HomeMy WebLinkAboutSEVA COLLECTIVE, THE (2)INSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
A-2023-046A
CITY CLERK FIRST AMENDMENT TO AGREEMENT WITH SEVA COLLECTIVE
DATE:
CMD �) FOR USE OF AMERICAN RESCUE PLAN ACT (A] A) FUNDS
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THIS FIRST AMENDMENT TO AGREEMENT is entered into this Cday of October 2023, by and between Seva Collective, a California domestic nonprofit corporation ("Contractor"), and the
City of Santa Ana, a charter city and municipal corporation duly organized and existing under the
Constitution and laws of the State of California ("City").
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RECITALS
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C) A. The City entered into Agreement #A-2023-046 ("Agreement") with Contractor on February 7,
2023, to provide food distribution services to the City per funds approved by the City Council on
August 2, 2022, for the City's updated Revive Santa Ana Spending Plan. Funds were received
from the American Rescue Plan Act ("ARPA"), which provides funding for a number of
different programs, including the Coronavirus State and Local Fiscal Recovery Fund
("SURF"), to provide monetary support to local governments to respond to, mitigate, and
recover from the COVID-19 public health emergency.
B. Contractor was selected to receive ARPA SURF Funds in order to provide a food distribution
program. CONTRACTOR represented that it is qualified and willing to operate said program
and certifies that the administration of said program carried out with funds provided under this
Agreement will meet ARPA's objectives to respond to, mitigate, and recover from this historic
COVID-19 public health crisis. The term of the Agreement runs through February 29, 2024
and is current and in -effect.
C. During the administration of this Agreement, Contractor was able to establish arrangements with
grocery stores to allow Contractor to received donated food pursuant to this Agreement.
Contractor's efforts pulled more donated food than expected and, to handle the administrative
operations for the collection and distribution of this donated food, per this Agreement, City and
Contractor wish to amend the Agreement to allow for a revision to the budget to properly account
for ARPA SURF funds spent by the Contractor to distribute food to the community.
D. The Parties therefore seek to amend the Agreement to replace the proposed budget. No other
changes, including to the overall compensation of funds awarded, are contemplated by this first
amendment to the Agreement.
THE PARTIES THEREFORE AGREE:
SECTION I.d., Disbursement of Funds, Total Investment, is hereby amended to remove
Exhibit B and replace it with Exhibit B-1, which attached hereto to this First Amendment and
incorporated herein.
2. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and
in full force and effect.
[Signatures on the following page]
Pagel of 2
A-2023-046A
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on
the date and year first above written.
ATTEST:
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erk
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By: JOSE MONTOYA
Assistant City Attorney
CITY OF SANT ANA
SWean l4DA6ogva.
/fir ..,City Manager
SEVA COLLECTIVE
By: &4t
Title: Director
Page 2 of 2
EXHIBIT B-1
Line
Revenue
Program or Project
Grant Request
1
Grants
$250,000
$250,000
2
Contracts
$0
$0
3
Corporate contributions
$7,500
$0
4
Foundation Matching Funds
$10,000
$0
5
Donations from Individuals & Trusts
$40,000
$0
6
Fees for services
$0
$0
7
Fundraisers, events, sales
$0
$0
8
Endowment
$0
$0
9
Interest income
$0
$0
10
Miscellaneous
$0
$0
11
Total
$307,500
$250,000.00
12
In -kind
$1,136,800
$0.00
13
Total Revenue
$1,444,300
$250,000
Line
Expenses
Program or Project
Grant Request
14
Staff Salaries and Wages
$75,000
$58,000
15
Fringe Benefits
$6,000
$0
16
Rent
$52,500
$51,500
18
Refrigerated Truck Lease
$48,000
$48,000
19
Truck Maintanence, Repairs, Registration, etc
$15,000
$15,000
20
Material Handling Equipment
$5,000
$10,000
21
Insurances
$13,000
$6,500
22
Expansion of Nutritional Value (e.g. Milk, Eggs, et
$15,000
$15,000
23
Supplies and Materials
$18,000
$15,500
24
Printing
$2,000
$2,000
17
Utlities, etc
$5,000
$5,000
25
Community Outreach
$3,000
$3,000
26
Telecommunications
$2,000
$0
27
Volunteer
$5,500
$0
28
Contract Services
$8,000
$8,000
29
Miscellaneous
$12,500
$12,500
30
Staff and Volunteer Training
$0
$0
31
Subtotal
$307,500
$250,000
32
General operating indirect
$0
$0
33
Total
$307,500
$250,000
34
In -kind
35
Services Rendered:
36
Director: Logistics and Transportation
$39,000
$0
37
Director: Community Outreach & Engagement
$27,300
$0
38
Director: Strategic Relationships Management
$27,300
$0
39
Director: Administrative Management
$31,200
$0
40
Administrative Offices
$12,000
$0
41
Baked Goods
$60,000
$0
42
Fresh Produce
$550,000
$0
43
Pantry Sta le Items
$325,000
$0
44
Non -Food Items
$65,000.00
$0
45
Total In -kind
$1,136,800
$0
46
Total Expenses
$1,444,300
$250 000
47
Revenue over Expenses
$0
$0
Matthews, Lauren
From: City of Santa Ana <certificate-request@ctraxjdidata.com>
Sent: Monday, March 27, 2023 2:07 PM
To: Info@TheSevaCollective.org;jeremy@thecomprehensiveinsurance.com; Matthews,
Lauren
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITY STAFF: PRI N I I HIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor The Seva Collective
Name:
Project TBD (104)
Number:
Project Food Distribution Programs
Name:
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:__
-r-
TYPE OF INSURANCE
AUTOMOBILE LIABILITY
GENERAL LIABILITY
POLICY EXPIRATION
NUMBER DATE
COI DATE
202377860 03/09/2024 I 03/09/2023
202377860
IMPROPER SEXUAL CONDUCT LIABILITY 202377860
WORKERS COMPENSATION AND 93358052023
EMPLOYERS' LIABILITY
Thank you,
03/09/2024
03/09/2024
03/25/2024
03/27/2023
03/09/2023
03/27/2023
FILE NAME
ACORD Form
20230309-
153003.pdf
ACORD Form
20230327-
124407.pdf
ACORD Form !
20230309-
153003.pdf
ACORD Form
20230327-
121750.pdf
1