGA Engineers, Inc. conducted the city-wide survey in accordance to the State of California codes and regulations and produced the survey report (Exhibit 1). The survey report makes recommendations on speed limits based on three major factors: streets geometric characteristics, spot speed, and accident rates. The survey report included an evaluation of 177 segments made up of arterial and commuter streets, which was based on the California Roads System map (CRS). The CRS dictates which streets to be included in the survey. The 2023 Survey Report follows the California Vehicle Code to set the speed limits to be at or near the 85 percent of the surveyed speed. Of the 177 segments surveyed, no change in the posted speed limits was recommended to 167 locations. The survey report requires decreasing the speed limit at two locations and increasing the speed at two others. There were six locations that are currently under construction that will be resurveyed next year. One residential street segment was removed since residential streets have a posted speed limit set at 25 miles per hour. The survey reports with     City Council 20 – 1 8/29/2023 Ordinance Amending Chapter 36 of the Santa Ana Municipal Code August 29, 2023 Page 2 3 6 8 1 these requirements have been reviewed and supported by the Santa Ana Police Department. Once the ordinance amending Article VII, Prima Facie Speed Limits, of Chapter 36 of the Santa Ana Municipal Code (Exhibit 2) is approved, the recommendations displayed in the speed study will then be able to be enforced. FISCAL IMPACT Funds for the installation of speed limit signs estimated at $5,000 is available in the FY 2023-24 budget (Accounting Unit No. 03217662-66220, Project 22-6992). EXHIBIT(S) 1. Engineering & Traffic Study Summary 2. Ordinance Amending Article VII, Prima Facie Speed Limits Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager     City Council 20 – 2 8/29/2023 Engineering & Traffic Survey for Speed Limit Updates 12 10-Mile % in 85th Existing Recommended Location No.Segment Limits Dir.Date Pace 10-Mile Percentile Speed Limit Speed Limit Comments (mph)Pace (mph) (mph) (mph) Alton Avenue 1 Susan Street to Greenville Street E/W 12/1/2022 34-43 77 42 45 45 No Change 2 Greenville Street to Bristol Street E/W 12/1/2022 36-45 66 47 45 45 No Change 3 Main Street to Standard Avenue E/W 1/17/2022 31-40 69 39 40 40 No Change Bear Street 4 Sunflower Avenue to MacArthur Boulevard N/S 12/12/2022 36-45 77 44 40 40 No Change 5 MacArthur Boulevard to Alton Avenue N/S 12/14/2022 34-43 78 42 40 40 No Change 6 Alton Avenue to Segerstrom Avenue N/S 12/1/2022 33-42 78 41 40 40 No Change Bristol Street 7 Hesperian Street/SR-22 EB On-ramp to Santa Clara Avenue N/S 11/17/2022 39-48 76 47 45 40 Decrease, Continuity of Speed, Multiple Driveways, Trap Lane (NB at SR-22, SB at Memory Lane), High Accident Rate 8 Santa Clara Avenue to 17th Street N/S 11/17/2022 37-46 72 45 45 40 Decrease, Continuity of Speed, Lane Drop with short transition (north of 17th Street), adjacent to Santiago Elementary 9 17th Street to Civic Center Drive N/S 11/17/2022 34-43 73 42 40 40 No Change 10 Civic Center Drive to 1st Street N/S 11/16/2022 36-45 75 44 35 40 Increase, 85th %, Continuity of Speed, Bike Lanes 11 1st Street to McFadden Avenue N/S 11/16/2022 39-48 69 46 40 40 No Change, Continuity of Speed, Bike Lanes 12 McFadden Avenue to Edinger Avenue N/S 11/16/2022 36-45 70 46 40 40 No Change, Continuity of Speed, Bike Lanes 13 Edinger Avenue to Warner Avenue N/S 11/16/2022 33-42 74 41 40 40 No Change 14 Warner Avenue to Segerstrom Avenue N/S 11/16/2022 33-42 69 42 40 40 No Change 15 Segerstrom Avenue to MacArthur Boulevard N/S 11/16/2022 37-46 73 45 40 40 No Change, Continuity of Speed, On-Street Parking 16 MacArthur Boulevard to Sunflower Avenue N/S 11/16/2022 35-44 73 44 40 40 No Change Broadway/Broadway Place 17 Mainplace Drive to 17th Street N/S 12/13/2022 33-42 76 42 40 40 No Change 18 17th Street to Washington Avenue N/S 6/1/2023 31-40 79 39 35 35 No Change 19 Washington Avenue to Civic Center Drive N/S 1/12/2023 32-41 78 38 30 30 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), Multiple Driveways 20 Civic Center Drive to 1st Street N/S 1/12/2023 24-33 77 32 25 25 No Change, High Pedestrian Activity, On-Street Parking 21 1st Street to McFadden Avenue N/S To be posted prima facie 25 MPH. Deleted from survey segments 22 McFadden Avenue to Edinger Avenue N/S To be posted prima facie 25 MPH. Deleted from survey segments 23 Edinger Avenue to Main Street 250' N/O Warner Avenue N/S To be posted prima facie 25 MPH. Deleted from survey segments Cabrillo Park Drive/Sherry Lane 24 17th Street to 4th Street N/S 1/17/2023 32-41 73 41 35 35 No Change, High Accident Rate, Horizontal Curve, Park Cambridge Street 25 North City Limit/SR-22 to Fairhaven Avenue N/S 12/15/2022 35-44 78 42 40 40 No Change Chestnut Avenue 26 Main Street to Standard Avenue E/W 11/15/2022 24-33 77 32 30 30 No Change 27 Standard Avenue to Grand Avenue E/W 11/15/2022 26-35 88 34 35 35 No Change 28 Grand Avenue to Elk Lane/Main Street/East City Limit E/W 11/15/2022 30-39 77 40 35 35 No Change, High Pedestrian Activity, Continuity of Speed, Multiple Driveways Civic Center Drive 29 Fairview Street to Bristol Street E/W 11/15/2022 33-42 83 41 35 35 No Change, High Accident Rate, Continuity of Speed, Multiple Driveways, On-Street Parking 30 Bristol Street to Flower Street E/W 11/15/2022 32-41 71 41 35 35 No Change, Bike Lane, High Accident Rate, Continuity of Speed 31 Flower Street to Broadway E/W 11/15/2022 26-35 71 36 25 25 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), Bike Lane, High Pedestrian Activity, Multiple Driveways 32 Broadway to French Street E/W 11/15/2022 23-32 86 31 25 25 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), Bike Lane/Route, High Pedestrian Activity, Multiple Driveways, Traffic Circles Dyer Road 33 Flower Street to Main Street E/W 12/7/2022 35-44 71 45 40 40 No Change, Railroad, Bike Trail Crossings 34 Main Street to Halladay Street E/W 12/7/2022 35-44 65 47 40 40 No Change 35 Halladay Street to SR-55 SB Off-Ramp E/W 12/7/2022 34-43 79 43 40 40 No Change 36 SR-55 SB Off-Ramp to Barranca Parkway/Red Hill Avenue E/W 12/7/2022 37-46 70 46 40 45 Increase, 85th %, Continuity of Speed, 55 MPH in Irvine Table 2: 2022 Segment Spot Speed Summary City of Santa Ana EXHIBIT 1     City Council 20 – 3 8/29/2023 Engineering & Traffic Survey for Speed Limit Updates 13 10-Mile % in 85th Existing Recommended Location Segment Limits Dir.Date Pace 10-Mile Percentile Speed Limit Speed Limit Comments (mph)Pace (mph)(mph)(mph) Edinger Avenue 37 West City Limit E/O Euclid Street to Richardson Street E/W 11/29/2022 35-44 75 43 40 40 No Change 38 Santa Ana River to Fairview Street E/W 11/29/2022 35-44 73 43 40 40 No Change 39 Fairview Street to Raitt Street E/W 11/29/2022 34-43 77 42 35 35 No change, Bike Lane, High Accident Rate, High Pedestrian Activity, Multiple Driveways 40 Raitt Street to Bristol Street E/W 11/29/2022 37-46 76 43 35 35 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), Bike Lane, High Accident Rate, Multiple Driveways, On-Street Parking 41 Bristol Street to Flower Street E/W 11/29/2022 33-42 67 44 40 40 No change, Bike lane 42 Flower Street to Main Street E/W 11/29/2022 36-45 73 44 40 40 No Change, High Accident Rate 43 Main Street to Standard Avenue E/W 11/29/2022 35-44 69 45 40 40 No Change, Bike Lane, Continuity of Speed 44 Standard Avenue to Ritchey Street E/W 11/29/2022 36-45 70 45 45 45 No Change 45 Ritchey Street to Auto Mall Drive/SR-55 SB Off-Ramp E/W 11/29/2022 35-44 68 45 45 45 No Change Euclid Street 46 Westminster Avenue to 1st Street N/S 11/10/2022 35-44 75 45 40 40 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), Multiple Driveways 47 1st Street to Lehnhardt Avenue N/S 11/10/2022 37-46 80 45 45 45 No Change Fairhaven Avenue 48 Grand Avenue to Linwood Avenue E/W 12/15/2022 33-42 65 43 40 40 No Change 49 Linwood Avenue to Greengrove Street (East City Limit)E/W 12/15/2022 35-44 70 45 40 40 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS) Fairview Street 50 SR-22 EB Off-Ramp to 5th Street N/S 11/9/2022 37-46 72 46 45 45 No Change 51 5th Street to Edinger Avenue N/S 11/9/2022 39-48 66 50 45 45 No Change, Continuity of Speed, Horizontal Curve 52 Edinger Avenue to Warner Avenue N/S 11/9/2022 39-48 70 48 45 45 No Change 53 Warner Avenue to Alton Avenue N/S 11/10/2022 36-45 60 50 45 45 No Change, Continuity of Speed, Multiple Driveways 54 Alton Avenue to Sunflower Avenue N/S 11/10/2022 37-46 68 47 45 45 No Change Fifth Street 55 Euclid Street to Harbor Boulevard E/W 1/18/2023 25-34 74 36 30 30 No Change, High Accident Rate, Narrow Roadway, On-Street Parking, Multiple Driveways 56 Harbor Boulevard to Fairview Street E/W 1/18/2023 36-45 67 44 35 35 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), High Accident Rate, Continuity of Speed 57 Fairview Street to Hawley Street E/W 11/9/2022 31-40 74 40 35 35 No Change, High Accident Rate, Continuity of Speed, Multiple Driveways, School Zone, Park First Street 58 West City Limit W/O Euclid Street to Newhope Street E/W 12/6/2022 38-47 68 46 40 40 No Change, Bike Lane, Continuity of Speed 59 Newhope Street to Harbor Boulevard E/W 12/6/2022 40-49 61 48 40 40 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), High Accident Rate, Continuity of Speed 60 Harbor Boulevard to Raitt Street E/W 12/6/2022 38-47 70 46 40 40 No Change, High Accident Rate, Continuity of Speed, Multiple Driveways 61 Raitt Street to Flower Street E/W 12/6/2022 36-45 68 46 40 40 No Change, High Accident Rate, Continuity of Speed, Multiple Driveways 62 Flower Street to Main Street E/W 12/6/2022 35-44 74 43 40 40 No Change 63 Main Street to Standard Avenue E/W 12/6/2022 35-44 73 43 40 40 No Change 64 Standard Avenue to Tustin Avenue/East City Limit E/W 12/6/2022 35-44 71 43 40 40 No Change Flower Street 65 17th Street to Santa Ana Boulevard N/S 1/12/2023 30-39 65 42 35 35 No Change, Continuity of Speed, Multiple Driveways 66 Santa Ana Boulevard to Bishop Street N/S 1/12/2023 28-37 78 38 35 35 No Change 67 Bishop Street to Warner Avenue N/S 1/12/2023 27-36 78 36 30 30 No Change, High Accident Rate, Bike Lane, Multiple Driveways, Narrow Roadway 68 Warner Avenue to Sakioka Drive/Sunflower Avenue N/S 1/12/2023 37-46 70 48 40 40 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), Bike Trail, High Accident Rate Fourth Street 69 Mortimer Street to McClay Street E/W 12/15/2022 32-41 82 39 35 35 No Change 70 McClay Street to I-5 SB Off-Ramp E/W 12/15/2022 34-43 74 43 35 35 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), Continuity of Speed 71 I-5 SB Off-Ramp to SR-55 SB On-Ramp E/W 12/15/2022 32-41 73 42 35 35 No Change, Continuity of Speed, Multiple Driveways, 40 mph in Tustin Table 2: 2022 Segment Spot Speed Summary City of Santa Ana     City Council 20 – 4 8/29/2023 Engineering & Traffic Survey for Speed Limit Updates 14 10-Mile % in 85th Existing Recommended Location Segment Limits Dir.Date Pace 10-Mile Percentile Speed Limit Speed Limit Comments (mph)Pace (mph)(mph)(mph) Grand Avenue 72 SR-22 Ramps to Fairhaven Avenue N/S 12/14/2022 31-40 80 39 35 35 No Change 73 Fairhaven Avenue to Santa Clara Avenue N/S 12/14/2022 38-47 66 46 40 40 No Change, Bike Lane, Continuity of Speed, On-Street Parking 74 Santa Clara Avenue to 17th Street N/S 12/14/2022 37-46 75 44 40 40 No Change 75 17th Street to 1st Street N/S 11/15/2022 33-42 71 41 40 40 No Change 76 1st Street to McFadden Avenue N/S 11/15/2022 36-45 64 47 45 45 No Change 77 McFadden Avenue to Edinger Avenue N/S 12/14/2022 37-46 71 46 45 45 No Change 78 Edinger Avenue to Warner Avenue N/S 12/14/2022 36-45 69 47 45 45 No Change 79 Warner Avenue to Dyer Road N/S 12/14/2022 36-45 66 47 45 45 No Change Greenville Street 80 Edinger Avenue to Warner Avenue N/S 12/1/2022 30-39 80 38 30 30 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), High Accident Rate, High Pedestrian Activity, Residential 81 Warner Avenue to Sunflower Avenue/Wimbledon Way N/S 12/1/2022 37-46 65 45 35 35 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), Multiple Driveways Halladay Street 82 Warner Avenue to Dyer Road N/S 1/17/2023 29-38 76 38 30 30 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), Lane Drop 83 Dyer Road to Alton Avenue N/S 1/17/2023 24-33 72 34 30 30 No Change Harbor Boulevard 84 Westminster Avenue to 5th Street N/S 1/18/2023 35-44 70 46 40 40 No Change, Bike Lane, Multiple Driveways 85 5th Street to 1st Street N/S 1/18/2023 33-42 70 42 40 40 No Change 86 1st Street to 600' S/O Kent Avenue N/S 1/11/2023 34-43 74 44 40 40 No Change 87 North City Limit N/O Warner Avenue to Segerstrom Avenue N/S 1/11/2023 37-46 72 47 40 40 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS) 88 Segerstrom Avenue to MacArthur Boulevard N/S 1/11/2023 37-46 64 48 40 40 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS) Hazard Avenue 89 Euclid Street to Harbor Boulevard E/W 1/18/2023 29-38 80 37 30 30 No Change, High Accident Rate, Bike Lane, On-Street Parking Lake Center Drive 90 Harbor Boulevard to Susan Street E/W 1/19/2023 25-34 73 35 35 35 No Change Lincoln Avenue 91 Fairhaven Avenue to Santa Clara Avenue N/S 1/11/2023 29-38 62 39 35 35 No Change, High Accident Rate 92 Santa Clara Avenue to 17th Street N/S 1/11/2023 31-40 73 40 35 35 No Change, Continuity of Speed, Narrow Road, On-Street Parking 93 17th Street to Washington Avenue N/S 1/11/2023 31-40 80 39 35 35 No Change, High Accident Rate Lyon Street 94 1st Street to McFadden Avenue N/S 1/17/2023 31-40 80 40 35 35 No Change, High Accident Rate, Narrow Road, On-Street Parking 95 McFadden Avenue to Edinger Avenue N/S 1/17/2023 33-42 74 41 35 35 No Change, Continuity of Speed, School Zone 96 Edinger Avenue to St Andrew Place N/S 1/17/2023 29-38 79 37 35 35 No Change, High Accident Rate MacArthur Boulevard 97 Harbor Boulevard to Fairview Street E/W 1/11/2023 35-44 73 44 40 40 No Change 98 Fairview Street to Main Street E/W 1/11/2023 38-47 69 47 40 40 No Change, Continuity of Speed 99 Main Street to SR-55 E/W 1/11/2023 35-44 71 44 40 40 No Change MainPlace Drive 100 Main Street (N) to Broadway E/W 3/28/2023 28-37 78 36 35 35 No Change 101 Broadway to Main Street (S)E/W 1/24/2023 28-37 73 36 35 35 No Change Table 2: 2022 Segment Spot Speed Summary City of Santa Ana     City Council 20 – 5 8/29/2023 Engineering & Traffic Survey for Speed Limit Updates 15 10-Mile % in 85th Existing Recommended Location Segment Limits Dir.Date Pace 10-Mile Percentile Speed Limit Speed Limit Comments (mph)Pace (mph)(mph)(mph) Main Street 102 North City Limit/SR-22 to 17th Street N/S 3/23/2023 31-40 72 39 35 35 No Change 103 17th Street to Washington Avenue N/S 3/23/2023 32-41 81 39 35 35 No Change, High Accident Rate 104 Washington Avenue to 1st Street N/S 6/1/2023 29-38 74 40 30 30 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), High Accident Rate 105 1st Street to Chestnut Avenue N/S 3/23/2023 26-35 82 34 35 35 No Change 106 Chestnut Avenue to Edinger Avenue N/S 3/23/2023 29-38 77 38 35 35 No Change, High Accident Rate 107 Edinger Avenue to Warner Avenue N/S 3/23/2023 28-37 80 35 35 35 No Change 108 Warner Avenue to Goetz Avenue N/S 3/23/2023 36-45 69 44 40 40 No Change 109 Goetz Avenue to MacArthur Boulevard N/S 3/28/2023 34-43 68 44 40 40 No Change 110 MacArthur Boulevard to Sunflower Avenue N/S 3/28/2023 38-47 67 48 45 45 No Change McFadden Avenue 111 West City Limit/Sail Street to Euclid Street E/W 11/30/2022 37-46 70 47 40 40 No Change, Bike Lane, Continuity of Speed, 40 mph in City of Westminster 112 Euclid Street to Newhope Street E/W 11/30/2022 37-46 68 45 40 40 No Change, Bike Lane, Continuity of Speed 113 Newhope Street to Harbor Boulevard E/W 12/1/2022 38-47 74 46 40 40 No Change, Bike Lane, Continuity of Speed 114 Harbor Boulevard to Fairview Street E/W 11/30/2022 36-45 68 46 40 40 No Change, High Pedestrian Activity, Horizontal Curve, Limited Sight Distance 115 Fairview Street to Raitt Street E/W 11/30/2022 32-41 73 43 35 35 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), High Accident Rate 116 Raitt Street to Bristol Street E/W 11/30/2022 33-42 69 44 35 35 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), High Accident Rate 117 Bristol Street to Flower Street E/W 11/30/2022 27-36 81 36 30 30 No Change, High Accident Rate, Narrow Road, On-Street Parking 118 Flower Street to Main Street E/W 11/30/2022 27-36 87 35 35 35 No Change 119 Main Street to Standard Avenue E/W 11/30/2022 29-38 72 38 35 35 No Change, High Accident Rate 120 Standard Avenue to Grand Avenue E/W 11/30/2022 31-40 74 39 35 35 No Change, High Accident Rate 121 Grand Avenue to East City Limit E/W 11/30/2022 31-40 70 42 35 35 No Change, High Accident Rate, Continuity of Speed Memory Lane 122 West City Limit/Santa Ana River to Bristol Street E/W 1/18/2022 36-45 68 46 40 40 No Change, Continuity of Speed, 40 MPH in Garden Grove 123 Bristol Street to Flower Street E/W 1/18/2022 32-41 79 41 35 35 No Change, Bike Lane, On-Street Parking 124 Main Street/MainPlace Drive to Parker Street/North City Limit E/W 1/18/2022 33-42 69 42 35 35 No Change, Adjacent to Senior Center, Horizontal Curve, Lane Drop Newhope Street 125 Westminster Avenue to 1st Street N/S 11/29/2022 36-45 67 44 35 35 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), Bike Lane 126 1st Street to Edinger Avenue N/S 11/29/2022 32-41 76 40 35 35 No Change, Bike Lane Pullman Street 127 Warner Avenue to Dyer Road N/S 1/19/2023 32-41 72 41 40 40 No Change 128 Dyer Road to Garry Avenue N/S 1/19/2023 32-41 76 41 40 40 No Change Raitt Street 129 1st Street to Willits Street N/S 12/14/2022 27-36 85 34 30 30 No Change 130 Willits Street to McFadden Avenue N/S 12/14/2022 31-40 79 40 35 35 No Change, High Accident Rate, High Pedestrian Activity, On-Street Parking, Midblock Crosswalk 131 McFadden Avenue to Edinger Avenue N/S 12/14/2022 38-47 71 47 40 40 No Change, High Accident Rate, On-Street Parking, No Left-Turn Pockets 132 Edinger Avenue to Saint Gertrude Place N/S 11/17/2022 36-45 71 46 40 40 No Change, High Accident Rate, Continuity of Speed, School 133 Saint Gertrude Place to Warner Avenue N/S 11/17/2022 34-43 79 42 40 40 No Change 134 Warner Avenue to Segerstrom Avenue N/S 11/17/2022 32-41 74 42 40 40 No Change 135 Segerstrom Avenue to Alton Avenue N/S 11/17/2022 33-42 73 44 40 40 No Change 136 MacArthur Boulevard to Fuchsia Street/Sunflower Avenue N/S 1/19/2023 27-36 66 38 35 35 No Change Ritchey Street 137 McFadden Avenue to Edinger Avenue N/S 1/24/2023 32-41 71 39 40 40 No Change 138 Edinger Avenue to Wright Street N/S 1/24/2023 32-41 39 42 45 45 No Change Table 2: 2022 Segment Spot Speed Summary City of Santa Ana     City Council 20 – 6 8/29/2023 Engineering & Traffic Survey for Speed Limit Updates 16 10-Mile % in 85th Existing Recommended Location Segment Limits Dir.Date Pace 10-Mile Percentile Speed Limit Speed Limit Comments (mph)Pace (mph)(mph)(mph) Santa Ana Boulevard 139 Raitt Street to Bristol Street E/W 35 Under Construction 140 Bristol Street to Flower Street E/W 35 Under Construction 141 Flower Street to Ross Street E/W 30 Under Construction 142 Ross Street to French Street E/W 25 Under Construction 143 French Street to Santiago Street E/W 30 Under Construction 144 Santiago Street to Grand Avenue E/W 35 Under Construction Santa Clara Avenue 145 Lincoln Avenue to Grand Avenue E/W 11/9/2022 28-37 80 36 35 35 No Change 146 Grand Avenue to Wright Street E/W 11/9/2022 37-46 76 44 40 40 No Change 147 Wright Street to Tustin Avenue E/W 11/9/2022 35-44 75 44 40 40 No Change 148 Tustin Avenue to East City Limit/SR-55 E/W 11/9/2022 36-45 80 43 40 40 No Change Segerstrom Avenue 149 West City Limit/Santa Ana River to Bear Street E/W 1/24/2023 37-46 63 46 40 40 No Change, Horizontal Curve near Raitt Street, Lane Drop 150 Bear Street to Flower Street E/W 6/1/2023 34-43 61 46 40 40 No Change, Horizontal Curve east of Bristol Street, School zone (Saddleback High School) Seventeenth Street 151 Buena Street/West City Limit to Fairview Street E/W 11/10/2022 35-44 68 46 40 40 No Change, Continuity of Speed 152 Fairview Street to Bristol Street E/W 1/17/2023 36-45 69 44 40 40 No Change 153 Bristol Street to Flower Street E/W 1/17/2023 34-43 69 43 40 40 No Change, High Accident Rate 154 Flower Street to Main Street E/W 1/12/2023 32-41 79 39 35 35 No Change 155 Main Street to Eastside Avenue/Wright Street E/W 1/12/2023 30-39 75 39 35 35 No Change 156 Eastside Avenue/Wright Street to Tustin Avenue E/W 1/17/2023 34-43 69 43 40 40 No Change Standard Avenue 157 1st Street to Chestnut Avenue N/S 11/16/2022 25-34 71 34 30 30 No Change 158 Chestnut Avenue to McFadden Avenue N/S 11/16/2022 32-41 73 40 30 30 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), High Accident Rate 159 McFadden Avenue to Edinger Avenue N/S 11/17/2022 32-41 62 40 30 30 No Change, AB 43 (Per City records, no changes in roadway configuration since last E&TS), High Accident Rate 160 Edinger Avenue to Warner Avenue N/S 11/17/2022 32-41 60 41 35 35 No Change, High Accident Rate, On-Street Parking Susan Street 161 Harvard Street to Pendleton Avenue N/S 12/6/2022 26-35 69 37 35 35 No Change 162 Warner Avenue to MacArthur Boulevard N/S 12/6/2022 30-39 64 38 35 35 No Change 163 MacArthur Boulevard to Sunflower Avenue N/S 12/6/2022 32-41 73 38 35 35 No Change Third Street 164 Lacy Street to Spurgeon Street E/W To be posted prima facie 25 MPH. Deleted from survey segments Tustin Avenue 165 North City Limit/Fairhaven Avenue to 17th Street N/S 12/15/2022 38-47 75 46 40 40 No Change, High Accident Rate, Continuity of Speed, Multiple Driveways 166 17th Street to Fruit Street N/S 12/15/2022 34-43 79 42 40 40 No Change 167 Fruit Street to 1st Street N/S 12/15/2022 38-47 75 46 40 40 No Change, Continuity of Speed, On-Street Parking Warner Avenue 168 West City Limit W/O Harbor Boulevard to Fairview Street E/W 11/30/2022 39-48 66 48 45 45 No Change 169 Fairview Street to Raitt Street E/W 11/30/2022 40-49 66 48 45 45 No Change 170 Raitt Street to Bristol Street E/W 12/7/2022 37-46 72 47 45 45 No Change 171 Bristol Street to Flower Street E/W 12/7/2022 32-41 75 44 40 40 No Change, High Accident Rate 172 Flower Street to Main Street E/W 1/24/2023 36-45 68 46 40 40 No Change, High Accident Rate, Continuity of Speed 173 Main Street to Grand Avenue E/W 3/28/2023 33-42 67 43 40 40 No Change, High Accident Rate 174 Grand Avenue to SR-55 E/W 12/7/2022 36-45 66 47 45 45 No Change 175 SR-55 to Redhill Avenue E/W 12/7/2022 37-46 70 46 45 45 No Change Westminster Avenue 176 Euclid Street to Newhope Street E/W 11/10/2022 37-46 72 46 45 45 No Change 177 Newhope Street to Clinton Street E/W 11/10/2022 35-44 65 47 45 45 No Change Table 2: 2022 Segment Spot Speed Summary City of Santa Ana     City Council 20 – 7 8/29/2023 Ordinance No. NS-XXX Page 1 of 13 ORDINANCE NO. NS-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE VII OF CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE ESTABLISHING PRIMA FACIE SPEED LIMITS THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: SECTION 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows. A.Sections 22357 and 22358 of the California Vehicle Code authorize local authorities to declare prima facie speed limits at the rate found reasonable, safe, and most appropriate to facilitate the orderly movement of traffic based on engineering and traffic surveys. B.Sections 40801 and 40802 of the California Vehicle Code require that engineering and traffic surveys be conducted within five years prior to the date of an alleged violation of such speed limits if enforcement of the speed limits involves the use of radar or any other electronic device that measures the speed of moving objects. C.The City of Santa Ana last completed an engineering and traffic survey in 2016 and completed a new study in 2023 in accordance with the above law. D.Based on the 2023 study, the prima facie speed limits set forth in Article VII of Chapter 36 of the Santa Ana Municipal Code shall be updated by repealing and reenacting in its entirety Article VII of Chapter 36 of the Santa Ana Municipal Code, consisting of Sections 36-227 through 36-397. SECTION 2. Article VII of Chapter 36 of the Santa Ana Municipal Code is hereby repealed in its entirety and reenacted in its entirety as follows: ARTICLE VII. PRIMA FACIE SPEED LIMITS Sec. 36-227. Prima facie speed limits in general. The City Council of the City of Santa Ana determines and declares, upon the basis of engineering and traffic surveys made on or after August 29, 2023, which surveys are public records on file in the offices of the Public Works Agency of the City, that the prima facie speed limits specified in those sections are reasonable, safe and most appropriate to facilitate the orderly movement of traffic upon the streets and portions of streets specified in those sections, which streets and portions of streets EXHIBIT 2     City Council 20 – 8 8/29/2023 Ordinance No. NS-XXX Page 2 of 13 would otherwise be subject to the prima facie speed limits established in the California Vehicle Code. These prima facie speed limits shall be effective when appropriate signs giving notice thereof are erected upon the streets and portions of streets to which they pertain. The provisions of this article shall not apply to any twenty-five (25) mile per hour prima facie speed limit which is applicable when passing a school or the grounds thereof. Sec. 36-228. Alton Avenue. The speed limits (in miles per hour) for the following portions of Alton Avenue are as follows: Between Susan Street and Greenville Street 45 Between Greenville Street and Bristol Street 45 Between Main Street and Standard Avenue 40 Sec. 36-229. Bear Street. The speed limits (in miles per hour) for the following portions of Bear Street are as follows: Between Sunflower Avenue and MacArthur Boulevard 40 Between MacArthur Boulevard and Alton Avenue 40 Between Alton Avenue and Segerstrom Avenue 40 Sec. 36-230. Bristol Street. The speed limits (in miles per hour) for the following portions of Bristol Street are as follows: Between Hesperian St/SR 22 EB On-Ramp & Santa Clara Ave. 40 Between Santa Clara Avenue and Seventeenth Street 40 Between Seventeenth Street and Civic Center Drive 40 Between Civic Center Drive and First Street 40 Between First Street and McFadden Avenue 40 Between McFadden Avenue and Edinger Avenue 40 Between Edinger Avenue and Warner Avenue 40 Between Warner Avenue and Segerstrom Avenue 40 Between Segerstrom Avenue and MacArthur Boulevard 40 Between MacArthur Boulevard and Sunflower Avenue 40     City Council 20 – 9 8/29/2023 Ordinance No. NS-XXX Page 3 of 13 Sec. 36-231. Broadway and Broadway Place. The speed limits (in miles per hour) for the following portions of Broadway and Broadway Place are as follows: Between MainPlace Drive and Seventeenth Street 40 Between Seventeenth Street and Washington Avenue 35 Between Washington Avenue and Civic Center Drive 30 Between Civic Center Drive and First Street 25 Sec. 36-232. Cabrillo Park Drive. The speed limit (in miles per hour) for the following portion of Cabrillo Park Drive is as follows: Between Seventeenth Street and Fourth Street 35 Sec. 36-233. Cambridge Street. The speed limit (in miles per hour) for the following portions of Cambridge Street is as follows: Between the North City Limit (NCL)/Route 22 and Fairhaven Avenue 40 Sec. 36-234. Chestnut Avenue. The speed limits (in miles per hour) for the following portions of Chestnut Avenue are as follows: Between Main Street and Standard Avenue 30 Between Standard Avenue and Grand Avenue 35 Between Grand Avenue and the East City Limit (ECL)/Elk Lane/Main Street 35 Sec. 36-235. Civic Center Drive. The speed limits (in miles per hour) for the following portions of Civic Center Drive are as follows: Between Fairview Street and Bristol Street 35 Between Bristol Street and Flower Street 35 Between Flower Street and Broadway 25 Between Broadway and French Street 25     City Council 20 – 10 8/29/2023 Ordinance No. NS-XXX Page 4 of 13 Sec. 36-236. Dyer Road. The speed limits (in miles per hour) for the following portions of Dyer Road are as follows: Between Flower Street and Main Street 40 Between Main Street and Halladay Street 40 Between Halladay Street and Route 55 Freeway Off-Ramp 40 Between Route 55 Freeway Off-Ramp and Barranca Parkway/Red Hill Avenue 45 Sec. 36-237. Edinger Avenue. The speed limits (in miles per hour) for the following portions of Edinger Avenue are as follows: Between the West City Limit (WCL) east of Euclid Street and Richardson Street 40 Between Santa Ana River (WCL) and Fairview Street 40 Between Fairview Street and Raitt Street 35 Between Raitt Street and Bristol Street 35 Between Bristol Street and Flower Street 40 Between Flower Street and Main Street 40 Between Main Street and Standard Avenue 40 Between Standard Avenue and Ritchey Street 45 Between Ritchey Street and the East City Limit (ECL) 45 Sec. 36-238. Euclid Street. The speed limits (in miles per hour) for the following portions of Euclid Street are as follows: Between Westminster Avenue and First Street 40 Between First Street and the South City Limit (SCL)/Lenhardt Avenue 45 Sec. 36-239. Fairhaven Avenue. The speed limits (in miles per hour) for the following portions of Fairhaven Avenue are as follows: Between Grand Avenue and Linwood Avenue 40 Between Linwood Avenue and Greengrove Street East City Limit (ECL) 40     City Council 20 – 11 8/29/2023 Ordinance No. NS-XXX Page 5 of 13 Sec. 36-240. Fairview Street. The speed limits (in miles per hour) for the following portions of Fairview Street are as follows: Between Route 22 EB Off-Ramp and Fifth Street 45 Between Fifth Street and Edinger Avenue 45 Between Edinger Avenue and Warner Avenue 45 Between Warner Avenue and Alton Avenue 45 Between Alton Avenue and Sunflower Avenue 45 Sec. 36-241. Fifth Street. The speed limits (in miles per hour) for the following portions of Fifth Street are as follows: Between Euclid Street and Harbor Boulevard 30 Between Harbor Boulevard and Fairview Street 35 Between Fairview Street and Hawley Street 35 Sec. 36-242. First Street. The speed limits (in miles per hour) for the following portions of First Street are as follows: Between the West City Limit (WCL) west of Euclid and Newhope Street 40 Between Newhope Street and Harbor Boulevard 40 Between Harbor Boulevard and Raitt Street 40 Between Raitt Street and Flower Street 40 Between Flower Street and Main Street 40 Between Main Street and Standard Avenue 40 Between Standard Avenue and Tustin Avenue/the East City Limit (ECL) 40 Sec. 36-243. Flower Street. The speed limits (in miles per hour) for the following portions of Flower Street are as follows: Between Seventeenth Street and Santa Ana Boulevard 35 Between Santa Ana Boulevard and Bishop Street 35 Between Bishop Street and Warner Avenue 30 Between Warner Avenue and Sakioka Drive/Sunflower Avenue 40     City Council 20 – 12 8/29/2023 Ordinance No. NS-XXX Page 6 of 13 Sec. 36-244. Fourth Street. The speed limits (in miles per hour) for the following portions of Fourth Street are as follows: Between Mortimer Street and McClay Street 35 Between McClay Street & Interstate 5 Freeway SB Off-Ramp 35 Between Interstate 5 Freeway SB Off-Ramp & Route 55 Freeway 35 Sec. 36-245. Grand Avenue. The speed limits (in miles per hour) for the following portions of Grand Avenue are as follows: Between the North City Limit (NCL)/ SR 22 Ramps and Fairhaven Avenue 35 Between Fairhaven Avenue and Santa Clara Avenue 40 Between Santa Clara Avenue and Seventeenth Street 40 Between Seventeenth Street and First Street 40 Between First Street and McFadden Avenue 45 Between McFadden Avenue and Edinger Avenue 45 Between Edinger Avenue and W arner Avenue 45 Between Warner Avenue and Dyer Road 45 Sec. 36-246. Greenville Street. The speed limits (in miles per hour) for the following portions of Greenville Street are as follows: Between Edinger Avenue and Warner Avenue 30 Between Warner Avenue & Sunflower Avenue / Wimbledon Way 35 Sec. 36-247. Halladay Street. The speed limits (in miles per hour) for the following portions of Halladay Street are as follows: Between W arner Avenue and Dyer Road 30 Between Dyer Road and Alton Avenue 30     City Council 20 – 13 8/29/2023 Ordinance No. NS-XXX Page 7 of 13 Sec. 36-248. Harbor Boulevard. The speed limits (in miles per hour) for the following portions of Harbor Boulevard are as follows: Between Westminster Avenue and Fifth Street 40 Between Fifth Street and First Street 40 Between First Street and a point six hundred (600) feet south of Kent Avenue 40 Between the City Limits (N/O Warner) and Segerstrom Avenue 40 Between Segerstrom Avenue and MacArthur Boulevard 40 Sec. 36-249. Hazard Avenue. The speed limit (in miles per hour) for the following portion of Hazard Avenue is as follows: Between Euclid Street and Harbor Boulevard 30 Sec. 36-250. Lake Center Drive. The speed limit (in miles per hour) for the following portion of Lake Center Drive is as follows: Between Harbor Boulevard and Susan Street 35 Sec. 36-251. Lincoln Avenue. The speed limits (in miles per hour) for the following portion of Lincoln Avenue are as follows: Between Fairhaven Avenue and Santa Clara Avenue 35 Between Santa Clara Avenue and Seventeenth Street 35 Between Seventeenth Street and Washington Avenue 35 Sec. 36-252. Lyon Street. The speed limits (in miles per hour) for the following portion of Lyon Street are as follows: Between First Street and McFadden Avenue 35 Between McFadden Avenue and Edinger Avenue 35 Between Edinger Avenue and Saint Andrew Place 35     City Council 20 – 14 8/29/2023 Ordinance No. NS-XXX Page 8 of 13 Sec. 36-253. MacArthur Boulevard. The speed limits (in miles per hour) for the following portion of MacArthur Boulevard are as follows: Between the West City Limit (WCL) at Harbor Boulevard and Fairview Street 40 Between Fairview Street and Main Street 40 Between Main Street and the East City Limit (ECL) at SR 55 40 Sec. 36-254. Main Place Drive. The speed limit (in miles per hour) for the following portions of Main Place Drive is as follows: Between Main Street/ North Memory Lane and Broadway 35 Between Broadway and Main Street/S Town & Country Road 35 Sec. 36-255. Main Street. The speed limits (in miles per hour) for the following portions of Main Street are as follows: Between the North City Limit (NCL) at SR 22 and Seventeenth Street 35 Between Seventeenth Street and Washington Avenue 35 Between Washington Avenue and First Street 30 Between First Street and Chestnut Avenue 35 Between Chestnut Avenue and Edinger Avenue 35 Between Edinger Avenue and Warner Avenue 35 Between Warner Avenue and Goetz Avenue 40 Between Goetz Avenue and MacArthur Boulevard 40 Between MacArthur Boulevard and Sunflower Avenue 45 Sec. 36-256. McFadden Avenue. The speed limits (in miles per hour) for the following portions of McFadden Avenue are as follows: Between the Sail Street/West City Limit (WCL) and Euclid Street 40 Between Euclid Street and Newhope Street 40 Between Newhope Street and Harbor Boulevard 40 Between Harbor Boulevard and Fairview Street 40 Between Fairview Street and Raitt Street 35     City Council 20 – 15 8/29/2023 Ordinance No. NS-XXX Page 9 of 13 Between Raitt Street and Bristol Street 35 Between Bristol Street and Flower Street 30 Between Flower Street and Main Street 35 Between Main Street and Standard Avenue 35 Between Standard Avenue and Grand Avenue 35 Between Grand Avenue and the East City Limit (ECL) 35 Sec. 36-257. Memory Lane. The speed limits (in miles per hour) for the following portions of Memory Lane are as follows: Between Santa Ana River/West City Limit (WCL) and Bristol Street 40 Between Bristol Street and Flower Street 35 Between Main Street and the North City Limit (NCL)/ Parker Street 35 Sec. 36-258. Newhope Street. The speed limits (in miles per hour) for the following portion of Newhope Street are as follows: Between Westminster Avenue and First Street 35 Between First Street and Edinger Avenue 35 Sec. 36-259. Pullman Street. The speed limits (in miles per hour) for the following portion of Pullman Street are as follows: Between Warner Avenue and Dyer Road 40 Between Dyer Road and Garry Avenue 40 Sec. 36-260. Raitt Street. The speed limits (in miles per hour) for the following portions of Raitt Street are as follows: Between First Street and Willits Street 30 Between Willits Street and McFadden Avenue 35 Between McFadden Avenue and Edinger Avenue 40 Between Edinger Avenue and Saint Gertrude Place 40 Between Saint Gertrude Place and Warner Avenue 40 Between Warner Avenue and Segerstrom Avenue 40 Between Segerstrom Avenue and Alton Avenue 40     City Council 20 – 16 8/29/2023 Ordinance No. NS-XXX Page 10 of 13 Between MacArthur Boulevard and Sunflower Avenue 35 Sec. 36-261. Ritchey Street. The speed limits (in miles per hour) for the following portions of Ritchey Street are as follows: Between McFadden Avenue and Edinger Avenue 40 Between Edinger Avenue and Wright Street 45 Sec. 36-262. Reserved. Sec. 36-263. Santa Clara Avenue. The speed limits (in miles per hour) for the following portions of Santa Clara Avenue are as follows: Between Lincoln Avenue and Grand Avenue 35 Between Grand Avenue and Wright Street 40 Between Wright Street and Tustin Avenue 40 Between Tustin Avenue and East City Limit (ECL)/Route 55 40 Sec. 36-264. Segerstrom Avenue. The speed limits (in miles per hour) for the following portions of Segerstrom Avenue are as follows: Between Santa Ana River/West City Limit (WCL) and Spruce Street 40 Between Spruce Street and Flower Street/Dyer Road 40 Sec. 36-265. Seventeenth Street. The speed limits (in miles per hour) for the following portions of Seventeenth Street are as follows: Between West City Limit and Fairview Street 40 Between Fairview Street and Bristol Street 40 Between Bristol Street and Flower Street 40 Between Flower Street and Main Street 35 Between Main Street and Wright Street/Eastside Avenue 35 Between Wright Street/Eastside Avenue and Tustin 40     City Council 20 – 17 8/29/2023 Ordinance No. NS-XXX Page 11 of 13 Sec. 36-266. Standard Avenue. The speed limits (in miles per hour) for the following portions of Standard Avenue are as follows: Between First Street and Chestnut Avenue 30 Between Chestnut Avenue and McFadden Avenue 30 Between McFadden Avenue and Edinger Avenue 30 Between Edinger Avenue and Warner Avenue 35 Sec. 36-267. Susan Street. The speed limits (in miles per hour) for the following portions of Susan Street are as follows: Between Harvard Street and Pendleton Avenue 35 Between Warner Avenue and MacArthur Boulevard 35 Between MacArthur Boulevard and Sunflower Avenue 35 Sec. 36-268. Reserved. Sec. 36-269. Tustin Avenue. The speed limits (in miles per hour) for the following portions of Tustin Avenue are as follows: Between North City Limit (NCL)/Fairhaven Avenue and Seventeenth Street 40 Between Seventeenth Street and Fruit Street 40 Between Fruit Street and the South City Limit (SCL) north of First Street 40 Sec. 36-270. Warner Avenue. The speed limits (in miles per hour) for the following portions of Warner Avenue are as follows: Between the West City Limit (WCL)/Santa Ana River west of Harbor Boulevard and Fairview Street 45 Between Fairview Street and Raitt Street 45 Between Raitt Street and Bristol Street 45 Between Bristol Street and Flower Street 40 Between Flower Street and Main Street 40 Between Main Street and Grand Avenue 40 Between Grand Avenue and the Route 55 Freeway 45 Between the Route 55 Freeway and Red Hill Avenue 45     City Council 20 – 18 8/29/2023 Ordinance No. NS-XXX Page 12 of 13 Sec. 36-271. Westminster Avenue. Between Euclid Street and Newhope Street 45 Between Newhope Street and Clinton Street 45 Sec. 36-272 – 36-397. Reserved. SECTION 3. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentence, clauses, phrases, or portions be declared invalid or unconstitutional. SECTION 4. Neither the adoption of this ordinance nor the repeal hereby of any ordinance shall in any manner affect the prosecution for violation of ordinances, which violations were committed prior to the effective date hereof, nor be construed as affecting any of the provisions of such ordinance relating to the collection of any such license or penalty or the penal provision applicable to any violation thereof, nor to affect the validity of any bond or cash deposit in lieu thereof, required to be posted, filed or deposited pursuant to any ordinance and all rights and obligations thereunder appertaining shall continue in full force and effect. ADOPTED this 29TH day of August, 2023. _______________________ Valeria Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ Jose Montoya Assistant City Attorney AYES: Councilmembers ______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________     City Council 20 – 19 8/29/2023 Ordinance No. NS-XXX Page 13 of 13 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-XXX to be the original ordinance adopted by the City Council of the City of Santa Ana on _______________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: ________________ ____________________________________ City Clerk City of Santa Ana     City Council 20 – 20 8/29/2023 City Council Meeting Date August 29, 2023 Subject Rent Stabilization and Just Cause Eviction Ordinance Amendments Councilmember-Requested Item Title Discuss and consider directing the City Manager to prepare an ordinance for City Council’s consideration to amend the City of Santa Ana’s Rent Stabilization and Just Cause Eviction Ordinance to require supermajority approval of the total number of Councilmembers for certain future amendments to the ordinance. Discussion After many years of painstaking advocacy by residents, the City of Santa Ana’s Rent Stabilization Ordinance (“RSO”)1 and Just Cause Eviction Ordinance (“JCEO”)2 were adopted in fall 2021, and amended in fall 2022,3 as the first city-wide rent stabilization ordinance in Orange County. Since its adoption, the City of Santa Ana has adopted a $100 annual Rental Registry fee4 to establish a Rental Registry, support a Rental Board, and hire staff to support programs implementing the provisions of the RSO and JCEO. Since its adoption, rent stabilization ordinances have been contemplated and adopted throughout the United States. Most recently, the White House lauded Santa Ana’s Rental Registry as a model for supporting renters who are increasingly facing evictions, homelessness, and displacement due to skyrocketing rents.5 The RSO is one tool in Santa Ana’s toolbox to help address the housing crisis. Rent stabilization 1 Ordinance No. NS-3009. 2 Ordinance No. NS-3010. 3 Ordinance No. NS-3027. 4 Resolution No. 2023-031 (adopted June 6, 2023). 5 The White House, “White House Fact Sheet: Biden-Harris Administration Takes Action to Protect Renters,” accessed July 27, 2023, https://www.whitehouse.gov/briefing-room/statements-releases/2023/07/27/fact-sheet- biden-harris-administration-takes-action-to-protect- renters/#:~:text=Santa%20Ana's%20new%20rental%20registry,and%20supports%20to%20qualified%20household s.     City Council 21 – 1 8/29/2023 does just that—it stabilizes residents, their families, and the communities in which they live. Homeowners have “mortgage control” in the form of 1978’s Proposition 13, which prohibits the government from increasing property taxes more than 1% of a property’s market value at the time of acquisition per year and limited the growth of a home’s taxable value to 2% a year.6 Renters make up approximately 55% of Santa Ana residents,7 many of whom have lived in the same unit for decades, and they deserve the same stability as homeowners. Most recently, a group of 32 economist signed a joint letter to the Federal Housing Finance Agency in support of rent stabilization.8 The JCEO is one other tool in the City’s toolbox that addresses the housing crisis and helps to alleviate one of the causes of homelessness. The JCEO helps to ensure that tenants who timely pay their rents and who comply with provisions of their rental agreement are not unfair evicted. In particular, the JCEO provides that tenants who are evicted for no-fault just cause receive some assistance relocating. Exhibit A to this Council Requested Item Memorandum is an Ordinance Amending the City of Santa Ana Rent Stabilization and Just Cause Eviction Ordinance. It would require a supermajority of the total number of Councilmembers (five out of seven) to adopt an amendment to the RSO and JCEO relating to: 1. The RSO’s repeal; 2. The JCEO’s repeal; 3. Increasing the maximum allowable annual rent increase above 3% per year or 100% of the Consumer Price Index (as defined in the RSO) or whichever is lower; 4. Dissolution of the Rental Registry and/or the Rental Registry fee; 5. Dissolution of the Rental Board; 6. Removal or amendment of circumstances established as no-fault just cause for purposes of eviction; and/or 7. Changes to the RSO which may have the same or substantially similar results as items 1- 6 listed above. The amendments to the RSO and JCEO as evidenced in the attached Exhibit A are crucial for ensuring the continuity and longevity of these protections. Submitted By •Councilmember Thai Viet Phan Attachment •Exhibit A - An Ordinance of the City Council of the City of Santa Ana Amending Article XIX of Chapter 8 of the Santa Ana Municipal Code Pertaining to the Rent Stabilization and Just Cause Eviction Ordinances 6 Matt Levin, “What is Prop 13?”accessed August 17, 2023, https://projects.scpr.org/prop-13/history/. 7 See United States Census Bureau, QuickFacts, accessed August 17, 2023, https://www.census.gov/quickfacts/fact/table/santaanacitycalifornia/HSG445221#HSG445221. 8 Letter re Tenant Protections for Enterprise-Backed Multifamily Properties Request for Input (July 28, 2023), https://peoplesaction.org/wp-content/uploads/2023/07/Economist-Sign-on-Letter_-FHFA-RFI-Response-1.pdf.     City Council 21 – 2 8/29/2023 Ordinance No. NS - ____ Page 1 of 7 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE XIX OF CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE PERTAINING TO THE RENT STABILIZATION AND JUST CAUSE EVICTION ORDINANCES THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of Santa Ana hereby finds, determines, and declares as follows: A. At the City Council meetings on September 21, 2021, and October 5, 2021, the City Council discussed the City of Santa Ana's (“Santa Ana” or “City”) ability to address rent increases on residential real property and in mobilehome parks wherein hundreds of City residents provided spoken and written comments about their experiences of landlords purporting tenant crimes without proof as justification for evictions, unjust rent increases without a proportional increase in the quality of housing provided, and various quality of life issues as residents, renters, and property owners in Santa Ana. B. On October 19, 2021, the City Council adopted Ordinance No. NS- 3009, known as the Rent Stabilization Ordinance (“RSO”) and Ordinance No. NS-3010, known as the Just Cause Eviction Ordinance (“JCEO”) appearing as Article X, Division 4 and Division 5 in the Santa Ana Municipal Code (“SAMC”). The RSO and JCEO were adopted to regulate rent increases and evictions in certain rental properties and mobilehome spaces in the City of Santa Ana. C. The findings in Ordinance No. NS-3009 and Ordinance No. NS-3010 articulate that significant rent increases and housing instability pose a threat to public health, safety and welfare, and a particular hardship for senior citizens, persons living on fixed incomes, and other vulnerable persons living in Santa Ana. These findings are still true and incorporated herein. D. Additionally, the City Council adopted Resolution No. 2021-054, directing staff to: (1) Conduct further study of the additional regulatory framework and infrastructure necessary to implement residential rent stabilization, just cause eviction, and other protections for Santa Ana residents facing housing instability; and, (2) Include the creation and operation of a Rent Board or similar body, a rent registry, and the related costs thereof. E. On October 4, 2022, the City Council adopted amendments to the RSO and JCEO to implement efficient and effective program services to rental property     City Council 21 – 3 8/29/2023 Ordinance No. NS - ____ Page 2 of 7 owners and tenants and promote long-term sustainability of the programs, which include: 1. Create a Rental Housing Board; 2. Create a Rental Registry; 3. Adopt a Rental Registry Fee; 4. Develop a Work Plan; 5. Conduct a Fee Study Based on the Work Plan and Staffing Needs; 6. Expand Compliance Activities; 7. Create a Capital Improvement Petition and Tenant Petition; 8. Establish Petition Fees and a Petition Review Process; 9. Create a Voluntary Mediation Process; and, 10. Join the Rent Stabilization Consortium. F. Since the adoption of the RSO and JCEO, Santa Ana residents have made multiple reports about landlords who have refused to comply with the law relating to rent increase and improper evictions. G. Requiring supermajority approval for changes to certain provisions in Article XIX in Chapter 8 of the Santa Ana Municipal Code pertaining to the RSO and JCEO shall help to provide tenants, landlords, Mobilehome residents, and interested parties with consistency and ongoing stability relating to the implementation of the RSO and JCEO as well as the programs and services related thereto. H. Pursuant to the City's police power, as granted broadly under Article XI, section 7 of the California Constitution, and Santa Ana Charter section 200, the Santa Ana City Council has the authority to enact and enforce ordinances and regulations for the public peace, health, and welfare of the City and its residents. I. The City Council finds, determines, and declares that the threat to the public health, safety and welfare of the City and its residents necessitates the enactment of the Ordinance. J. The Request for City Council Action for amendments to these Ordinances dated _______________, 2023, shall, by this reference, be incorporated herein, and together with this Ordinance, any amendments or supplements, and oral testimony, constitute the necessary findings for this Ordinance. Section 2. The recitals and statements of fact set forth in the preamble to this Ordinance are true and correct, constitute a substantive part of this Ordinance, and are incorporated herein by this reference. Section 3. Section 8-3103 of Division 1 (Generally) of Article X (Property Maintenance) of Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code is hereby amended to read as follows:     City Council 21 – 4 8/29/2023 Ordinance No. NS - ____ Page 3 of 7 Sec. 8-3103. - Implementing regulations, policies and procedures. The City Manager or Program Administrator shall have the authority to promulgate regulations, policies and procedures to implement the requirements and fulfill the purposes of this Article. No person shall fail to comply with such regulations, policies and procedures. The Santa Ana City Council shall not repeal or render ineffective, or take other actions which may have the same or substantially similar results as repealing or rendering ineffective, the Rent Stabilization and Just Cause Eviction Ordinance, without approval of at least a supermajority (5/7) of all members of the City Council. Section 4. Subsubsection 1) of Subsection (b) of Section 8-3120 (Restrictions on Termination of Tenancy Without Just Cause) of Division 2 (Just Cause Evictions) of Article XIX (Rent Stabilization and Just Cause Eviction Ordinance) of Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code is hereby amended to add the following before the phrase “At-fault just cause, which includes any of the following:”: (1) The Santa Ana City Council shall not remove, amend, render ineffective, or take other action which may have the same or substantially similar results to removing, amending, or rendering ineffective, the circumstances established as at-fault just cause, without approval of at least a supermajority (5/7) of all members of the City Council. Section 5. Subsubsection 2) of Subsection (b) of Section 8-3120 (Restrictions on Termination of Tenancy Without Just Cause) of Division 2 (Just Cause Evictions) of Article XIX (Rent Stabilization and Just Cause Eviction Ordinance) of Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code is hereby amended to add the following before the phrase “No-fault just cause, which includes any of the following:”: 1) The Santa Ana City Council shall not remove, amend, render ineffective, or take other action which may have the same or substantially similar results to removing, amending, or rendering ineffective, the circumstances established as no-fault just cause, without approval of at least a supermajority (5/7) of all members of the City Council. Section 6. Subsection (a) of Section 8-3140 (Prohibited Increases) of Division 3 (Rent Stabilization) of Article XIX (Rent Stabilization and Just Cause Eviction Ordinance) of Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code is hereby amended as follows: Section 8-3140 – Prohibited Increases.     City Council 21 – 5 8/29/2023 Ordinance No. NS - ____ Page 4 of 7 (a) Increases in Rent on Residential Real Property or Mobilehome Spaces in the City of Santa Ana in excess of three percent (3%), or eighty percent (80%) of the change in the Consumer Price Index, whichever is less, and more than one Rent Increase in any twelve (12) month period, are prohibited, unless expressly exempt under the Costa-Hawkins Rental Housing Act codified in California Civil Code section 1954.50, et seq., or the Mobilehome Residency Law codified in California Civil Code sections 798, et seq. If the change in the Consumer Price Index is negative, no Rent Increase is permitted. The term Consumer Price Index means, at the time of the adjustment calculation completed by the City pursuant to subsection (b), the percentage increase in the United State Consumer Price Index for all Urban Consumers in the Los Angeles-Long Beach- Anaheim Metropolitan Area published by the Bureau of Labor Statistics, not seasonally adjusted, for the most recent twelve (12) month period ending prior to the City’s calculation pursuant to subsection (b). A violation of this section occurs upon the service of notice or demand for a prohibited increase in Rent. The Santa Ana City Council shall not adjust or amend this section to allow for increases in Rent on Residential Real Property or Mobilehome Spaces in the City of Santa Ana in excess of three percent (3%), or one hundred percent (100%) of the change in the Consumer Price Index, without approval of at least a supermajority (5/7) of all members of the City Council. Section 7. Subsection (l) is added to Section 8-3160 (Rental Registry) of Division 4 (Rental Registry and Rental Registry Fee) of Article XIX (Rent Stabilization and Just Cause Eviction Ordinance) of Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code as follows: (l) The Santa Ana City Council shall not dissolve, render ineffective, or take other action which may have the same or substantially similar results to dissolving or rendering ineffective, the Rental Registry, without approval of at least a supermajority (5/7) of all members of the City Council. Section 8. Subsection (a) of Section 8-3161 (Rental Registry Fee) of Division 4 (Rental Registry and Rental Registry Fee) of Article XIX (Rent Stabilization and Just Cause Eviction Ordinance) of Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code is hereby amended as follows: (a)Amount of Fee. A Landlord shall pay to the City a Rental Registry Fee for each of the Landlord’s Rental Units in the City. The amount of the Fee shall be determined by resolution of the City Council adopted from time to time and set forth in the City’s Miscellaneous Fee Schedule. The Fee shall not exceed the amount found by the City Council to be necessary to administer the provisions of this Article, and the City Council’s findings in this regard shall be final. The Santa Ana City Council shall not dissolve, render ineffective, or take other action which may have the same or     City Council 21 – 6 8/29/2023 Ordinance No. NS - ____ Page 5 of 7 substantially similar results to dissolving or rendering ineffective, the Rental Registry Fee, without approval of at least a supermajority (5/7) of all members of the City Council. Section 9. Subsection (g) is added to Section 8-3180 (Rental Housing Board) of Division 5 (Rental Housing Board) of Article XIX (Rent Stabilization and Just Cause Eviction Ordinance) of Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code as follows: (g)Dissolution of the Rental Housing Board. The Santa Ana City Council shall not dissolve, render ineffective, or take other action which may have the same or substantially similar results to dissolving or rendering ineffective, the Rental Housing Board, without approval of at least a supermajority (5/7) of all members of the City Council. Section 10. The City Council finds and determines that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a “project,” as defined in section 15378 of the State CEQA Guidelines. Furthermore, the proposed Ordinance falls within the “common sense” CEQA exemption set forth in CEQA Guidelines section 15061(b)(3), excluding projects where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” Section 11. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 12. This Ordinance shall become effective thirty (30) days after its adoption. Section 13. The Clerk of the Council shall certify to the adoption of this Ordinance and cause the same to be published in the manner prescribed by law.     City Council 21 – 7 8/29/2023 Ordinance No. NS - ____ Page 6 of 7 ADOPTED this ___ day of ___________________, 2023. _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney _______________________________ John Funk Assistant City Attorney AYES: Councilmembers: ________________________________________ NOES: Councilmembers: ________________________________________ ABSTAIN: Councilmembers: ________________________________________ NOT PRESENT: Councilmembers: ________________________________________     City Council 21 – 8 8/29/2023 Ordinance No. NS - ____ Page 7 of 7 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, , Clerk of the Council, do hereby attest to and certify the attached Ordinance No. NS-XXXX to be the original Ordinance adopted by the City Council of the City of Santa Ana on . Date: ________________ ____________________________________ Clerk of the Council City of Santa Ana     City Council 21 – 9 8/29/2023