HomeMy WebLinkAboutItem 12 - Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope Street to Harbor Boulevard and Appropriation AdjustmentPublic Works Agency
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Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 19, 2023
TOPIC: Award Construction Contract for the Westminster Avenue Rehabilitation Project
and Approve Appropriation Adjustment
AGENDA TITLE
Approve an Appropriation Adjustment, Cooperative Cost Reimbursement Agreement
with the City of Garden Grove, and Award a Construction Contract to R.J. Noble
Company in the Amount of $1,643,676 for the Westminster Avenue Rehabilitation
Project from Newhope Street to Harbor Boulevard with an Estimated Project Delivery
Cost of $2,112,595 (Project No. 22-6989) (Non -General Fund)
RECOMMENDED ACTION
Approve an appropriation adjustment recognizing $542,000 in cost reimbursements
from the City of Garden Grove into the Selected Street Construction revenue
account, and appropriating the same amount to the Selected Street Construction
expenditure account for the Westminster Avenue Improvement Project. (Requires
five affirmative votes.)
2. Authorize the City Manager to execute a Cooperative Cost Reimbursement
Agreement with the City of Garden Grove for improvements on Westminster
Avenue within the Garden Grove jurisdiction from Newhope Street to Harbor
Boulevard, subject to non -substantive changes approved by the City Manager and
the City Attorney.
3. Authorize budget reallocation of $185,405 in unspent Roadway Maintenance and
Rehabilitation Account (SB-1) from the Fairview Rehabilitation from South City
Limits to Segerstrom Avenue Improvement (No. 21-6978) Project and $47,595 in
unspent Roadway Maintenance and Rehabilitation Account (SB-1) from the Euclid
Rehabilitation from First Street to Hazard Avenue Improvements (No. 20-6955)
Project to construction funds for the Westminster Avenue Rehabilitation from
Newhope Street to Harbor Boulevard Project (No. 22-6989) to complete the project
funding requirement
4. Award a construction contract to R.J. Noble Company, the lowest responsible
bidder, in accordance with the base bid in the amount of $1,643,676, subject to
change orders (not to exceed 25% of the base bid amount) in accordance with the
Greenbook: Standard Specifications for Public Works Construction, for construction
Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope
Street to Harbor Boulevard and Appropriation Adjustment
September 19, 2023
Page 2
of the Westminster Avenue Rehabilitation, for the term beginning September 19,
2023 and ending upon project completion, and authorize the City Manager to
execute the contract subject to non -substantive changes approved by the City
Manager and the City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$2,112,595, which includes $1,643,676 for the construction contract; $246,551 for
contract administration, inspection, and testing; $58,000 for design engineering; and
a $164,368 project contingency for unanticipated or unforeseen work.
6. Determine that the recommended actions are exempt from further review in
accordance with the California Environmental Quality Act as Categorical Exemption
Environmental Review No. ER-2023-77 was filed for the project.
DISCUSSION
Staff has identified Westminster Avenue from Newhope Street to Harbor Boulevard
Project (Exhibit 1) as a priority in the City's pavement management program. The
pavement is deteriorating due to weather, age, and heavy usage. The scope of work
includes excavation, grading, removal and replacement of asphalt concrete pavement
and Portland cement concrete, landscaping, irrigation, and signing and striping. Once
completed, the improvements will enhance the streets drivability, visual appearance,
accessibility, and drainage issues.
The City of Garden Grove shares the right-of-way within the project area; therefore, a
Cooperative Cost Reimbursement Agreement is required for the City of Garden Grove
to fund their portion of the improvements (Exhibit 2). The Cooperative Cost
Reimbursement Agreement between the City of Santa Ana and the City of Garden
Grove identifies the roles and responsibilities of each party and has estimated each
City's share of the project costs. The City of Garden Grove's cost reimbursement of up
to $542,000 includes $58,000 for their share of the Design Engineering costs.
Additionally, the City of Garden Grove's total cost reimbursement will be funded by their
California Highway Users Tax Account (Gas Tax) allocation.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 900
regional vendors via PlanetBids, many of which are Santa Ana based. Thirty-eight
vendors requested bidding documents and a total of five bids were received. Bids were
not received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register
newspaper on June 2, 2023 and June 9, 2023. The project was also advertised in
PlanetBids from June 2, 2023 through June 29, 2023. Bids were received electronically
via PlanetBids on June 29, 2023.
Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope
Street to Harbor Boulevard and Appropriation Adjustment
September 19, 2023
Page 3
Bid Results Summary
Rank
Bidder's Name
Location
Base Bid
1
R.J. Noble Company
Orange, CA
$1,643,676
2
Onyx Paving Company, Inc.
Anaheim, CA
$1,693,000
3
All American Asphalt
Corona, CA
$1,744,103
4
Excel Paving Co
Long Beach, CA
$1,758,414
5
Hardy & Harper, Inc.
Lake Forest, CA
$1,830,000
A total of five bids were received, and all were deemed responsive. R.J. Noble
Company submitted the lowest responsive base bid in the amount of $1,643,676
(Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the
basis of the Base Bid. Based on the bid analysis and a contractor's reference check,
Staff recommends awarding the construction contract to R.J. Noble Company, in the
amount of the base bid totaling $1,643,676 (Exhibit 4).
R.J. Noble Company has worked satisfactorily on various projects for the City of Santa
Ana throughout the last several years. The most recent project was Alton Rehabilitation
from Raitt Street to Bristol Street Fiscal Year 2019-2020.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen
conditions. Construction administration and inspection includes construction
management; inspection of the Contractor's work to ensure contract compliance,
workmanship, and quality; and materials testing. As indicated in the Cost Analysis
(Exhibit 5) and as summarized in the table below, the estimated total construction
delivery cost of the project is $2,112,595.
Project Item
Total
Construction Contract Bid Amount
$1,643,676
Construction Administration, Inspection, Testing
$246,551
Contract Contingencies
$164,368
Design Engineering
$58,000
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST
$2,112,595
In order to account for the widespread price increases in construction material, Staff
recommends reallocating $233,000 in unspent Road Maintenance and Rehabilitation
Account (SB-1) funds to supplement the existing construction funding. Funding was
Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope
Street to Harbor Boulevard and Appropriation Adjustment
September 19, 2023
Page 4
originally allocated to the Fairview Rehabilitation from South City Limits to Segerstrom
Avenue Improvement (No. 21-6978) Project and Euclid Rehabilitation from First Street
to Hazard Avenue Improvements (No. 20-6955) Project. The Fairview Rehab Project
and Euclid Rehab Project will be fully funded with a new budget in the upcoming Fiscal
Year 2023-2024 Capital Improvement Program (CIP).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2023-77 was filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the total construction delivery cost of the project is
$2,112,595 which includes construction, contract administration, inspection, testing, and
an authorized contingency. Approval of the Appropriation Adjustment will recognize the
City of Garden Grove's contribution of $542,000 for project costs into the Select Street
Construction, Expense Reimbursement revenue account (No. 05917002-57000) and
appropriate the same amount into the Select Street Construction, Improvements Other
Than Building expenditure account (No. 05917660-66220). During construction, if
necessary, funds may be reallocated between Construction Administration, Inspection,
Testing and/or Contingencies. The total construction delivery cost will not be exceeded
without Council Authorization. Budget will be reallocated from Project No. 21-6978 and
No. 20-6955 to fund this agreement. Project No. 22-6989 is the number assigned to the
funding for tracking of all expenditures to deliver the construction of this project.
The proposed contract enables Staff to authorize a construction cost increase of up to
25% if necessary for contingencies. Staff expect to utilize other available Public Works
appropriations if a contingency becomes necessary to complete the project. If there are
no other available appropriations, then Staff will return to City Council with a project
update and recommendations.
The following table summarizes the funds budgeted and available in current FY 2023-24
(Exhibit 6) for expenditure to deliver construction of this project. Any remaining balances
not expended at the end of the fiscal year will be presented to City Council for approval
of carryovers to Fiscal Year 2024-2025.
Accounting Unit - Accounting Unit -
Year Descri
Year
Account No. Account No. Amount
r Fund (Project No.) ption Description
EXISTING PROJECT BUDGET
2023-24 05917665-66220 Select Street HUTA Gas Tax — $1,389,000
(22-6989) Construction RMRA, Improvements
Other Than Buildings
Construction Contract for the Westminster Avenue Rehabilitation Project from Newhope
Street to Harbor Boulevard and Appropriation Adjustment
September 19, 2023
Page 5
BUDGET REALLOCATION
2023-24
05917665-66220
Select Street
H UTA Gas Tax —
(From 21-6978 to
Construction
RMRA, Improvements
$185,405
22-6989)
Other Than Buildings
2023-24
05917665-66220
Select Street
H UTA Gas Tax —
(From 20-6955 to
Construction
RMRA, Improvements
$47,595
22-6989)
Other Than Buildings
APPROPRIATION ADJUSTMENT
2023-24
05917660-66220
Select Street
Select Street
22-6989
Construction
Construction,
$490,595
Improvements Other
Than Buildings
Total
$2,112,595
EXHIBIT(S)
1. Location Map
2. Cooperative Cost Reimbursement Agreement with City of Garden Grove
3. Bid Proposal
4. Construction Contract
5. Cost Analysis
6. CIP Project Sheet
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Kristine Ridge, City Manager
EXHIBIT 1
SANTA ANA
i Project No. 22-6989:
uaJ Westminster Ave Rehabilitation
PUBLIC WORKS AGENCY
COOPERATIVE COST REIMBURSEMENT AGREEMENT
WESTMINSTER BOULEVARD (NEWHOPE ST. TO HARBOR BLVD.) STREET REHABILITATION
PROJECT
COOPERATIVE COST REIMBURSEMENT AGREEMENT ("Agreement") is made and entered into
this ` %day &XV- U , 2023, by and between the CITY OF SANTA ANA, a California
charter city ("Santa Ana"), and the CITY OF GARDEN GROVE, a California municipal corporation
("Garden Grove"). In this Agreement, Santa Ana and Garden Grove may each be individually referred
to as a "Party" and collectively referred to as the "Parties."
RECITALS:
WHEREAS, Santa Ana has initiated a street rehabilitation project (the "Project") to improve
the street condition of Westminster Blvd. from Newhope St. to Harbor Blvd; and
WHEREAS, Westminster Boulevard within the Project limits contain a portion of property within
Santa Ana and a portion of the street within the boundary of Garden Grove; and
WHEREAS, In an effort to efficiently utilize Garden Grove resources, Garden Grove wishes to
improve the portion of Westminster Boulevard within its boundary at the same time the Santa Ana
Westminster Boulevard Project is conducted; and
WHEREAS, the Parties desire to improve Westminster Boulevard, within their respective
boundaries, as part of the "Project".
NOW, THEREFORE, based upon the foregoing Recitals, and for good and valuable
consideration, the receipt and sufficiency of which is acknowledged by all Parties, the Parties agree
as follows:
1. The City of Santa Ana will advertise for bids, hire a contractor, approve the work and administer the
contract for street rehabilitation.
2. Garden Grove is responsible for:
(a) Garden Grove shall pay Santa Ana for the actual cost of the work within the Garden
Grove portion based upon unit prices bid of the Successful Contractor and quantities
actually used on the Garden Grove portion as set forth in the Project Location Map
(Exhibit A) and the City Cost Sharing (Exhibit B), attached hereto and incorporated by
this reference. Garden Grove will remit payment to Santa Ana within thirty (30) days
of receipt of invoice evidencing Project work performed within Garden Grove city
boundary.
(b) Garden Grove shall pay Santa Ana for the actual cost of design engineering and
construction engineering services provided for the work within the Garden Grove
portion based upon the time spent by Santa Ana staff. Garden Grove will remit
payment to Santa Ana within thirty (30) days of receipt of invoice evidencing Project
work performed within Garden Grove city boundary.
3. Garden Grove will coordinate the relocation of all affected utility company facilities within the City
limits of Garden Grove in a timely manner.
4. Santa Ana and Garden Grove shall extend cooperation to each other and proceed under this
Agreement in good faith to facilitate timely completion of the Project. The Parties agree that when any
component of this Project is subject to the approval of Garden Grove, such approval shall not be
unreasonably withheld.
6. Garden Grove will be notified as to the official advertising dates, bid opening date, construction start
date, and overall construction schedule. Also, a representative from Garden Grove will be invited to
attend pre -construction, Project status, and final walk through meetings.
6. Change orders for work within Garden Grove must receive the written approval of the Public Works
Department Engineering Manager of Garden Grove or his/her designee prior to implementation.
Garden Grove is responsible for change order cost within Garden Grove respective boundaries.
7. The following staff members, or as otherwise designated in writing by the Executive Director of
Public Works of Santa Ana or the Public Works Department Engineering Manager of Garden Grove,
shall be the selected representatives of each City to act on each respective City's behalf with respect
to this agreement. Any notices, requests, approvals, plan submittals or communications shall be
provided to each representative noted below:
City of Santa Ana:
ATTN: Rodolfo Rosas, P.E.
City Engineer
Public Works Agency
Santa Ana, CA 92701
20 Civic Center Plaza, M-21
Phone: (714) 647-3379
E-Mail: rrosas@santa-ana.org
City of Garden Grove:
ATTN: Dan Candelaria, P.E.,TE
City Engineer
Public Works Department
11222 Acacia Parkway
Garden Grove, CA 92840
Phone: (714) 741-5185
E-Mail: danc@ci.garden-grove.ca.us
8. Santa Ana shall cause its contractor for the Project to guarantee the Garden Grove improvements
against defects in workmanship and materials for a period of one (1) year from the date of acceptance
by Santa Ana. It is further agreed that Santa Ana shall assume the responsibility for causing the
Garden Grove improvements to be brought or restored to full compliance with the requirements of the
Plans and Specifications for any portion of the Project which during said one (1) year period are found
not to be in conformance with the provisions of the Plans and Specifications.
9. The City of Santa Ana shall have its contractor provide insurance as follows:
9.1 INSURANCE AMOUNTS. Contractorshall maintain the following insurance forthe duration
of this Agreement:
(a) Commercial general liability in the amount of $1,000,000 per occurrence; (claims
►Wade and modified occurrence policies are not acceptable); Insurance companies
must be acceptable to City and have an AM Best's Guide Rating of A- Class VII or
better, as approved by the City. If Contractor maintains broader coverage and/or
higher limits than the minimums shown above, the City shall be entitled to the broader
coverage and/or higher limits maintained by the Contractor. Any available insurance
proceeds in excess of the specified minimum limits of insurance and coverage shall
be available to the City.
An Additional Insured Endorsement, ongoing and completed operations, for the
policy shall designate the City of Santa Ana, the City of Garden Grove, their officers, officials,
employees, agents, and volunteers as additional insureds for liability arising out of work or
operations performed by or on behalf of the Contractor. Contractor shall provide to City proof
of insurance and endorsement forms that conform to City's requirements, as approved by the
City.
(b) Automobile liability in the amount of $1,000,000 combined single limit, including mobile
equipment if applicable; (claims made and modified occurrence policies are not
acceptable); Insurance companies must be acceptable to City and have an AM Sest's
Guide Rating of A-, Class VII or better, as approved by the City.
An Additional Insured Endorsement for the policy shall designate the City of Garden
Grove, the City of Santa Ana, their officers, officials, employees, agents, and volunteers as
additional insureds for automobiles owned, leased, hired, or borrowed by the Contractor.
Contractor shall provide to City proof of insurance and endorsement forms that conform to
City's requirements, as approved by the City.
(c) For any claims related to this Agreement, Contractor's insurance coverage shall be
primary insurance as respects City, its officers, officials, employees, agents, and
volunteers. Any insurance or self-insurance maintained by the City, its officers,
officials, employees, agents, or volunteers shall be in excess of the Contractor's
insurance and shall not contribute with it.
9.2 WORKERS COMPENSATION INSURANCE. For the duration of this Agreement,
Contractor and all subcontractors shall maintain Workers Compensation Insurance in the
amount and type required by law, if applicable. The insurer shall waive its rights of subrogation
against the City of Garden Grove, the City of Santa Ana, their officers, officials, agents,
employees, and volunteers.
9.3. CONTRACTOR shall not commence work until all certificates and endorsements have
been received and approved by Santa Ana. All insurance required shall contain a Statement
of Obligation on the part of the carrier to notify City of any material change, cancellation, or
termination at least thirty (30) days in advance,
10. This Agreement contains all of the agreements of the Parties regarding the Project and all previous
understandings, negotiations and agreements regarding the Project are integrated into and
superseded by this Agreement.
11. This Agreement may be amended at any time by the mutual consent of the Parties by an instrument
in writing signed by both Parties.
12. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree
of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the
remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby
declared as severable and shall be interpreted to carry out the intent of the Parties hereunder,
13. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly
authorized to execute this Agreement on behalf of said Parties and that by so executing this
Agreement the Parties hereto are formally bound to the provisions of this Agreement.
14. This Agreement shall be binding upon and shall endure to the benefit of the Parties hereto and
their respective heirs, personal representatives, successors, and assigns.
15. This Agreement may be executed by the Parties and counterparts, which counterparts shall be
construed together and have the same effect as if all of the Parties had executed the same instrument.
16. This Agreement is to be governed by the laws of the State of California, in Orange County
California.
17. Each party agrees to defend, hold harmless, and indemnify the other as to any and all claims,
judgments, liabilities or damages for injuries and damages directly arising out of each party's own
performance under this Agreement, except to the extent such damage or expense is caused in whole
or in part by the other party's negligence or willful misconduct.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on
the day and year first written above.
CITY OF SANTA ANA CITY OF GARDEN GROVE
Kristine Ridge Lisa Kim
City Manager City Manager
ATTEST: 3170a:
Jennifer L. Hall TERESA POMEROY
Clerk of the Council City Clerk City Clerk
APPROVED AS TO FORM: ZVAKt&(�bM
ROVED A TOLFO.:
SONIA R. CARVALHO
City AttorneyVAL
City Attorney
BY; qw. T
._
JOHN M. FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Nabil Saba, P.E.
Executive Director
Public Works Agency
Exhibit A
Location Map
Westminster Boulevard (Newhope St. to Harbor Blvd.)
Street Rehabilitation Project
Legend
ONO - Project Location
Exhibit A
SANTA ANA
PP A Project No. 22-6989:
-J Westminster Ave Rehabilitation
PUBLIC WORMAGENGY From Newhope St to Harbor Blvd
$AN['A A'NA
EXHIBIT B
City Cost Sharing
Westminster Boulevard (Newhope St. to Harbor Blvd.)
Street Rehabilitation Project
City of Santa Ana Cost
Table 1
City of Garden Grove Cost
Table 2
CITY OF SANTA ANA
Prieparer: AV
Reviewer: GC
Project No,: 22-6989
Date Revised: 05/30/23
Date Reviewed;
EXHIBIT B - TABLE I
COST ESTIMATE-SANTA ANA
22-6989 - Westminster Avenue Rehabilitation
Newhope St to Harbor Blvd
MIA OR
M '2, "0. K -.'-k
RRlfi3.''�95
Klr
I
Unclassified Excavation
Cy
870
a ?$ 243,600,00.
2
Asphalt Concrete
TN
1,240
$ 248,000,00
3
Cold Mill (2")
SF
178,000
$ 178,000.00
4
Asphalt Rubber Hot Mix (ARHM)
1W
2,500
$ 650,000.00
5
PCC Sidewalk (T=4")
SF
5,800
81,200.00
6
PCC DrivewM Approach (T�8")
SF
1,100
$ 27,500.00
7
PCC Curb Ramp
SF
'800
I N $ 14,400.00
8
PCC Curb and Gutter (Type A-2-8)
LF
500
$ 25,000.00
9
PCC (13-1) Curb (Including Steel Rebar Dowels)
LF
100
$ 2,500.00
10
Root Shave*
EA
5
$ 3,300.00
I I
Adjust Water Valve Frame and Cover Per CSA
STD,
EA
22
- NMI $ 24,200,00
12
Adjust Water Vault Frame and Cover Per CSA
STD,
EA
1
$ 1,600,00
13
Adjust Water Meter Frame and Cover Per CSA
STD.
EA
6
$ 4,800,00
14
Adjust Manhole Frame and Cover Per CSA STD,
EA
23
$ 27,600,00
15
Adjust Manhole Frame and Cover Per OCFCD
STD,
EA
3
$ 6,000,00
16
Parkway Culver Type B
EA
2
V $ 800,00
17
Furnish and Install New #6 Pullbox
EA
4
$ 4,400.00
18
Adjust Survey Monument Frame and Cover
EA
2
aOk-, U_ 4,000.00
19
Furnish and Install Traffic Loops Ty" D t
EA
28
$ 14,000.00,
20
Furnish and Install Traffic Loops Type, E t
EA
56
ki M M . $ 28,000.00
21
Furnish and Install Traffic Loops Type Q t
EA
2
$ 1,000.00
22
Project Advertisement Sign
EA
1
$ 1,000.00
23
Signing and Striping
LS
I
$ 39,200.00
24
As -Built Plans
LS
1
W$ 3,500,00
IWO - N
23
Construction Permits
EA
I
7,000.00
_T Elm_
Contingency
10% 164,000.00
Construction Engineering
g "�X
_n
.0 _Rg 'R
g
15% 246,000.00
Vv.
CITY OF SANTA ANA Project No.: 22-6989
Preparers AV Date Revised: 05 30/23
Reviewer: GC - Nick Hsieh Date Reviewed:
EXHIBIT B - TABLE 2
COST ESTIMATE- GARDEN GROVE
22-6989 - Westminster Avenue Rehabilitation
Newhope St to Harbor Blvd
1
r w
� ..�^...t:�5r�'u-
NS- M' ^ .,,.,F,.....
Unclassified Excavation
........,.
.., ,w
l�N1vE>ui
}p�
._..,.. .".,..,....._ .x ,...,,...
Cy
170
$ 47,600.00
2
Asphalt Concrete
TN
210
$ 42,000.00
3
Cold Mill (2")
SF
35,000
w$ 35,000.00
4
Asphalt Rubber Hot Mix (ARHM)
TN
500
$ 130,000.00
5
PCC Sidewalk (T= 4")
SF
1,400
_ - $ 19,600,00
6
PCC Curb Ramp
SF
1,000
;r $ 18,000.00
7
Truncated Domes
EA
3
S 4,500.00
8
PCC Curb and Gutter (Type A-2-8)
LF
300
- $ 15,000.00
9
Furnish and Install Water Valve Lid and Slip Can
Per GG STD
EA
26
e $ 31,200.00
10
Adjust Manhole Frame and Cover Per GG STD.
EA
2
$ 4,000,00
11
Adjust Manhole Frame and Cover Per OCSD STD,
EA
2
a $ 4,000.00
12
Furnish and Install Manhole Per GG STD,
EA
1
". , $ 2,500.00
13
Install FABCO CPS Unit
EA
5
3 ; �. $ 8,000.00
14
Catch Basin Top Slab Reconstruction
LS
1
V11, =� �}.N:"a1 $ 10,000,00
15
Project Advertisement Sign
EA
1
$ 1,000.00
16
Signing and Striping
LS
1
Q $ 13,000.00
17
As-BuiltPlans
LS
]
$ 1,500.00
Design Engineering
15% $ 58,000.00
Contin envy
10% $ 39,000.00
•.zsx..'i�'^°f
f3.,..m_.,m
� m � �
.: �.
Construction Engineering
T e
_..
,
qoa
EXHIBIT 3
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-6989
WESTMINSTER AVENUE REHABILITATION
FROM NEWHOPE Sr TO HARBOR BLVD
BID PROPOSAL
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM: R.J. NOBLE COMPANY
REQUIREMENT:
The undersigned bidder declares that they have carefully examined the location of the proposed
work, that they have examined the Contract Documents in its entirety and hereby proposes to
furnish all material and do all the work required to complete the said work in accordance with
said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the
following schedule:
Item
Description
Qtyi
Unit
Unit Price
Amount
I
Unclassified Excavation •
1,040
CY
$
S
191.00
198,640.00
2
Asphalt Concrete •
1,450
n J
165.00
$
239,250.00
3
Cold Mill (2") •
213.000
SF
$
$
0.70
149,100.00
4
Asphalt Rubber Hot Mix (ARHM)
3,000
IN
$
S
164.00
492,000.00
S
PCC Sidewalk (T=4")
7,2W
SF
S
S
11.00
79,200.00
6
PCC Driveway Approach (T=8")
1,100
SF
$
S
17.50
19,250.00
7
PCC Curb Ramp
1,800
SF
$
$
31.00
55,800.00
8
Truncated Domes
3
EA
S
1 S
1,100.00
3,300.00
9
PCC Curb and Gutter (Type A-2-8)
800
LF
S
S
80.50
64,400.00
10
PCC (B-1 I Curb (Including Steel
100
LF
$
$
Rebar Dowels)
49.50
4,950.00
11
Root Shave-
5
EA
$
$
550.00
2,750.00
12
Adjust Water Valve Frame and
22
EA
S
5
Cover Per CSA STD.
1,550.00
34)100.00
13
Furnish and Install Water Valve Lid
26
EA
$
$
and Slip Can Per GG STD.
304.00
7,904.00
P-1 ofP-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-6989
WESTMINSTER AVENUE REHABILITATION
FROM NEWHOPE ST TO HARBOR BLVD
Item
Description
Qt
Unit
Unit Price
Amount
14
Adjust Water Vault Frame and
1
EA
$
$
Cover Per CSA STD.
8,800.00
8,800.00
15
Adjust Water Meter Frame and
6
EA
$
$
Cover Per C S A STD.
1,100.00
6,600.00
16
Parkway Culvert Type B
2
EA
$
$
8,050.00
16,100.00
17
Adjust Manhole Frame and Cover
23
FA
$
$
Per C S A STD.
1,460.00
33,580.00
18
Adjust Manhole Frame and Cover
2
EA
$
$
PerGG STD.
1,460.00
2,920.00
19
Adjust Manhole Frame and Cover
2
EA
$
$
Per OCSD STD.
2,120.00
4,240.00
20
Adjust Manhole Frame and Cover
3
EA
$
$
Per OCFCD STD.
2,120.00
6,360.00
21
Furnish and Install New Manhole
1
EA
$
$
PerGG STD.
2,200.00
2,200.00
22
Furnish and Install New #16 Pullbox
4
EA
$
$
1,320.00
5,280.00
23
Adjust Survey Monument Frame
2
EA
$
$
and Cover
1,450.00
2,900.00
24
Install FABCO CPS Unit
5
EA
S
$
4,659.60
23,298.00
25
Catch Basin Top Slab
1
EA
$
$
Reconstruction
19,250.00
19,250.00
26
Furnish and Install Traffic Loops
28
EA
$
$
Type D t
358.00
10,024.00
27
Furnish and Install Traffic Loops
56
EA
$
$
ThxEt
330.00
18,480.00
28
Furnish and Install Traffic Loops
2
EA
$
$
Type Q t •
360.00
720.00
29
Project Advertisement Sign
I
EA
$
$
1,100.000
1,100.00
30
Signing and Striping
1
LS
$
S
121,500.00
121,500.00
31
As -Built Plans
I
LS
$5,000
$5,000
P-2 of P-17
ADDENDUM NO ONE
CITY OF SANTA ANA PROJECT NO 22-6989
PROPOSAL
PROJECT NO.: 22-6989
WESTMINSTER AVENUE REHABILITATION
FROM NEWHOPE ST TO HARBOR BLVD
Item
Description
Qty
Unit
Unit Price
Amount
32
Construction Permits
I
LS
$4,680
$4,680
TOTAL BASE BID 1,643,676.00
The lowest responsible bidder shall be selected based on the total base bid. The City reserves the
right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any).
The quantity for this bid item is shown for bid comparison only. This bid item shall not be
subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual
amount for this item will be dictated by the actual quantity used, and the Agency reserves the
right to increase or decrease the quantity of this item accordingly.
t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications.
TIME FOR COMPLETION CF IMPROVEMENTS AND LIOU IDATED DAMAGES
The undersigned bidder hereby proposes to complete the Work for the total base bid amount
shown above, within sixty (60) working days after the commencement date stated in the Notice
to Proceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the
Standard Specifications, shall be $2,700 per calendar day.
Name of Firm R.J. NOBLE COMPANY
Signature of BIDDER X 11/Y_ 1___ __________________
Title JACOB BREEDLOVF/SLWyARY
(I f an individual, so state. I f a fiml o- rco-partnership, state the firm name and give the names of
all individual co-partners composing the firm. If a corporation, state legal name of corporation,
and names of President, Secretary, Treasurer and Manager, thereof.)
P-3ofP-17
EXHIBIT 4
CITY OF SANTA ANA
CONSTRUCTION CONTRACT
PROJECT 22-6989
WESTMINSTER AVENUE REHABILITATION FROM NEWHOPE ST TO HARBOR BLVD
This CONSTRUCTION CONTRACT is made and entered into this 0 day of September, 2023 by and
between the City of Santa Ana, California, a charter city and municipal corporation organized and existing
under the Constitution and laws of the State of California (hereinafter "CITY"), and R.J. Noble Company
(hereinafter "CONTRACTOR").
WITNESSETH:
The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows:
1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and
expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction
of the City Engineer of the CITY, the WESTMINSTER AVENUE REHABILITATION (hereinafter
referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract
Documents prepared by the City's Public Works Agency and approved by the City Council.
2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard
Specifications for Public Works Construction and which include the following:
• Notice Inviting Bids
• Information to Bidders
• Bid Proposal
• Bid Bond
• Contract Form
• Contract Bonds
• General Provisions
• Special Provisions
• Technical Provisions and Project Plans
• Community Workforce Agreement
• Appendices
In case of conflict between the Contract Documents, the precedence of documents shall be as
established in the Standard Specifications for Public Works Construction.
3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF
IMPROVEMENT the sum total amount not to exceed One Million Six Hundred Forty -Three
Thousand Six Hundred Seventy -Six Dollars and No Cents ($1,643,676.00), as set forth and identified
in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A," and in
accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works
Construction.
4. The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate
quantities only, and the City does not expressly or by implication agree that the actual amount of work
will correspond therewith, but reserves the right to increase or decrease the amount of any class or
portion of the work or to omit portions of the work as may be deemed necessary or advisable.
rev. 09/01/2017 Page 1 of 3
5. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in
the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including
commencing construction within the timeframe therein specified after issuance of a Notice to Proceed.
6. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK
OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for
such work as set forth in the wage determinations for this work in accordance with applicable State
and Federal law.
7. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement
(CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and
procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF
IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website
at: httl://www.santa-ana.ora/pwa/documents/CWA.pdf
8. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY,
one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful
performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%)
of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment
Bond). This Contract shall not become effective until such bonds are supplied to and approved by the
CITY.
9. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention
payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond
shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand
Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000)
or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand
Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars
($100,000) or Ten Percent (10%) of the final contract price.
10. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and
Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY.
11. INDEMNIFICATION.
To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend,
indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents,
employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"),
through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs,
damages or losses, including reasonable costs and attorney's fees, for injury, including death to any
person or damage to any property, arising directly or indirectly from, or in any manner relating to, any
of the following:
(i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its
Subcontractors of any lower tier;
(ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier,
of any of the obligations under the Contract Documents;
Page 2 of 3
(iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either
on the project site or on other properties;
(iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower
tier, for Work of Improvement performed on or off the project site; and
(v) Any personal injury, property damage or economic loss to third persons related to and arising
from the performance or nonperformance by CONTRACTOR or its Subcontractors of any
lower tier, of the Work of Improvement.
(vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all
subcontract documents issued by CONTRACTOR.
Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in
favor of CONTRACTOR against CITY or any other Indemnitee.
IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and
year first above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
I0
�� n;J;j�
JOSE MONTOYA
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA, PE
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONTRACTOR:
R.J. NOBLE COMPANY
il
NAMtSTIN M. CARVER
TITL ident
Page 3 of 3
CALIFORNIA ACKNOWLEDGMENT
CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document
to which this certificate is attached, and not the truthfulness, accuracy, orvalidity of that document.
State of California
County of _ORANGE
08/29/2023
On Dote before me,
personally appeared
JACOB BREEDLOVE
J. DEIONGH, NOTARY PUBLIC
Here Insert Nome and Title of the Officer
Nome(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/afe subscribed
to the within instrument and acknowledged to me that he/&heA4ey executed the same in his e;;
authorized capacity(ies), and that by his/berhhair signatures) on the instrument the person(s), or the entity
upon behalf of which the persons) acted, executed the instrument.
\ J.OEIONGH
{ ` Notary Public California
Orange county
z Commissian>72307aa1
�Mr Comm Expires Oct 28, 2023
Place Notary Seal ond/or Stomp Above
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct_
WITNESS my hand and official seal.
Signature r I /
nature of Notary Public
Vi I wvvm+
Completing this information con deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other:
Signer is Representing:
Number of Pages:
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other:
Signer is Representing:
t�eee
02018 National Notary Association
MAYOR
Valerie Amezcua
MAYOR PRO TEM
Jessie Lopez
COUNCILMEMBERS
Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
June 22, 2023
ADDENDUM No. 1
CITY OF SANTA ANA
PUBLIC WORKS AGENCY
20 Civic Center Plaza • P.O. Box 1988
Santa Ana, California 92702
www.santa-ana.oro
ADDENDUM NO. ONE
PROJECT NO 22-6989
CITY MANAGER
Kristine Ridge
CITY ATTORNEY
Sonia R. Carvalhc
CITY CLERK
Jennifer L. Hall
SUBJECT: Project No. 22-6989 - WESTMINSTER AVENUE REHABILITATION
FROM NEWHOPE ST TO HARBOR BLVD
The following changes/revisions/clarifications have been made to the plans and/or
specifications for subject project:
Specifications
NOTICE INVITING BIDS: Replace page iv with new page iv, (Bid due date extended)
BID PROPOSAL: Replace page P-3 of P-17 with new page P-3 of P-17. (Unit price for item
32 has been revised)
SPECIFICATIONS: Replace page 26, 27, 28 and 44 with new pages 26, 27, 28 and 44.
DEFINITION OF BID ITEMS: Replace pages 1, 2, 3, 4, 5, 6 and 7 with new pages 1, 2, 3, 4, 5,
6and 7.
Plans
1. SHEET 01 OF 06 and SHEET 03 of 06: (Construction note 9G has been modified)
All other terms and conditions remain the same.
FOR THE CITY OF SANTA
�4o olfo R as, P.
Deputy Public Works Director/City Engineer
SANTA ANA CITY COUNCIL
valene Amezcw .,essa Lopez 'ra: Viet Phan Benito— azauez Phi Baca- Jannatnin Ryan ^+emanaez David Penaloza
t,13y01 t:,ayor Pic, Ten, _' `:tiara Vlard -1J✓ara 4 Aard ` .'; afa f.
vdmeZ:�d.,l5dntd-dnd VrO ESS,eIOCGZ,1Sinid-an3 Gro ID^dnQS)n�d•dnd or /dnneMal oe2'nSanlJ•ina CrC COenil0il4�3niJ-dnd -f^
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-6989
WESTMINSTER AVENUE REHABILITATION
FROM NEWHOPE ST TO HARBOR BLVD
BID PROPOSAL
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM: R.J. NOBLE COMPANY
REQUIREMENT:
The undersigned bidder declares that they have carefully examined the location of the proposed
work, that they have examined the Contract Documents in its entirety and hereby proposes to
furnish all material and do all the work required to complete the said work in accordance with
said plans (if an)) and the specifications for the unit price(s) or lump sum(s) set forth in the
following schedule:
Item
Description
Qty
Unit
Unit Price
Amount
l
Unclassified Excavation •
1.040
CY
S
S
191.00
19a,640 00
2
Asphalt Concrete •
1.450
TN
S
S
165.00
239,250.00
3
Cold Mill (2")
213.000
SF
S
S
0.70
149,100.00
4
Asphalt Rubber Hot Mix (ARH.M)'
3,000
Tv
S
S
164.00
492,000.00
5
PCC Sidewalk IT_4")
7,200
SF
S
S
11.00
79,200.00
6
PCC driveway Approach (T-8")
1.100
SF
S
$
17.50
19,250.00
7
PCC Curb Ramp
1,800
SF
S
S
31.00
55,800.00
S
Truncated tomes
3
£A
S
S
1,100.00
3,300.00
9
PCC Curb and Gutter (Type A-2-8)
goo
LF
S
S
80.50
64,400.00
10
PCC (IB-1 ) Curb I Including Steel
100
LF
S
S
Rebar Dowels)
49.50
4,950.00
11
Root Shave*
5
EA
S
S
550.00
2,750.00
12
Adjust water Valve Frame and
22
EA
S
S
Cover Per CSA STD,
1,550.00
34,100.00
13
Furnish and Install Water VaNe Lid
26
EA
S
S
and Slip Can Per GG STD.
304.00
7,904.00
P-I of P-17
CITY OF SANTA ANA
PROPOSAL
PROJECT NO.: 22-6989
WESTMINSTER AVENUE REHABILITATION
FROM NEWHOPE ST TO HARBOR BLVD
Item
Description
Qty
Unit
Unit Price
Amount
14
Adjust Water Vault Frame and
1
EA
S
S
Cover Per CSA STD.
8,800.00
8,800.00
15
Adjust Water Meter Frame and
6
EA
S
$
Cover Per CSA STD.
1,100.00
6,600.00
16
Parkway Culvert Type B
2
EA
S
$
8,050.00
16,100.00
17
Adjust Manhole Frame and Cover
23
EA
S
$
Per CSA STD.
1,460.00
33,580.00
18
Adjust Manhole Frame and Cover
2
EA
S
S
Per GG STD.
1,460.00
2,920.00
19
Adjust Manhole Frame and Cover
2
EA
S
S
Per OCSD STD.
2,120.00
4,240.00
20
Adjust Manhole Fume and Cover
3
EA
S
$
Per OCFCD STD.
2,120.00
6,360.00
21
Furnish and Install New Manhole
1
EA
$
$
Per GG STD.
2,200.00
2,200.00
22
Furnish and Install New #6 Pullbox
4
EA
S
$
1,320.00
5,280.00
23
Adjust Survey Monument Frame
2
EA
S
$
and Cover
1,450.00
2,900.00
24
Install FABCO CPS Unit
5
EA
4
S
659.60
23,298.00
25
Catch Basin Top Slab
I
EA
S
$
Reconstruction
19,250.00
19,250.00
26
Furnish and Install Traffic Loops
28
EA
S
S
Type D t
358.00
10,024.00
27
Furnish and Install Traffic Loops
56
EA
$
$
Type E t
330.00
18,480.00
28
Furnish and Install Traffic Loops
2
EA
S
S
Type Q t •
360.00
720.00
29
Project Advertisement Sign
I
EA
S
S
1,100.000
1,100.00
30
Signing and Striping
1
LS
S
121, 500.00
$
121, 500.00
31
As -Built Plans
I
LS
$5,000
$5,000
P-2 of P-17
ADDENDUM NO ONE
CITY OF SANTA ANA PROJECT NO 22-6989
PROPOSAL
PROJECT NO.: 22-6989
WESTMINSTER AVENUE REHABILITATION
FROM NEWHOPE ST TO HARBOR BLVD
Item
Description
Qty
Unit
Unit Price
Amount
32
Construction Permits
I
LS
$4,680
$4.680
TOTAL BASE BID 1 S 1,643,676.00
The lowest responsible bidder shall be selected based on the total base bid. The City reserves the
right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any).
* The quantity for this bid item is shown for bid comparison only. This bid item shall not be
subject to the " 25%" limit as stated in Section 3-2 of the Standard Specifications. The actual
amount for this item will be dictated by the actual quantity used, and the Agency reserves the
right to increase or decrease the quantity of this item accordingly.
t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications.
TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES
The undersigned bidder hereby proposes to complete the Work for the total base bid amount
shown above, within sixty 60) working days after the commencement date stated in the Notice
to Proceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the
Standard Specifications, shall be S2300 per calendar day.
Name of Firm R.J. NOBLE COMPANY
Signature of BIDDER k
Title
JACOB BREEDLOVF;/SLL40�AR)"
(If an individual, so state. If a' f rn co -partnership. state the firm name and give the names of
all individual co-partners composing the firm. If a corporation. state legal name of corporation,
and names of President, Secretary, Treasurer and Manager, thereof.)
P-3 of P-17
EXHIBIT 4
COST ANALYSIS
CONSTRUCTION OF PROJECT NO. 22-6989: Westminster Ave Rehabilitation
from Newhope St to Harbor Blvd
Construction Contract
$
1,643,676.00
Contract Administration, Inspection and Testing
$
246,551.00
Contingencies
$
164,368.00
Design Engineering (Garden Grove)
$
58,000.00
TOTAL ESTIMATED CONSTRUCTION COSTS
$
2,112,595.00
EXHIBIT 6
PROJECT TITLE:
WestminsterA venue Rehabilitation:
Newhope St to Harbor Blvd
PROJECT CATEGORY:
Street Improvements
Arterial Street Rehabilitation
LOCATION MAP 1
AGENCY:
Public Works
CITY OF SANTA ANA FY 21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Roadway reconstruction along with miscellaneous concrete repairs
to address accessibility and drainage issues along this segment of
roadway.
PROJECT NEED:
This segment of WestminsterA venue has been identified as a priority
by the City's Pavement Management System. The pavement is
deteriorating due to weather, age, and heavy usage.
PROJECT COSTS FY 21/22! FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 1. 3 8 9 .o o o - - - - - -
Engineering 111,000 - - -
TOTAL 1,500,000 - - - - - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
RMRASB1 1.s� � .000 - - - - - -
TOTAL 1,500,000 - - - - - -
DIVISION:
Design Engineering
CONTACT:
Mike Ortiz, Senior Civil Engineer
DATE:
11-May-2021