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Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 19, 2023
TOPIC: SCADA Functional Specifications and Programming Services
AGENDA TITLE
Approve Agreements with Enterprise Automation, Northern Digital, Inc., and SOFFA
Electric, Inc. to Provide Functional Specifications and SCADA Source Control and
Change Control Services in an Aggregate Amount Not to Exceed $1,250,000 for up to a
Five -Year Term (Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with Partners in Control, Inc. dba
Enterprise Automation, Northern Digital, Inc., and SOFFA Electric, Inc. to provide on -
call engineering services to prepare functional specifications and to provide supervisory
control and data acquisition, source control, and change control services, for a shared
aggregate amount not to exceed $1,250,000, for a three-year term beginning
September 19, 2023 and expiring September 18, 2026, with provisions for one, two-
year extension, subject to non -substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
The Public Works Agency's Water Resources Division (Water Resources) oversees and
maintains the daily operations of the City's water and sanitary sewer systems. The
water system is composed of approximately 480 miles of water main, 21 groundwater
wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons,
four pressure regulating stations, and seven connection points to the Metropolitan
Water District. The system has an average daily demand of 30 million gallons from its
roughly 45,500 metered service connections.
The City's water production facilities are controlled by supervisory control and data
acquisition (SCADA) software which is used to monitor the processes involved in water
production, storage, and delivery. Coordination between the SCADA system and its
control components allows for automation of processes and procedures, reduces
energy costs, and is crucial to providing Santa Ana residents with clean, affordable
water. Due to the complex nature of the SCADA system and related devices, an
experienced consultant is needed to provide detailed control panel drawings, functional
specifications, programming and testing specifications, and SCADA systems source
control and change control services for the City's water production facilities.
SCADA Functional Specifications and Programming Services
September 19, 2023
Page 2
On February 14, 2023, the Public Works Agency released Request for Proposals (RFP)
No. 23-026, by which it sought the services of qualified consulting firms to provide
functional specifications development and SCADA programming services for the City's
water production facilities. The RFP was advertised on the City's online bid
management and publication system, PlanetBids, with proposals due on March 9, 2023.
System records indicate a total of 921 vendors were notified via PlanetBids, with 38
vendors downloading bidding documents. Three proposals were received and evaluated
by a selection committee. Based on criteria outlined in the RFP, the following
summarizes the responding firms and their ranking:
Firm
City
Rank
Enterprise Automation
Irvine, CA
1
Northern Digital, Inc.
Bakersfield, CA
2
SOFFA Electric, Inc.
Commerce, CA
3
Staff recommends awarding agreements to Enterprise Automation, Northern Digital,
Inc.. and SOFFA Electric, Inc. to provide the requested services on an as -needed basis
(Exhibits 1-3). Their proposals demonstrated the firms have the necessary capacity and
expertise to complete the required services. The firms' rates are reasonable and within
industry standard, the teams' qualifications are appropriate, and the proposals were
determined to provide the best value for the City.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years,
including renewal options if exercised, will be included in the proposed budgets for City
Council consideration.
Fiscal
Accounting
Fund
Accounting Unit,
Year
Unit
Description
Account Description
Amount
- Account #
Contract (Three -Year Term)
Water Utility Production
2023-24
06017640-
Water Fund
& Supply, Contract
$250,000
62300
Services -
Professional
Water Utility Production
2024-25
06017640-
Water Fund
& Supply, Contract
$250,000
62300
Services -Professional
Water Utility Production
2025-26
06017640-
Water Fund
& Supply, Contract
$250,000
62300
Services -Professional
SCADA Functional Specifications and Programming Services
September 19, 2023
Page 3
Fiscal
Accounting
Fund
Accounting Unit,
Year
Unit
Description
Account Description
Amount
- Account #
Optional Two -Year Extension
Water Utility Production
06017640-
Water Fund
& Supply, Contract
$250,000
2026-27
62300
Services -
Professional
Water Utility Production
2027-28
06017640-
Water Fund
& Supply, Contract
$250,000
62300
Services -Professional
TOTAL
$1,250,000
EXHIBIT(S)
1. Agreement with Enterprise Automation
2. Agreement with Northern Digital, Inc.
3. Agreement with SOFFA Electric, Inc.
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Kristine Ridge, City Manager
EXHIBIT 1
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
PARTNERS IN CONTROL DBA ENTERPRISE AUTOMATION TO PROVIDE
ON -CALL ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 19th day of September, 2023 by and
between Partners in Control, Inc. dba Enterprise Automation ("Consultant"), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ("City").
RECITALS
A. On February 14, 2023 the City issued Request for Proposal ("RFP") No. 23-026 by which
it desired to retain a consultant having special skill and knowledge in the field of:
engineering services to prepare functional specifications and to provide SCADA source
control and change control services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 23-026.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 23-026, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of three (3) separate consultants
selected to provide services on an on -call basis under RFP 23-026. The total
compensation for services provided by all consultants selected under REP 23-026 shall
not exceed the shared aggregate amount of $1,250,000.00 during the term of this
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Agreement, including any extension periods, as set forth in Section 3, below.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on September 19, 2023 and end on September 18,
2026, with the option for the City to grant up to one (1), two-year extension, exercisable by a
writing by the City Manager and the City Attorney, unless terminated earlier in accordance
with Section 16, below.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
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modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000.00 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
0001 covering, Code 1 (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000.00
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000.00 per accident for bodily injury
or disease.
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(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$1,000,000.00 per occurrence or claim, $2,000,000.00 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
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endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than A:VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
• The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
• If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix)Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
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injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
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nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
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Agreement performed by City personnel or by other consultant and/or contractors retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
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first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
To Consultant:
Scott Pickford
Principal
Enterprise Automation
9050 Irvine Center Dr.
Irvine, CA 92618
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
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attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
NATHAN T. MART Z
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
SCOTT PICKFORD
Principal
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EXHIBIT A
SCOPE OF SERVICES
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
Appendix
ATTACHMENT 1: SCOPE OF WORK
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 13
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
SCOPE OF WORK
A. INTRODUCTION AND BACKGROUND
The City of Santa Ana Public Works Agency —Water Resources Division oversees and maintains
the daily operations of the Water System and Sanitary Sewer System. The City's water system
has an average day demand of about 30 million gallons (MG) with 45,000 service connections.
It is comprised of approximately 478 miles of water main, 45 MG of storage at five (5) sites,
seven (7) MWD connections, 21 groundwater wells, seven (7) pump stations, four (4) pressure
regulating stations and utilizes two (2) pressure zones.
B. CONSULTANT RESPONSIBILITIES
The City desires to retain a qualified Consultant to prepare functional specifications,
control panel drawings, programming and testing specifications and provide SCADA
systems source control and change control services for the City's water production
facilities. The selected vendor is intended to, among other items previously stated, provide and
institute oversight mechanisms for the City's contracted controls programmers. The City's
facilities are controlled by the Dynac ES SCADA software as provided by Kapsch TrafficCom
USA, Inc. The City is also utilizing Wonderware by AVEVA.
The Consultant shall provide all labor, materials, services, and equipment necessary for the
services described herein. The Consultant shall possess all Federal, State and Local permits,
licenses, and approvals necessary to provide good/services required in the Scope of Work.
C. SCOPE OF SERVICES
The City is seeking qualified Consultants to provide (1) control panel drawings, (2) functional
specifications, (3) programming and testing specifications, (4) source control, and (5) change
control described in the following sections:
1. CONTROL PANEL DRAWINGS
The Consultant shall be capable of providing and reviewing control panel drawings as they
relate to the City's instrumentation and electrical components. The City's water production sites
utilize the following components:
• Modicon Momentum Programmable Logic Computers (PLC) — (Modicon M340 and
M580 and other various models)
• Variable Frequency Drives (VFD) — (Various models such as ABB and Danfoss)
• Limitorque and AUMA motor operated valves (MOV)
• Mag meters (various brands) and other related appurtenances
• Magelis human machine interfaces (HMI) or a Unitronics display
The Consultant shall have experience working with the aforementioned instruments and shall
recommend retrofits when applicable. It is the City's desire that all site control reside within
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 14
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
the site PLC with the HMI acting primarily as a site control interface relaying operator
commands to the site PLC.
A. DELIVERABLES
Upon request, the Consultant shall prepare detailed control panel drawings and
specifications for City water production sites. Control panel drawings shall be complete
and sufficiently detailed to provide to panel manufacturers and obtain bids for their
construction. Control panel drawings shall be in conformance with the City's Control
Panel Standards and Specifications and include at a minimum the following:
1. Front Panel Layout Drawing
2. Back Panel Layout Drawing
3. Power Distribution Drawing
4. Communication Network Drawing
5. Analog Inputs/Outputs Drawing
6. Digital Inputs/Outputs Drawing
7. Bill of Materials
8. 1/0 List with Tag Names
9. Specifications for:
a. DC Power Components (standard provided by City)
b. Ethernet and Networking Components (standard provided by City)
c. Telemetry Components (standard provided by City)
d. Control Panel Construction (standard provided by City)
In addition, the consultant shall provide the following for each requested site:
1. 1/0 List
2. Complete set of Drawings
3. Complete set of associate specification
2. FUNCTIONAL SPECIFICATIONS
The Consultant shall develop functional specifications based on the future/proposed
operation/capabilities gained from updating instrumentation and control devices for the Water
Production sites upon request from the City. The Functional Specifications are intended to
reflect the ultimate desired operation of each site and not be limited to the operation as it exists
currently. The Consultant shall be capable of performing the following tasks:
1. Conduct existing condition work sessions with the City Water Production Team to identify
existing operational settings, hardware and controls equipment for the Sites. The
Consultant shall catalogue all existing controls and equipment and provide
recommendations for enhancement and conformance to City's standards.
a. The Consultant shall create an 1/0 database to catalogue all system 1/0 and
communications, which shall include summaries of the use and function of each. The
format and fields shall be developed in collaboration with the City Water Production
City of Santa Ana RFP 23-026
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CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
Team. The type of 1/0 captured in this database shall include, but not be limited to,
PI -Cs, local and remote HMIs, remote 1/0 modules, radio transmitter modems,
backup power, wiring and termination blocks.
b. The Consultant shall provide recommendations for control hardware upgrades and
standardization.
c. The purpose of this task is to document existing 1/0, configurations and Site
equipment for use in preparing the proposed/future 1/0 list, control panel drawings,
functional specifications and related documents.
2. Conduct operations workshops with the City Water Production Team to develop and
document operating procedures for the Sites. The Consultant shall provide
recommendations for enhancement to operational practices based on currently available
technologies and industry best practices.
a. The Consultant is expected to develop a detailed understanding of each of the Site's
operational function including all equipment, controls, instrumentation, and
communication systems. Consultant shall research as necessary to fully understand
the capabilities and limitation of the Sites.
b. It is anticipated that one (1) workshop per pump station Site (8 hours each) will be
needed to complete this task. In addition, the City may request the following
additional trainings:
i. Field testing and training for staff
ii. Detailed workshops per functional specification
3. Create Functional Specifications for each Site that includes at minimum the following:
a. Narrative overview of the function and operation of the Site;
b. Identification of all component of the Site (i.e., equipment, instrumentation, etc.)
c. Narrative description of the functionality of each component of the Site (e.g., pumps,
tanks, VFDs, valves, meters, sensors/transmitters, monitors, etc.);
d. Narrative description of all operational modes for the Site;
e. Description of the process control strategies for the Site
f. Narrative description of each process control strategy;
g. Identification of the specific 1/0, setpoints, commands, and communications
associated with each strategy;
h. Detailed description of the control logic for each component/strategy, including
permissives, interlocks, PID controls, etc.;
i. Description of the SCADA interfaces (Dynac ES provided by Kapsch TrafficCom
USA, Inc. and Wonderware provided by AVEVA)
j. Narrative and detailed description of system alarms and other notification
functionality.
Prior to finalizing the functional specification, the Consultant shall host a functional specification
review workshop to review the content of the documents and receive City's approval to finalize.
Upon request, the Consultant shall also be able to provide field testing and training for staff.
City of Santa Ana RFP 23-026
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RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
3. PROGRAMMING AND TESTING SPECIFICATIONS
Upon request, the Consultant shall develop programming and testing specifications based on
City standards for the new control panels. The Consultant shall perform the following tasks:
1. Consultant shall develop comprehensive Factory Acceptance Test (FAT) and Site
Acceptance Test (SAT) protocols for the new control panels and related components.
Consultant will be tasked with reviewing, enhancing and providing approval
recommendations for test protocols and other control system submittals associated with
the planned Site improvements to ensure that the panel manufacturer and the City's
integrators deliverables and tasks are being executed in compliance with the accepted
specifications.
2. Act as the City's agent during factory and on -site functional and performance acceptance
testing. Consultant shall document and identify all functional and performance
discrepancies and coordinate corrective actions to resolve identified discrepancies prior
to City acceptance.
3. On an as -needed basis, Consultant shall provide on -site support for commissioning
(start-up) activities, in close coordination with the City's integrator. Consultant shall be
present during system commissioning to verify all aspects of the control system and
associated process equipment are exercised and to ensure deficiencies are corrected
by the Contractor/Integrator as they are found. Commissioning will not be considered
complete until the Consultant has determined that all of the system requirements have
been met.
A. DELIVERABLES
The Consultant shall provide the following:
1. Control Panel FAT/SAT Protocols
2. Control Panel FAT/SAT Results Report
3. Commissioning/Start-up Report
4. SCADA SOURCE CONTROL
The Consultant shall implement, manage and maintain a source control system and establish
procedures to track all changes to the SCADA configurations, PLC programs, firewall
configurations, smart field device configurations and related devices. The goal of the Source
Control service is to track and store SCADA system configurations and history.
The Consultant shall collect existing programs from field PLC devices to populate the existing
source control database. The City has approximately 45 PLC devices located throughout the
City. The Consultant shall maintain a master source control database and provide periodic
backups to the City. As updates are required to the PLC programs, the Consultant shall provide
a copy of the most up to date PLC programs to the City's contract PLC integrators via a
documented check -in, check-out process. Consultant shall develop and document rules,
standards and procedures for database structure and program check -in, check-out processes.
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RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
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5. SCADA CHANGE CONTROL
The Consultant shall implement, manage and maintain a robust change control system and
establish procedures to provide governance and structure over proposed SCADA system and
site local control programming changes and associated integrator activities. The goal of
Change Control services is to prevent ad -hoc SCADA configuration changes, ad -hoc PLC
programming changes, properly document new instrumentation additions and ensure proper
documentation is kept regarding the nature and reason for the desired system changes.
Consultant shall propose a change control platform and methodology. Change requests may
be initiated by City, City's contract integrators or Consultant. The City will have final say as to
what change requests are approved.
D. CODE COMPLIANCE
All materials and workmanship shall be in strict conformity with federal, state and local codes,
requirements, standards of the latest editions, and guidelines including revisions of the following:
• International Society of Automation (ISA)
• California Building Code (CBC)
• American National Standards Institute (ANSI)
• American Society of Testing and Materials (ASTM)
• Department of Transportation (DOT)
• California State Water Resources Control Board
• Department of Drinking Water
• South Coast Air Quality Management District (SCAQMD)
• Environmental Protection Agency (EPA)
• Occupational Safety and Health Administration (OSHA)
E. PROJECT MANAGEMENT AND COORDINATION
When a request for service is issued to the City, the Consultant shall issue an estimate to the
City's designated Project Manager. The Consultant shall not proceed with any work without the
approval of the City's designated Project Manager in the form of a Notice to Proceed.
Consultants shall invoice the City on a monthly basis for all work performed during the period or
provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied
by a summary of tasks performed, contract agreement number, results and progress on long-
term tasks if any.
F. VALUE ADDED RELATED SERVICES
The Consultant may propose additional related services that the City has not specifically
identified in this RFP to accomplish the stated goals of this RFP. Value added related
services will be considered by the City and may or may not be incorporated in the agreement.
All parts and materials must be supplied new and factory approved.
City of Santa Ana RFP 23-026
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CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
C►�i I_1:�:1i1
The following markup percentages shall be added to the Consultant's s costs and shall
constitute the markup for all overhead and profits (to the sum of the costs and markups, one
(1) percent shall be added as compensation for bonding):
1) Labor................................................................................................ 20
2) Materials...........................................................................................15
3) Equipment Rental.............................................................................15
4) Other Items and Expenditures..........................................................15
H. MINIMUM QUALIFICATIONS
The City is searching for a highly experienced professional firm with specific experience in
control system, HMI, and SCADA system development, test, integration, and commissioning. At
a minimum, proposers shall demonstrate certification, accreditation and/or competence as
follows:
1. California Registered Engineer as either:
a. Control Systems Engineer, or
b. Electrical Engineer, or
2. International Society of Automation, Certified Automation Professional certification
required.
3. Provide license/certification holder information (i.e., name, license#, etc.).
4. Project Experience:
a. Demonstrated experience with PLC, HMI, RTU and communication processors
(e.g., Schneider/ Telemecanique Modicon PLCs, and Magelis HMI, etc.) in a
variety of development environments (e.g., Concept v2.6, Advantys, UnityPro and
Visilogic, etc.).
b. Proven experience with SCADA communication protocols and concepts.
c. Demonstrated experience in the area of control systems design, development,
integration, acceptance testing and commissioning.
d. Minimum of three projects of similar scale and scope in the municipal water
production/distribution industry within the past five years.
5. Provide detailed project descriptions for representative projects; include contact
information for client/customer personnel (project manager, engineer, etc.) involved
with each representative project.
6. Sufficient resources to staff this project. Provide resumes for key personnel/sub-
contractors and a resource table summarizing the availability of assigned individuals
for the project.
7. All work is to be performed in compliance with all applicable codes, ordinances, laws,
standards, due care, and Occupational Safety and Health Administration (OSHA)
safety requirements.
8. The Contractor shall have a minimum of five (5) years of experience in providing the
services described in ATTACHMENT 1: SCOPE OF SERVICES.
9. The Contractor shall possess state and local permits, licenses and certificates
required by law to commence, carry, and complete the work.
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CITY OF SANTA ANA
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WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
10. Provide all necessary equipment to competently perform and complete work as
specified.
I. SAFETY
Proposer shall be solely and completely responsible for the condition of the project site, including
safety of all persons and properties during the performance of the work. In addition, proper safety
equipment must be worn at all times. These requirements shall apply continuously until the
contract is terminated and shall not be limited to normal working hours.
The Consultant shall assure that each employee or subcontractor under the contractor's
supervision is trained in the work practices necessary to safely perform his or her job.
The Consultant's drivers/delivery crews shall be HAZMAT trained and certified in safety
measures to prevent accidents endangering personnel and property. Hazardous Materials shall
be clearly marked with the proper shipping name and identification number as required by the
Department of Transportation. The Consultant shall provide current, applicable and required
Material Safety Data Sheets (MSDS) at any time during the contract as requested by the City of
Santa Ana.
J. INSURANCE REQUIREMENTS
The successful bidders shall furnish the City with original copies of valid insurance policies herein
required upon execution of the contract and shall maintain said policies in full force and effect at
all times during the term of this contract. Said insurance policies shall comply with all
requirements set forth in these specifications. Consultant(s) shall keep a current certificate of
insurance at the City of Santa Ana at all times and shall immediately report any changes to the
City.
K. FEE SCHEDULE
The Consultant shall submit a fee schedule and labor rates as described in Section III.B.3 of
RFP. The Consultant shall refer to APPENDIX A and APPENDIX B for additional information
regarding Crooke Station and Cambridge Station respectively. No separately stated freight or
deliveries will be considered. Bidders shall include all costs in the unit price bid. The Consultant's
delivered product pricing shall be inclusive of all freight/unloading/handling and delivery charged.
The City intends to replace the control panels and related instrumentation and electrical
components at the sites described below (work to be performed by a separate Contract):
1. Crooke Pump Station consisting of (detailed plansets provided in Appendix A):
a. 3 Booster pumps
b. 1 Reservoir
c. 2 Groundwater wells
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WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
2. Cambridge Pump Station consisting of (detailed plansets provided in Appendix
B):
a. 3 Booster pumps
b. 1 Reservoir
The fee proposal shall be outlined as follows for Crooke Station and for Cambridge Station:
1. Control Panel Drawings
a. Fee per Site
2. Functional Specifications
b. Fee per Site
3. Programming and Testing Specifications
c. Fee per Site
d. Assume 20 hours of witness testing/on-site services per site
4. Source Control
a. Fee for initial PLC program collection
b. Fee for establishing functioning Source Control database, standards and
procedures
c. Annual budget for processing check-in/check-out requests
i. Assume 4 requests per month
5. Change Control
a. Fee for establishing functioning Change Control forms, standards and procedures
b. Annual budget for processing/documenting change control requests
i. Assume 4 requests per month
6. Firm's standard hourly fee schedules
Furthermore, the Consultant shall submit additional labor, material and rental equipment
rates along with fee schedule. Consultant's labor and equipment rate sheet shall list rates for
all labor designations, equipment, rentals, and materials. The bid items specified in the fee
schedule are for reference purposes only. Labor increases shall be subject to mutually agreeable
terms between the City and the Consultant. The City may request related services that will be
paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be outlined
as follows:
---End of SCOPE OF WORK Section ---
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 21
EXHIBIT B
CONSULTANT'S PROPOSAL
11
ENTERPRISE
" AUTOMATION
A TETRA TECH COMPANY
IOL#
Proposal for:
Water Resources Functional Specifications
Development and SCADA Programming Services
v.1.0.0
EA PROJECT NUMBER: EA23CSA090
AV=VA
ENDORSED
Sc
hneiderrisystem
Electc' Integrator
1
SANTA ANA
I H 6 9
Address: 210 Goddard, Irvine, CA 92707 Phone: (949) 769-6000 Web: www.eaintegrator.com
x ENTERPRISE
AUTOMATION
A TETRA TECH COMPANY
Attention: City of Santa Ana
RE: Water Resources Functional Specifications Development and SCADA Programming Services
Thank you for this opportunity to our proposal for Functional Specifications Development and SCADA
Programming Services for the City of Santa Ana (the City). As we understand it, the City is seeking the
services of a qualified control systems integrator to develop functional specifications, control panel
drawings, programming and testing specifications, and provide SCADA control and change control
services for the City's water production facilities on as -needed basis.
Enterprise Automation is the City's most recent Change Manager (CM) and has been delivering a similar
scope of services to the City and its integrators and contractors through nearly 20 projects.
During that time, we have acted as an extension of the City's staff to implement protocols, best practices,
and standards that have ensured remote site implementation consistency, and significantly enhanced
control over the City's water assets.
We are excited to compete for your business once again and hope to continue providing best -in -class
service with a meticulous commitment to fiscal responsibility and efficiency.
Enterprise Automation fully understands the complexity and risk associated with this contract and
remains one of the most highly certified, trained, and recognized firms in the region and the world.
We are ideally positioned to meet the City's specific needs, ensuring that the City's water controls
infrastructure will continue to adhere to the City's standards and continue operating at peak efficiency.
1. We specialize in automation consulting and the design, implementation, testing, and
commissioning of local water and wastewater SCADA systems and their assets.
2. We surpass the City's requested qualifications both in professional licenses and project
experience specific to the technologies the City utilizes.
3. We have a holistic understanding of the City's vision for their SCADA assets. We additionally
developed the standardized designs being used to upgrade of the City's pump stations.
4. EA designed and implemented the City's highly effective Change and Source control systems.
The following proposal provides a clear description of our standard methodologies and quality initiatives,
which we use to deliver consistent, high -quality systems for our customers and would continue to use on
City projects.
As Enterprise Automation's Inside Sales Manager, I hereby submit our proposal which includes this cover
letter, our vendor application form, required proposal sections, and fee proposal.
This proposal is valid for a 120-day period from the date of submittal, 3/9/2023.
Sincerely,
Me
Alex Stipe
Inside Sales Manager
210 Goddard, Irvine, CA 92618
Tel 949.769.6000 1 eaintegrator.com
I
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
Table of Contents
CoverLetter........................................................................................................................................................1
Tableof Contents..............................................................................................................................................1
1. Agreement Statement..............................................................................................................................1
2. Firm and Team Experience.....................................................................................................................2
2.1 Firm Overview....................................................................................................................................2
2.2 Tetra Tech..........................................................................................................................................2
2.3 Project Team.....................................................................................................................................3
2.4 Location..............................................................................................................................................3
2.5 Qualifications.....................................................................................................................................4
3. Understanding Scope of Services..........................................................................................................6
3.1 Standards...........................................................................................................................................6
3.2 Detailed Pump Station Scopes of Work.......................................................................................6
4. Relevant Experience.................................................................................................................................8
4.1 Project Profiles..................................................................................................................................9
5. References.............................................................................................................................................. 13
Appendix A — Pump Station Detailed Scopes of Work...............................................................................1
CrookePump Station...................................................................................................................................2
CambridgePump Station............................................................................................................................3
AppendixB - Resumes.....................................................................................................................................4
Appendix C — Certification Documents.........................................................................................................5
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
+ ATET-H COM-
1.Agreement Statement
Enterprise Automation complies with the provisions as contained in the standard agreement in
the Appendix of this RFP. Enterprise Automation also meets the insurance requirements detailed
in this RFP.
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
2. Firm and Team Experience
2.1 Firm Overview
Enterprise Automation (EA) is a full -service integration and automation consulting firm located in
Irvine, California. We serve a variety of process -driven
industries, but specialize in the treatment, distribution, We are Project Execution Specialists"
and storage of water and wastewater.
Our traditional systems integration services are complemented by a suite of
consulting services ranging from SCADA and OT network audits, master
planning, and budget management.
EA's core focus is the development of modern SCADA platforms that are
innovative yet highly reliable, easy to maintain, and secure; through
comprehensive planning, a high attention to detail, strict adherence to
standards and industry best practices, and a disciplined focus on minimizing
long-term cost of ownership. We accomplish this through close partnerships
with clients, industry peers, and technology manufacturers.
2.2 Tetra Tech
As a direct result of our success and client -focused approach, in October of 2021, Tetra Tech, a
global leading provider of consulting and engineering services, acquired Enterprise Automation to
become a part of their Government Services business group called the Resilient and Sustainable
Infrastructure Division (RSI).
Our shared vision of the Digital Transformation of the water and wastewater industry, having
several shared clients, and the ability to leverage our collective best in -class consulting, design,
and systems integration capabilities made EA an ideal fit for Tetra Tech's growing presence.
Since the acquisition, EA still operates as its own brand with independent management, and we
maintain our focus on
personal relationships and
creating long term value for
our clients.
Tetra Tech brings a strong
local technical resource base,
backed by a world -class
national organization. With
over 55 years of experience
focusing on water,
environment, sustainable
infrastructure, and renewable
energy, they will provide EA
with support as needed.
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
+ ATET-H COM-Y
2.3 Project Team
EA's project methodology relies
heavily on a structured and
intentional staffing model. EA will
assign an Account Manager,
Project Technical Lead, and a
Project Manager to this contract.
Additionally, EA will assign
additional resources on an as -
needed basis depending on the
current project or support need.
Below is a table listing the
personnel that would be assigned
to the City's projects as required
and their percentage availability for
work associated with this contract.
EA will contact the City for approval
of any staff augmentations.
The Project Manager will be the
City's primary point of contact
throughout the life of this contract.
City of Santa Ana
kAvilaM) ;ZackAGentry rchitect)
Project Execution Team
Detailed resumes are provided in Appendix A Resumes.
2.4 Location
Our headquarters, where all engineering will be performed,
is located in Irvine, CA. This is the primary office location for
all 42 EA staff members, including 27 full-time degreed
engineers cross trained on all of the core technologies that
we specialize in.
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Proiect Number: EA23CSA090, 0.0.0 AUTOMATION
+ ATET-H COM-Y
2.5 Qualifications
Below is a detailed description of how Enterprise Automation meets and exceeds the City's
minimum requirements. Copies of certifications can be provided upon request.
2.5.1 California Registered Engineer
Enterprise Automation has the following six California Registered Professional Engineers on staff:
• Alex Coker- Control System Engineering PE, CS 7596
• Bryce Williamson- Control System Engineering PE, CS 7663
• Dave Lewis- Electrical Engineering PE, E 21297
• Kyle Pickrell- Control System Engineering PE, CS 7661
• Luke Stephenson- Control System Engineering PE, CS 7598
• Sara Steinhauser- Control System Engineering PE, CS 7644
2.5.2 International Society of Automation, Certified Automation Professional
Through our parent company, Tetra Tech, Enterprise Automation has the following
Certified Automation Professional is available to join our project team as -needed: ti SAN
• Luis Cardenas Rodriguez
2.5.3 CSIA Certification
Enterprise Automation is certified by the Controls Systems Integrator Association (CSIA), which is
considered a more prestigious and highly sought after status for systems integrators.
In order to qualify for CSIA certification, a Systems Integrator must pass
an exhaustive multi -day audit that encompasses a broad range of
disciplines stretching far beyond the obvious cornerstones of Engineering c sio a
and Project Management. These topics include: Risk Management,
Human Resources, Disaster Recovery Planning, IT infrastructure, Client CERTIFIED
Service and Support, and dozens of other operational considerations.
2.5.4 Project Technology Experience
2.5.4.1 Schneider Electric PLCs, HMIs, and RTUs
In the City's RFP, Enterprise Automation recognized the need for an integrator with significant
experience with PLC, HMI, RTU, and communication processors, specifically with the Schneider
Electric brand in a variety of Schneider Electric programming environments.
Enterprise Automation is proud to be the first Schneider Electric Master
Alliance Integration Partner in the USA and one of only 14 in the world. Alliance
The Master Alliance Partner status is their highest level of certification. Master
Additionally, we have more Control Expert and EcoStruxure Control Schneider
System professionals than any firm in the country. These engineers are aElectriC
recognized by Schneider electric as having mastered the complete
EcoStruxure offer (Networking, PLC software, and SCADA software) and possess the capabilities
and expertise to implement solutions for the most demanding and rigorous requirements.
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
+ A-- COM-Y
Our experience with EcoStruxure Control Expert (formerly Unity Pro) has continued to grow over
the past twenty years with implementations on a variety of Modicon PLC platforms including
Quantum (with scanning of Modicon Advantys Ethernet 1/0), Momentum, Premium, M340, and
M580.
Some of our municipal Modicon Control Expert projects include:
Client INEWApplication
Hardware
City of Fresno
Water treatment + distribution
Quantum, Momentum, M340
City of Huntington Beach
Water + Wastewater
M340, M580
distribution
City of Palm Springs
Cogen plant
M580
City of Santa Ana
Water pump stations
Momentum, M340
Encina Wastewater Authority
Wastewater treatment
M580
Golden State Water
Water treatment + distribution
Micro, Momentum, M340
Company
Orange County Sanitation
Water treatment + distribution
Quantum, M580
District
Rancho California Water
Water distribution
M340
District
South Coast Water District
Water distribution
M340
Sweetwater Authority
Water treatment + distribution
Premium, Momentum, Quantum,
M340
2.5.4.2 Dynac SCADA
Although not requested through the City's RFP, EA is �� SC� '►,
formally trained and capable of working on the City's p
Kapsch Dynac SCADA system.
Several of Enterprise Automation's engineers received formal training from Kapsch staff on the
Dynac product and were trained by the City's personnel on the use and configuration of the City's
Dynac ES SCADA system. The purpose of the training was to have EA's team understand how to
configure the Dynac system and more importantly, to understand how the Dynac data structures
and tagging systems worked. This training and deep understanding of the City's SCADA system is
invaluable in assisting the City with their control system needs.
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Proiect Number: EA23CSA090, 0.0.0 AUTOMATION
+ ATET-H COM-Y
3. Understanding Scope of Services
Enterprise Automation understands that the City, through this RFP, is seeking a highly qualified
Industrial Automation Systems Integrator to provide the following:
1. Control panel drawings, functional specifications, programming specifications, and testing
specifications for the City's water production and control facilities
2. SCADA systems source control and change control services
3. As -needed, the integrator will also act as the City's agent, providing oversight and training
for the City's contracted controls programmers, who are responsible for implementing the
designs developed
3.1 Standards
A key goal of EA's role as the City's most recent Change Manager was to develop standardized
approaches and documentation for site upgrade projects.
EA successfully developed a suite of standardized documentation that has been utilized on
several projects with multiple contractors and programmers.
Through those experiences we've been able to significantly reduce the effort required to hand
over the City's standards, increase the quality of contractor deliverables, and ensure that sites are
implemented consistently.
3.2 Detailed Pump Station Scopes of Work
See Appendix A for detailed scope of work documents for the Cambridge and Crooke pump
station projects. Those projects include the following tasks.
3.2.1 Site Specific Deliverables:
The following deliverables will be developed for each site, as needed to support capital upgrades:
1. Control Panel Drawing Package:
a. Front and back panel layout drawings
b. Power distribution drawing
c. Inputs/outputs drawing
d. Bill of Materials
e. 1/0 list with tag names
2. Functional Specification
3. SCADA Design Specification
4. OIT Design Specification
5. Network Drawings
6. SCADA FAT Procedures and checklists
7. Panel FAT Procedures and checklists
8. SAT Procedures and checklists
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
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3.2.2 SCADA Source Control
EA has implemented and continues to utilize a source control system internally to track all
changes to SCADA configurations, PLC programs, firewall configurations, smart field device
configurations, and related devices. With the existing system in place, EA will maintain source
control for the City, ensure all backups are up to date, and update/check-in/check-out source
control documentation on an as needed basis.
3.2.3 SCADA Change Control
Similar to source control, EA has implemented and continues to utilize a change control system
internally to track all desired changes to the system, preventing ad -hoc changes to configurations
that do not get documented. With the existing system in place, EA will maintain a change control
system for the City, ensure all existing change requests are captured accurately in our system,
and update change control documentation on an as needed basis.
3.2.4 Value Added Related Services
There are several tasks that are necessary for the completion and success of each site capital
project but were not included in the City's RFP. These tasks have proven critical in maintaining
project budgets, schedules, and deliverable quality. We consider them non -optional scope.
3.2.4.1 Specification handovers
Once the final functional specifications and test documents have been developed, EA will hand
over them over to the City's contractor and integrator to develop configurations and construct the
require control panel(s).
3.2.4.2 Testing contingency
In previous projects with the City, EA has found that the SCADA FAT, panel FAT, and SAT testing
procedures typically consume more time than the City has specified in their RFP. Due to this, EA
has included additional testing budget to ensure EA has enough time budgeted to support these
crucial testing procedures.
3.2.4.3 Training
Following commissioning for each site capital project, EA will plan to train City operations staff on
the operation and use of the updated controls system assets. This task has been a crucial part of
previous change manager projects to ensure seamless operations for the City's staff and less
oversight needed from EA once the site has been commissioned.
3.2.4.4 Post -commissioning as -built updates
Also following commissioning, EA will update the developed specifications to as -built. The intent
is to close the project out with documentation accurate to the field to aide with any future
modifications and maintenance.
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Proiect Number: EA23CSA090, 0.0.0 AUTOMATION
+ ATET-H COM-Y
4. Relevant Experience
For several clients EA is currently acting simultaneously as the integrator, consultant, and an
extension of staff under either professional or master services agreements. These contracts are
nearly identical in both scope and intent to the contract proposed by the City.
We strongly believe that success in these contracts requires developing strong partnerships built
on trust that both sides are equally dedicated to accomplish the common goal of a standardized,
effective, and reliable SCADA system.
The table below highlights some of our key municipal clients and the scope of services we provide,
relevant to this RFP.
Encina Wastewater Authority
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Sweetwater Authority
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
City of Santa Ana
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
City of Huntington Beach
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
City of Newport Beach
✓
✓
✓
✓
✓
✓
✓
✓
✓
City of Fresno
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Vallecitos Water District
✓
✓
✓
✓
✓
✓
✓
✓
✓
City of Long Beach
✓
✓
✓
✓
✓
✓
✓
✓
✓
OC Sanitation District
✓
✓
✓
✓
✓
✓
✓
✓
South Coast Water District
✓
✓
✓
✓
✓
✓
✓
✓
✓
Golden State Water Company
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, v1.0.0 AUTOMATION
+ A-- COM-Y
4.1 Project Profiles
Following are project profiles representative of EA's project experience and capabilities similar to
those listed in this RFP.
OM&
Change Manager Servicesm"'�011
114111111111 i
Agreement
215 S. Center St.
Santa Ana, CA 92704
�[p
h O ICLIENT
1
CNTACT�
James Burk
-s
Civil Engineer,
o
2 (714) 647-3315
® jburk@santa-ana.org J @ 9
�-
11ROJECT MANAGER:
Matt Avila
111ROJECT DETAILS
CLIENT BACKGROUND:
The City of Santa Ana is located in the heart of Orange County, California, and
Key Insights
is approximately 27 square miles. The City provides potable drinking water for
-Source control
the City's 334,000 residents and businesses. The City's water production
-Change control
system consists of 21 wells, 4 pressure control stations, 7 Metropolitan Water
-SCADA Standards Development
District connections, 7 pumping stations, and 5 reservoirs. The City also
-Contractor Design Reviews
operates and maintains 4 sewer lift stations. Control and monitoring of the
-Functional Specification
water system and sewer facilities are coordinated via the City SCADA system
Development
using a series of radios which transmit data from remote locations to the
-Contractor and Programmer
centralized City Home SCADA control room.
oversight
► Key Technologies
PROJECT DESCRIPTION
-Modicon PLCs
The City normally uses design -bid -build project delivery mechanisms, which
-Modicon HMIs
yields a variety of contractors implementing their water production facilities
-Dynac SCADA
but they desired more consistent designs to streamline operations and
► Project Metrics
maintenance. In order to make standardization a priority and instigate a
-EA's Services Value- $2M
cultural shift, the City decided they needed a qualified automation consultant
-Contract Period- 2018 - 2023
to prepare standardized functional specifications, HMI graphics standards,
control panel drawings, automation program testing protocols, and change
control mechanisms as a means to institute oversight for the City's contracted
controls programmers.
Through this contract, EA has hosted several process control and
standardization workshops with City personnel and immediately used the
decisions to develop standardized functional specifications, electrical designs,
and test protocols for use at their water sites distribution sites. Concurrently,
EA created change control policies, a source control system, and developed
documented programming standards for all future City projects to ensure their
water facilities were consistent.
In addition to Change Manager Services, EA has assisted the City's SCADA
programmer in configuring new screens in the Dynac SCADA system,
developing new PLC and OIT programs, deploying configurations onsite and
verifying proper operation of the site by leading startup and commissioning
activities
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, v1.0.0 AUTOMATION
+ A-- COM-Y
Master Services Agreement
100 Lakewood Ave.
Chula Vista, CA 91910
Justin Brazil
Director of Water Quality
2 (619) 409-6802
® jbrazil@sweetwater.org
PROJECT
Jeff Benson
Key Insights
-Source control
-Change control
-Standards design
-SCADA Evolution
-Master/Annual Planning
-Annual Support Contract
-Full Distribution RTU
replacement
CLIENT BACKGROUND:
Sweetwater Authority (SWA) provides water treatment and distribution to
200,000 people in a service area that covers 32 square miles near San Diego,
California. It is a publicly owned water agency governed by an elected Board of
Directors.
► Key Technologies
PROJECT DESCRIPTION
-AVEVA Plant SCADA
In 2005 SWA executed an integrator interview process to select an integrator
-AVEVA Historian
-AVEVA Ampla
partner. EA was selected as their sole integrator due to demonstrated SCADA
-Modicon PLCs
and water industry competence. EA's scope covers all SWA water production
-Magelis OITs
plants, ground water wells, and distribution controls. EA was engaged early as
-MDS Radios
a core team member of SWA's SCADA master planning committee, which
-Cisco Networking Equipment
continuously provides strategic direction and planning for SWA's SCADA
-MOXA firewalls
systems.
Project Metrics
Through consecutive professional service agreements beginning in 2005, this
-EA Services Value: $11 M
partnership has created one of the most standardized and robust automation
-Contract Period: 2005- Present
platforms in the industry. Sweetwater Authority is setting the standard for
water control system design and management. EA was initially tasked with
addressing several specific needs like SCADA alarming and data validation,
but quickly progressed to comprehensive controls system design, long-term
automation consulting, and development of a standards portfolio for the
Authority.
The current standards portfolio includes capital project system I&C design
standards and review, control panel design, SCADA equipment and
components, networking, IT policy, virtualization, PLC code, HMI graphics,
process control methodology, data storage, MES, water quality reporting, and
operator training standards. EA maintains all of these resources in the
Authority's source control system and supports the Authority in enforcing their
standards in new capital improvement projects and interim system changes.
EA currently supports SWA as a sole sourced systems integrator to design
and implement various improvement projects and an automation consultant
to assist with annual planning, master plan budgeting, and working as an
extension of staff and as a primary SCADA resource.
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, v1.0.0 AUTOMATION
+ A-- COM-Y
Professional Services Agreement
19001 Huntington St.
Huntington Beach, CA 92648
Bryan Arnado
Utilities Technology Coordinator
2 (714) 536-5206
® bryan.arnado@surfcity-hb.org
Jeff Benson
Key Insights
-Source control
-Change control
-Standards design
-SCADA Replacement
-Master/Annual Planning
-Annual Support Contract
-Physical server to virtualized
platform conversion and
consolidation
-Complete platform software
upgrade
-Department of Homeland
Security Audit
Key Technologies
-VTScada
-VMWare ESM virtualized
platform
-Modicon PLCs
-Magelis OITs
Project Metrics
-EA Services Value: $4M
-Contract Period: 2013- Present
CLIENT BACKGROUND:
The City of Huntington Beach, California is a full service, predominantly
residential city with a population of about 200,000 located in northwestern
Orange County. The City owns and operates both the water utility and
wastewater collection system serving its 200,000 citizens. Their assets
include 27 sewer lift stations, 10 wells, 5 reservoirs, 16 flood stations, and 9
turnouts where imported water from Metropolitan Water District (MWD) is
resold to several local cities and agencies.
PROJECT DESCRIPTION
EA was awarded our first PSA with the City in 2013 and has been working
closely with them since. During the time of the first PSA award, the City faced
the challenge of locating and retaining a local systems integrator with the
qualifications, references, resources, and dedication needed to meet the
immediate and future needs of a public entity providing water and wastewater
utilities to customers in a growing metropolitan area. Specifically, the City
needed three forms of support: on -call support for their legacy system,
planning and execution of projects, and assistance with planning their
replacement SCADA system.
EA's solution started with auditing existing assets, documenting pressing
needs, and hardening the legacy system for improved reliability. The first
priority and most significant improvement was virtualizing the City's 30
computer platform, stratifying the SCADA networks, and isolating the water
and wastewater Wonderware projects. Upon completion, EA conducted
preventative maintenance routines on a semi-annual basis, incorporating
change requests for City operations as needed.
Concurrently, EA conducted workshops with the City to define their vision,
preferred automation standards, and plan upgrade projects accordingly.
To better meet the operational needs of the City, EA transitioned the
Wonderware SCADA systems to VTScada. Instead of the usual up -front
approach of writing and getting approval for a long and involved project
specification, the City proposed a more agile methodology for the project. In -
person, bi-weekly meetings were scheduled, which gave the City direct
involvement in the development and more control over the process by
enabling just -in -time decision making.
Today, EA continues to build on and rehabilitate the City's platform and SCADA
assets. Projects include the modernization and rehabilitation of City sewer lift
stations, PLC replacements at similar City assets, and continuous long-term
planning for the City's SCADA assets.
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, v1.0.0 AUTOMATION
+ A-- COM-Y
Master Services Agreement
6200 Avenida Encinas
Carlsbad, CA 92011
Scott McClelland
Assistant General Manager
2 (760) 268-8837
M smcclelland@encinajpa.com
PROJECT MANAGER:
Key Insights
-Source control
-Change control
-Standards design
-SCADA Master Planning
-Complete facility controls
overhaul
-6,300 10 over 7 plant areas
-50+ PLCs
► Key Technologies
-Modicon PLCs
-Schneider HDCS
-AVEVA Historian
-AVEVA Plant SCADA
-Test Platform
-Source Control
-Change Control
► Project Metrics
-EA Services Value: $15M
-Contract Period: 2017-2022
CLIENT BACKGROUND:
The Encina Wastewater Authority (EWA) is a public agency located in Carlsbad,
California. EWA provides wastewater treatment services to more than 400,000
residents in northwestern San Diego County. EWA's facilities and services are
essential for protecting the local ocean environment, preserving public health,
and providing recycled water resources for the region. Enterprise Automation
has provided sole sourced automation and integration services to EWA since
2017 as part of a five-year professional services agreement.
PROJECT DESCRIPTION
Since the current control system was originally implemented at Encina Water
Pollution Control Facility (EWPCF), the system has been maintained and
upgraded by EWA staff, low -bid integrators, and miscellaneous contractors.
This approach lacked standardization and documentation, leading to network
and reliability issues.
In 2017 the Authority developed and released an RFP to find an automation
consultant who could overhaul the entire facility and develop a platform built on
industry best practices and a pervasive standardization. EA was awarded the
five-year Master Services Agreement and immediately set to developing a
master plan for the future of the EWPCF.
Through this contract, EA was tasked with:
• Implementing source and change control systems
• Control panel designs
• Network designs
• Functional/operational specifications
• Virtualized design and implementation
• Test platform development
• Programming and configuration
• FAT, startup, and SAT documentation and execution
• Change Management services
EA is currently executing several concurrent projects according to the
developed Master Plan to address the nearly 6,300 10 spread across seven
plant areas.
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
5. References
CITY OF SANTA ANA
RFP NO_: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
APPENDIX
ATTACHMENT 3: PROPOSER'S REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide
the supplies, equipment or services included in the scope of the proposal specifications. Attach
additional pages if required. The City reserves the right to contact each of the references listed for
additional information regarding your firm's qualifications.
Reference
Customer Name: Sweetwater Authority Contact Individual: Justin Brazil
Address: 100 Lakewood Ave. Phone Number. (619) 409-6802
Chula Vista, CA 91910 Email. lbrazil@sweetwater.org
Contract Amount: $11 M Year. 2005-2026, 4x 5-year contracts + 1-year ext.
Description of supplies, equipment, or services provided:
24x7 on -call support, bi-annual maintenance. software renewal support, as -needed integration services
SCADA SCADA master planning, test platform mgmt, ext of staff, annual budgetinglplanning
Reference
Customer Name: City of Huntington Beach Contact Individual: Bryan Arnado
Address: 19001 Huntington St. _ Phone Numt>er: _(714) 536-5206
Huntington Beach, CA 92648 Email: bryan.arnado@surfcity-hb.org
Contract Amount: $4M year= 2013-2023, 3x 3-year contracts + 1-year ext.
Description of supplies, equipment, or services provided:
Bi-annual maintenance, software support renewals, as -needed integration services, test platform mgmt
Extension of staff, emergencV support, annual budgeting and planning, automation consulting, audits
Reference
Customer Name: Encina Wastewater Authority Contact Individual: Scott McClelland
Address: 62.00 Avenida Encinas Phone Numbers (760) 268-8837
Carlsbad, CA 92011 Email. smcclelland@encinajpa.com
Contract Amount: $15M Year: 2017-2025, 5-Year contract + 2-year ext.
Description of supplies, equipment, or services provided:
24x7 on -call support, bi-annual maintenance software renewal support; as -needed integration services
SCADA consulting, SCADA master planning,testplatform m mt, ext of staff, annual budgeting/planning
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 24
R. a
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
+ A-- COM-Y
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCApA
PROGRAMMING SERVICES
Reference
Customer Name: City of Newport Beach
Address: 949 West 16th St.
Newport Beach, CA 92660
Contract Amount: $1 M
Contact individual: Brent Millard
9
Phone Number: 49 ) 718-3414
Email: bmillard@newportbeachca.gov
Year: 2019-2024, 5-year contract
Description of supplies, equipment, or services provided:
1Dx5 on -call support, bl-annual maintenance, as -needed integration services, SCADA consulting
test plafErrin mgm , ext of statt, annual u ge ing p anning
THIS PORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 25
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
Appendix A - Pump Station Detailed Scopes of Work
R a
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 V ATET-H COHMNY
AUTOMATION
Crooke Pump Station
ENTERPRISE
AUTOMATION
A TETRA TECH COMPANY
Scope of Work
Crooke Pump Station Func.
Spec Dev & Programming V.100
PROJECT NUMBER: EA23CSA090
Prepared for: On:
City of Santa Ana 3/9/2023
Crooke Pump Station Func. Spec Dev & Programming Scope of WorkENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH COMPANY
History
Table of Contents
1 Proposal Background......................................................
2 Project Goals.....................................................................
3 Project Approach.............................................................
4 Assumptions.....................................................................
5 Scope of Work..................................................................
5.1 Project Management ..............................................
5.2 Project initiation.......................................................
Project initiation Deliverables ........................................
5.3 Design Review..........................................................
Design Review Deliverables ...........................................
5.4 Control Panel Drawings ..........................................
Control Panel Drawings Deliverables ...........................
5.5 Functional Specifications .......................................
Functional Specifications Deliverables ........................
5.6 Programming & Testing Specifications ..............
Programming & Testing Specifications Deliverables
5.7 SCADA Source Control ...........................................
SCADA Source Control Deliverables .............................
5.8 SCADA Change Control ..........................................
SCADA Change Control Deliverables ...........................
6 Change Manager Tasks ..................................................
SCADA Change Control Deliverables ...........................
7 Assumptions & Clarifications ........................................
8 Schedule............................................................................
9 Cost Estimate...................................................................
9.1 Travel.........................................................................
10 Conclusion....................................................................
11 Terms & Conditions.....................................................
Appendix A: Deliverables List .................................................
Client Deliverables................................................................
Internal Deliverables............................................................
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Crooke Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH COMPANY
Acronyms and Terms
For the remainder of
Term
CR
the document the following acronyms will be used.
Description
SCADA Change Request
EA
Enterprise Automation (Integrator)
FAT
Factory Acceptance Test
HMI
Human Machine Interface
0&M
Operation and maintenance manuals
OIT
Operator Interface Terminal, stand-alone graphical interface typically found
on standalone equipment or remote sites
PLC
Programmable Logic Controller
PM
Project Manager
SAT
Site Acceptance Test
SCADA
Supervisory Control and Data Acquisition (refers to the entire automation
system)
CSA, the City
City of Santa Ana
Crooke Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH COMPANY
1 Proposal Background
Enterprise Automation has been providing SCADA integration services to the City of Santa Ana
since 2014 through several projects including East Pump Station, SA-5, San Lorenzo Lift Station,
Well 40, Well 38, Garthe Pump Station, Walnut Pump Station, and more.
In March 2018, the City of Santa Ana awarded Enterprise Automation a three-year professional
services agreement to provide SCADA and PLC "Change Management" services which was
extended an additional two years. In this role, EA is responsible for promoting and implementing
standardization and best practices throughout the City's water distribution SCADA system.
Through the Change Manager Contract, EA has developed several SCADA standards for the City
including:
• IC&E Standards
• Device Standards
• Facility Naming and Tagging Standards
• PLC Programming Standards
• OIT Design Standards
• HMI Standards
This standardization has resulted in projects that are more consistent, less expensive to
implement, easier to train operators on, and overall more successful. The documentation also
facilitates an efficient transfer of knowledge between the City and their consultants.
In pursuit of implementing these standards across all of their sites, the City has asked EA to
develop designs for the City's water distribution assets which include wells, reservoirs/pump
stations, PRVs, MWD connection sites, and lift stations.
EA's role is to ensure that they are consistent, well documented, thorough, and leverage the City's
validated standards. The scope of this project includes providing such design services for the
City's Cambridge Pump Station.
EA's specific deliverables and tasks for this project are
1. Perform a review of 100% designs (P&IDs, drawings, MCC design) and provide
comments to the design consultant to ensure the IC&E standards are
implemented
2. Develop the following design documentation for Crooke Pump Station
a. Panel design (ready for fabrication drawing set and design calculations)
b. Tag, 10, and equipment lists
c. PLC Functional Specification
d. SCADA Design Specification
e. OIT Design Specification
f. Network drawings
3. Hand over design specifications to the City's integrator
4. Generate SCADA FAT, Panel FAT, and SAT documentation
5. Assist with SCADA FAT, Panel FAT, and Commissioning (SAT)
6. Develop operator training manuals and deliver training sessions
7. Deliver post -commissioning as -built design documents
Note: This is a design -only project. Programming, panel procurement, testing, and deployment will
be executed by the City's other consultants for this project.
Crooke Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH COMPANY
2 Project Goals
The goals of this project are:
1. Provide quality control and procedural compliance oversight over the City's control
system programming consultant (the integrator) and panel fabricator.
2. Develop designs according to the City's existing SCADA, PLC, OIT, network, 10, and panel
standards.
3. Ensure that the control requirements for Crooke Pump Station are thoroughly
documented.
4. Help the City achieve their long-term goal to standardize their entire water distribution
SCADA system.
5. Reduce budget and operational risk from the implementation and commissioning phases
of this project.
3 Project Approach
Our project approach is designed to:
1. Promote consistency and reduce project risk by leveraging existing designs which have
been thoroughly tested.
2. Maximize client engagement at all necessary levels (operations, maintenance, and
management) to ensure that the project deliverables meet the City's needs.
3. Test everything where practical, prior to site deployment to reduce the probability of
rework being necessary in the field.
4. Encourage transparency between EA, the City, and their contractors and consultants.
4 Assumptions
Please see Section 7 for Assumptions and Clarifications. Note: many assumptions and
clarifications listed must be considered in the context of the content in this scope, otherwise they
may seem unclear or inconsistent.
Crooke Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH COMPANY
5 Scope of Work
This section details the scope of work for tasks included in the estimate in Appendix B, which are
arranged to represent the expected order of execution.
At the bottom of each section will be a summary of the deliverables to be produced.
• Client deliverables: items EA will produce and submit to the client
• Internal deliverables: items EA will produce for internal use (available by request)
5.1 Project Management
EA will provide a dedicated project manager to be the main point of contact and steward all
communication through EA. The PM has primary responsibility for this project's scope, budget,
and schedule.
The PM will prepare a project schedule, publish it, and periodically update it as the project unfolds.
At the commencement of the project, the PM will submit the schedule to the City in electronic
format.
Throughout the life of the project, the PM will perform all commercial, budget, and project
tracking related updates. The labor estimate for project management is comprised of the
"Initiation" sheet in the cost estimate in Appendix B, plus a fixed percentage of all other
engineering hours (as shown in the estimate).
For each workshop or meeting involving key project decisions, EA's PM will draft and release
meeting minutes with action items and dates assigned within one week.
Key Project Management Roles and Activities-
1 . Primary point of contact, communications coordination
2. Project scheduling
3. Internal project team meeting coordination
4. Project status tracking (daily/weekly)
5. Project status communication with the City
6. Project invoices and tracking report (monthly)
7. Project coordination
8. Procurement oversight
5.1.1 PM communications plan
5.1.1.1 Project status updates
The PM will contact the City's project manager a minimum of once every two weeks, via email, to
provide status updates for all ongoing tasks. This standard practice helps to maintain an open
line of communication when current project activities do not require direct contact between EA
and the City.
Crooke Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH COMPANY
5.2 Project initiation
The "Initiation" sheet in the estimate includes activities associated with starting the project. This
includes setting up the project in our accounting, project tracking, and resource planning systems.
5.2.1 Execution planning
Execution planning is a standard engineering activity where the engineers document the
systematic process required to generate each deliverable. These plans are continually updated as
engineering work is completed such that the team can accurately predict their future budget
performance. This is an elementary activity of EA's preparation and quality control process.
EA engineers (typically the Lead Engineer) will set up the execution plan templates prior to the
kickoff meeting. Their templates are based on this scope and estimate.
Once the kickoff meetings are complete and mutual understanding of the scope is confirmed, EA
will update and add more detail to the execution plans developed previously.
5.2.2 Internal kickoff
Once a PM is assigned and an engineering team has been established, they will perform an
internal team kickoff to review the following:
1. Customer history
2. Relevant parties involved
3. Relevant documentation (specs, designs, etc...)
4. Project scope, budget, schedule, and risk areas
The risk register is an especially valuable tool that is developed during or shortly after the internal
kickoff. Engineers use it to track any and all risks (commercial, technical, coordination, etc.) and
develop mitigation strategies. The risk register is updated on a regular basis throughout the life of
a project and is available for client review at any time.
5.2.3 Project kickoff meeting
Following the internal kickoff meeting EA will prepare for a formal kickoff meeting. We will an
agenda at least one week prior to the meeting. EA's project team, including project engineers and
the project manager, will attend the formal kickoff meeting.
Meeting minutes will be published containing action items with assigned responsibilities and due
dates.
5.2.4 Team check -in meetings
Internal project team meetings between the EA PM and EA engineering staff are conducted
regularly during all projects. These meetings are used to discuss overall project status, budget,
schedule, scope, and risk scenarios. The risk register is updated as known risks are averted or
mitigated and new risk scenarios are identified.
We consider these formal meetings a critical component to our success as they facilitate team
coordination and collaboration in an organized and controlled manner.
Crooke Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH COMPANY
Project initiation Deliverables
5.3 Design Review
At the onset of this project, EA will review design documentation that the City's contractor has
developed for this project. The exact scope of this task will be determined by the City and EA's
project team on an as -needed basis but will likely include a review of the 100% P&IDs, electrical
drawings, and MCC design.
Additionally, EA will review the MCC fabricator's ready for construction drawing set for alignment
with the design documentation. EA will provide redlined comments to the designer following this
review to be incorporated into the final design.
Design Review Deliverables
1. 100% Design review notes
2. MCC construction drawing review notes
None
5.4 Control Panel Drawings
EA will be responsible for the development of control panel drawings for Crooke Pump Station.
This pump station consists of 3 booster pumps,1 reservoir, and 2 groundwater wells. The Crooke
Pump Station Control Panel Design will conform to existing control panel standards and will
include the following at a minimum:
• Front panel layout drawing
• Back panel layout drawing
• Power distribution drawing
• Communication network drawing
• Analog inputs/outputs drawing
• Digital input/output drawing
• Bill of Materials
• 1/0 list with tag names
• Additional specifications (standard provided by the City)
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o DC power components
o Ethernet and networking components
o Telemetry components
o Control panel construction
EA will submit the panel design package to the City for review following completion.
Control Panel Drawings Deliverables
Crooke Pump Station Control Panel Design package
None
5.5 Functional Specifications
For this project, EA will be responsible for developing the design specifications necessary to
specify the controls operations for Crooke Pump Station. The specifications will represent how
the City desires the site to operate and to be updated to adhere to, not the existing operations
scheme. Utilizing EA templates, EA will develop new functional specification documents to detail
the design and functionality of Crooke's control systems.
5.5.1 Site investigation
At the beginning of this phase, EA will visit Crooke Pump Station to conduct a site investigation.
The site visit will include the review as -built field conditions, review the existing panel, and to
review the networking infrastructure. The intent of this site visit is to ensure the existing
documentation aligns with the field before making specifications based on that documentation.
5.5.2 Design workshop
Prior to the development of the specification documents, EA will host a design workshop with the
City to determine functional requirements for Crooke Pump Station. This includes discussing 10
and equipment list changes, PLC Functional Specification requirements, SCADA Design
Specification requirements, and OIT Design Specification requirements.
5.5.3 10 list
EA will develop an 10 list for Crooke based on findings during the site investigation and changes
to the site noted during the design workshop and from the design documentation. EA will submit
the 10 list to the City for review.
5.5.4 Functional Specification
EA will develop a Functional Specification for Crooke, which will detail PLC program details and
how the PLC program is expected to operate. This specification will be based on specifications in
which EA has developed for previous City projects and the City's standards. This specification will
Crooke Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A A TETRA TECH COMPANY
also leverage standard template documents that EA has already developed as part of other
projects. The Functional Specification will define details such as:
• Narrative overview of the function and operation
• Identification of all physical site components
• Control narrative description for each component
• Process control strategy description
• Identification of 10, setpoints, commands, permissive, etc.
• Alarms
• Totalizers
• PLC standard device code modules to be used in programming
The intent of this document is to provide a high amount of detail and clarity to all groups working
on the controls systems at Crooke, especially the integrator responsible for programming. The
integrator will use this document to ensure the PLC program is consistent with those at other
remediated sites.
EA will submit the Functional Specification to the City for review.
5.5.5 SCADA Design Specification
Similar to the PLC Functional Specification, EA will develop a SCADA Design Specification to
detail the SCADA configuration for Crooke. This specification will be based on specifications in
which EA has developed for previous City projects and the City's standards and will leverage
standard template specification documents from other projects.
The SCADA Design Specification will define:
SCADA screens and their functions, content, operations, and navigation
Communication parameters
Tag and alarm list
This specification will ensure configuration by the integrator is thoroughly planned and consistent
with existing Dynac SCADA screens.
EA will submit the SCADA Design Specification to the City for review.
5.5.6 OIT Design Specification
Leveraging the City's OIT design standards and previously developed OIT Design Specification, EA
will develop an OIT Design Specification for Crooke.
The specification will define Crooke's OIT screens and popups. The screens will be designed to
use the graphic objects which EA has developed for previous site OITs. This specification will
ensure configuration by the integrator is thoroughly planned and consistent with those existing
OIT screens.
EA will submit the OIT Design Specification to the City for review.
Crooke Pump Station Func. Spec Dev & Programming Scope of Work
EA Project Number: EA23CSA090, 0.0.0
ENTERPRISE
AUTOMATION
A TETRA TECH COMPANY
5.5.7 Network drawings
To accompany the design documentation package, EA will develop a basic network diagram for
Crooke Pump Station showing all equipment and their network connections.
5.5.8 Design Review Workshop
EA will host a Design Review Workshop to review the developed design specifications. The City
will review the submitted specifications and provide comments and feedback during this
workshop.
EA will update the specifications to final versions following this workshop.
Functional Specifications Deliverables
Client
1.
Deliverables
Design workshop meeting minutes
2.
Draft and Final 10 and equipment lists
3.
Draft and Final Functional Specification
4.
Draft and Final SCADA Design Specification
5.
Draft and Final OIT Design Specification
6.
Draft and Final network drawings
7.
Design Review Workshop meeting minutes
Site investigation notes
5.6 Programming & Testing Specifications
During the programming and testing phases of this project, EA will be responsible for:
• Developing test documentation for PLC, SCADA, OIT, and panel testing
• Oversee witnessed testing procedures
• Provide onsite startup support for the City's contractor and integrator
The test procedures and checklists EA develops will be intended to guide the SCADA FAT, panel
FAT, and SAT. These three comprehensive, witnessed testing sessions will ensure the SCADA
configuration, PLC program, OIT program, and fabricated panel are all tested before they are
deployed onsite and once more upon startup. EA will submit these test procedures and checklists
to the City for review and feedback. Once approved, EA will hand over the three test procedures
and checklists to the City's contractor and integrator.
In addition to the development of the test documentation, EA will oversee the SCADA FAT, panel
FAT, and SAT onsite. For each test, EA will ensure that all non -conformances are logged and, if
necessary, will use as needed support budget to attend re -testing.
EA has included budget for as needed support for both the contractor and integrator during the
programming and testing phase.
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EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH COMPANY
Programming & Testing Specifications Deliverables
1. SCADA FAT procedures, checklists, and oversight
2. Panel FAT procedures, checklists, and oversight
3. SAT procedures, checklists, and oversight
Test documentation handover notes
5.7 SCADA Source Control
EA has implemented and continues to utilize a source control system internally to track all
changes to SCADA configurations, PLC programs, firewall configurations, smart field device
configurations, and related devices. With the existing system in place, EA will maintain source
control for the City, ensure all backups are up to date, and update/check-in/check-out source
control documentation on an as needed basis.
SCADA Source Control Deliverables
Host source control for the City
None
5.8 SCADA Change Control
Similar to source control, EA has implemented and continues to utilize a change control system
internally to track all desired changes to the system, preventing ad -hoc changes to configurations
that do not get documented. With the existing system in place, EA will maintain a change control
system for the City, ensure all existing change requests are captured accurately in our system,
and update change control documentation on an as needed basis.
SCADA Change Control Deliverables
Maintain change control for the City
None
Crooke Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
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6 Change Manager Tasks
There are several tasks that are necessary for the completion and success of each site capital
project but were not included in the City's RFP. These tasks have proven critical in maintaining
project budgets, schedules, and deliverable quality. We consider them non -optional scope.
6.1.1 Specification handovers
Once the final functional specification documents have been developed, EA will hand over the
specifications and supporting design documentation to the City's integrator. The integrator will
use these specifications to complete programming in a standardized matter and will be used to
test against following configuration.
6.1.2 Testing contingency
In previous projects with the City, EA has found that the SCADA FAT, panel FAT, and SAT testing
procedures typically consume more time than the City has specified in their RFP. Due to this, EA
has included additional testing budget to ensure EA has enough time budgeted to support these
crucial testing procedures.
6.1.3 Training
Following commissioning, EA will plan to train City operations staff on the operation and use of
the updated controls at Crooke. This task has been a crucial part of previous change manager
projects to ensure seamless operations for the City's staff and less oversight needed from EA
once the site has been commissioned.
EA will develop a training manual to guide the training sessions. Once developed, EA will spend 2
days delivering the training onsite.
6.1.4 Post -commissioning as -built updates
Also following commissioning, EA will update the developed specifications to as -built. The intent
is to close the project out with documentation accurate to the field to aide with any future
modifications and maintenance.
SCADA Change Control Deliverables
1. Operator training
2. Post -commissioning as -built updates
3. Operator training
Crooke Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
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7 Assumptions & Clarifications
The following assumptions and clarifications were used in preparing this proposal:
1. All developed design documentation will conform to the City's existing standards to
ensure a consistent result at Crooke Pump Station to other stations EA has worked on
previously.
2. The design contractor will be familiar with the City's IC&E standards and will not require a
handover on those standards. A handover to accomplish this will require additional time
to complete.
3. EA is only developing a panel design for the one PLC control panel at Crooke Pump
Station. Additional panels are currently out of scope and will require additional budget if
required by the City.
4. EA will need additional time for the initial site investigation if the overall project is not
replacing the MCC and instrumentation. The additional time would be used to investigate
what Crooke currently has in more detail.
5. Hardware and hardware procurement is not included in this project.
6. Programming PLC, HMI, and SCADA programs are not included in the scope of work for
EA to execute.
7. Crooke is assumed to contain a Modicon or Momentum PLC, VFDs, Limitorque and AUMA
motor operated valves, mag meters, and a Magelis HMI or Unitronics display. The RFP
additionally mentions Crooke has 2 reservoir wells.
8. EA assumes the Witnessed SCADA FAT will be hosted virtually at EA's office or virtually.
Additional travel time and budget will be needed if neither of these conditions are part of
the SCADA FAT for this project.
9. SCADA Source Control and Change Control are implemented and maintained by EA
currently. Budget included will simply be utilized for specific site updates at the onset of
this contract.
10. Unless specifically indicated in this scope of work, design documentation developed
through this project will not be stamped by a professional engineer.
11. All submittals will be transmitted in electronic format (no hard copies will be provided)
12. Written approval (email or letter) from the City is required for all submittals within 10
business days of release by EA.
13. Delays due to mechanical, electrical, or IT related issues, production scheduling
constraints, or lack of system availability out of EA's control, which result in additional site
time, will be charged at EA's standard hourly rates.
8 Schedule
The PM will release an initial schedule upon project initiation.
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9 Cost Estimate
The tasks to be performed along with the estimated time to complete the tasks are detailed in
Volume II of this RFP response.
Work under this proposal is on a time and expenses basis, and the pricing in Appendix B is an
estimate only made in good faith without consideration for delays and unknowns.
Enterprise Automation will continually track task progress against this estimate and will inform
the City of any anticipated projected overruns. Any additional hours required to perform the
specified tasks will be submitted to the City as a change order request. The decision to continue
the work or consider alternative options will therefore remain with the City.
Any additions to the scope of work will also be submitted to the City as a change order request.
Approval of any change order by the City will be required prior to Enterprise Automation
commencing or continuing the work task in question.
Billings will occur every month and will include man-hour break downs indicating hours expended,
resources utilized, on a per task basis. Enterprise Automation will maintain an open line of
communication with the City to discuss status of the work in progress, potential problems with
scheduled work, changes in the estimated hours, and to coordinate up and coming tasks.
9.1 Travel
All travel is billed at cost according to the U.S. General Services Administration (GSA) for hotel
and per diem rates and the IRS standard mileage rate as of 3/9/2023.
10 Conclusion
I welcome any further discussion that may facilitate the refinement of this scope of work. Please
contact me at (949) 769-6000 or alternatively on my cell phone at (714) 878-9422 with any
questions.
Submitted by
Josh Riley
Principal
Crooke Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
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11 Terms & Conditions
Terms and conditions are as per the following contract signed <TBD>:
<TBD>
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Appendix A: Deliverables List
Client Deliverables
1. Kickoff meeting minutes
2. Project Schedule in Gantt format
3. 100% Design review notes
4. MCC construction drawing review notes
5. Crooke Pump Station Control Panel Design package
6. Design workshop meeting minutes
7. Draft and Final 10 and equipment lists
8. Draft and Final Functional Specification
9. Draft and Final SCADA Design Specification
10. Draft and Final OIT Design Specification
11. Draft and Final network drawings
12. Design Review Workshop meeting minutes
13. SCADA FAT procedures, checklists, and oversight
14. Panel FAT procedures, checklists, and oversight
15. SAT procedures, checklists, and oversight
16. Host source control for the City
17. Maintain change control for the City
18. Operator training
19. Post -commissioning as -built updates
20. Operator training
Internal Deliverables
1. Execution plans
2. Initial risk register
3. Site investigation notes
4. Test documentation handover notes
5. Specification handover notes
6. Operator training manuals
14
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, v1.0.0 AUTOMATION
+ ATET-H COM-Y
Cambridge Pump Station
ENTERPRISE
X x AUTOMATION
A TETRA TECH COMPANY
Scope of Work
Cambridge Pump Station
Func. Spec Dev &
Programming V.1.0.0
PROJECT NUMBER: EA23CSA090
Prepared for: On:
City of Santa Ana 3/9/2023
Cambridge Pump Station Func. Spec Dev & Programming Scope of Work
EA Project Number: EA23CSA090, 0.0.0
History
Table of Contents
1 Proposal Background......................................................
2 Project Goals.....................................................................
3 Project Approach.............................................................
4 Assumptions.....................................................................
5 Scope of Work..................................................................
5.1 Project Management ..............................................
5.2 Project initiation.......................................................
Project initiation Deliverables ........................................
5.3 Design Review..........................................................
Design Review Deliverables ...........................................
5.4 Control Panel Drawings ..........................................
Control Panel Drawings Deliverables ...........................
5.5 Functional Specifications .......................................
Functional Specifications Deliverables ........................
5.6 Programming & Testing Specifications ..............
Programming & Testing Specifications Deliverables
5.7 SCADA Source Control ...........................................
SCADA Source Control Deliverables .............................
5.8 SCADA Change Control ..........................................
SCADA Change Control Deliverables ...........................
6 Change Manager Tasks ..................................................
SCADA Change Control Deliverables ...........................
7 Assumptions & Clarifications ........................................
8 Schedule............................................................................
9 Cost Estimate...................................................................
9.1 Travel.........................................................................
10 Conclusion....................................................................
11 Terms & Conditions.....................................................
Appendix A: Deliverables List .................................................
Client Deliverables................................................................
Internal Deliverables............................................................
ENTERPRISE
AUTOMATION
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Acronyms and Terms
For the remainder of
Term
CR
the document the following acronyms will be used.
Description
SCADA Change Request
EA
Enterprise Automation (Integrator)
FAT
Factory Acceptance Test
HMI
Human Machine Interface
0&M
Operation and maintenance manuals
OIT
Operator Interface Terminal, stand-alone graphical interface typically found
on standalone equipment or remote sites
PLC
Programmable Logic Controller
PM
Project Manager
SAT
Site Acceptance Test
SCADA
Supervisory Control and Data Acquisition (refers to the entire automation
system)
CSA, the City
City of Santa Ana
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1 Proposal Background
Enterprise Automation has been providing SCADA integration services to the City of Santa Ana
since 2014 through several projects including East Pump Station, SA-5, San Lorenzo Lift Station,
Well 40, Well 38, Garthe Pump Station, Walnut Pump Station, and more.
In March 2018, the City of Santa Ana awarded Enterprise Automation a three-year professional
services agreement to provide SCADA and PLC "Change Management" services which was
extended an additional two years. In this role, EA is responsible for promoting and implementing
standardization and best practices throughout the City's water distribution SCADA system.
Through the Change Manager Contract, EA has developed several SCADA standards for the City
including:
• IC&E Standards
• Device Standards
• Facility Naming and Tagging Standards
• PLC Programming Standards
• OIT Design Standards
• HMI Standards
This standardization has resulted in projects that are more consistent, less expensive to
implement, easier to train operators on, and overall more successful. The documentation also
facilitates an efficient transfer of knowledge between the City and their consultants.
In pursuit of implementing these standards across all of their sites, the City has asked EA to
develop designs for the City's water distribution assets which include wells, reservoirs/pump
stations, PRVs, MWD connection sites, and lift stations.
EA's role is to ensure that they are consistent, well documented, thorough, and leverage the City's
validated standards. The scope of this project includes providing such design services for the
City's Cambridge Pump Station.
EA's specific deliverables and tasks for this project are
1. Perform a review of 100% designs (P&IDs, drawings, MCC design) and provide
comments to the design consultant to ensure the IC&E standards are
implemented
2. Develop the following design documentation for Cambridge Pump Station
a. Panel design (ready for fabrication drawing set and design calculations)
b. Tag, 10, and equipment lists
c. PLC Functional Specification
d. SCADA Design Specification
e. OIT Design Specification
f. Network drawings
3. Hand over design specifications to the City's integrator
4. Generate SCADA FAT, Panel FAT, and SAT documentation
5. Assist with SCADA FAT, Panel FAT, and Commissioning (SAT)
6. Develop operator training manuals and deliver training sessions
7. Deliver post -commissioning as -built design documents
Note: This is a design -only project. Programming, panel procurement, testing, and deployment will
be executed by the City's other consultants for this project.
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2 Project Goals
The goals of this project are:
1. Provide quality control and procedural compliance oversight over the City's control
system programming consultant (the integrator) and panel fabricator.
2. Develop designs according to the City's existing SCADA, PLC, OIT, network, 10, and panel
standards.
3. Ensure that the control requirements for Cambridge Pump Station are thoroughly
documented.
4. Help the City achieve their long-term goal to standardize their entire water distribution
SCADA system.
5. Reduce budget and operational risk from the implementation and commissioning phases
of this project.
3 Project Approach
Our project approach is designed to:
1. Promote consistency and reduce project risk by leveraging existing designs which have
been thoroughly tested.
2. Maximize client engagement at all necessary levels (operations, maintenance, and
management) to ensure that the project deliverables meet the City's needs.
3. Test everything where practical, prior to site deployment to reduce the probability of
rework being necessary in the field.
4. Encourage transparency between EA, the City, and their contractors and consultants.
4 Assumptions
Please see Section 7 for Assumptions and Clarifications. Note: many assumptions and
clarifications listed must be considered in the context of the content in this scope, otherwise they
may seem unclear or inconsistent.
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5 Scope of Work
This section details the scope of work for tasks included in the estimate in Appendix B, which are
arranged to represent the expected order of execution.
At the bottom of each section will be a summary of the deliverables to be produced.
• Client deliverables: items EA will produce and submit to the client
• Internal deliverables: items EA will produce for internal use (available by request)
5.1 Project Management
EA will provide a dedicated project manager to be the main point of contact and steward all
communication through EA. The PM has primary responsibility for this project's scope, budget,
and schedule.
The PM will prepare a project schedule, publish it, and periodically update it as the project unfolds.
At the commencement of the project, the PM will submit the schedule to the City in electronic
format.
Throughout the life of the project, the PM will perform all commercial, budget, and project
tracking related updates. The labor estimate for project management is comprised of the
"Initiation" sheet in the cost estimate in Appendix B, plus a fixed percentage of all other
engineering hours (as shown in the estimate).
For each workshop or meeting involving key project decisions, EA's PM will draft and release
meeting minutes with action items and dates assigned within one week.
Key Project Management Roles and Activities-
1 . Primary point of contact, communications coordination
2. Project scheduling
3. Internal project team meeting coordination
4. Project status tracking (daily/weekly)
5. Project status communication with the City
6. Project invoices and tracking report (monthly)
7. Project coordination
8. Procurement oversight
5.1.1 PM communications plan
5.1.1.1 Project status updates
The PM will contact the City's project manager a minimum of once every two weeks, via email, to
provide status updates for all ongoing tasks. This standard practice helps to maintain an open
line of communication when current project activities do not require direct contact between EA
and the City.
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5.2 Project initiation
The "Initiation" sheet in the estimate includes activities associated with starting the project. This
includes setting up the project in our accounting, project tracking, and resource planning systems.
5.2.1 Execution planning
Execution planning is a standard engineering activity where the engineers document the
systematic process required to generate each deliverable. These plans are continually updated as
engineering work is completed such that the team can accurately predict their future budget
performance. This is an elementary activity of EA's preparation and quality control process.
EA engineers (typically the Lead Engineer) will set up the execution plan templates prior to the
kickoff meeting. Their templates are based on this scope and estimate.
Once the kickoff meetings are complete and mutual understanding of the scope is confirmed, EA
will update and add more detail to the execution plans developed previously.
5.2.2 Internal kickoff
Once a PM is assigned and an engineering team has been established, they will perform an
internal team kickoff to review the following:
1. Customer history
2. Relevant parties involved
3. Relevant documentation (specs, designs, etc...)
4. Project scope, budget, schedule, and risk areas
The risk register is an especially valuable tool that is developed during or shortly after the internal
kickoff. Engineers use it to track any and all risks (commercial, technical, coordination, etc.) and
develop mitigation strategies. The risk register is updated on a regular basis throughout the life of
a project and is available for client review at any time.
5.2.3 Project kickoff meeting
Following the internal kickoff meeting EA will prepare for a formal kickoff meeting. We will an
agenda at least one week prior to the meeting. EA's project team, including project engineers and
the project manager, will attend the formal kickoff meeting.
Meeting minutes will be published containing action items with assigned responsibilities and due
dates.
5.2.4 Team check -in meetings
Internal project team meetings between the EA PM and EA engineering staff are conducted
regularly during all projects. These meetings are used to discuss overall project status, budget,
schedule, scope, and risk scenarios. The risk register is updated as known risks are averted or
mitigated and new risk scenarios are identified.
We consider these formal meetings a critical component to our success as they facilitate team
coordination and collaboration in an organized and controlled manner.
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Project initiation Deliverables
5.3 Design Review
At the onset of this project, EA will review design documentation that the City's contractor has
developed for this project. The exact scope of this task will be determined by the City and EA's
project team on an as -needed basis but will likely include a review of the 100% P&IDs, electrical
drawings, and MCC design.
Additionally, EA will review the MCC fabricator's ready for construction drawing set for alignment
with the design documentation. EA will provide redlined comments to the designer following this
review to be incorporated into the final design.
Design Review Deliverables
1. 100% Design review notes
2. MCC construction drawing review notes
None
5.4 Control Panel Drawings
EA will be responsible for the development of control panel drawings for Cambridge Pump
Station. This pump station consists of 3 booster pumps, and 1 reservoir. The Cambridge Pump
Station Control Panel Design will conform to existing control panel standards and will include the
following at a minimum:
• Front panel layout drawing
• Back panel layout drawing
• Power distribution drawing
• Communication network drawing
• Analog inputs/outputs drawing
• Digital input/output drawing
• Bill of Materials
• 1/0 list with tag names
• Additional specifications (standard provided by the City)
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o DC power components
o Ethernet and networking components
o Telemetry components
o Control panel construction
EA will submit the panel design package to the City for review following completion.
Control Panel Drawings Deliverables
Cambridge Pump Station Control Panel Design package
None
5.5 Functional Specifications
For this project, EA will be responsible for developing the design specifications necessary to
specify the controls operations for Cambridge Pump Station. The specifications will represent
how the City desires the site to operate and to be updated to adhere to, not the existing
operations scheme. Utilizing EA templates, EA will develop new functional specification
documents to detail the design and functionality of Cambridge's control systems.
5.5.1 Site investigation
At the beginning of this phase, EA will visit Cambridge Pump Station to conduct a site
investigation. The site visit will include the review as -built field conditions, review the existing
panel, and to review the networking infrastructure. The intent of this site visit is to ensure the
existing documentation aligns with the field before making specifications based on that
documentation.
5.5.2 Design workshop
Prior to the development of the specification documents, EA will host a design workshop with the
City to determine functional requirements for Cambridge Pump Station. This includes discussing
10 and equipment list changes, PLC Functional Specification requirements, SCADA Design
Specification requirements, and OIT Design Specification requirements.
5.5.3 10 list
EA will develop an 10 list for Cambridge based on findings during the site investigation and
changes to the site noted during the design workshop and from the design documentation. EA
will submit the 10 list to the City for review.
5.5.4 Functional Specification
EA will develop a Functional Specification for Cambridge, which will detail PLC program details
and how the PLC program is expected to operate. This specification will be based on
specifications in which EA has developed for previous City projects and the City's standards. This
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specification will also leverage standard template documents that EA has already developed as
part of other projects. The Functional Specification will define details such as:
• Narrative overview of the function and operation
• Identification of all physical site components
• Control narrative description for each component
• Process control strategy description
• Identification of 10, setpoints, commands, permissive, etc.
• Alarms
• Totalizers
• PLC standard device code modules to be used in programming
The intent of this document is to provide a high amount of detail and clarity to all groups working
on the controls systems at Cambridge, especially the integrator responsible for programming.
The integrator will use this document to ensure the PLC program is consistent with those at other
remediated sites.
EA will submit the Functional Specification to the City for review.
5.5.5 SCADA Design Specification
Similar to the PLC Functional Specification, EA will develop a SCADA Design Specification to
detail the SCADA configuration for Cambridge. This specification will be based on specifications
in which EA has developed for previous City projects and the City's standards and will leverage
standard template specification documents from other projects.
The SCADA Design Specification will define:
SCADA screens and their functions, content, operations, and navigation
Communication parameters
Tag and alarm list
This specification will ensure configuration by the integrator is thoroughly planned and consistent
with existing Dynac SCADA screens.
EA will submit the SCADA Design Specification to the City for review.
5.5.6 OIT Design Specification
Leveraging the City's OIT design standards and previously developed OIT Design Specification, EA
will develop an OIT Design Specification for Cambridge.
The specification will define Cambridge's OIT screens and popups. The screens will be designed
to use the graphic objects which EA has developed for previous site OITs. This specification will
ensure configuration by the integrator is thoroughly planned and consistent with those existing
OIT screens.
EA will submit the OIT Design Specification to the City for review.
Cambridge Pump Station Func. Spec Dev & Programming Scope of Work
EA Project Number: EA23CSA090, 0.0.0
ENTERPRISE
AUTOMATION
A TETRA TECH COM-Y
5.5.7 Network drawings
To accompany the design documentation package, EA will develop a basic network diagram for
Cambridge Pump Station showing all equipment and their network connections.
5.5.8 Design Review Workshop
EA will host a Design Review Workshop to review the developed design specifications. The City
will review the submitted specifications and provide comments and feedback during this
workshop.
EA will update the specifications to final versions following this workshop.
Functional Specifications Deliverables
Client
1.
Deliverables
Design workshop meeting minutes
2.
Draft and Final 10 and equipment lists
3.
Draft and Final Functional Specification
4.
Draft and Final SCADA Design Specification
5.
Draft and Final OIT Design Specification
6.
Draft and Final network drawings
7.
Design Review Workshop meeting minutes
Site investigation notes
5.6 Programming & Testing Specifications
During the programming and testing phases of this project, EA will be responsible for:
• Developing test documentation for PLC, SCADA, OIT, and panel testing
• Oversee witnessed testing procedures
• Provide onsite startup support for the City's contractor and integrator
The test procedures and checklists EA develops will be intended to guide the SCADA FAT, panel
FAT, and SAT. These three comprehensive, witnessed testing sessions will ensure the SCADA
configuration, PLC program, OIT program, and fabricated panel are all tested before they are
deployed onsite and once more upon startup. EA will submit these test procedures and checklists
to the City for review and feedback. Once approved, EA will hand over the three test procedures
and checklists to the City's contractor and integrator.
In addition to the development of the test documentation, EA will oversee the SCADA FAT, panel
FAT, and SAT onsite. For each test, EA will ensure that all non -conformances are logged and, if
necessary, will use as needed support budget to attend re -testing.
EA has included budget for as needed support for both the contractor and integrator during the
programming and testing phase.
Cambridge Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH CO-HY
Programming & Testing Specifications Deliverables
1. SCADA FAT procedures, checklists, and oversight
2. Panel FAT procedures, checklists, and oversight
3. SAT procedures, checklists, and oversight
Test documentation handover notes
5.7 SCADA Source Control
EA has implemented and continues to utilize a source control system internally to track all
changes to SCADA configurations, PLC programs, firewall configurations, smart field device
configurations, and related devices. With the existing system in place, EA will maintain source
control for the City, ensure all backups are up to date, and update/check-in/check-out source
control documentation on an as needed basis.
SCADA Source Control Deliverables
Host source control for the City
None
5.8 SCADA Change Control
Similar to source control, EA has implemented and continues to utilize a change control system
internally to track all desired changes to the system, preventing ad -hoc changes to configurations
that do not get documented. With the existing system in place, EA will maintain a change control
system for the City, ensure all existing change requests are captured accurately in our system,
and update change control documentation on an as needed basis.
SCADA Change Control Deliverables
Maintain change control for the City
None
Cambridge Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH CO-HY
6 Change Manager Tasks
There are several tasks that are necessary for the completion and success of each site capital
project but were not included in the City's RFP. These tasks have proven critical in maintaining
project budgets, schedules, and deliverable quality. We consider them non -optional scope.
6.1.1 Specification handovers
Once the final functional specification documents have been developed, EA will hand over the
specifications and supporting design documentation to the City's integrator. The integrator will
use these specifications to complete programming in a standardized matter and will be used to
test against following configuration.
6.1.2 Testing contingency
In previous projects with the City, EA has found that the SCADA FAT, panel FAT, and SAT testing
procedures typically consume more time than the City has specified in their RFP. Due to this, EA
has included additional testing budget to ensure EA has enough time budgeted to support these
crucial testing procedures.
6.1.3 Training
Following commissioning, EA will plan to train City operations staff on the operation and use of
the updated controls at Cambridge. This task has been a crucial part of previous change manager
projects to ensure seamless operations for the City's staff and less oversight needed from EA
once the site has been commissioned.
EA will develop a training manual to guide the training sessions. Once developed, EA will spend 2
days delivering the training onsite.
6.1.4 Post -commissioning as -built updates
Also following commissioning, EA will update the developed specifications to as -built. The intent
is to close the project out with documentation accurate to the field to aide with any future
modifications and maintenance.
SCADA Change Control Deliverables
Operator training
2. Post -commissioning as -built updates
3. Operator training
Cambridge Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH CO-HY
7 Assumptions & Clarifications
The following assumptions and clarifications were used in preparing this proposal:
1. All developed design documentation will conform to the City's existing standards to
ensure a consistent result at Cambridge Pump Station to other stations EA has worked on
previously.
2. The design contractor will be familiar with the City's IC&E standards and will not require a
handover on those standards. A handover to accomplish this will require additional time
to complete.
3. EA is only developing a panel design for the one PLC control panel at Cambridge Pump
Station. Additional panels are currently out of scope and will require additional budget if
required by the City.
4. EA will need additional time for the initial site investigation if the overall project is not
replacing the MCC and instrumentation. The additional time would be used to investigate
what Cambridge currently has in more detail.
5. Hardware and hardware procurement is not included in this project.
6. Programming PLC, HMI, and SCADA programs are not included in the scope of work for
EA to execute.
7. Cambridge is assumed to contain a Modicon or Momentum PLC, VFDs, Limitorque and
AUMA motor operated valves, mag meters, and a Magelis HMI or Unitronics display. The
RFP additionally mentions Cambridge has 2 reservoir wells.
8. EA assumes the Witnessed SCADA FAT will be hosted virtually at EA's office or virtually.
Additional travel time and budget will be needed if neither of these conditions are part of
the SCADA FAT for this project.
9. SCADA Source Control and Change Control are implemented and maintained by EA
currently. Budget included will simply be utilized for specific site updates at the onset of
this contract.
10. Unless specifically indicated in this scope of work, design documentation developed
through this project will not be stamped by a professional engineer.
11. All submittals will be transmitted in electronic format (no hard copies will be provided)
12. Written approval (email or letter) from the City is required for all submittals within 10
business days of release by EA.
13. Delays due to mechanical, electrical, or IT related issues, production scheduling
constraints, or lack of system availability out of EA's control, which result in additional site
time, will be charged at EA's standard hourly rates.
8 Schedule
The PM will release an initial schedule upon project initiation.
Cambridge Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH CO-HY
9 Cost Estimate
The tasks to be performed along with the estimated time to complete the tasks are detailed in
Volume II of this RFP response.
Work under this proposal is on a time and expenses basis, and the pricing in Appendix B is an
estimate only made in good faith without consideration for delays and unknowns.
Enterprise Automation will continually track task progress against this estimate and will inform
the City of any anticipated projected overruns. Any additional hours required to perform the
specified tasks will be submitted to the City as a change order request. The decision to continue
the work or consider alternative options will therefore remain with the City.
Any additions to the scope of work will also be submitted to the City as a change order request.
Approval of any change order by the City will be required prior to Enterprise Automation
commencing or continuing the work task in question.
Billings will occur every month and will include man-hour break downs indicating hours expended,
resources utilized, on a per task basis. Enterprise Automation will maintain an open line of
communication with the City to discuss status of the work in progress, potential problems with
scheduled work, changes in the estimated hours, and to coordinate up and coming tasks.
9.1 Travel
All travel is billed at cost according to the U.S. General Services Administration (GSA) for hotel
and per diem rates and the IRS standard mileage rate as of 3/9/2023.
10 Conclusion
I welcome any further discussion that may facilitate the refinement of this scope of work. Please
contact me at (949) 769-6000 or alternatively on my cell phone at (714) 878-9422 with any
questions.
Submitted by
Josh Riley
Principal
Cambridge Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, v1.0.0 AUTOMATION
A TETRA TECH COM-Y
11 Terms & Conditions
Terms and conditions are as per the following contract signed <TBD>:
<TBD>
Cambridge Pump Station Func. Spec Dev & Programming Scope of Work ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
A TETRA TECH CO-HY
Appendix A: Deliverables List
Client Deliverables
1. Kickoff meeting minutes
2. Project Schedule in Gantt format
3. 100% Design review notes
4. MCC construction drawing review notes
5. Cambridge Pump Station Control Panel Design package
6. Design workshop meeting minutes
7. Draft and Final 10 and equipment lists
8. Draft and Final Functional Specification
9. Draft and Final SCADA Design Specification
10. Draft and Final OIT Design Specification
11. Draft and Final network drawings
12. Design Review Workshop meeting minutes
13. SCADA FAT procedures, checklists, and oversight
14. Panel FAT procedures, checklists, and oversight
15. SAT procedures, checklists, and oversight
16. Host source control for the City
17. Maintain change control for the City
18. Operator training
19. Post -commissioning as -built updates
20. Operator training
Internal Deliverables
1. Execution plans
2. Initial risk register
3. Site investigation notes
4. Test documentation handover notes
5. Specification handover notes
6. Operator training manuals
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 V ATET-H COHMNY
AUTOMATION
Appendix B - Resumes
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 V ATET-H COHMNY
AUTOMATION
Appendix C - Certification Documents
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND
SCADA PROGRAMMING SERVICES
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code
7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that
the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to
put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in
any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested
in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are
cautioned that making a false certification may subject the certifier to
crimi_n4 prose
Xtioo.'/
Signed
State of California
County of Orange
S �.
Subscribed and sworn to (or affirmed) before me on this Gth day of March , 20 23, by
proved to me on the basis of satisfactory evidence to be
the person(s) who appeared before me
Notary Public Signature Notary Public Seal
"'$" ATTACHED NOTARIAL DOC,U&IENT
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 36
California Jurat
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Orange -------------------------
Subscribed and sworn to (or affirmed) before me on this
day of gvto , 2023 , by 5 CvH- Yi o-
proved to me on the basis of satisfactory evidence to be the
person(s) who appeared before me.
�y or ► J. A. BROWN
cr ; COMM. # 2414389 ;0
n NOTARY POgUC.CAUFORNIA N
_. • . ORANGE COUNTY N
MY COMM. EXP, SEPT !! 4046
(Seal).
Sign at1�1 A?�a'�---
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form. to an unintended document.
Description of Attached Document
Title or Type of Document: Document Date:
Number of Pages: Signer(s) Other Than Named Above:
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND
SCADA PROGRAMMING SERVICES
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the
best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he
or she shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such subrecipients shall certify and
disclose accordingly. p
Signed: <s — , �[,"'.�,,
Title: Princbal
Firm: Partners in Control Inc., LLC (dba. Enterprise Automation)
Date: 03/06/2023
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 37
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND
SCADA PROGRAMMING SERVICES
NON-DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract,
certifies as follows:
The Consultant shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The Consultant
shall take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without, regard to their race, color, religion,
sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The Consultant agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided
setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or
on behalf of the Consultant, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which
he/she has a collective bargaining agreement or other contract or understanding, a
notice to be provided advising the said labor union or workers' representatives of the
Consultant's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his/her books, records, and
accounts by the administering agency and the Secretary of Labor for purposes of
investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, the contract may be
canceled, terminated, or suspended in whole or in part and the Consultant may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 38
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND
SCADA PROGRAMMING SERVICES
7. The Consultant shall include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontract or purchase order
as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the
Consultant becomes involved in, or is threatened with, litigation with a subconsultant
or vendor as a result of such direction by the administering agency, the Consultant
may request that the United States enter into such litigation to protect the interests of
the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats.
1939, and as amended, no discrimination shall be made in the employment of persons
upon public works because of race, religious creed, color, national origin, ancestry,
physical handicaps, mental condition, marital status, or sex of such persons, except
as provided in Section 1420, and any consultant of public works violating this Section
is subject to all the pens 'es imposed for a violation of the Chapter.
Signed:
Title: Principal
Firm: Partners in Control Inc., LLC (dba. Enterprise Automation)
Date: 03/06/2023
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 39
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates, if applicable
11
ENTERPRISE
" AUTOMATION
A TETRA TECH COMPANY
IOL#
Cost Proposal for:
Water Resources Functional Specifications
Development and SCADA Programming Services
v.1.0.0
EA PROJECT NUMBER: EA23CSA090
AV=VA
ENDORSED
Sc
hneiderrisystem
Electc' Integrator
1
SANTA ANA
I H 6 9
Address: 210 Goddard, Irvine, CA 92707 Phone: (949) 769-6000 Web: www.eaintegrator.com
Functional Specifications Development and SCADA Programming Services ENTERPRISE
i EA Project Number: EA23CSA090, v1.0.0 V ATET-H COHMNY
AUTOMATION
Table of Contents
Table of Contents ..............................
1. Fee Proposal ..............................
2. Detailed Cost Estimate ............
2.1 Crooke Pump Station.......
2.2 Cambridge Pump Station
3. Rates Sheet ................................
1
3
4
101
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 4vpAUTOMATION
1. Fee Proposal Form
CRTY OF SANTA ANA
RFP NO., 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATI0N S DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
APPENDIX
LATTACHMENT 2. FEE PROPOSAL
Certification - I certify that I have read_ understand and agree to the terms and conditions of
this Request for Proposal. I have examined the ATTACHMENT 1: SCOPE OF WORK. I am
familiar with all the existing canditions and limitation that mey impact work requests.
understand and agreethat I amresponsibleforreporting acyarrors, Omissions ordiscrepancies
to the Cityforclarification prior to the submission of my proposal -
Propose r sh al I submit hourly rates schedule, which shall include but not limited for direct
and indirect costs for labor, for staff per job classification, material, equipment rates,
overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be
purchased by the contractor only after discussed and authorized by the City projects
manager or designee in writing.
Prior to commencement of services, Contractor shall provide separate quotes, Upon
request by the City, which shall be approved by the City's Public Works Water Resources
Division.
FEE SCHEDULE
The undersigned declares that helshe has carefully examined the request for proposal, that
ha�she has examined the Proposed Scope of Services. and hereby proposes to fumish all
material and do all thework rewired to complete the 8aidwork in accordancewith said Proposed
cope of Services, for the unit prica(s) set forth in the following schedule;
Note= This contract is subject to prevailing wages.
TO; CITY COUNCIL OF THE CITY OF SANTA ANA
FROM. Enterprise Automation
Item # Bid item Unit Quantity Amount
Crooke Station and CambrftFge Station (Please refer to Appendix A and Appendix 131
Crooke Station (Located at 730 E Memory Ln. Santa Ana CA 92706) --Appendix A
$ Control Panel Drawings EA f $ 17,968
21 Functional Specification EA 1 5 42,768
3. Programming and TesUrkg Specifications EA 1 to 41,872
4. $puive Cantrod
Change Centro+
EA 1 $ 976
EA 1 976
City of Santa Ana RFP 23.026
Water Resources Functional Specificatiuns Devet4pmerrl and SCADA Programming Services
Page 22
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
+ A-- COM-Y
CITY OF SANTA ANA
R F P NO,; 2026
'HATER RESOURCES FUNCT10NAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMIMG SERV[CES
Cambridge Sta#Ion (Located at 2736 N Cambridge St, Santa Ana CA 92701) - Appendix B
b. Control Panel Drawings EA g �,q'
7. Functional5peefication EA 1 S 39,77
B. I Programming and Testing Specifications EA 1 $ 41,872
9, Source Control EA 1 976
10. Change Control EA i 976
Total 206,124
Contractor shall submit rate schedule, additional labor, material and rentaf eauiument
rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rales for
all labor designations, equipment and materials.
BIDDER INFORMATICN:
Legal Company Blame; rartners in L.vnuoi una t=merpnse Auwmauun, m i eua i eun k umpany
Complete address'. 210 GD&Iard Irvine, CA 92618
Phone Numbef. (949) 378-7087
Email Address: alex_stipe@eairrtegrator_oom
Authorized Signature: -
Name; Alex Stipe
Title: Inside Sales Manager
Cily of 5anla Ana RFP 23-026
Water R-esourc.er, F!unctiarnal Specifications Development and SCADA Programming Servire5
Page 23
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
+ A-- COM-
2. Detailed Pump Station Cost Estimates
Below is Enterprise Automation's detailed cost estimate for Crooke and Cambridge Pump
Stations. The intent of including these in our cost proposal is to give the City full transparency on
where EA has associated budget for tasks. Additionally, this detailed cost estimate includes tabs
and budget for services that will be necessary to the success and completion of this project.
These additional tabs were not included in Attachment 2's Fee Proposal tables.
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
+ ATET-H COM-Y
2.1 Crooke Pump Station
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
n TFTkn T[[u CPNPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Summary
# I Engineering Labor
Control Panel Drawings
Functional Specifications
Programming & Testing Specs
SCADA Source Control
SCADA Change Control
Additional Required Scope & Expenses
# Engineering Labor
Initiation
Design Review
Change Manager Tasks
Labor Totals
In Office
Proj. Eng.
Lead Eng.
PM
Principal
56
12
8
0
118
27
19
0
65
41
18
0
2
2
0
0
2
2
0
0
243
84
45
0
In Office
Proj. Eng.
Lead Eng.
PM
Principal
8
54
46
8
16
28
4
8
11
0
0
0
1081
52
23
0
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
0
0
0
0
8
8
0
0
24
24
0
0
0
0
0
0
0
0
0
0
32
32
0
0
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
0
0
0
0
0
0
0
0
0
20
0
0
0
20
0
0
Totals
Hours
Price
76
$17,968
180
$42,768
172
$41,872
4
$976
4
$976
436
$104,560
Totals
Hours
Price
20
78
105
$4,944
$18,552
$25,828
203
$49,324
Expenses excl. taxes
Price
EXP Travel
$211
Total Expenses $211
Grand Total $154,095
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & Programming 1.0.0.xlSmnmary 1 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Control Panel Drawings
Engineering Labor
was
Description
,io
Paneldesign
Crooke Pump Station panel design
front panel layout
back panel layout
power distribution drawing
communications network drawing
AI/AO drawing
DI/DO drawing
compile bill of materials
1/0 list with tag names
internal review
associated specifications
DC Power Components
Ethernet and Networking components
Telemetry Components
Control Panel Construction
Panel drafting support
Submittal
prepare and submit to client
post submittal changes
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
40
8
8
10
2
8
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
Totals
Hours
Price
68
$15,888
8
$2,080
Hours 1 561 1211 01 0 0 0 76
Price 1 $12,7681 $3,1201 $2,080 $01 $0 $0 $0 $0 17,968
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & Program mi EpGoabPqtsd Panel Drawings 2 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Functional Specifications
Engineering Labor
wes
Description
101
Site investigation
Preparation
Site investigation
review field conditions
review panels or new panel locations
investigate networking infrastructure
1 so
Design Workshop
Workshop preparation including handouts and agenda
Workshop
discuss 10 list
discuss functional specification requirements
discuss SCADA design requirements
discuss OIT design requirements
design review
Notes compilation
160
10 list
Develop 10 list
submit to the client for review
17o
Functional Specification
Develop Functional Specification
programming language and module structure
define tagging conventions
scaling and device feature requirements
totalizers
equipment definitions
instrumentation definitions
detailed process control
define set points
standard PLC Modbus address reservation plan
PLC design submittal
prepare and submit
post submittal changes
In Office
Proj. Eng.
Lead Eng.
PM
Principal
1
1
1
4
1
4
20
6
40
2
6
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
8
8
Totals
Hours
Price
18
$4,392
10
$2,408
26
$6,120
48
$11,136
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & ProgrammFn1JG.6 mal Specifications 3 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Functional Specifications
Engineering Labor
was
Description
iso
SCADA Design Specification
Develop SCADA design
devices
graphical representation
commands
set points
permissives
screen list
page navigation
reusable objects
tagging conventions
user security
pop -ups
alarms
trending / historization
SCADA design submittal
prepare and submit
post submittal changes
185
OIT Design Specification
Develop OIT display specification
desired OIT screen layouts and content
components
graphical representation
commands/setpoints
screen list
page navigation
tagging conventions
user security
alarms
trending
OIT design submittal
prepare and submit
post submittal changes
In Office
Proj. Eng.
Lead Eng.
PM
Principal
20
2
14
2
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
Totals
Hours
Price
22
$5,080
16
$3,712
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & ProgrammFn1JG.6 mal Specifications 4 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Functional Specifications
Engineering Labor
was
Description
iao
Network design
Develop basic network diagram
submit to the City for review
5o
Design Review Workshop
Workshop preparation including handouts and agenda
Workshop
review Functional Specification draft
review SCADA Design Specification draft
review OIT Design Specification draft
review draft network drawings
Notes compilation
post submittal updates
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
6
2
1
3
1
4
3
1
19
Out of Office
Proj. Eng. Lead Eng. PM Principal
Totals
Hours
Price
8
$1,888
13
$3,092
19
$4,940
Hours 1 1181 2711 81 8 0 0 180
Price 1 $26,9041 $7,0201 $4,940 $01 $1,8241 $2,080 $0 $0 42,768
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & ProgrammFn1JG.6 mal Specifications 5 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Programming & Testing Specs
Engineering Labor
was
Description
710
PLC and SCADA test documentation
Develop test procedures and checklists
FAT
SAT
Submit to City for review
revise as needed
715
Panel test documentation
Develop panel FAT procedures and checklists
725
Witnessed SCADA FAT
SCADA FAT documentation handover
Oversee SCADA FAT
795
Witnessed Panel FAT
Panel FAT documentation handover
Oversee Panel FAT
820
Onsite Support
SAT documentation handover
Oversee SAT
As needed contractor support
As needed integrator support
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
16
16
2
4
4
2
1
1
2
8
2
8
2
2
2
8
8
2
8
8
18
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
6
6
6
12
6
12
Totals
Hours
Price
44
$10,352
2
$488
20
$4,880
16
$3,904
72
$17,568
18
$4,680
Hours 1 651 411 181 011 241 241 01 0 172
Price 1 $14,8201 $10,6601 $4,680 $01 $5,4721 $6,240 $0 $0 41,872
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & ProgranFfNQgPl-r. gCadsmng & Testing Specs 6 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
SCADA Source Control
Engineering Labor
wes
Description
too
Source Control
Update source control programs
Update existing source control documentation
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
2
2
0
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
Totals
Hours
Price
4
$976
0
$0
Hours 1 21 21 01 011 01 01 01 0
Price 1 $456 $5201 $0 $011 Sol Sol Sol $0 976
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & ProgrammifictJG09L)dg)A Source Control 7 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
SCADA Change Control
Engineering Labor
wes
Description
140
Change Control
Update change control documentation
Update existing change requests
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
2
2
0
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
Totals
Hours
Price
4
$976
0
$0
Hours 1 21 21 01 011 01 01 01 0
Price 1 $456 $520 $0 $0 $0 $0 $0 $0 976
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & ProgrammiE§JG(BG AjDA Change Control 8 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Initiation
Engineering Labor
was
Description
Project initiation
oio
Project setup
accounting setup
develop project schedule, resource loading
oso
Execution planning
develop initial detailed project task execution plans
oao
Internal kickoff meeting
review project scope
review design documentation
purpose, schedule, team roles, expectations
risk matrix and due dates
040
Project kickoff
Prepare materials for kickoff (agenda, coordination)
Project kickoff meeting with customer
review scope, roles, expectations
review schedule
site inspection
Notes compilation
EA Internal team check -in meetings
995
Team check -in meetings
review project progress, ETCs, schedule, risks, etc.
In Office
Proj. Eng.
Lead Eng.
PM
Principal
2
2
1
1
1
1
1
1
1
1
4
4
Out of Office
Proj. Eng. Lead Eng. PM Principal
Totals
Hours
Price
7
$1,788
5
$1,204
8
$1,952
Hours 1 81 81 41 011 01 01 01 0 20
Price 1 $1,8241 $2,0801 $1,040 $01 $0 $0 $0 $0 4,944
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & Programming 1.0.0154011nitiation 9 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Design Review
Engineering Labor
was
Description
140
100% Design Submittal
Design review
review 90% design submittal
review 100% design submittal
145
MCC submittal review
MCC construction submittal review
review MCC construction drawing set
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
30
16
6
8
8
2
8
Out of Office
Proj. Eng. Lead Eng. PM Principal
Totals
Hours
Price
60
$14,128
10
$2,344
8
$2,080
Hours 1 541 161 81 011 01 01 01 0 78
Price 1 $12,3121 $4,1601 $2,080 $01 $0 $0 $0 $0 18,552
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & Programming 1IDC41 kPosign Review 10 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Change Manager Tasks
Engineering Labor
was
Description
9io
Specification handovers
Hand over specifications to integrator
Functional Specification
SCADA Design Specification
OIT Design Specification
network drawings
misc. documentation
Notes compilation
9io
Testing Contingency
Additional budget to support witnessed testing procedures
SCADA FAT
Panel FAT
SAT
87o
Training
Operator SCADA training preparation
prepare training manuals
Operator SCADA training
operator training (2 days)
9io
Post -commissioning as -built updates
Update documents following commissioning to as -built
Functional Specification
SCADA Design Specification
OIT Design Specification
network drawings
Notes compilation
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
8
2
8
6
6
8
6
6
8
4
10
2
11
Out of Office
Proj. Eng. Lead Eng. PM Principal
20
Totals
Hours
Price
10
$2,344
40
$9,760
32
$8,064
12
$2,800
11
$2,860
Hours 11 461 281 ill 011 01 201 01 0 105
Price 11 $10,4881 $7,2801 $2,860 $01 $0 $5,200 $0 $0 25,828
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & ProgrammiE§JGODhadsge Manager Tasks 11 of 12
Client: City of Santa Ana ENTERPRISE
Project: Crooke Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECN COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Travel
No.
Description
Rate Details
Site investigation
1.
mileage to site
round trip, 40 mi., $0.655/mi.
Witnessed Panel FAT
1.
mileage to site/panel shop
round trip, 40 mi., $0.655/mi.
As Needed onsite support
1.
mileage to site
round trip, 40 mi., $0.655/mi.
Qty.
Unit Cost
Ext. Cost
2
$26
$52
2
$26
$52
4
$26
$105
Price
$53
$53
$105
Price 211
EA23CSA090 ESTIMATE Crooke Pump Station Func. Spec Dev & Programming 1.0.0.E Travel 12 of 12
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 AUTOMATION
+ ATET-H COM-Y
2.2 Cambridge Pump Station
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
n TFTkn T[[u CPNPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Summary
# I Engineering Labor
Control Panel Drawings
Functional Specifications
Programming & Testing Specs
SCADA Source Control
SCADA Change Control
Additional Required Scope & Expenses
# I Engineering Labor
Initiation
Design Review
Change Manager Tasks
Labor Totals
In Office
Proj. Eng.
Lead Eng.
PM
Principal
56
12
8
0
106
27
18
0
65
41
18
0
2
2
0
0
2
2
0
0
231
84
44
0
In Office
Proj. Eng.
Lead Eng.
PM
Principal
8
54
46
8
16
28
4
8
11
0
0
0
108r
52
23
0
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
0
0
0
0
8
8
0
0
24
24
0
0
0
0
0
0
0
0
0
0
32
32
0
0
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
0
0
0
0
0
0
0
0
0
20
0
0
0
20
0
0
Totals
Hours
Price
76
$17,968
167
$39,772
172
$41,872
4
$976
4
$976
423
$101,564
Totals
Hours
Price
20
78
105
$4,944
$18,552
$25,828
203
$49,324
Expenses excl. taxes
Price
EXP Travel
$211
Total Expenses $211
Grand Total $151,099
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & Programming 1.0Suxtwmry 1 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Control Panel Drawings
Engineering Labor
was
Description
,io
Paneldesign
Cambridge Pump Station panel design
front panel layout
back panel layout
power distribution drawing
communications network drawing
AI/AO drawing
DI/DO drawing
compile bill of materials
1/0 list with tag names
internal review
associated specifications
DC Power Components
Ethernet and Networking components
Telemetry Components
Control Panel Construction
Panel drafting support
Submittal
prepare and submit to client
post submittal changes
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
40
8
8
10
2
8
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
Totals
Hours
Price
68
$15,888
8
$2,080
Hours 1 561 1211 01 0 0 0 76
Price 1 $12,7681 $3,1201 $2,080 $01 $0 $0 $0 $0 17,968
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & Prograr5Ni8gM6tfbkRanel Drawings 2 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Functional Specifications
Engineering Labor
wes
Description
101
Site investigation
Preparation
Site investigation
review field conditions
review panels or new panel locations
investigate networking infrastructure
1 so
Design Workshop
Workshop preparation including handouts and agenda
Workshop
discuss 10 list
discuss functional specification requirements
discuss SCADA design requirements
discuss OIT design requirements
design review
Notes compilation
160
10 list
Develop 10 list
submit to the client for review
17o
Functional Specification
Develop Functional Specification
programming language and module structure
define tagging conventions
scaling and device feature requirements
totalizers
equipment definitions
instrumentation definitions
detailed process control
define set points
standard PLC Modbus address reservation plan
PLC design submittal
prepare and submit
post submittal changes
In Office
Proj. Eng.
Lead Eng.
PM
Principal
1
1
1
4
1
4
20
6
32
2
6
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
8
8
Totals
Hours
Price
18
$4,392
10
$2,408
26
$6,120
40
$9,312
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & PrograEl &!ffdn@lfbwlshSpecifications 3 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Functional Specifications
Engineering Labor
was
Description
iso
SCADA Design Specification
Develop SCADA design
devices
graphical representation
commands
set points
permissives
screen list
page navigation
reusable objects
tagging conventions
user security
pop -ups
alarms
trending / historization
SCADA design submittal
prepare and submit
post submittal changes
185
OIT Design Specification
Develop OIT display specification
desired OIT screen layouts and content
components
graphical representation
commands/setpoints
screen list
page navigation
tagging conventions
user security
alarms
trending
OIT design submittal
prepare and submit
post submittal changes
In Office
Proj. Eng.
Lead Eng.
PM
Principal
18
2
12
2
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
Totals
Hours
Price
20
$4,624
14
$3,256
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & PrograEl &!ffdn@tfbwlshSpecifications 4 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Functional Specifications
Engineering Labor
was
Description
13o
Network design
Develop basic network diagram
submit to the City for review
5o
Design Review Workshop
Workshop preparation including handouts and agenda
Workshop
review Functional Specification draft
review SCADA Design Specification draft
review OIT Design Specification draft
review draft network drawings
Notes compilation
post submittal updates
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
6
2
1
3
1
4
3
1
18
Out of Office
Proj. Eng. Lead Eng. PM Principal
Totals
Hours
Price
8
$1,888
13
$3,092
18
$4,680
Hours 1 1061 271 181 011 81 81 01 0 167
Price 1 $24,1681 $7,0201 $4,680 $01 $1,8241 $2,080 $0 $0 39,772
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & PrograEl &!ffdn@lfbwlshSpecifications 5 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Programming & Testing Specs
Engineering Labor
was
Description
710
PLC and SCADA test documentation
Develop test procedures and checklists
FAT
SAT
Submit to City for review
revise as needed
715
Panel test documentation
Develop panel FAT procedures and checklists
725
Witnessed SCADA FAT
SCADA FAT documentation handover
Oversee SCADA FAT
795
Witnessed Panel FAT
Panel FAT documentation handover
Oversee Panel FAT
820
Onsite Support
SAT documentation handover
Oversee SAT
As needed contractor support
As needed integrator support
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
16
16
2
4
4
2
1
1
2
8
2
8
2
2
2
8
8
2
8
8
18
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
6
6
6
12
6
12
Totals
Hours
Price
44
$10,352
2
$488
20
$4,880
16
$3,904
72
$17,568
18
$4,680
Hours 1 651 411 181 011 241 241 01 0 172
Price 1 $14,8201 $10,6601 $4,680 $01 $5,4721 $6,240 $0 $0 41,872
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & Pro4rhhkQrKW1aW.tjrWxjT& Testing Specs 6 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
SCADA Source Control
Engineering Labor
wes
Description
too
Source Control
Update source control programs
Update existing source control documentation
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
2
2
0
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
Totals
Hours
Price
4
$976
0
$0
Hours 1 21 21 01 011 01 01 01 0
Price 1 $456 $5201 $0 $011 Sol Sol Sol $0 976
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & Prograr%ivlGgsCADAdgource Control 7 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
SCADA Change Control
Engineering Labor
wes
Description
140
Change Control
Update change control documentation
Update existing change requests
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
2
2
0
Out of Office
Proj. Eng.
Lead Eng.
PM
Principal
Totals
Hours
Price
4
$976
0
$0
Hours 1 21 21 01 011 01 01 01 0
Price 1 $456 $520 $0 $0 $0 $0 $0 $0 976
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & PrograrE(AG!j;CAE)A IQwnge Control 8 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Initiation
Engineering Labor
was
Description
Project initiation
oio
Project setup
accounting setup
develop project schedule, resource loading
oso
Execution planning
develop initial detailed project task execution plans
oao
Internal kickoff meeting
review project scope
review design documentation
purpose, schedule, team roles, expectations
risk matrix and due dates
040
Project kickoff
Prepare materials for kickoff (agenda, coordination)
Project kickoff meeting with customer
review scope, roles, expectations
review schedule
site inspection
Notes compilation
EA Internal team check -in meetings
995
Team check -in meetings
review project progress, ETCs, schedule, risks, etc.
In Office
Proj. Eng.
Lead Eng.
PM
Principal
2
2
1
1
1
1
1
1
1
1
4
4
Out of Office
Proj. Eng. Lead Eng. PM Principal
Totals
Hours
Price
7
$1,788
5
$1,204
8
$1,952
Hours 1 81 81 41 011 01 01 01 0 20
Price 1 $1,8241 $2,0801 $1,040 $01 $0 $0 $0 $0 4,944
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & Programming 18M&leitiation 9 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Design Review
Engineering Labor
was
Description
140
100% Design Submittal
Design review
review 90% design submittal
review 100% design submittal
145
MCC submittal review
MCC construction submittal review
review MCC construction drawing set
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
30
16
6
8
8
2
8
Out of Office
Proj. Eng. Lead Eng. PM Principal
Totals
Hours
Price
60
$14,128
10
$2,344
8
$2,080
Hours 1 541 161 81 011 01 01 01 0 78
Price 1 $12,3121 $4,1601 $2,080 $01 $0 $0 $0 $0 18,552
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & Programmir@M(P[Dedatn Review 10 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECH COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Change Manager Tasks
Engineering Labor
was
Description
9io
Specification handovers
Hand over specifications to integrator
Functional Specification
SCADA Design Specification
OIT Design Specification
network drawings
misc. documentation
Notes compilation
9io
Testing Contingency
Additional budget to support witnessed testing procedures
SCADA FAT
Panel FAT
SAT
87o
Training
Operator SCADA training preparation
prepare training manuals
Operator SCADA training
operator training (2 days)
9io
Post -commissioning as -built updates
Update documents following commissioning to as -built
Functional Specification
SCADA Design Specification
OIT Design Specification
network drawings
Notes compilation
990
Project management
Coordination, project management, overhead, meetings
In Office
Proj. Eng.
Lead Eng.
PM
Principal
8
2
8
6
6
8
6
6
8
4
10
2
11
Out of Office
Proj. Eng. Lead Eng. PM Principal
20
Totals
Hours
Price
10
$2,344
40
$9,760
32
$8,064
12
$2,800
11
$2,860
Hours 11 461 281 ill 011 01 201 01 0 105
Price 11 $10,4881 $7,2801 $2,860 $01 $0 $5,200 $0 $0 25,828
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & PrograrEN(bg: �. (KIManager Tasks 11 of 12
Client: City of Santa Ana ENTERPRISE
Project: Cambridge Pump Station Func. Spec Dev & Programming AUTOMATION
A TETRA TECN COMPANY
Number: EA23CSA090 Date: 3/9/2023 Revision: 1.0.0 Author: MM Reviewed By: ZG/JR
Travel
No.
Description
Rate Details
Site investigation
1.
mileage to site
round trip, 40 mi., $0.655/mi.
Witnessed Panel FAT
1.
mileage to site/panel shop
round trip, 40 mi., $0.655/mi.
As Needed onsite support
1.
mileage to site
round trip, 40 mi., $0.655/mi.
Qty.
Unit Cost
Ext. Cost
2
$26
$52
2
$26
$52
4
$26
$105
Price
$53
$53
$105
Price 211
EA23CSA090 ESTIMATE Cambridge Pump Station Func. Spec Dev & Programming 1.(EURITrravel 12 of 12
Functional Specifications Development and SCADA Programming Services ENTERPRISE
EA Project Number: EA23CSA090, 0.0.0 V ATET-H COHMNY
AUTOMATION
3. Rates Sheet
FY23 Engineering Rates
Engineering Rates
Rate Classification
Admin
Engineering Intern
I&C Technician 1*
I&C Technician 2*
Electrical Engineer 2*
Electrical Engineer 3*
CAD*
Automation Project Engineer 1
Automation Project Engineer 2
Project Technical Lead
Project Manager 1
Project Manager 2
Architect
Principal
Standard Rate
$100 / hr.
$100 / hr.
$135 / hr.
$175 / hr.
$175 / hr.
$210 / hr.
$150 / hr.
$205 / hr.
$250 / hr.
$260 / hr.
$210 / hr.
$260 / hr.
$275 / hr.
$325 / hr.
ENTERPRISE
AUTOMATION
A TETRA TECH COMPANY
*Through Tetra Tech
1 Rate classifications charged are based on a project role/responsibility basis, not title, and could be adjusted during a project's
duration if meaningful staff changes occur with prior notification.
Service Calls
Service calls covered by an Enterprise Automation service contract are prioritized while all other service
requests are dependent on existing schedules and the availability of engineering staff.
Overtime
Item Description
Time and a half Outside of normal business hours (8am-5pm), or time in excess of 10 hours per day
(unless otherwise arranged)
Double time Saturday, Sunday, and holidays (unless otherwise arranged)
General
Item Description
Travel time Charged at engineering rates
Vehicle mileage As per the published IRS mileage rate (if applicable)
Travel expenses At cost (if applicable)
Meals and incidentals GSA established per diem rate (if applicable)
Payment terms Net 30 days
Rates effective 11 /1 /2022 through 10/31 /2023
EXHIBIT 2
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
NORTHERN DIGITAL, INC. TO PROVIDE ON -CALL ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 19th day of September, 2023 by and
between Northern Digital, Inc. ("Consultant"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
A. On February 14, 2023 the City issued Request for Proposal ("RFP") No. 23-026 by which
it desired to retain a consultant having special skill and knowledge in the field of:
engineering services to prepare functional specifications and to provide SCADA source
control and change control services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 23-026.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 23-026, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of three (3) separate consultants
selected to provide services on an on -call basis under RFP 23-026. The total
compensation for services provided by all consultants selected under RFP 23-026 shall
not exceed the shared aggregate amount of $1,250,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
Page 1 of 10
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on September 19, 2023 and end on September 18,
2026, with the option for the City to grant up to one (1), two-year extension, exercisable by a
writing by the City Manager and the City Attorney, unless terminated earlier in accordance
with Section 16, below.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
Page 2 of 10
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000.00 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
0001 covering, Code 1 (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000.00
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000.00 per accident for bodily injury
or disease.
Page 3 of 10
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$1,000,000.00 per occurrence or claim, $2,000,000.00 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
Page 4 of 10
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than A:VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
• The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
• If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix)Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
Page 5of10
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
Page 6 of 10
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Page 7of10
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
Page 8 of 10
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Joseph Marcus
Manager, Business Development
Northern Digital, Inc.
4701 Corporate Court
Bakersfield, CA 93311
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
Page 9of10
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney ►
By:
NATHAN T. MARTINE
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
5
JOSEPH MARCUS
Manager, Business Development
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
Appendix
ATTACHMENT 1: SCOPE OF WORK
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 13
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
SCOPE OF WORK
The City of Santa Ana Public Works Agency — Water Resources Division oversees and maintains
the daily operations of the Water System and Sanitary Sewer System. The City's water system
has an average day demand of about 30 million gallons (MG) with 45,000 service connections.
It is comprised of approximately 478 miles of water main, 45 MG of storage at five (5) sites,
seven (7) MWD connections, 21 groundwater wells, seven (7) pump stations, four (4) pressure
regulating stations and utilizes two (2) pressure zones.
AN
•► IIII_► 01
: •►
The City desires to retain a qualified Consultant to prepare functional specifications,
control panel drawings, programming and testing specifications and provide SCADA
systems source control and change control services for the City's water production
facilities. The selected vendor is intended to, among other items previously stated, provide and
institute oversight mechanisms for the City's contracted controls programmers. The City's
facilities are controlled by the Dynac ES SCADA software as provided by Kapsch TrafficCom
USA, Inc. The City is also utilizing Wonderware by AVEVA.
The Consultant shall provide all labor, materials, services, and equipment necessary for the
services described herein. The Consultant shall possess all Federal, State and Local permits,
licenses, and approvals necessary to provide good/services required in the Scope of Work.
The City is seeking qualified Consultants to provide (1) control panel drawings, (2) functional
specifications, (3) programming and testing specifications, (4) source control, and (5) change
control described in the following sections:
The Consultant shall be capable of providing and reviewing control panel drawings as they
relate to the City's instrumentation and electrical components. The City's water production sites
utilize the following components:
• Modicon Momentum Programmable Logic Computers (PLC) — (Modicon M340 and
M580 and other various models)
• Variable Frequency Drives (VFD) — (Various models such as ABB and Danfoss)
• Limitorque and AUMA motor operated valves (MOV)
• Mag meters (various brands) and other related appurtenances
• Magelis human machine interfaces (HMI) or a Unitronics display
The Consultant shall have experience working with the aforementioned instruments and shall
recommend retrofits when applicable. It is the City's desire that all site control reside within
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 14
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
the site PLC with the HMI acting primarily as a site control interface relaying operator
commands to the site PLC.
A. DELIVERABLES
Upon request, the Consultant shall prepare detailed control panel drawings and
specifications for City water production sites. Control panel drawings shall be complete
and sufficiently detailed to provide to panel manufacturers and obtain bids for their
construction. Control panel drawings shall be in conformance with the City's Control
Panel Standards and Specifications and include at a minimum the following:
1. Front Panel Layout Drawing
2. Back Panel Layout Drawing
3. Power Distribution Drawing
4. Communication Network Drawing
5. Analog Inputs/Outputs Drawing
6. Digital Inputs/Outputs Drawing
7. Bill of Materials
8. 1/0 List with Tag Names
9. Specifications for:
a. DC Power Components (standard provided by City)
b. Ethernet and Networking Components (standard provided by City)
c. Telemetry Components (standard provided by City)
d. Control Panel Construction (standard provided by City)
In addition, the consultant shall provide the following for each requested site:
1. 1/0 List
2. Complete set of Drawings
3. Complete set of associate specification
The Consultant shall develop functional specifications based on the future/proposed
operation/capabilities gained from updating instrumentation and control devices for the Water
Production sites upon request from the City. The Functional Specifications are intended to
reflect the ultimate desired operation of each site and not be limited to the operation as it exists
currently. The Consultant shall be capable of performing the following tasks:
Conduct existing condition work sessions with the City Water Production Team to identify
existing operational settings, hardware and controls equipment for the Sites. The
Consultant shall catalogue all existing controls and equipment and provide
recommendations for enhancement and conformance to City's standards.
a. The Consultant shall create an 1/0 database to catalogue all system 1/0 and
communications, which shall include summaries of the use and function of each. The
format and fields shall be developed in collaboration with the City Water Production
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 15
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
Team. The type of 1/0 captured in this database shall include, but not be limited to,
PI -Cs, local and remote HMIs, remote 1/0 modules, radio transmitter modems,
backup power, wiring and termination blocks.
b. The Consultant shall provide recommendations for control hardware upgrades and
standardization.
c. The purpose of this task is to document existing 1/0, configurations and Site
equipment for use in preparing the proposed/future 1/0 list, control panel drawings,
functional specifications and related documents.
2. Conduct operations workshops with the City Water Production Team to develop and
document operating procedures for the Sites. The Consultant shall provide
recommendations for enhancement to operational practices based on currently available
technologies and industry best practices.
a. The Consultant is expected to develop a detailed understanding of each of the Site's
operational function including all equipment, controls, instrumentation, and
communication systems. Consultant shall research as necessary to fully understand
the capabilities and limitation of the Sites.
b. It is anticipated that one (1) workshop per pump station Site (8 hours each) will be
needed to complete this task. In addition, the City may request the following
additional trainings:
i. Field testing and training for staff
ii. Detailed workshops per functional specification
3. Create Functional Specifications for each Site that includes at minimum the following:
a. Narrative overview of the function and operation of the Site;
b. Identification of all component of the Site (i.e., equipment, instrumentation, etc.)
c. Narrative description of the functionality of each component of the Site (e.g., pumps,
tanks, VFDs, valves, meters, sensors/transmitters, monitors, etc.);
d. Narrative description of all operational modes for the Site;
e. Description of the process control strategies for the Site
f. Narrative description of each process control strategy;
g. Identification of the specific 1/0, setpoints, commands, and communications
associated with each strategy;
h. Detailed description of the control logic for each component/strategy, including
permissives, interlocks, PID controls, etc.;
i. Description of the SCADA interfaces (Dynac ES provided by Kapsch TrafficCom
USA, Inc. and Wonderware provided by AVEVA)
j. Narrative and detailed description of system alarms and other notification
functionality.
Prior to finalizing the functional specification, the Consultant shall host a functional specification
review workshop to review the content of the documents and receive City's approval to finalize.
Upon request, the Consultant shall also be able to provide field testing and training for staff.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 16
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
Upon request, the Consultant shall develop programming and testing specifications based on
City standards for the new control panels. The Consultant shall perform the following tasks:
1. Consultant shall develop comprehensive Factory Acceptance Test (FAT) and Site
Acceptance Test (SAT) protocols for the new control panels and related components.
Consultant will be tasked with reviewing, enhancing and providing approval
recommendations for test protocols and other control system submittals associated with
the planned Site improvements to ensure that the panel manufacturer and the City's
integrators deliverables and tasks are being executed in compliance with the accepted
specifications.
2. Act as the City's agent during factory and on -site functional and performance acceptance
testing. Consultant shall document and identify all functional and performance
discrepancies and coordinate corrective actions to resolve identified discrepancies prior
to City acceptance.
3. On an as -needed basis, Consultant shall provide on -site support for commissioning
(start-up) activities, in close coordination with the City's integrator. Consultant shall be
present during system commissioning to verify all aspects of the control system and
associated process equipment are exercised and to ensure deficiencies are corrected
by the Contractor/Integrator as they are found. Commissioning will not be considered
complete until the Consultant has determined that all of the system requirements have
been met.
A. DELIVERABLES
The Consultant shall provide the following:
1. Control Panel FAT/SAT Protocols
2. Control Panel FAT/SAT Results Report
3. Commissioning/Start-up Report
The Consultant shall implement, manage and maintain a source control system and establish
procedures to track all changes to the SCADA configurations, PLC programs, firewall
configurations, smart field device configurations and related devices. The goal of the Source
Control service is to track and store SCADA system configurations and history.
The Consultant shall collect existing programs from field PLC devices to populate the existing
source control database. The City has approximately 45 PLC devices located throughout the
City. The Consultant shall maintain a master source control database and provide periodic
backups to the City. As updates are required to the PLC programs, the Consultant shall provide
a copy of the most up to date PLC programs to the City's contract PLC integrators via a
documented check -in, check-out process. Consultant shall develop and document rules,
standards and procedures for database structure and program check -in, check-out processes.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 17
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
The Consultant shall implement, manage and maintain a robust change control system and
establish procedures to provide governance and structure over proposed SCADA system and
site local control programming changes and associated integrator activities. The goal of
Change Control services is to prevent ad -hoc SCADA configuration changes, ad -hoc PLC
programming changes, properly document new instrumentation additions and ensure proper
documentation is kept regarding the nature and reason for the desired system changes.
Consultant shall propose a change control platform and methodology. Change requests may
be initiated by City, City's contract integrators or Consultant. The City will have final say as to
what change requests are approved.
Mete]Q =90101i�- 4 F-110
All materials and workmanship shall be in strict conformity with federal, state and local codes,
requirements, standards of the latest editions, and guidelines including revisions of the following:
• International Society of Automation (ISA)
• California Building Code (CBC)
• American National Standards Institute (ANSI)
• American Society of Testing and Materials (ASTM)
• Department of Transportation (DOT)
• California State Water Resources Control Board
• Department of Drinking Water
• South Coast Air Quality Management District (SCAQMD)
• Environmental Protection Agency (EPA)
• Occupational Safety and Health Administration (OSHA)
E. PROJECT MANAGEMENT AND COORDINATION
When a request for service is issued to the City, the Consultant shall issue an estimate to the
City's designated Project Manager. The Consultant shall not proceed with any work without the
approval of the City's designated Project Manager in the form of a Notice to Proceed.
Consultants shall invoice the City on a monthly basis for all work performed during the period or
provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied
by a summary of tasks performed, contract agreement number, results and progress on long-
term tasks if any.
The Consultant may propose additional related services that the City has not specifically
identified in this RFP to accomplish the stated goals of this RFP. Value added related
services will be considered by the City and may or may not be incorporated in the agreement.
All parts and materials must be supplied new and factory approved.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 18
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
The following markup percentages shall be added to the Consultant's s costs and shall
constitute the markup for all overhead and profits (to the sum of the costs and markups, one
(1) percent shall be added as compensation for bonding):
1) Labor................................................................................................20
2) Materials...........................................................................................15
3) Equipment Rental.............................................................................15
4) Other Items and Expenditures..........................................................15
►h I 10 11 ►A a �1�T1�I�Ca_�trC�7�
The City is searching for a highly experienced professional firm with specific experience in
control system, HMI, and SCADA system development, test, integration, and commissioning. At
a minimum, proposers shall demonstrate certification, accreditation and/or competence as
follows:
1. California Registered Engineer as either:
a. Control Systems Engineer, or
b. Electrical Engineer, or
2. International Society of Automation, Certified Automation Professional certification
required.
3. Provide license/certification holder information (i.e., name, license#, etc.).
4. Project Experience:
a. Demonstrated experience with PLC, HMI, RTU and communication processors
(e.g., Schneider/ Telemecanique Modicon PLCs, and Magelis HMI, etc.) in a
variety of development environments (e.g., Concept v2.6, Advantys, UnityPro and
Visilogic, etc.).
b. Proven experience with SCADA communication protocols and concepts.
c. Demonstrated experience in the area of control systems design, development,
integration, acceptance testing and commissioning.
d. Minimum of three projects of similar scale and scope in the municipal water
production/distribution industry within the past five years.
5. Provide detailed project descriptions for representative projects; include contact
information for client/customer personnel (project manager, engineer, etc.) involved
with each representative project.
6. Sufficient resources to staff this project. Provide resumes for key personnel/sub-
contractors and a resource table summarizing the availability of assigned individuals
for the project.
7. All work is to be performed in compliance with all applicable codes, ordinances, laws,
standards, due care, and Occupational Safety and Health Administration (OSHA)
safety requirements.
8. The Contractor shall have a minimum of five (5) years of experience in providing the
services described in ATTACHMENT 1: SCOPE OF SERVICES.
9. The Contractor shall possess state and local permits, licenses and certificates
required by law to commence, carry, and complete the work.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 19
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
10.Provide all necessary equipment to competently perform and complete work as
specified.
Proposer shall be solely and completely responsible for the condition of the project site, including
safety of all persons and properties during the performance of the work. In addition, proper safety
equipment must be worn at all times. These requirements shall apply continuously until the
contract is terminated and shall not be limited to normal working hours.
The Consultant shall assure that each employee or subcontractor under the contractor's
supervision is trained in the work practices necessary to safely perform his or her job.
The Consultant's drivers/delivery crews shall be HAZMAT trained and certified in safety
measures to prevent accidents endangering personnel and property. Hazardous Materials shall
be clearly marked with the proper shipping name and identification number as required by the
Department of Transportation. The Consultant shall provide current, applicable and required
Material Safety Data Sheets (MSDS) at any time during the contract as requested by the City of
Santa Ana.
:_► :4 =K: ►i
The successful bidders shall furnish the City with original copies of valid insurance policies herein
required upon execution of the contract and shall maintain said policies in full force and effect at
all times during the term of this contract. Said insurance policies shall comply with all
requirements set forth in these specifications. Consultant(s) shall keep a current certificate of
insurance at the City of Santa Ana at all times and shall immediately report any changes to the
City.
The Consultant shall submit a fee schedule and labor rates as described in Section III.B.3 of
RFP. The Consultant shall refer to APPENDIX A and APPENDIX B for additional information
regarding Crooke Station and Cambridge Station respectively. No separately stated freight or
deliveries will be considered. Bidders shall include all costs in the unit price bid. The Consultant's
delivered product pricing shall be inclusive of all freight/unloading/handling and delivery charged.
The City intends to replace the control panels and related instrumentation and electrical
components at the sites described below (work to be performed by a separate Contract):
1. Crooke Pump Station consisting of (detailed plansets provided in Appendix A):
a. 3 Booster pumps
b. 1 Reservoir
c. 2 Groundwater wells
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 20
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
2. Cambridge Pump Station consisting of (detailed plansets provided in Appendix
B):
a. 3 Booster pumps
b. 1 Reservoir
The fee proposal shall be outlined as follows for Crooke Station and for Cambridge Station:
1. Control Panel Drawings
a. Fee per Site
2. Functional Specifications
b. Fee per Site
3. Programming and Testing Specifications
c. Fee per Site
d. Assume 20 hours of witness testing/on-site services per site
4. Source Control
a. Fee for initial PLC program collection
b. Fee for establishing functioning Source Control database, standards and
procedures
c. Annual budget for processing check-in/check-out requests
i. Assume 4 requests per month
5. Change Control
a. Fee for establishing functioning Change Control forms, standards and procedures
b. Annual budget for processing/documenting change control requests
i. Assume 4 requests per month
6. Firm's standard hourly fee schedules
Furthermore, the Consultant shall submit additional labor, material and rental equipment
rates along with fee schedule. Consultant's labor and equipment rate sheet shall list rates for
all labor designations, equipment, rentals, and materials. The bid items specified in the fee
schedule are for reference purposes only. Labor increases shall be subject to mutually agreeable
terms between the City and the Consultant. The City may request related services that will be
paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be outlined
as follows:
---End of SCOPE OF WORK Section ---
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 21
EXHIBIT B
CONSULTANT'S PROPOSAL
Technical
Proposal
City of Santa Ana
Public Works Agency
L6
Northern Digital, Inc.
4701 Corporate Ct.
Bakersfield, CA 93311
r
Water Resources Functional
Specifications Development and
SCADA Programming Services
N DI Reference #80008-53
March 09, 2023
Joseph Marcus
661.322.6044 (259)
joseph.marcus@ndi.us
NDI Proposal 80008-53
March 9, 2023
City of Santa Ana
Public Works Agency
ATTN: James Burk, P.E., Project Manager
RE: QUALIFICATION PACKAGE TO PERFORM CONSULTING ENGINEERING SERVICES,
CONTROL SYSTEM DESIGN SERVICES, FUNCTIONAL SPECIFICATION DEVELOPMENT,
AND SCADA SYSTEM SOURCE & CHANGE CONTROL SERVICES FOR THE CITY OF SANTA.
NDI is pleased to submit this Qualification Package for the City of Santa Ana, Public Works Agency. NDI provides
consulting engineering, control system design, and system integration services to our valued clients. Our company's
business model is relationship -driven, and we strive to establish strong partnerships with both our new and existing
clients. NDI is an AVEVA-Wonderware Certified System Integrator Partner, Schneider Electric Modicon Alliance
Partner, Inductive Automation Ignition Partner, as well as a Rockwell Automation / Allen Bradley Certified System
Integrator. NDI is also part of the AVEVA-Wonderware Beta Testing Team and helps in developing new solutions
with AVEVA-Wonderware's Development team. We have a unique set of qualifications and skills that we bring to
the table, and we would truly value an opportunity to work with the City of Santa Ana. This qualification package
describes NDI's experience and expertise.
NDI has reviewed Attachment 4, Standard Agreement from the Appendix of this RFP, and NDI agrees with the terms
and conditions listed in the document. Per the RFP requirements, this proposal will be valid for 120 calendar days
starting from the date of submission of this proposal.
NDI has over 34+ years of industry experience and has an extensive background in providing control system
engineering services for numerous Water/Wastewater industry applications. Northern Digital is an industry leader
in providing technical solutions and integration services to a wide variety of agencies including municipalities,
districts, and independent water companies. Our core value of relationships forged in commitment aims to develop
lasting partnerships with our clients. NDI strives to ensure that we meet or exceed all your project expectations. We
are grateful for this opportunity to submit a Qualification Package to the City of Santa Ana and are excited at the
prospect of working with you.
Sincerely,
Joseph Marcus
Northern Digital, Inc.
Manager, Business Development
W: 661.322.6044
M: 661.319.4015
E: joseph.marcus@ndi.us
koo
Northem Digital, Inc,
NDI Proposal 80008-53
Section 1
Firm Qualifications and Team Experience
L11110
Northenn Digital, Inc.
NDI Proposal 80008-53
NDI Company Information
WHO WE ARE
Northern Digital Inc. (NDI) is a consulting engineering company who specializes in control systems design and
integration. Established in 1988, NDI has been in business for over 34 years. We believe in the importance of client
relationships and detailed planning throughout the many stages of our projects. Our unwavering commitment to
providing the highest -quality solutions in our industry helps us in achieving our vision of being the most well-known,
highest -regarded, and most sought-after provider of technical solutions and controls systems engineering.
CONTRACTOR LICENSES (C4, C10): BUSINESS TYPE: DIR:
807306 S-Corporation 1000023326
COMPANY OWNERSHIP
Larry Vasquez President, CEO
Martin Obermire Executive Vice President
Odei Addo-Yobo Vice President, Engineering
EMPLOYEES
NDI currently has 30+ employees working at the Bakersfield office, with 16 degreed engineers, consisting of various
interdisciplinary backgrounds, including Control Systems Engineering, Electrical Engineering, Mechanical
Engineering, and Industrial Engineering. NDI's Bakersfield office is a 14,000 sq. ft. facility, which is home to the
Engineering, Program Management, and Corporate Offices as well as a UL-508A Certified Panel Shop.
COMPANY LOCATION
Corporate Headquarters
4701 Corporate Court
Bakersfield, CA 93311
Panel Fabrication Facility (UL-508A)
4701 Corporate Court
Bakersfield, CA 93311
hk
NDI Proposal 80008-53
Capabilities
EXPERIENCE
0
Northern Digital Inc. (NDI) is uniquely qualified to perform both the consulting engineering design and integration,
as well as the specification development services for this Project. Our service capabilities include Control System
Design, PLC, SCADA & HMI Program Design, System Integration, Control Panel Design & UL Panel Fabrication,
System Commissioning & Startup, Specification Development, Technical Support & Maintenance and more.
Consulting Engineering Specification Development
Control Systems Engineering System Integration
Control Systems Design and Consulting Engineering
- Specification Development - System Architecture
- Control Systems Design - Control Philosophy
- Process Flow Diagrams - P&ID Development
Certifications, Memberships, Credentials
- Ignition Certified Integrator
- Wonderware Certifications:
- Certified System Integrator
- Certified InTouch
- Certified System Platform
- Rockwell Automation
Capabilities and Software
- Inductive Automation Ignition
- AVEVA Wonderware System Platform
- AVEVA Wonderware InTouch
- Schneider Electric Modicon
- GE iFix HMI/SCADA
Vendor Relationships
- Inductive Automation (5+ years)
- Rockwell Automation (25+ years)
Programmable Logic Controllers (PLCs)
- Schneider Electric Modicon
-GE
- Automation Direct
3D Modeling Facility Design
Software Engineering
- Control Narrative
- SCADA Master Planning
- Cybersecurity
- CSIA Certified Company
- Minority Business Enterprise (MBE)
- Small Business Enterprise (SBE)
- System Platform/ArchestrA Certified Developer
- GE Fanuc Advanced HMI/SCADA iFix Developer
- ETAP certified engineers
- Rockwell RSView FactoryTalk HMI/SCADA
- RSLogix 5000
- SQL Database Development
- OSI Pi HMI/SCADA
- Computerized Maintenance Management Systems
- AVEVA Wonderware (28+ years)
- Schneider Electric (Alliance Partner)
- Rockwell: Allen-Bradley
- Siemens
Networking and Communications (Radio/Telemetry)
- RF Engineering
- Network Topology Architecture Design
- Cybersecurity
- Radio Signal Path Analysis/Optimization
- Virtual Machines
- Tower Design and Installation Supervision
- FCC Adherence/Coordination
- Dell Industrial Servers & Computers
- Firewall & Network Security
- Cambium, Strix, GE Radio Systems
Integration & Maintenance Services
- Control Panel Design - Instrumentation ISA Submittals - On -call Maintenance
- UL-508A Panel Fabrication - ISA 5.4 Loop Drawings - Technical Support
- PLC/OIT/HMI Programming - Instrument Calibrations - On -call Emergency
- Factory Acceptance Testing - Startup and Commissioning
koo
Ncwthem Digital, Inc.
V
PNDI's Team Experience
KEY STAFF
NDI Proposal 80008-53
Odei Addo-Yobo, P.E., Consultant Engineer. Odei will oversee the project from a technical perspective. NDI's
designated project team will work together on the various project tasks and report all progress to NDI's assigned
Consultant and Project Manager. The consultant will communicate and provide any technical content that needs to
be transmitted to or requested from your organization to NDI's Project Manager, who will ultimately interface with
the client. Odei is also the Vice President of Engineering at Northern Digital and holds a Professional Engineer (PE)
License in Electrical Engineering as well as a BS and MS in Electrical Engineering. Odei has been with NDI for over
15 years.
Linda Cederlof, Consultant Engineer. Linda will provide engineering expertise and project support as -needed. Linda
will work together with the engineering team to evaluate and assess your current water system to provide
recommendations for SCADA program development and maintenance. Linda holds a BS in Applied Physics and an
MS in Industrial Technology from CSU Fresno.
Bob Soto, Project Manager. Bob will serve as the interface between the Client and NDI's project team.
Communication between the client's team and NDI is managed and facilitated by NDI's Project Manager. Bob holds
a BS in Electrical Engineering from Grantham University and has over 30+ years of engineering and management
experience, managing large-scale projects using Earned Value techniques. Bob also has experience in managing
NDI's UL-508A control panel fabrication facility.
Ronne Abat, Lead Systems Engineer. Ronne will be responsible for the execution of the required engineering tasks
reporting to the Lead Consultant Engineer. Ronne will support the evaluation and assessment of your current water
system to provide recommendations for the overall design. Ronne holds a BS Electrical Engineering from San Jose
State University and has over 18+ years of experience.
Jesse Gamboa, Systems Engineer. Jesse will aid in the engineering scope of work by supporting the Lead Systems
Engineer. Jesse holds a BS in Business Administration with a Concentration in Management Information Systems
from California State University, Bakersfield and has over 20+ years of technical experience.
Bill Hubert, Instrumentation & SCADA Technician. Bill will be responsible for providing Subject -Matter Expertise
with regard to end -user maintainability and usability. Bill will also provide insight regarding instrumentation,
maintenance, and the end -user experience as well as testing requirements for verification, validation and startup.
Bill has over 25 years of hands-on experience working with process controls equipment and instrumentation. He
has served as a SCADA supervisor for a large oil & gas company as well as spent several years with Northern
Digital, Inc. Bill brings a wealth of knowledge and expertise to the table and will be a critical piece of this project.
Rafael Castellanos, Field Technician. Rafael will provide support regarding instrumentation, calibration,
maintenance and supportability requirements development. He will also support the testing and startup
requirements development process. Rafael has over 15 years of hands-on experience working with process controls
equipment and instrumentation. Prior to his time with Northern Digital, Rafael worked in the Automation industry
with several other integration and control firms. Rafael is a valuable asset to the team and will help your organization
reach its goals for maintenance, supportability and future growth.
Joe Marcus, Account Manager. Joe is responsible for managing client relations and future business. Joe is the
Business Development Manager at Northern Digital Inc. Joe holds a BS in Electrical Engineering from UC Santa
Barbara and an MSE in Systems Engineering from the Johns Hopkins University. Joe also has over 10+ years of
technical and management experience.
We understand that any substitution of these key personnel is subject to written approval by the City. In addition to
the key staff above, NDI has 30 employees in California who can support various aspects of this project. Should
any staff be added, NDI will submit their resume and qualifications to the City of Santa Ana for approval.
koo
Northem Digital, Inc,
NDI Proposal 80008-53
NDI's Project Team
PROJECT ORGANIZATION CHART
See Staff Resumes in Appendix A
SANTA ANA
600
Northem Digital, Inc.
NDI Proposal 80008-53
MEMBERSHIPS & CERTIFICATIONS
,4V.VA CERTIFIE]
CEEVT3FIEO
System
Integrator System Integrator Partn
This program is for Integrators who have proven project delivery using certain products, integrating solutions on our
System Platform, or with particular vertical industry applications or technology toolkits. A Certified Partner has:
Validated technical proficiency in one or more product categories, Multiple fully -trained and Certified Developers for
at least two products with continued success.
ind u ctive
automation
Inductive Automation offers an official Integrator Program, which allows qualified Engineering companies to become
a registered integrator of Ignition software and gain a partnership with Inductive Automation. NDI is a Certified
Inductive Automation Integrator.
.}� Rockwell
Automation
Northern Digital is currently a Recognized System Integrator (SI) as well as part of the Rockwell Automation
Commercial Program as a Bronze level Partner.
(c). c s i a
control system integrators association
Control System Integrators Association (CSIA) is a not -for -profit, global trade association that seeks to advance the
industry of control system integration. With over 500+ members, CSIA integrators use their engineering, technical
and business skills to help manufacturers and others automate their industrial equipment and systems. CSIA helps
members improve their business skills, provides a forum to share industry expertise, and promotes the benefits of
hiring a certified control system integrator.
r o ,,.W eus,NFs
MBE -
LRT I F I E D
+s ...z EMER9tii�y�
Minority business enterprise (MBE) is an American designation for businesses which are at least 51 % owned,
operated, and controlled on a daily basis by one or more (in combination) American citizens of a qualified ethnic
minority and/or gender group Registration No: SC19650. An SBE is a Business Enterprise that meets specific
economic criteria and is owned, operated, and controlled by one or more persons. The business must be
independently owned/operated, not dominant in field of operation, principal office in California, owners domiciled in
California, have fewer than 100 employees, and gross receipts of less than $15M over the last 3 tax years.
Registration No: 32381
600
Northern Digital, Inc,
NDI Proposal 80008-53
Section 2
Understanding Scope of Services
L1110
Northem Digital, Inc.
NDI Proposal 80008-53
PProject Understanding
OVERVIEW
City of Santa Ana is seeking consulting engineering design services in support of developing bid
specifications and drawings to upgrade the City's Water Production Facilities. The desired contract is
estimated to last through May of 2026 with the option to extend the agreement for up to (1) additional two-
year term. To support the scope of this RFP, NDI will prepare functional specifications, control panel
design drawings, programming and testing specifications and provide SCADA source control and change
control services to the City's team. Although the span of the City's Water Distribution system consists of
5 storage facilities, 7 MWD connections, 21 groundwater wells, 7 pump stations, 4 pressure regulating
stations, and 2 pressure zones, this project will focus on performing the scope of work outlined in RFP
NO : 23-026 for two stations: Crooke Station and for the Cambridge Station.
DETAILED SCOPE OF SERVICES
NDI's scope for this project involves Control System design engineering services in support of the City of
Santa Ana's Water Distribution SCADA System improvements. The effort will ultimately involve NDI's
development of bid specifications and drawings in collaboration with the City's project team and
stakeholders. The overall scope involves replacement and upgrades of PLC control panels,
instrumentation and PLC, OIT and SCADA application programs. NDI has an extensive background in
performing the scope of services described in this RFP. We encourage the City to contact our references
listed in this proposal. NDI has long-established relationships with municipalities such as yourselves and
a history of providing high -quality services.
During the planning, and phased design development, NDI will generate a number of design submittals,
all subject to review and approval by the City. NDI, with support from the City, will perform all necessary
and required investigations of the two existing facilities to construct complete and accurate design
submittals. NDI will prepare documentation to include in the bid package as a separate attachment or any
supplemental documentation as required by the City.
NDI will work with the City's Project Manager during the bidding and construction periods to resolve
technical discrepancies and/or interpretations of the contract documents. This may include supplemental
Addenda, responses to Requests for Information, and/or support for any possible Change Orders. NDI
will prepare the necessary drawings, sketches, and specifications required to make changes to the design
due to conditions encountered during construction. NDI will review Shop Drawings and other Submittals
for design intent and compliance with the contract documents. NDI will review construction sequencing,
cost, and schedules. NDI must attend and participate in planning and design meetings, pre -construction
conferences, and progress meetings as requested by the City. NDI will provide project inspection, start-
up and commissioning, testing, and closeout support. The Contractor will be required to provide redlined
contract drawings, reflecting the As -Built configuration of the new system. NDI will review the final
redlined as -built drawings provided by the Contractor.
After reviewing the RFP, NDI has outlined our understanding of the scope of services based on our
experience. The scope is broken down into a Work Breakdown Structure found below.
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Northem Digital, Inc,
NDI Proposal 80008-53
WORK BREAKDOWN STRUCTURE (WBS)
NDI will perform the following labor tasks identified in the WBS below per the RFP. The WBS shows the
budgeted hours for each task as well as the labor code of the project team member performing the task.
Labor Budget
Task List Code Hrs.
Crooke Pump Station System (3 Booster Pumps, 1 Reservoir, 2 Wells) and the Cambridge Pump Station
System (3 Booster Pumps and 1 Reservoir)
Data Gathering and System Analysis:
I
a. Develop Data Gathering Plan including objectives and checklists for site visits C 1 32.00
b. Gather Existing Modicon PLC Programs & SCADA HMI Platforms/Databases C 16.00
c. Gather Existing documentation relating to PLC Control Panels and field
instrumentation (Pressure, Level, Flow, Analyzers & VFD's) C 32.00
d. Gather documentation on any Major Skid-Mounted/OEM systems (Chlorination &
Filter Systems) - as applicable SE 8.00
e. Gather documentation and information on Site surveillance cameras (as applicable) SE 8.00
f. Gather information pertaining to Telemetry Networks (radio / antenna / tower / network
gears / communication panel) C 8.00
Workshops with City of Santa Ana's (COSA) Project Team
a. Conduct Fact Finding Workshop with COSA to discuss the existing Crooke & tl
Cambridge Systems. C 24.00
b. Findings Report compiled from the System Analysis and Fact -Finding Workshop C 32.00
c. Conduct an Operations Workshop with COSA to discuss system improvements,
recommendations, and enhancements C 24.00
Project Specification Development
Develop Project Specifications for the Crooke System and the Cambridge System
i
a. Develop Detailed Control Narrative Document for the Crooke System
C
120.00
b. Develop a Detailed Control Narrative for the Cambridge System
C
96.00
c. Develop Detailed PLC Control Panel Design Drawings Package for the Crooke
System
SE
200.00
d. Develop Detailed PLC Control Panel Design Drawings Package for the Cambridge
System
SE
100.00
e. Develop Written I&C Specifications for the Crooke System
SE
96.00
a
f. Develop Written I&C Specifications for the Cambridge System
SE
96.00
g. Conduct an 90% Design review Workshop with COSA to review Crooke System
Design Specification Package
C
32.00
Northern C
NDI Proposal 80008-53
Labor Budget
Task List Code Hrs.
h. Conduct an 90% Design review Workshop with COSA to review Cambridge System
Design Specification Package C 32.00
i. Finalize 100% Design Specification Package for the Crooke & Cambridge Systems
based on final concurrence from City during 90% Workshop Review C 32.00
j. Technical Meetings and Conference Calls C 16.00
Programming and Testing Specifications
a. Control Panels Test Documentation development (FAT & SAT)
SE
48.00
b. Owner's Representative Services: Perform reviews of Contractors' Hardware
Submittals for the Crooke System and the Cambridge System: Review / Comment /
Approval
SE
48.00
c. Owner's Representative Services: Review and witnessing of FAT & SAT of the
Control Panels associated with the Crooke System and the Cambridge System
SE
64.00
d. Owner's Representative Services: Review and witnessing of System FAT of the PLC
Program, OIT Program and Central SCADA Modifications.
C
24.00
C
32.00
e. Owner's Representative Services for System Commissioning & Startup Support
SCADA Source & Change Control System
a. Develop Source and Change Control System requirements with City's team and
perform Needs' Analysis. Determine available software packages, perform trade studies
with pros/cons, and determine path forward for Source and Change Control System
design.
C 48.00
b. Gather current PLC programs (43 programs, excluding Crooke and Cambridge) for
Source Control Systems
SE 80.00
c. Develop Standard Operating Procedures (SOPs) for SCADA Source Control
C 80.00
d. Develop Standard Operating Procedures (SOPs) for SCADA Change Control
C
40.00
Program Management & Coordination_
Project Planning and Mobilization
Project Kick-off
Project Management
HOURS SUMMARY BY LABOR CLASSIFICATION
Code Project Manager (PM) Consultant (C)
Hrs.1 120.00 1 784.00
Systems Engineer (SE)
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Northern Ih r..:I ',i
748.00
NDI Proposal 80008-53
PROJECT MANAGEMENT
Northern Digital's project management philosophy is centered around the development of a trusting and lasting
relationship with our clients based on excellence and responsibility. This philosophy is founded on having a full
understanding of our client's needs and managing our project resources to ensure that expectations are met or
exceeded. Ultimately, NDI's success is predicated upon the strength of our client relationships. Our company stands
by an ideal of "relationships forged in commitment," and we understand that we share a common interest in the
overarching success of the project. NDI sits on the same side of the table as our clients. Because of these core
values, NDI views our relationships as partnerships, and our objective is to provide on -time, on -budget delivery of
a system that meets or exceeds your organization's expectations.
Northern Digital also takes a full life -cycle approach, considering all phases of the product development life cycle
prior to beginning work. Throughout the Definition, Analysis, Design, Integration and Implementation phases of a
project, each step is not independent of any other and decisions made regarding the design should consider and
incorporate the requirements of the other phases.
An important aspect of Northern Digital's approach to Project Management includes optimizing project efficiencies
by standardization in applicable situations. NDI also implements a series of processes and procedures to ensure
that the client's objectives as well as NDI's standards and best -practices are followed and executed to -plan. As a
company, we have chosen to utilize Teamwork, a cloud -based software application, in order to serve as Northern
Digital's project management software tool. This software also allows for the standardization of project templates,
which aids in the development of Work Breakdown Structures, workflows, timekeeping systems, and Earned -Value
Management tracking.
NDI's Project management philosophy utilizes the System Development Life Cycle (SDLC) methodology in order to
segment the project into sequential phases. Proper project execution requires "beginning" with the "end" in -mind.
The 5 stages of NDI's SDLC include Definition, Analysis, Design, Integration, Implementation. Considering the
requirements of each stage throughout the project is key to achieving success.
NDI Proposal 80008-53
AGEMENT TRACKING
The Teamwork software management tool enables our project managers to receive real-time feedback on project
performance, to track and reallocate resources, to provide a method of progress -tracking for clients to view, and to
ultimately provides a centralized system for storing, viewing and acting on project management data. These
capabilities equip our project managers with the ability to make more informed decisions regarding the project. It
also centralizes tasks such as timekeeping, progress logging, status reporting, client communications, note -
keeping, and document sharing. The Teamwork project data is accessible by the client. In addition, our clients also
receive Teamwork Task Reports periodically (frequency depending on project requirements). Given these
capabilities and insights, NDI Project Managers are well-equipped to serve as the interface between our Client and
NDI's Project Team and to accomplish all the project objectives. The figures below and on the following page show
screenshots of the Teamwork system with a sample project based on the project requirements. The figures show
task lists based on a mock-WBS, as well as Teamwork's timekeeping capabilities.
3
1. •:., .
Tasks
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Teamwork Screenshot of Sample Project Template with Tasks and % Complete
Time logs f
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Teamwork Sample Screenshot of Timekeeping and Logging Capability
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Northem Digital, Inc,
NDI Proposal 80008-53
SCHEDULING, TASK MANAGEMENT, AND BILLING
Northern Digital has a highly -detailed and comprehensive Scheduling, Task Report Tracking, and Billing capability.
The Teamwork software allows NDI Project Management to accurately track and report all progress throughout the
life of the project. Real-time access to timekeeping records, budgets, schedules and other files enables NDI's project
managers to be well-equipped to make informed and wiser decisions based on improved situational awareness. In
addition to record data, Teamwork also allows for analysis to be conducted on this data in order to provide an Earned
Value Management insight capability to track project metrics such as Cost Performance Index (CPI), Schedule
Performance Index (SPI), Estimate at Complete (EAC), variances in cost and schedule, and To -Complete
Performance Index (TCPI) among other Earned Value metrics. Earned Value Management and real-time access to
data provides NDI's project managers with the analytics necessary to have quick insights regarding the "health" of
the project and the performance necessary to complete the projectwithin the given budget and schedule constraints.
Based on this information, NDI's project manager will be in continuous communication with the client's project lead
in order to properly schedule project tasks, plan for the availability of resources, and discuss the project budget and
schedule progress periodically throughout the project life cycle. This high-level of communication and coordination
is key, and will be especially important during the cutover/ startup phase, as the system must remain operational.
DOCUMENTATION DEVELOPMENT
During the initial Analysis Phase of the project, NDI's Project Manager will work with NDI's Operations, Engineering,
and Administrative staff to develop a Project Charter, which provides details regarding the tasks, work products,
budget, schedule, project methodologies, and understanding of the project as seen by all project stakeholders. The
tasks associated with this process are clearly defined and broken down in Teamwork in the form of tasks and
durations for these deliverables. The goal of this documentation is to define NDI's and the client's understanding of
the scope of work, potential risks, identifying areas of improvement (especially with regards to Network
Communications), and to track the project's progress. Documentation will be developed to define the Project Plan
and major milestones that need to be completed for the Startup to go smoothly. For each item in the Analysis Phase
a detailed findings report will be generated and communicated with the Client. This documentation will also include
a detailed cutover plan that will be developed in conjunction with the client to maximize efficiency and keep the
entire team unified in goals.
ORGANIZED MEETINGS
As part of the responsibilities of NDI's Project Manager, meetings will be established on an as -needed basis, based
on project requirements. Meetings can take place via teleconference, Zoom, and/or in -person. NDI uses Teamwork
and Microsoft Outlook to coordinate and provide information regarding team meetings. Once the Project Plan and
Project Timeline have been developed, the NDI Project Manager will work with the Client and the Operations
Manager to establish dates for design review meetings, workshops, and deliverable deadlines. The goal is to
coordinate all parties to minimize risks and delays and to bring the project to completion on time and within budget.
hk
NDI Proposal 80008-53
ULAKIFIUAIIUNS & A55UMNIIUNS
NDI has the following clarifications regarding the scope of work described in this proposal:
1. This proposal is based on the assumption that the Crooke facility will require two PLC Control
Panels (1 panel for the Booster Pumps/Reservoir and 1 panel for the two Wells).
2. This proposal is based on NDI collecting 45 PLC programs and will populate the programs into
the existing Source Control Database. NDI assumes that the City is currently using a VisualSVN
source control system.
3. This proposal assumes that the City's integrator will develop the test procedures for testing the
PI -Cs, OITs, and SCADA application programs against the operational and functional
requirements detailed in the Control Narrative documents.
4. This proposal pertains to the two facilities listed in the RFP: 1. Crooke and 2. Cambridge for the
functional specifications development and SCADA programming specifications. The scope of
work associated with the Source and Change control applies to the entire system, including 45
PLC programs.
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Northem Digital, Inc,
NDI Proposal 80008-53 Iq
Section 3
Relevant Experience
L11110
Northem Digital, Inc.
NDI Proposal 80008-53
FRelevant Experience
PROFESSIONAL SERVICES AGREEMENTS
Northern Digital's Culture and Business Model aims to provide our clients with the highest quality of product at the
best value. We do this by Partnering with our clients through Professional Services Agreements (PSAs). NDI has
numerous PSAs established with various clients for over 10, 15, and 20+ years, providing for their Control System
& SCADA needs in a Design -Build approach. Currently, 80% of NDI's business is through PSAs and the following
is a list of some of NDI's Professional Service Agreement clients that have had similar needs to your project. Many
of these PSAs were for Design -Build projects.
Calleguas Municipal Water District
2100 Olsen Road
Thousand Oaks, CA 91360
Tony Goff, GM
(805) 579-7138
Kristine McCaffery P.E., Mgr. of Eng.
(805) 579-7173
City of Thousand Oaks
2100 Thousand Oaks Blvd.
Thousand Oaks, CA 91362
Mike Devlahovich, Supervisor
(805) 376-5032
PSA 8 years
Kern County Water Agency
3200 Rio Mirada Drive
Bakersfield, CA 93308
Matt Garrison, SCADA Supervisor
(661) 634-1477
PSA 12 years
South San Joaquin Irrigation District
11011 East Highway 120
Manteca, CA 95336
Frank Avila, Operations Manager
(209) 249-4663
PSA 28 years
City of Oxnard
305 W. 3rd Street
Oxnard, CA 93030
Tim Beaman, P.E. City Engineer
805-385-8141
PSA 2 years
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Northem Digital, Inc,
City of Simi Valley
Department of Public Works
2929 Tapo Canyon Road
Simi Valley, CA 93036
Dan Newton, Deputy
Director/Waterworks
(805) 583-6494
PSA 17 years
Santa Clarity Valley Water Agency
26521 Summit Circle
Santa Clarita, CA 91350
Keith Abercrombie, VP of Operations
(661) 259-2737
PSA 25+ years
Coachella Valley Water District
51501 Tyler Street
Coachella, CA 92236
Luis Maciel, I.S. Director
(760) 409-5285
PSA 6 years
Golden Oak Ranch
19802 Placerita Canyon Rd.
Newhall, CA 91321
Diego Recinos, Facility Manager
(661) 259-8717
PSA 10 years
Ventura River Water District
1409 Old Baldwin Road
Ojai, CA 93023
Bert Rapp, General Manager
(805) 646-3403
PSA 3 years
NDI Proposal 80008-53
RELEVANT EXPERIENCE
City of Oxnard - Oxnard, CA
NDI was awarded a Professional Services Contract in June 2021, through a selective RFP process for Professional
Services. NDI was selected as the Design Engineering Firm to develop contract specifications and drawings for a
bid solicitation to upgrade the City's Water Treatment SCADA System. The City provides safe, clean and reliable
water for potable, fire protection and recycled uses. The Water System distributes treated water to a population of
208,000 people. The Oxnard Water System SCADA Upgrade consists of a new SCADA Application, Upgraded
PLCs, Upgrade OITs and Instrumentation, The facilities consist of Blending Stations, Wells, Reservoirs Reverse
Osmosis Treatment, Desalination, and Generator controls. NDI has completed the System Analysis and Design
Phase of the New SCADA System and is currently in the process of reviewing the bid package with the City.
- PSA Contract Amount: $345,000.00
- Contact Person: Tim Beaman, P.E., City Engineer
- Email Address: timothy.beaman@oxnard.org
- Phone Number: (805) 385-8141
- Inputs/Outputs: 1,800 Number of Screens: 500 Number of Tags: 2,000
Calleguas Municipal Water District (CMWD) - Thousand Oaks, CA
CMWD is the water purveyor for Ventura County, servicing Simi Valley, Thousand Oaks, Moorpark, Camarillo, and
Oxnard. Through NDI's PSAs with CMWD, NDI has provided consulting engineering and integration services for
their SCADA System Projects using AVEVA Wonderware HMI/SCADA Software and Modicon PLCs. Over the past
21 years, NDI has consulted, designed, and implemented nearly all of CMWD's SCADA-related projects including
PLC Program design documentation, PLC program application development, SCADA / HMI design and
development, and PLC panel design and fabrication. Currently, NDI is in the process of upgrading the existing
Modicon PLC to M580s & M340s and Drovidina new Obiect-Oriented PLC Proaram applications for the various
processes. CMWD's processes include Reservoirs, Pump Stations, Regulation Stations, Water Treatment Plants,
18 ASR Injections / Extractions Wells, and 95 Distribution Turnout Facilities with M340 PLCs. NDI's current
Professional Services Contract includes on -call troubleshooting/maintenance services.
- PSA Contract (s) Amount: $5,000,000.00+ (Past 10 Years Projects)
- Contact Person: Tony Goff, General Manager
- Email Address: tgoff@callegaus.com
- Phone Number: (805) 579-7138
- Inputs/Outputs: 4,850 Number of Screens: 580 Number of Tags: 12,000
City of Thousand Oaks - Thousand Oaks, CA
NDI has developed new designs as well as provided integration services to the City of Thousand Oaks over the
past 8 years. Recently NDI developed the specification and drawing bid package for the City's La Granada Pump
Station upgrade project, involving new PLC panels, instrumentation and programming. The project is being
recognized by the City with an Award for Excellence in March of 2023. NDI has been involved in the upgrade of
Water Distribution facilities for the City. NDI has additionally configured and administered Wonderware InTouch
10.0 and Historian for the City's SCADA system. NDI has also configured, administered and updated Rockwell
software SCADA / HMI platforms and Transaction-manager/Historian. NDI programmed and updated Modicon
PLC's and RSLogix500 and ControlLogix PLC's, using both Ladder Logic and Function Blocks. Performed
backups of the SCADA server environment, as well as configure and manage the SCADA Alarm Program.
Designed and tested the SCADA Wonderware virtual machine environment. Designed/modified, tested and
implemented HMI projects with FactoryTalk ME. Managed and configured Wonderware System Platform 3.0.
- PSA Contract (s) Amount: $200,000.00
- Contact Person: Mike Devlahovich, Operations Supervisor
- Email Address: MDevlahovich@toaks.org
- Phone Number: (805) 376-5032
- Inputs/Outputs: 4,000 Number of Screens: 500 Number of Tags: 10,000
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NDI Proposal 80008-53
Coachella Valley Water District (CVWD) - Coachella, CA
In September 2017, through an RFP process for Professional Services, NDI was selected as the Design -Build
Consultant to Consult, Design and Implement a Master SCADA System Upgrade for Coachella Valley Water District
(CVWD). CVWD provides domestic water, wastewater, recycled water, irrigation, storm water protection, and
groundwater management services to a population of 265,000 encompassing an area of 1,000 square miles. The
Master SCADA System Upgrade Project consists of a new AVEVA Wonderware System Platform SCADA / HMI
Application, and new PLC Program Development for 100 miles of canal operations, including 33 Canal Sites. Water
/ Wastewater sites consist of 94 Wells, 61 Reservoirs, 158 Booster Pumps, 3 Wastewater Treatment Plants, and 30
Sewer Lift Stations. NDI has completed the System Analysis and Design Phase of the New SCADA System and is
currently in the system integration and implementation phase of the project. The project includes upgrading the
SCADA / HMI Software to an Object -Oriented Platform using Wonderware System Platform 2020 with OMI and
upgrading the PLC Programs to an Object -Oriented Platform using GE Versa -Max PLCs.
- PSA Contract Amount: $6,103,000.00
- Contact Person: Luis Maciel, Information Systems Director
- Email Address: LMaciel@cvwd.org
- Phone Number: (760) 409-5285
- Inputs/Outputs: 15,800 Number of Screens: 1,200 Number of Tags: 36,500
Santa Clarita Valley Water Agency (SCVWA) - Santa Clarita, CA
For the past 25 years, NDI has maintained a long-standing Professional Services Contract (PSA) with Castaic Lake
Water Agency, Valencia Water Co., Santa Clarita Water, and Newhall Water District. In 2017-18 the four entities
merged into one, (SCVWA) with the number of remote sites for the new entity totaling 200 Plus. Prior to the formation
of SCVWA. NDI. throuah a Desian-Build aDDroach. uoaraded their SCADA Svstems to AVEVA Wonderware Svstem
Platform and Allen Bradley ControlLogix's PLC's. NDI's services included HMI & PLC Object -Oriented program
development, new PLC Control Panels, and Maintenance Services. SCVWA's System consists of Water Treatment
Plants, Pump Stations, Wells, Reservoirs, Pressure Reducing Stations, and Turnouts. Additional services included
designing and installing a new Ethernet Radio Network and installing Surveillance Cameras.
- PSA Contract (s) Amount: $4,200,000.00 Plus (Past 10 Years Projects)
- Contact Person: Keith Abercrombie, General Manager
- Email Address: kabercrombie@scwater.org
- Phone Number: (661) 259-2737
- Inputs/Outputs: 4,500 Number of Screens: 750 Number of Tags: 20,000
Kern County Water Agency (KCWA) - Bakersfield, CA
For the past 15 years, NDI has provided Consulting Engineering and PLC / HMI Integration Services for KCWA's
Henry C. Garnett Water Purification Plant ID-5 and the Cross -Valley Canal. NDI designed and integrated a new
SCADA System consisting of Wonderware ArchestrA Software and Modicon PLCs. The Agency is currently in the
process of upgrading their legacy obsolete Modicon PLCs to the Modicon M340 and M580 PLC Platforms, and NDI
is upgrading KCWA's PLC control panel hardware and PLC software applications. NDI currently has a Professional
Services Contract with the Agency to provide SCADA Maintenance Services and maintain their Network
connectivity, SCADA and PLC Networks, and provide on -call troubleshooting / maintenance services.
- PSA Contract (s) Amount: $1,500,000.00
- Contact Person: Matt Garrison, SCADA Supervisor
- Email Address: mgarrison@kcwa.com
- Phone Number: (661) 634-1477
- Inputs/Outputs: 5,000 Number of Screens: 800 Number of Tags: 10,500
koo
Northem Digital, Inc,
NDI Proposal 80008-53 Iq
Section 4
References
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
APPENDIX
ATTACHMENT 3: PROPOSER'S REFERENCES
rthern Digital, Inc.
List and describe fully the contracts performed by your firm which demonstrate your ability to provide
the supplies, equipment or services included in the scope of the proposal specifications. Attach
additional pages if required. The City reserves the right to contact each of the references listed for
additional information regarding your firm's qualifications.
Reference
Customer Name: City of Thousand Oaks
Address: 21-00 Thousand -Oaks Blvd,
Thousand Oaks, CA 91362
Contact Individual: Mike Devlahovich, Supervisor
Phone Number: 805-376-5032
Email: mdevlahovich@toaks.org
Contract Amount: $194,000 Year: 2021
Description of supplies, equipment, or services provided:
for the La Granada Pump Station & Reservoir Pro ect. Services included PLC Panel Design, Bid Specification Development, Control
Strategies /Control Narrative Development, Contractor Submittal Review,Pane n-site! a'inspection Services, SA I,Gommissiohing & Startup Supporl. Integralia
ADA Develo ment.
Reference
Customer Name: City of Simi valley, Public Works Contact Individual: Dan Newton, Deputy Director/Waterworks
Address:
600 W. Los Angeles Ave.
Simi Valley, CA 93065
Phone Number: 805-583-6494
Email: dnewton@simivalley.org
Contract Amount: $230,000 Year: 2021 &2022
Description of supplies, equipment, or services provided:
Provided consulting engineering services for the Oak Knolls Pump Station / Reservoir, Crown Hill Pump Station / Reservoir, Walnut Pump Station, Box Canyon Pump Stations
vi ,
inspection Services, SAT,Commissioning & Startup Support. Integration services included PLC Program Development, OF Program Development, and Central SCADA Development.
Reference
Customer Name: Callequas Municipal Water District Contact Individual: Kristine McCaffrey P.E., Mgr of Engineering
Thousand Oaks, CA 91360
Phone Number: 805-579-7173
Email: KMcCaffrey@calleguas.com
Contract Amount: $290,000 Year: 2020 to 2023
Description of supplies, equipment, or services provided
servicesfor the CMWD / LVMWD Interconnection Pro'ect with Pum Station & Re Station .Services included PLC Panel Design, Bid
Specification Development, Control Strategies / Control Narrative Development, Contractor u mi a eview, ane , n-si a mscpec ion Services,
i,,,tA,i PI C Prnnram ne velonment OIT Proaram Development. and Central SCADA Development.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 24
CITY OF SANTA ANA
RFP NO.: 23-020
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
Reference
Customer Name:City of Oxnard
Address: 305-We J+ 3" C+.+
Oxnard, CA 9U3V0I3I0GGI
Contact Individual: Tim Beaman, P.E., City Engineer
Phone Number: 805-385-8141
Email: timothy.beaman@oxnard.org
Contract Amount: $345,000 Year: 2021 to present
Description of supplies, equipment, or services provided:
Provide consulting en ineering services to develop plans, drawings, specifications, and bid documentation to upgrade the Water Division's SCADA System including water
production, treatment an stri ution systems. bervices also included Uon rac or Suommal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 25
NDI Proposal 80008-53
Appendix A
Attachment 5 Certifications Forms
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
APPENDIX
ATTACHMENT 5: CERTIFICATIONS
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 35
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND
SCADA PROGRAMMING SERVICES
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code
7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation: that
the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to
put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in
any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested
in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are
cautioned that making a false certification may subject the certifier to
Signed
. uvsa y puvuc or outer o7ricer completing this
State of California certificate verifies-onE�,'fheidentity oftheindividual
County of Kern who signed tl a do"eato which'this certificai is
attached, and not the tnd&ulgess, accuracy, or validity
ON at document.
Subscribed and sworn to (or affirmed) before me on this - -1 day of �r G, , 20,4� by
Joseph Marcus , proved to me on the basis of satisfactory evidence to be
the person a appeared before me
NotaryYub Signa e
A. GONZALE2
Notary public - California
Kern County_
Commission A 2334459
Oy Comm. Espkes Sep 27, 2424
Notary Public Seal
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 36
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND
SCADA PROGRAMMING SERVICES
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the
best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he
or she shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such subrecipients shall certify and
disclose accordinI .
Signed:
Title: Business Development Manager
Firm: Northern Digital, Inc.
Date: o-3oa /2c-3
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 37
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND
SCADA PROGRAMMING SERVICES
NON-DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract,
certifies as follows:
The Consultant shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The Consultant
shall take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without, regard to their race, color, religion,
sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The Consultant agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided
setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or
on behalf of the Consultant, state that all qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which
he/she has a collective bargaining agreement or other contract or understanding, a
notice to be provided advising the said labor union or workers' representatives of the
Consultant's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his/her books, records, and
accounts by the administering agency and the Secretary of Labor for purposes of
investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, the contract may be
canceled, terminated, or suspended in whole or in part and the Consultant may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 38
CITY OF 'SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND
SCADA PROGRAMMING SERVICES
7, The Consultant shall include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontract or purchase order
as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the
Consultant becomes involved in, or is threatened with, litigation with a subconsultant
or vendor as a result of such direction by the administering agency, the Consultant
may request that the United States enter into such litigation to protect the interests of
the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats.
1939, and as amended, no discrimination shall be made in the employment of persons
upon public works because of race, religious creed, color, national origin, ancestry,
physical handicaps, mental condition, marital status, or sex of such persons, except
as provided in Section 1420, and any consultant of public works violating this Section
is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title: Business Development Manager
Firm: Northern Digital, Inc.
Date: 06 _ 2,
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 39
NDI Proposal 80008-53
Appendix B
Company Resumes
61100
Northem Digital, Inc.
NDI Proposal 80008-53
�7
Appendix C
Company & Project Team Certifications
kilo
Northem Digital, Inc.
OR'S LICENSE
STATE OF CALIFORNIA
Pursuant to Chapter 9 of Division 3 of the Business and Professions Code
and the Rules and Regulations of the Contractors State License Board,
the Registrar of Contracors does hereby issue this license to:
NORTHERN DIGITAL INC
to engage in the business of act in the capacity of a contractor
in the fohowing classifoation(s):
C 4 - BOILER, HOT WATER HEATING AND STEAM FITTING
CID - ELECTRICAL.
Witness my hand and seal this day,
April 2% 2092
issued April 26, 2002
SIGN0.TV aF ni n[ENSEE
SICNATUff OF t"NSE Qt1AL66e Th"I.'-1,hL1-t-•rJI II, Fkq. v,n U�fpnuriUrs,
rs nix iranifnnxLlu, aml Ihrm Ix• ra�.mtii w the Eteglamr
frc a*y rea—. It ber-amn wrwl if nrt —ed.
NDI Proposal 80008-53
/.z e 1,14--L
Stephen R Ssnds
Aegislrtr of Convectors
B07306
Licerree N=ber
NDI Proposal 80008-53
COMPANY CERTIFICATION - CSIA CERTIFIED INTEGRATOR
csia(V
Nzoilli
CERTIFIED
Northern Digital, Inc
has been audited and conforms to all requirements necessary to be a
CSIA Certified Member
The certification audit covers the following business and monogement categories:
• General Management
• Human Resources Management
• Marketing, Business Development and
Sales Management
• Financial Management
• Project Management
Date of Certification:
Date of Expiration:
Certified Member Since:
CSIA Member Since:
• System Development Lifecycle
• Supporting Activities
• Quality Management
• Service and Support
• Information Systems Management
and Cyber Security
October 7, 2020
October 7, 2023
October 7, 2020
May 9, 2017
66
Northern Diry,l, In< _
NDI Proposal 80008-53
V V-I / II 1 . "IiTI FICATION -ARCHESTRA CERTIFIED SYSTEM INTEGRATOR
This is to certify that
Northern Digital, Inc.
is an
ArchestrA Certified
System Integrator
Effective as of:
January 21, 2008
Avcwq,
Mike Bra ley ■l/
President
Wonderware
ARCHESTRA
CERTIFIED S1STEM IHIFGNAIUR
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Northern Digital, Inc.
Jay R. leffrfy% PE
Director, Solution Provider Programs
Wonderware
NDI Proposal 80008-53
LINDA CEDERLOF - WONDERWARE CERTIFIED APPLICATION DEVELOPER - HIS-
2020 R2
Application Developer
Certificate
This is to Certify that
Linda Cederlof
Northern Digital
Is an Authorized
AVEVA Application Developer
for
CSI AVEVA Historian Server 2020 R2 Exam
E0ec0ve Dads: 02 Jun 2022
S.HA Number. 46381 SQ0932-24052022
LINDA CEDERLOF - WONDERWARE CERTIFIED APPLICATION DEVELOPER - INTOUCH
2020 R2
Application Developer
Certificate
This is to Certify that
Linda Cederlof
Northern Digital
Is an Authorized
AVEVA Application Developer
for
CSI AVEVA InTouch HMI 2020 R2 Exam
Eff b- Dade: 16 May 2022
S..N Number. 45896T30936A5052022
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Northam Digital, Inc.
NDI Proposal 80008-53
ERWARE CERTIFIED APPLICATION DEVELOPER - APP SERVER
Application Developer
Certificate
Thrs is to Certify that
Linda Cederlof
Northern Digital
1s an Authorized
AVEVA Application Developer
for
CSI AVEVA Application Server 2020 R2 Exam
Ei6ame� 30 rbe 2022
S-d Nun6r. 5229521017. 30122022
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Northem digital, Inc.
NDI Proposal 80008-53
ODEI ADDO YOBO - ARCHESTRA CERTIFIED APPLICATION DEVELOPER - APP SERVER
2020R2
Application Developer
Certificate
This is to Certify that
Odei Addo-Yobo
Northern Digital Inc.
1s an Authorized
AVEVA Application Developer
for
CSI AVEVA Application Server 2020 R2 Exam
Effective Date. 28 J0 2022
Serial 14,mber 481823-21017-28072022
ODEI ADDO YOBO - WONDERWARE CERTIFIED APPLICATION DEVELOPER - HISTORIAN
2020 R2
Application Developer
Certificate
This is to Certify that
Odei Addo-Yobo
Northern Digital Inc.
Is an Authorized
AVEVA Application Developer
for
CSI AVEVA Historian Server 2020 R2 Exam
EfFettive021e 3013 C2022
8.ra0Kemper 521953-20932-29122022
hJ00
Northern Digital, Inc.
NDI Proposal 80008-53
IBO - WONDERWARE CERTIFIED APPLICATION DEVELOPER - INTOUCH
by Schneider Electric
This is to Certify that
Odei Addo-Yobo
Northern Digital, Inc.
Is an Authorized
Wonderware Application Developer
for
InTouch 11.1 - 2014 R2
CERTIFIED
Nl�
Developer �i�fG_
Developer ID: CSI1137 Rashesh Mody
Effective date: 10/23/2015 SVP Delivery & Partner Ecosystem
Schneider Electric Software Business
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Northern Digital, Inc.
NDI Proposal 80008-53
RONNE ABAT - WONDERWARE CERTIFIED APPLICATION DEVELOPER - APP
2014 R2
by Schneider EIectrIc
This is to Certify that
Ronne Abat
Northern Digital, Inc.
Is an Authorized
Wonderware Application Developer
for
Application Server 4.1 - 2014 R2
CERTIFIED
evir�
Developer
Developer ID: CSI2314
Effective date: 11124/2015
Rashesh Mody
SVP Delivery & Partner Ecosystem
Schneider Electric Software Business
RONNE ABAT - ETAP CERTIFIED 115 AC/DC SYSTEM ANALYSIS
etap
,P,unneAfiat
Certification for successfully completing
rE?A(P 115AC /(DC System Analysis
40-hour workshop conducted by ETAT
Irvine, CA
,dune 13 -17, 2016
OFMT i TFcw«oiocr, i�- ETAP Ga u Co Am s
fasm004- 0ft,WE wm;&HrandcW
NDI Proposal 80008-53
UUIVIr- /-HIV T it- 17-M 1 IFICATION - SCHNEIDER ELECTRIC ALLIANCE PARTNER
From: J" Pelk:na Uack.Perklrls�Ose.rswnr
Date: February 5, ZD20 at 7:51:11 PM PST
To: Martin 0bermire,4Manin Ohermlre@Dndi.us>
Subled: Northern Diltltal • Schneider Registered Alliance Partner
Martin —
Thanks for providing Schneider Electric with the details of the projects that Northern Digital, Inc. has
completed using Schneider Electric and Modicon Hardware, as well as Wonderware softwere in 2018
and 2019. a review of this 1-(Formation coniirms Iha[ Nerlhern Digital figs met the crkerle to and is
recognired es a Schneider Electric Registered Alliance Partner effective January 1, 2020.
We welcome you irio the Grogram and look forward to wortinit on automation Integration oroiects
moving forward.
Etm Regards
Jack Perkins
icastst4en Saks Eeaalcn -nINEW mlag.
."N $When -177S 219 O$M
Schre:drr Ereoric laccaerkan�ee.xvn
COMPANY CERTIFICATION - INDUCTIVE AUTOMATION CERTIFIED INTEGRATOR
inductive ��
�7fr induautoctive
ProductPricing Resources Partners Support About Downloedlgnnon
Search for lacolwn al inlegrelor..
Name/ Flnd on Integrals I N.01— Digltol Inc
Northern Digital Inc
Map Satellite
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Location Certifications
IgnNon and other Industry recognized cenfficaaons,
CFRRIED rR[ p Nrin[ [ o
Igndion] g Cedilkalion ® IgnNRn ]9CretlenYaletl
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Northern Digital, Inc.
NDI Proposal 80008-53
Welcome,
Northern Digital Inc
Integrator Company Status
Integrator
Ignition:/ Inductive Automation Integrator
Since 2015
• Gold: 0 sites • Certified:1 sites
• Credentiafed: O sites
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Northam Digital Inc.
BILL HUBERT - IGNITION 8
Ignition 8 Certified
This is to certify that
William Hubert
Northern Digital Inc
has successfully completed software certification and is qualified in system
design and Implementation using Ignition by Inductive Automation
Robert McKenzie `
Tralning Manager
Igni.tiorf/
LINDA CEDERLOF - IGNITION 8
October 1. 2021
inductive
NDI Proposal 80008-53
Northern DVgital, Inc
NDI Proposal 80008-53
Ignition 8 Certified
This is to certify that
Linda Cederlof
Northern Diqital Inc
has successfully completed software certification and is qualified in system
design and implementation using Ignition by Inductive Automation.
Re3iert Mc1(eniie
Training Manager
Ignition:
March 23, 2020
Date
JOSEPH MARCUS - CYBERSECURITY US DEPARTMENT OF HOMELAND SECURITY
CERTIFICATION
kloo
Nordiem Digital Inc.
NDI Proposal 80008-53
Certificate of Training
Presented by the
National Cybersecurity & Communications Integration Center
am
Industrial Control Systems
U.S. Department of Homeland Security
To
Joseph Marcus
For completion of the following online course.
21OW-08 ICS Cybersecurity Consequences
1/31/20 CEUs Awarded: 0.10
ko"
Northem Digital, Inc,
ACCREDITED
FA
A Q V I D E 3
NDI Proposal 80008-53
Appendix D
Sample Screenshots
NDI Proposal 80008-53
LIOO�
Northern Digital, Inc.
NDI Proposal 80008-53
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Northem Digital, Inc.
NDI Proposal 80008-53
LIOO�
Northam Digital, Inc.
NDI Proposal 80008-53
L*
hlorthem Digkal,Inc.
WRP-4 I Biolac Overview
Biolac vahra
FUM.Milill34 %
194a GPM
Influent Flow Valve
Aeration Basin #1 North Drain Pumps Clarifier ill
V . DO -
0.99 .PPM
Runnin
't
l,90 SCFM
/ "
__-- ----- Clarifier�f2
Scum Pumps
Aeration Basin #2 South
DO
. 1 81 . f �
Future Tertiary
J
RA S/WAS
RAS Flow
9f}0 GPM
WAS Flow
O GPM
iBl
i
ft
i,
1.
Blower Building
IMr Pressure 1 .
6.22
s�
2
Disinfection Overview
FScan I Notes I Trend I
Mosouaa esuuning
Bait Press
�I
f�
O GPM
lialt'1'hid�enar
Level
b.6 FT
Gen #4 TWAS Pumps
Scale Wei ht
O IISS
NDI Proposal 80008-53
uisinrection
PV 5111 Position '®
PV 5112 Position
PV 5113 Position Chlorine Buildin
PV 5114 Position C12 5201 Feed Rate
Cl2 5202 Feed Rate
C12 Effluent Flow 5116 Cl2 Control Signal
East Flow Injector Room Leak Detection
West Flow Storage Room Leak Detection
Final Effluent Flow + +
West Bank 1
Cl2 Residual Tank 1 Tank 1
Cl2 ORP + Tank 2 Tank 2
SO2 Residual Tank 3 Tank 3
SO2 ORP = + + Tank 4 Tank 4
Mr
Lateral Control Lateral Sum Canal Sum Res Levels San Sum CNL C
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Northam Digital, Inc.
FScan Notes Trend
N'
� X
SP-1
Di,
s
1
nk
Hydro Pressure
Wash Water How
5104 Pump Speed
5105 Pump Speed
+ + SO2 5301 Feed Rate
East Bank 2 SO2 5302 Feed Rate
SO2 Control Signal
Injector Room Leak Detection
Storage Room Leak Detection
Tank 1 Tank 2
SANINPW GWRIIWRP-4 Hot Index
NDI Proposal 80008-53
L100
Northam Digital, Inc.
NDI Proposal 80008-53
LOO
Northam Digital, Inc.
Process Control Data Adttlin �I
I�
x X
r- Switchgear A
Acknowledge 1 une
05MJ2022 09:19:29 AM
05MJ2022 09:07:27 AM
Alarm Reset C
Alarm Description
Train B Filter Influent Channel Law Chlorine
NOR CL2 Low
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Northem Diglaljx.
Process Area
WPPB General
Dist —OD
Value
Alarm
Alarm
NDI Proposal 80008-53
Tagname ^
TmB_Fi1tInC:
Dist_NOR C. v
NDI Proposal 80008-53
- I Top Oil
Caoliny Stage LTC Oil Temperate a Temperafi
5t49e 37. De 3$.1 1
Disolevim 1 to 2 of 38 alarms.
T
Default Query 100 % Complete
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Northem Digital, Inc.
J
u
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Northam Digital, Inc.
NDI Proposal 80008-53
NDI Propc
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Nordmm Digital Inc.
F pd,l
QMA"
(GPH)
CONIC
(161Ga1)
DOSE
(mgiL)
IvSODE '
11
22.1
11.1
1.4
Closed Loop
Closed Loop
21
22.1
11.1
1.4
Pump Skid Control
Feeder Pump 1
Standby Control Command
Remote
_ Stopped Start
0 rpm
98niLlmi Stop
Acknowledge I T-t
05012022 10:18:52 AM
05123/2022 09:59:51 AM
Alarm Reset
TWPS
L.EAD/SMY
I
4
NDI Proposal 80008-53
Feeder Pump 2
Lead Control Command
Remote
Running start
1 rpm
98mLPmlr Stop
Alarm Description Process Area Value Tag.. ^
Train B Filter Effluent Water Quality low Chlorine B WPmpA Alarm TrnB FEfflu
NORCL2Low Dist OD Alarm Dist NOR C, v
1 to 2 of 35 alarms.
Default
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Northern Digital, Inc.
100
NDI Proposal 80008-53
Adaiin
-0.10 % —
0 5 Tank Level
Large Tank Effluent
Cl2 Residual
iMI) 5
mp.4._
m 3 Cl2 Residual 2
m I 1.38
Pump 1
i�
86.64 7
6 8 Tank Level
Tank Effluent
0.00 qP,
Flow From CWS
GPM 0.00
��Pressure
'Sast Niles Flow
2.93 D
East Niles
Totalizer
Acknowledge Time Alarm Description Process Area Value Tagnama ^
OSf23022 09:59:51 AM NORCL2 Low Dist OD Alarm Dist NOR _C'
05f23f2022 08:49.46 AM Generator 01 Fail Status Electncal Alarm Elec_GenSys- v
Alarm Reset � I
Displaying 1 to 2 of 34 alarms. Default Query 100 % Complete
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Northern DigitaUrc.
NDI Proposal 80008-53
■ • - • • ' • RWPR 1n error I 10:39:39 kM
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Northern Digital, Inc.
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates, if applicable
Fee
Proposal
City of Santa Ana
Public Works Agency
■o1)III1j1'
IL
IkL
Northern Digital, Inc.
4701 Corporate Ct.
Bakersfield, CA 93311
r
Water Resources Functional
Specifications Development and
SCADA Programming Services
N DI Reference #80008-53
March 09, 2023
Joseph Marcus
661.322.6044 (259)
joseph.marcus@ndi.us
NDI Proposal 80008-53
March 9, 2023
City of Santa Ana
Public Works Agency
ATTN: James Burk, P.E., Project Manager
RE: FEE PROPOSAL TO PERFORM CONSULTING ENGINEERING SERVICES, CONTROL
SYSTEM DESIGN SERVICES, FUNCTIONAL SPECIFICATION DEVELOPMENT, AND SCADA
SYSTEM SOURCE & CHANGE CONTROL SERVICES FOR THE CITY OF SANTA.
Please find NDI's fee proposal attached in response to the City's RFP 23-026 Water Resources Functional
Specifications Development and SCADA Programming Services. Enclosed is Attachment 2 as well as NDI's rate
sheet for services performed for this project.
NDI has over 34+ years of industry experience and has an extensive background in providing control system
engineering services for numerous Water/Wastewater industry applications. Northern Digital is an industry leader
in providing technical solutions and integration services to a wide variety of agencies including municipalities,
districts, and independent water companies. Our core value of relationships forged in commitment aims to develop
lasting partnerships with our clients. NDI strives to ensure that we meet or exceed all your project expectations. We
are grateful for this opportunity to submit a Qualification Package to the City of Santa Ana and are excited at the
prospect of working with you.
Sincerely,
Joseph Marcus
Northern Digital, Inc.
Manager, Business Development
W: 661.322.6044
M: 661.319.4015
E: joseph.marcus@ndi.us
koo
Northem Digital, Inc,
NDI Proposal 80008-53
Section 1
Attachment 2: Fee Proposal
LOOO
Northam Digital, Inc.
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
APPENDIX
ATTACHMENT 2: FEE PROPOSAL
Certification - I certify that I have read, understand and agree to the terms and conditions of
this Request for Proposal. I have examined the ATTACHMENT 1: SCOPE OF WORK. I am
familiar with all the existing conditions and limitation that may impact work requests. I
understand and agree that I am responsible for reporting any errors, omissions or discrepancies
to the City for clarification prior to the submission of my proposal.
Proposer shall submit hourly rates schedule, which shall include but not limited to, direct
and indirect costs for labor, for staff per job classification, material, equipment rates,
overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be
purchased by the contractor only after discussed and authorized by the City projects
manager or designee in writing.
Prior to commencement of services, Contractor shall provide separate quotes, upon
request by the City, which shall be approved by the City's Public Works Water Resources
Division.
FEE SCHEDULE
The undersigned declares that he/she has carefully examined the request for proposal, that
he/she has examined the Proposed Scope of Services, and hereby proposes to furnish all
material and do all the work required to complete the said work in accordance with said Proposed
Scope of Services, for the unit price(s) set forth in the following schedule:
Note: This contract is subject to prevailing wages.
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM: Northern Diqital, Inc_
Item # Bid Item Unit Quantitv Amount
Crooke Station and Cambridge Station (Please refer to Appendix A and Appendix B)
Crooke Station (Located at 730 E Memory Ln, Santa Ana CA 92706) — Appendix A
1.
Control Panel Drawings
EA
1
$ 47,228
2.
Functional Specification
EA
1
$ 44,868
3.
Programming and Testing Specifications
EA
1
$ 44,388
4.
Source Control
EA
1
$ 15,198
5.
Change Control
EA
1
$ 15,198
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 22
CITY OF SANTA ANA
RFP NO.. 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
Cambridge Station (Located at 2736 N Cambridge St, Santa Ana CA 92701) — Appendix B
6,
Control Panel Drawings
EA
1
$29,228
7.
Functional Specification
EA
1
$47,748
8.
Programming and Testing Specifications
EA
1
$39,708
9.
Source Control
EA
1
$15,198
10.
Change Control
EA
1
$15,198
Total $313,960
Contractor shall submit rate schedule, additional labor, material and rental equipment
rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for
all labor designations, equipment and materials.
BIDDER INFORMATION:
Legal Company Name: Northern Digital, Inc.
Complete address: 4701 Corporate Court, Bakersfield, CA 93311
Phone Number: 661-322-6044
Email Address: joseph.marcus@ndi.us
Authorized Signature:
Name: Joseph Marcus
Title: Manaqer, Business Development
City of Santa Ana RFP 23-026
Water Resources Functionai Specifications Development and SCADA Programming Services
Page 23
v
Section 2
NDI Proposal 80008-53
Labor Classification Rate Sheet
61100
Northem Digital, Inc.
NDI Proposal 80008-53
NDI Fee Schedule
CLASSIFICATION RATE SCHEDULE
Northern Digital has a staff of qualified engineers and multidisciplinary employees capable of meeting the
requirements of your project. NDI's staff includes Engineering, Project Management, Finance, CAD
Specialists, and Procurement, all capable of meeting the scheduling, testing, inspections, oversight of
installation, and training requirements of this project. NDI's Professional Services Classifications and
associated rates can be found below
Professional Services Classification I NDI Hourly Rate
Consultant / Principal I $195
Systems Engineer I $180
Project Manager I $180
Field Technical Support Engineer $170
Clerical $70
Vehicle Transportation $0.75 per mile
PLEASE NOTE THE FOLLOWING BILLING POLICIES -
*Rate may vary due to changes in the IRS determined Standard Mileage Reimbursement Rate
*Travel & Expenses Costs will follow GSA Guidelines
Billing will be per the Professional Services Agreement between the City of Santa Ana and NDI.
Work will be billed progressively on a T&M basis.
Note: A yearly 4% Cost of Living increase will apply after each year, effective after contract year 1 (based
on date of contract execution).
L6
Northern i' .. I,:.
EXHIBIT 3
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
SOFFA ELECTRIC, INC. TO PROVIDE ON -CALL ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 19th day of September, 2023 by and
between SOFFA Electric, Inc. ("Consultant"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. On February 14, 2023 the City issued Request for Proposal ("RFP") No. 23-026 by which
it desired to retain a consultant having special skill and knowledge in the field of:
engineering services to prepare functional specifications and to provide SCADA source
control and change control services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 23-026.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 23-026, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of three (3) separate consultants
selected to provide services on an on -call basis under RFP 23-026. The total
compensation for services provided by all consultants selected under RFP 23-026 shall
not exceed the shared aggregate amount of $1,250,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
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b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on September 19, 2023 and end on September 18,
2026, with the option for the City to grant up to one (1), two-year extension, exercisable by a
writing by the City Manager and the City Attorney, unless terminated earlier in accordance
with Section 16, below.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
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embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000.00 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
0001 covering, Code 1 (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000.00
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000.00 per accident for bodily injury
or disease.
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(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$1,000,000.00 per occurrence or claim, $2,000,000.00 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to
contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
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endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than A:VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
• The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
• If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix)Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
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injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
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nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
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Agreement performed by City personnel or by other consultant and/or contractors retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
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first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Salib Mansour, P.E.
Vice President
SOFFA Electric, Inc.
5901 Corvette St.
Commerce, CA 90040
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
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attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
JONATHAN T. MART EZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
SALIB MANSOUR
Vice President
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
Appendix
ATTACHMENT 1: SCOPE OF WORK
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 13
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
SCOPE OF WORK
A. INTRODUCTION AND BACKGROUND
The City of Santa Ana Public Works Agency — Water Resources Division oversees and maintains
the daily operations of the Water System and Sanitary Sewer System. The City's water system
has an average day demand of about 30 million gallons (MG) with 45,000 service connections.
It is comprised of approximately 478 miles of water main, 45 MG of storage at five (5) sites,
seven (7) MWD connections, 21 groundwater wells, seven (7) pump stations, four (4) pressure
regulating stations and utilizes two (2) pressure zones.
B. CONSULTANT RESPONSIBILITIES
The City desires to retain a qualified Consultant to prepare functional specifications,
control panel drawings, programming and testing specifications and provide SCADA
systems source control and change control services for the City's water production
facilities. The selected vendor is intended to, among other items previously stated, provide and
institute oversight mechanisms for the City's contracted controls programmers. The City's
facilities are controlled by the Dynac ES SCADA software as provided by Kapsch TrafficCom
USA, Inc. The City is also utilizing Wonderware by AVEVA.
The Consultant shall provide all labor, materials, services, and equipment necessary for the
services described herein. The Consultant shall possess all Federal, State and Local permits,
licenses, and approvals necessary to provide good/services required in the Scope of Work.
C. SCOPE OF SERVICES
The City is seeking qualified Consultants to provide (1) control panel drawings, (2) functional
specifications, (3) programming and testing specifications, (4) source control, and (5) change
control described in the following sections:
1. CONTROL PANEL DRAWINGS
The Consultant shall be capable of providing and reviewing control panel drawings as they
relate to the City's instrumentation and electrical components. The City's water production sites
utilize the following components:
• Modicon Momentum Programmable Logic Computers (PLC) — (Modicon M340 and
M580 and other various models)
• Variable Frequency Drives (VFD) — (Various models such as ABB and Danfoss)
• Limitorque and AUMA motor operated valves (MOV)
• Mag meters (various brands) and other related appurtenances
• Magelis human machine interfaces (HMI) or a Unitronics display
The Consultant shall have experience working with the aforementioned instruments and shall
recommend retrofits when applicable. It is the City's desire that all site control reside within
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 14
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
the site PLC with the HMI acting primarily as a site control interface relaying operator
commands to the site PLC.
A. DELIVERABLES
Upon request, the Consultant shall prepare detailed control panel drawings and
specifications for City water production sites. Control panel drawings shall be complete
and sufficiently detailed to provide to panel manufacturers and obtain bids for their
construction. Control panel drawings shall be in conformance with the City's Control
Panel Standards and Specifications and include at a minimum the following:
1. Front Panel Layout Drawing
2. Back Panel Layout Drawing
3. Power Distribution Drawing
4. Communication Network Drawing
5. Analog Inputs/Outputs Drawing
6. Digital Inputs/Outputs Drawing
7. Bill of Materials
8. 1/0 List with Tag Names
9. Specifications for:
a. DC Power Components (standard provided by City)
b. Ethernet and Networking Components (standard provided by City)
c. Telemetry Components (standard provided by City)
d. Control Panel Construction (standard provided by City)
In addition, the consultant shall provide the following for each requested site:
1. 1/0 List
2. Complete set of Drawings
3. Complete set of associate specification
2. FUNCTIONAL SPECIFICATIONS
The Consultant shall develop functional specifications based on the future/proposed
operation/capabilities gained from updating instrumentation and control devices for the Water
Production sites upon request from the City. The Functional Specifications are intended to
reflect the ultimate desired operation of each site and not be limited to the operation as it exists
currently. The Consultant shall be capable of performing the following tasks:
Conduct existing condition work sessions with the City Water Production Team to identify
existing operational settings, hardware and controls equipment for the Sites. The
Consultant shall catalogue all existing controls and equipment and provide
recommendations for enhancement and conformance to City's standards.
a. The Consultant shall create an 1/0 database to catalogue all system 1/0 and
communications, which shall include summaries of the use and function of each. The
format and fields shall be developed in collaboration with the City Water Production
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 15
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
Team. The type of 1/0 captured in this database shall include, but not be limited to,
PI -Cs, local and remote HMIs, remote 1/0 modules, radio transmitter modems,
backup power, wiring and termination blocks.
b. The Consultant shall provide recommendations for control hardware upgrades and
standardization.
c. The purpose of this task is to document existing 1/0, configurations and Site
equipment for use in preparing the proposed/future 1/0 list, control panel drawings,
functional specifications and related documents.
2. Conduct operations workshops with the City Water Production Team to develop and
document operating procedures for the Sites. The Consultant shall provide
recommendations for enhancement to operational practices based on currently available
technologies and industry best practices.
a. The Consultant is expected to develop a detailed understanding of each of the Site's
operational function including all equipment, controls, instrumentation, and
communication systems. Consultant shall research as necessary to fully understand
the capabilities and limitation of the Sites.
b. It is anticipated that one (1) workshop per pump station Site (8 hours each) will be
needed to complete this task. In addition, the City may request the following
additional trainings:
i. Field testing and training for staff
ii. Detailed workshops per functional specification
3. Create Functional Specifications for each Site that includes at minimum the following:
a. Narrative overview of the function and operation of the Site;
b. Identification of all component of the Site (i.e., equipment, instrumentation, etc.)
c. Narrative description of the functionality of each component of the Site (e.g., pumps,
tanks, VFDs, valves, meters, sensors/transmitters, monitors, etc.);
d. Narrative description of all operational modes for the Site;
e. Description of the process control strategies for the Site
f. Narrative description of each process control strategy;
g. Identification of the specific 1/0, setpoints, commands, and communications
associated with each strategy;
h. Detailed description of the control logic for each component/strategy, including
permissives, interlocks, PID controls, etc.;
i. Description of the SCADA interfaces (Dynac ES provided by Kapsch TrafficCom
USA, Inc. and Wonderware provided by AVEVA)
j. Narrative and detailed description of system alarms and other notification
functionality.
Prior to finalizing the functional specification, the Consultant shall host a functional specification
review workshop to review the content of the documents and receive City's approval to finalize.
Upon request, the Consultant shall also be able to provide field testing and training for staff.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
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CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
3. PROGRAMMING AND TESTING SPECIFICATIONS
Upon request, the Consultant shall develop programming and testing specifications based on
City standards for the new control panels. The Consultant shall perform the following tasks:
1. Consultant shall develop comprehensive Factory Acceptance Test (FAT) and Site
Acceptance Test (SAT) protocols for the new control panels and related components.
Consultant will be tasked with reviewing, enhancing and providing approval
recommendations for test protocols and other control system submittals associated with
the planned Site improvements to ensure that the panel manufacturer and the City's
integrators deliverables and tasks are being executed in compliance with the accepted
specifications.
2. Act as the City's agent during factory and on -site functional and performance acceptance
testing. Consultant shall document and identify all functional and performance
discrepancies and coordinate corrective actions to resolve identified discrepancies prior
to City acceptance.
3. On an as -needed basis, Consultant shall provide on -site support for commissioning
(start-up) activities, in close coordination with the City's integrator. Consultant shall be
present during system commissioning to verify all aspects of the control system and
associated process equipment are exercised and to ensure deficiencies are corrected
by the Contractor/Integrator as they are found. Commissioning will not be considered
complete until the Consultant has determined that all of the system requirements have
been met.
A. DELIVERABLES
The Consultant shall provide the following:
1. Control Panel FAT/SAT Protocols
2. Control Panel FAT/SAT Results Report
3. Commissioning/Start-up Report
4. SCADA SOURCE CONTROL
The Consultant shall implement, manage and maintain a source control system and establish
procedures to track all changes to the SCADA configurations, PLC programs, firewall
configurations, smart field device configurations and related devices. The goal of the Source
Control service is to track and store SCADA system configurations and history.
The Consultant shall collect existing programs from field PLC devices to populate the existing
source control database. The City has approximately 45 PLC devices located throughout the
City. The Consultant shall maintain a master source control database and provide periodic
backups to the City. As updates are required to the PLC programs, the Consultant shall provide
a copy of the most up to date PLC programs to the City's contract PLC integrators via a
documented check -in, check-out process. Consultant shall develop and document rules,
standards and procedures for database structure and program check -in, check-out processes.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 17
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
5. SCADA CHANGE CONTROL
The Consultant shall implement, manage and maintain a robust change control system and
establish procedures to provide governance and structure over proposed SCADA system and
site local control programming changes and associated integrator activities. The goal of
Change Control services is to prevent ad -hoc SCADA configuration changes, ad -hoc PLC
programming changes, properly document new instrumentation additions and ensure proper
documentation is kept regarding the nature and reason for the desired system changes.
Consultant shall propose a change control platform and methodology. Change requests may
be initiated by City, City's contract integrators or Consultant. The City will have final say as to
what change requests are approved.
D. CODE COMPLIANCE
All materials and workmanship shall be in strict conformity with federal, state and local codes,
requirements, standards of the latest editions, and guidelines including revisions of the following:
• International Society of Automation (ISA)
• California Building Code (CBC)
• American National Standards Institute (ANSI)
• American Society of Testing and Materials (ASTM)
• Department of Transportation (DOT)
• California State Water Resources Control Board
• Department of Drinking Water
• South Coast Air Quality Management District (SCAQMD)
• Environmental Protection Agency (EPA)
• Occupational Safety and Health Administration (OSHA)
E. PROJECT MANAGEMENT AND COORDINATION
When a request for service is issued to the City, the Consultant shall issue an estimate to the
City's designated Project Manager. The Consultant shall not proceed with any work without the
approval of the City's designated Project Manager in the form of a Notice to Proceed.
Consultants shall invoice the City on a monthly basis for all work performed during the period or
provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied
by a summary of tasks performed, contract agreement number, results and progress on long-
term tasks if any.
F. VALUE ADDED RELATED SERVICES
The Consultant may propose additional related services that the City has not specifically
identified in this RFP to accomplish the stated goals of this RFP. Value added related
services will be considered by the City and may or may not be incorporated in the agreement.
All parts and materials must be supplied new and factory approved.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 18
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
G. MARKUP
The following markup percentages shall be added to the Consultant's s costs and shall
constitute the markup for all overhead and profits (to the sum of the costs and markups, one
(1) percent shall be added as compensation for bonding):
1) Labor................................................................................................20
2) Materials...........................................................................................15
3) Equipment Rental.............................................................................15
4) Other Items and Expenditures..........................................................15
H. MINIMUM QUALIFICATIONS
The City is searching for a highly experienced professional firm with specific experience in
control system, HMI, and SCADA system development, test, integration, and commissioning. At
a minimum, proposers shall demonstrate certification, accreditation and/or competence as
follows:
1. California Registered Engineer as either:
a. Control Systems Engineer, or
b. Electrical Engineer, or
2. International Society of Automation, Certified Automation Professional certification
required.
3. Provide license/certification holder information (i.e., name, license#, etc.).
4. Project Experience:
a. Demonstrated experience with PLC, HMI, RTU and communication processors
(e.g., Schneider/ Telemecanique Modicon PLCs, and Magelis HMI, etc.) in a
variety of development environments (e.g., Concept v2.6, Advantys, UnityPro and
Visilogic, etc.).
b. Proven experience with SCADA communication protocols and concepts.
c. Demonstrated experience in the area of control systems design, development,
integration, acceptance testing and commissioning.
d. Minimum of three projects of similar scale and scope in the municipal water
production/distribution industry within the past five years.
5. Provide detailed project descriptions for representative projects; include contact
information for client/customer personnel (project manager, engineer, etc.) involved
with each representative project.
6. Sufficient resources to staff this project. Provide resumes for key personnel/sub-
contractors and a resource table summarizing the availability of assigned individuals
for the project.
7. All work is to be performed in compliance with all applicable codes, ordinances, laws,
standards, due care, and Occupational Safety and Health Administration (OSHA)
safety requirements.
8. The Contractor shall have a minimum of five (5) years of experience in providing the
services described in ATTACHMENT 1: SCOPE OF SERVICES.
9. The Contractor shall possess state and local permits, licenses and certificates
required by law to commence, carry, and complete the work.
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 19
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
10.Provide all necessary equipment to competently perform and complete work as
specified.
I. SAFETY
Proposer shall be solely and completely responsible for the condition of the project site, including
safety of all persons and properties during the performance of the work. In addition, proper safety
equipment must be worn at all times. These requirements shall apply continuously until the
contract is terminated and shall not be limited to normal working hours.
The Consultant shall assure that each employee or subcontractor under the contractor's
supervision is trained in the work practices necessary to safely perform his or her job.
The Consultant's drivers/delivery crews shall be HAZMAT trained and certified in safety
measures to prevent accidents endangering personnel and property. Hazardous Materials shall
be clearly marked with the proper shipping name and identification number as required by the
Department of Transportation. The Consultant shall provide current, applicable and required
Material Safety Data Sheets (MSDS) at any time during the contract as requested by the City of
Santa Ana.
J. INSURANCE REQUIREMENTS
The successful bidders shall furnish the City with original copies of valid insurance policies herein
required upon execution of the contract and shall maintain said policies in full force and effect at
all times during the term of this contract. Said insurance policies shall comply with all
requirements set forth in these specifications. Consultant(s) shall keep a current certificate of
insurance at the City of Santa Ana at all times and shall immediately report any changes to the
City.
K. FEE SCHEDULE
The Consultant shall submit a fee schedule and labor rates as described in Section III.B.3 of
RFP. The Consultant shall refer to APPENDIX A and APPENDIX B for additional information
regarding Crooke Station and Cambridge Station respectively. No separately stated freight or
deliveries will be considered. Bidders shall include all costs in the unit price bid. The Consultant's
delivered product pricing shall be inclusive of all freight/unloading/handling and delivery charged.
The City intends to replace the control panels and related instrumentation and electrical
components at the sites described below (work to be performed by a separate Contract):
1. Crooke Pump Station consisting of (detailed plansets provided in Appendix A):
a. 3 Booster pumps
b. 1 Reservoir
c. 2 Groundwater wells
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 20
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
2. Cambridge Pump Station consisting of (detailed plansets provided in Appendix
B):
a. 3 Booster pumps
b. 1 Reservoir
The fee proposal shall be outlined as follows for Crooke Station and for Cambridge Station:
1. Control Panel Drawings
a. Fee per Site
2. Functional Specifications
b. Fee per Site
3. Programming and Testing Specifications
c. Fee per Site
d. Assume 20 hours of witness testing/on-site services per site
4. Source Control
a. Fee for initial PLC program collection
b. Fee for establishing functioning Source Control database, standards and
procedures
c. Annual budget for processing check-in/check-out requests
i. Assume 4 requests per month
5. Change Control
a. Fee for establishing functioning Change Control forms, standards and procedures
b. Annual budget for processing/documenting change control requests
i. Assume 4 requests per month
6. Firm's standard hourly fee schedules
Furthermore, the Consultant shall submit additional labor, material and rental equipment
rates along with fee schedule. Consultant's labor and equipment rate sheet shall list rates for
all labor designations, equipment, rentals, and materials. The bid items specified in the fee
schedule are for reference purposes only. Labor increases shall be subject to mutually agreeable
terms between the City and the Consultant. The City may request related services that will be
paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be outlined
as follows:
---End of SCOPE OF WORK Section ---
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 21
EXHIBIT B
CONSULTANT'S PROPOSAL
soma
Engineering company specializing in control
systems integration and fabrication designed to improve
efficiency and reduce operational costs for Municipalities,
Water and Wastewater Treatment Systems, Oil, Gas,
Energy and Industrial Sector.
Process Control Integration
Corporate Office
March 9, 2023
CITY OF SANTA ANA PUBLIC WORKS AGENCY
220 S. Daisy Avenue, Bldg A
Santa Ana, CA 92703
5901 Corvette Street,
Commerce, CA 90040
Tel: (323) 728-0230
Fax: (323) 558-7088
SUBMITTED ELECTRONICALLY
Ref: Water Resources Functional Specifications Development and Scada Programming
Services
Dear James Burk, P.E.,
Soffa Electric, Inc. is pleased to have the opportunity to submit our statement of
qualifications as the System Supplier for Instrumentation & Controls subcontractor for
this project, with Specialized Systems Integration services and supplies.
Our company is in the unique position of providing turnkey systems that are engineered,
programmed, fabricated, and factory tested all from one single location. We offer a full staff
of over 50 engineers, technicians, and programmers; and our 3,700 Sq. Ft. Underwriters
Laboratory (UL) Listed panel shop is located within 5 miles from the City of Montebello.
We employ Senior engineers that are available 24/7 to provide system maintenance should you
develop a problem that desires immediate attention. Our programmers are knowledgeable at
troubleshooting a wide range of PI -Cs and HMIs and will respond at any time to ensure your
facility stays up and running with the least amount of downtime possible.
During our 51 years of operation, we have developed strong alliances and buying power with
all the major vendors in our industry which allows us reduced pricing and lead times that we
can then pass on to our customers.
At SOFFA Electric we offer our clients the expertise, personnel, financial stability, and
organization necessary to make every project a success. We also have expanded services at a
second local facility in Aliso Viejo, CA. We look forward to offering you consistency and
effectiveness in achieving your goals for this project. Thanks for this opportunity.
Sincerely,
Salib Mansour, P.E.
Vice President
Sal ib. Mansour(a-)soffaelectric.com
www.soffaelectric.com
info@soffaelectric.com
Process Control Integration
Corporate Office
March 9, 2023
CITY OF SANTA ANA PUBLIC WORKS AGENCY
220 S. Daisy Avenue, Bldg A
Santa Ana, CA 92703
Ref: Agreement Statement
Dear James Burk, P.E.,
5901 Corvette Street,
Commerce, CA 90040
Tel: (323) 728-0230
Fax: (323) 558-7088
SUBMITTED ELECTRONICALLY
Soffa Electric, Inc. is agrees the standard agreement provided as attachment 4 "Consultant
Agreement (SAMPLE)" and agrees with the scope services in Exhibit A.
Sincerely,
Salib Mansour, P.E.
Vice President
Salib. Mansour(a�soffaelectric.com
www.soffaelectric.com
info@soffaelectric.com
Water Resources Functional Specifications Development and Scada Programming Services11
SOFFA Electric is an engineering firm
specializing in control systems integration
and fabrication designed to improve
efficiency and reduce operational costs for
Water and Wastewater Treatment System,
Oil, Gas Chemical Processing, and
Industrial Sector.
Founded in Los Angeles in 1972, the expert
team at SOFFA has over four decades of
experience combing thoughtful engineering
practices with direct access to a
comprehensive suite of unique industrial
solutions.
Initially, we offered relay control systems to
both the public and private sectors, but as
technology progressed over the years, we
transitioned from the relay panel to
programmable logic controllers to offer more
value to our industrial and municipal
clientele.
At SOFFA Electric, we take your
productivity seriously. That is why we are
committed to serving all of your industrial
control system needs efficiently, without the
headache of a middleman.
We offer a comprehensive solution for the
engineering, programming, fabrication, and
testing of advanced turnkey control systems
for industrial manufacturing and municipal
process applications.
This centralized solution is the best way to
ensure quality efficiency, and support for
our clients, and it helps expedite your go -to -
market strategy by removing several steps
from the process.
SOFFA Electric is one of two companies
west of the Mississippi granted UL approval
for construction of flame detection and
hazardous area control panels.
In addition, SOFFA is pleased to announce
that we have expanded our services to a
second location in Aliso Viejo, CA.
Contractor State License
• C-10 Electrical -California
State Contractor's License
Underwriters Laboratory u
• UL-508A Industrial Control Panels
• UL-698A Industrial Control
Panels Hazardous _
IS09001 Certification
W
Integration Partners
• Rockwell Automation
o Allen Bradley
o Studio 5000
o RSLogix
o RSView
o FactoryTalk View SE
• Schneider Electric
o Wonderware
o SCADAPack
o ClearSCADA
o Modicon
o Unity PRO
• Siemens
o WinCC
Control System Integrators Association
(CSIA)
(C)
s
csia
WWRO SYSTEMINTEGERTORSASSOCIATION
soffa Electric, Inc
C S i a
INTEGRATOR MEMBER
CSIA Member Since: 2019
sofja
Water Resources Functional Specifications Development and Scada Programming ServicesJ2
Succeed with Capitol Infrastructure
Projects
Every successful project requires a strong
strategy and competent people behind it.
Comprehensive system project services
from SOFFA Electric can help deliver
complete infrastructure project execution
from start to finish, on budget and on time.
Combining our extensive industry expertise
with a team of experienced engineers
provides accurate, well-defined project
implementation frameworks that directly
impact your entire company:
• Successful Project Execution
• Lower Total Cost of Ownership
• Reduce Potential Waste Risk
• Remove Excess Redundancy
• Simplify Regulatory Compliance
• More Efficient Process Behavior
■ Detail -Oriented System Management
Services
The system project experts at SOFFA
Electric provide end -to -end project
management and definitions to help
manufacturers and municipalities streamline
each new project in their pipeline.
• Feasibility Studies
• Functional Specifications
• Schedules
• Facility Walk Through
• Field Analysis
• As -Built Documentation
• Requirements Definition
• Hardware Implementation
• Software Design and Implementation
• Start-up and Commissioning
• Post Start -up Application Support
• Staff User Training
We specialize in helping high tech,
highly regulated industries meet unique
project challenges
At the core of our management service is a
proven methodology that we use to optimize
client projects and get great results.
• Select the perfect team of engineers for
your project.
• Outline the complete project scope and
framework.
• A team of estimators provide a
competitive bid.
• Upon assignment, our engineers develop
detailed instrumentation submittals and
control panel designs for review.
• After getting approved submittals and a
release, we begin fabrication.
• Once panels are fabricated, we
thoroughly inspect them and test them to
ensure functionality and compliance.
Each project is managed by a specialized
group of engineers chosen based on the
needs and requirements of the project.
Schneider $ puto ck on . E`A..`
EMERSON
� �R imeroYs
SIEMENS �►�1r�r Honeywell �T '
soffa
Water Resources Functional Specifications Development and Scada Programming ServicesJ3
Fine -Tune Your Equipment & Processes
A high-powered system is only as good as
its operating accuracy, and unfortunately,
not all instrumentation is calibrated optimally
upon implantation. Advanced process
instrumentation and calibration solutions
from SOFFA Electric enable your system to
operate at maximum capacity without
sacrificing compliance and control.
Our expert team analyzes and optimizes
your process input instrumentation to
accurately measure and report on the four
primary operating values in real-time: flow,
temperature, pressure, and level.
We specialize in a range of Technical
Services and Commissioning Services for
Analytical Devices, Flow Devices, Level
Devices, and Pressure Devices that are
special calibrated to your industry needs
and requirements.
■ Technical Instrumentation Services
• Calibration
• Commissioning & Hot Cutover
• Control System Implementation
• FAT Testing Assistance &
Troubleshooting
■ Instrumentation Commissioning
Services
• Device Tagging
• Device Tag Name Verification
• Device Wiring Connection Verification
• Field Wiring Verification for Analog
Devices
• Point -to -Point Verification with
HMI/SCADA System
• Develop & Maintain Device Records
• Inspections
• Preparations
• Documentation
• Instrument Loop Check
• Integrated System Testing
• Maintenance & Support
■ Creating Innovative Industry
Frameworks
As a single -source design provider, SOFFA
Electric has the leverage, the latest
AutoCAD technology and extensive
engineering experience to develop system
designs that are guaranteed to meet all ISA
standards and UL rules and regulations.
• Loop Diagrams
• Interconnect Diagrams
• Wiring & Fabrication Drawings
• Point -to -Point Drawings
• Detail Design Drawings
• System Configuration
• Systems Integration
• Equipment Specifications
• Field & Communication Devices
■ Programming to Meet Any Need
No matter how simple or complex your
control process, software specifically
designed to complement and support your
hardware is critical to keeping things
running smoothly. SOFFA Electrics custom
control system programming ensures that
your systems work in tandem effortlessly.
Our programming team has extensive
experience working with a wide variety of
platforms and requirements to develop the
right solution for your needs.
Unleash Your Equipment's Potential
As an industry leading control system
integrator, SOFFA Electric has a wide
variety of experience in programming PLC
all major programmable logic controllers
and RTUs, including:
• Allen Bradley
• Siemens
• Modicon
• GE Fanuc
• SCADA Pack
soffa
Water Resources Functional Specifications Development and Scada Programming ServicesJ4
• Automation Direct
• Emerson Delta V & Ovation
• Honeywell
We also have extensive human -machine
interface (HMI) experience connecting
operators to controllers within a Windows -
based system.
As a standard, our ladder logic is completely
documented using plain English, symbols,
and descriptions on 1/0 points and other
intermediate coils used to simplify
comprehension.
Custom Reporting: Using popular software
platforms, we program control system
software with easily customizable reporting
features specific to your needs.
Secure Workstations: Each workstation is
configured to behave as a standalone
system with redundant hot backup
capabilities.
SCADA Expertise: We are SCADA
systems experts with in-depth experience
with various operator interfaces, including:
• Allen Bradley/PanelView Plus
• Modicon/Panel Mate
• Siemens/OP7
• Telemetry/SCADA
Advanced Data Logging: To facilitate
smooth, accurate data logging, we leverage
database applications such as:
• Oracle
• Sybase
• Dbase IV
Advanced PLC Networking solutions from
SOFFA Electric can facilitate control panel
automation and connect your entire
company.
A broad range of industry experience allows
us to help clients customize a networking
solution that is right for them. We are able to
offer a variety of high -quality networking
products, including:
• 3Com
• Motorola
• Adtran
• US Robotics
Our team is well -versed in all popular PLC
networking protocols and have successfully
implemented many local area networks
(LAN), wide area networks (WAN), and
remote networks and are experienced in
both the "bus" and "star" topologies in
Profibus and Ethernet networks.
• 10Bse2 (ThinNet)
• 10Base-T (Twisted Pair)
• 100Base-T (Fast Ethernet)
• 10Base-FL (Fiber Optics)
We specialize in three key panel networking
methods (PROFIBUS, Ethernet, &
MODBUS/TCP), and we'll help determine
which control networking solution is best for
your current situation, configure your
system, and train your team to get the most
out of your network.
PROFIBUS Method: The PROFIBUS
networking method is an open field bus
solution designed for factory and process
automation based on IEC 61158 protocols;
it is developed and supported by
PROFIBUS International.
Ethernet Method: Ethernet networks have
recently moved from the office environment
to the production floor. From process
automation to discrete applications, to front
office reporting, Industrial Ethernet is the
one networking line that can connect the
entire company.
MODBUS/TCP Method: The
MODBUS/TCP protocol is a variant of the
MODBUS family of simple, vendor -neutral
communication protocols intended for
supervision and control of automation
equipment.
soffa
Vice President
Salib Mansour (40%)
Director of Engineering
Reza Ekhtera (10%)
Borys Kozbur (10%)
ME
Programming Engineers
Drafting Engineers Jay Grecia (10%)
Mehran Nadi (10%) ■ Dylan Toso
Jose Vega
Project Management
Jose Gordo: Sr. Project Manager (10%)
Vishruta Nayak: Project Engineer
Arnav Pandey: Controls Engineer
Production
Socorro Padilla & Sr. Eddie
Lopez: Production Manager
Craig Pitcairn: QC Manager
Sales Team
Danny Banez: VP of Sales
Jessica Ramirez: Sales Engineer
Accounting & Finance
Anahita Mahmoudi: Business
Development Manager
Monica Clark: Purchase Manager
Therese Mirolla: Accounting
Manager Maria Fuentes: Human
Resource Generalist
Wiremen (10%)
20 Total
Water Resources Functional Specifications Development and Scada Programming Services 16
Project Scope:
Describe the project, wither by inserting the Project scope Statement or by providing a summary description of
the overall project, its objectives, its customer, and its customer's business needs.
Deliverable Description:
Describe project deliverables, including contract achievements and milestone checklists.
Acceptance Criteria:
Describe acceptance criteria for deliverables as they will be used in product acceptance testing. Accompanied
by a list of relevant quality standards.
Quality Assurance Activities:
Define Quality Assurance activities for the project including test and acceptance process, documentation and
operational support transition, milestone checklist, requirement verification process, schedule and
communication activities, and continuous improvement process.
Project Monitoring and Control:
Define in -process control plans which address quality assurance activity areas, how control information will be
collected, how information will be used to control process and deliverables, what and when audits and reviews
are required, and how variance to acceptable criteria will be reported and resolved.
SOFFA ELECTRIC, INC. (SOFFA), MBE/WBE, UL508A/UL698A Certified System Integrator is pleased to
accept the following scope of work for the project referenced above. The scope of work provided below is
based on the following specifications:
1. Control panel drawing containing Modicon Momentum Programmable Logic Computers (PLC)
(Modicon M340 and M580 and other models), Variable Frequency Drives (VFD) (ABB and Danfoss),
Limitorque and AUMA motor operated valves (MOV), Instruments such as Magnetic Flowmeters and
other related accessories, and Magelis human machine interfaces (HMI) display for a complete system:
a. Each requested site will consist of:
i. 1/0 List
ii. Complete set of Drawing
iii. Complete set of associate specification
2. Functional specifications will consist of a recommended catalogue of all existing controls and
equipment and provide recommendations for enhancement and conformance to City's standards. An
1/0 database shall be created to catalogue all system 1/0 and communications which will summarize
the functions of each job site related to PLCs, Local and Remote HMIs, Remote 1/0 Modules, Radio
Transmitter Modems, Backup Power, wiring and termination blocks. Our team shall conduct existing
condition work sessions and operations workshops with the City Water Production Team to identify all
existing equipment, controls, instrumentation, communication systems and operational settings for the
Sites referenced in appendix A and B.
3. Developing exhaustive Factory Acceptance Test (FAT) and Site Acceptance Test (SAT) methods for
the new control panels and related components will constitute programming and testing specifications.
All of this will be accomplished by enhancing and providing approval recommendations for test
protocols and other control system submittals associated with the planned Site improvements to ensure
that the panel manufacturer and our deliverables and tasks are executed in accordance with the
accepted specifications for Control Panel FAT/SAT Protocols, Control Panel FAT/SAT Results Report,
and commissioning/Start-up Report, as well as on -site support for commissioning.
4. SCADA Source control functions will implement, manage and maintain a master source control system
and establish procedures to track all changes to the SCADA configurations, PLC programs, firewall
configurations, smart field device configurations and related devices. This will track and store SCADA
system configurations and history after collecting existing programs from field PLC devices to populate
soffa
Water Resources Functional Specifications Development and Scada Programming Services 17
the existing source control database from the approximate 45 PLC devices located throughout the City.
Our goal is to develop and document rules, standards and procedures for database structure and
program check -in and check-out processes.
SCADA Change control consists of the proposed installation, management and maintenance of a
robust change control system, and establishment of processes to regulate and organize proposed
SCADA system and site local control programming updates and related integrator operations. The
objective of the SCADA Change Control services is to prevent ad -hoc SCADA configuration changes
and ad -hoc PLC programming changes, to properly document new instrumentation additions, and to
ensure that proper documentation is maintained regarding the nature and reason for the desired
system changes, as approved by the city.
Project Management will Organize and direct a kickoff meeting (Project Execution Plan) to examine the
project's scope, methodology, and current system. The Consultant should present a first timetable with
key milestones during the meeting (Schedule). Compile and submit meeting minutes to the City within
five business days of the meeting (Communication Procedures). Send monthly schedule of values
reports (Budget & Work Breakdown Structure) and complement with frequent telephone conversations
(Staffing Plan) to review the status of ongoing work initiatives and lingering concerns, as necessary
(Quality Management Plan).
Project Owner
Project Name
Address
Contact
Field Instrumentation
Provided/Completed
City of Upland, Department of Public Works California
PLC/SCADA City of Upland Water System (Entire City)
1379 N Bensen Ave. Upland, CA 91786
John Robles) (909) 931-4100 1 jrobles@ci.upland.ca.us
(35) Sites:
Magnetic Flowmeters
Submersible Level Sensors
PLC Control Panels:
(1) Main Master PLC
(Redundant System)
(35) Sites: Well PLC,
Reservoir PLC, Treatment
Plant PLC Panels & PRV's
Analytical Instruments
Miscellaneous Equipment
SCADA System:
(4) Workstation Computer
Systems with Wonderware
SCADA Server.
- Tag logging database
- Printers & Alarm Printers
Type of Equipment
Furnished
PLC Components: - Radio System with Redundant units.
NEMA 4 Enclosures - Modem with leased phone line
Allen Bradley ControlLogix--Winn911 Alarm System with
1756-LX Processor configurable schedule
Redundancy Module - Report System with Excel output
1/0 Modules, Power Supply format
Ethernet Switch
Project Budget
$1,300,000.00
Project Initiation/Complete
Year 2007 / Yearly Sole Source Maintenance Supplier
2nd Project Reference:
Project Owner
City of Oceanside Development Services Department
Project Name
Advanced Water Purification Facility Project
Address
3950 N River Rd San Luis Ray Water Reclamation Facility Oceanside,
CA 92058
Contact
Rob Williams) (949) 398-6070 1 rwilliams@shimmick.com
Field Instrumentation
(35) Magnetic Flowmeters
(1) Conductivity Analyzer
provided:
(17) Level Transmitters
(3) Turbidity Analyzers
(5) Pressure Transmitters
(5) Total Chlorine Analyzers
SOfiA
Water Resources Functional Specifications Development and Scada Programming Services 18
Type of Equipment
Furnished
(2) Differential Pressure
Transmitters
(13) Rotameters
(47) Pressure Gauges
(22) Pressure Switches
(15) Float Switches
(2) Temperature Transmitter
PLC Control Panels:
(1) RAS WAS PLC
(1) AWPF PLC Panel
(1) NDN PLC Panel
PLC Components:
NEMA 4X SS Enclosures
Schneider Modicon M340
Electric -PLC Processor, 1/0
Modules, Miscellaneous
Hardware
(5) Liquid Flow Switches
(19) Paddlewheel Flowmeters
(6) pH Analyzers
(2) ORP Analyzers
(52) Leak Detection Sensors
Control Panels Provided:
(5) Sodium Hypochlorite Pump CID
(2) Sodium Bisulfite CID
(2) Sulfuric Acid Pump CID
(1) Citric Acid Pump CID
(1) Calcium Hydroxide CID
(8) Chemical Fill Station Panels
(2) Digester Feed Relay Panels
(2) Secondary Clarifier CP
(2) Product Water RIO Panels
(1) RO Skid Power Panel
Project Budget
$1,398,978.00
Project Initiation/Complete
3rd Project Reference:
January 2020 / December 2021
Project Owner
The Metropolitan Water District of Southern California
Project Name
Advanced Water Treatment Demonstration Facility
Address
700 N Alameda St, Third Floor, Los Angeles, CA 90012
Contact
Shane Ramcharansinghl (213)217-6000
Ishane.ramcharansingh@stantec.com
Field Instrumentation
(4) Magnetic Flowmeters
Communication Cabinet:
Provided:
(18) Rotameters
NEMA 12 Rack Enclosure, Rack &
(12) Thermal Flow Switches
Shelves, Primary Domain Server
(2) Radar Level Transmitters
SE Dual Port SCADA Server
(4) Ultrasonic Level Trans.
SE Secondary SCADA Server
(7) Level Switches
Viewpoint Web Server
(3) Pressure Transmitters
Historian Server
(2) Differential Pressure
KVM Switch, Ethernet Master Power
(8) Pressure Gauges
Switch , UTP Patch Panel
(3) Pressure Switches
Firewall, Media Converter
(5) pH Analyzers
Fan Package Kit, Lighting Package
(3) ORP Analyzers
Workstations:
(1) Dissolved Oxygen Probe
Computer, Tower, Mouse, Laptop,
(10) Analyzers
Printer, KVM Switch, Ethernet Switch,
65" Flat Screen
PLC Control Panels:
Control Panels Provided:
Plant Master PLC:
Chemical Area RIO Cabinet:
NEMA 4X 304 SS Enclosure
NEMA 4X 316 SS Enclosure
Allen Bradley PLC Controller
Allen Bradley CPU, 1/0 Modules,
Type of Equipment
1/0 Modules, Ethernet I/P
Additional Panels:
Furnished
Adapter, ProSoft Modbus
Local Control Panels (10)
Modules, 15" HMI, FOPP
Fill Station LCP's (4)
Lighting Kit, Window Kit
E-Stop Control Station Panel (24)
Analyzer Wet Panels (1)
SS Shower LCP's (11)
Project Budget
$1,447,987.00
Project Initiation/Complete September 2018 / June 2020
SOWMA
411I T"Or a N1AAN
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING MING SERVICES
APPENDIX
ATTACHMENT 3: PROPOSER'S REFERENCES
I icf anri rlper-rihn fl Illy fhp rrnn+rnrn fc prfnrmnrl by tins Ir firm %Alhirrh r+mmA/4 �ne+ra+n wnl Ir nhilihi +n mr—r
�..1— .-- —.' ..— ..... I.. uv..v t--111- "y y— In— -null—1IWI--- )ruin "--y w F.JIVVI%,1G
the supplies, equipment or services included in the scope of the proposal specifications. Attach
additional pages if required. The City reserves the right to contact each of the references listed for
additional information regarding your firm's qualifications.
Reference
rV UstGmer lame: Kiewit Construction
Address: 12892 Sheldon St
Sun Valley, CA 91352
Contract Amount: $5 Million
^Conta+ I-UIVI°Ua': Matthew Vessell
Phone Number: (310)869-6288
Email: Matthew.Vessel1@kiewit.com
Year: 2022
Description of supplies, equipment, or services provided:
System Integrator for Instrumentation and Control complete package for San Fernando Groundwater.
Reference
Customer Name: City of Upland Contact Individual: John Robles
Address: 1391-1399 N. Benson Ave Phone Number: (909)376-1206
Upland, CA 91786 Email: jrobles@ci.upland.ca.us
Contract Amount: $1.2 Million Year: 2004 -On Going
Description of supplies, equipment, or services provided:
System Integrator for Instrumentation and Control come package for the Water System of City of Upland.
Reference
Customer Name: LEED Electric, Inc. Contact Individual: Annette Iribarren
Address: 13138 Artic Circle
Santa Fe Springs, CA 90670
Phone Number: (562)270-9500
Finail: airibarren@leedelectric.com
Contract AI~; mount: $1,589,OD0.00 Year : 2022
Description of supplies, equipment, or services provided:
System Integrator for Instrumentation and Control complete package for HWRP Advanced Water Purification Facility D-B.
City of Santa Ana RFP 23-026
VYdICI RCJVUItiC] rUIII.:UVlldl Jf.1CUIIIGdIIUIIJ UCVCIUpnIellldnU OI.J!AUH r'IUyIdlllllllll(J, .7CIVIGCS
Page 24
f�Vry ^C C A hIT A A K1 A
V11 1 Vr %7h1114 1 P% N114p%
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND SCADA
PROGRAMMING SERVICES
Reference
Customer Name: Los Angeles County Public Works
Address: 900 S. Fremont
Alhambra, CA
Contract Amount: $3 Million
Contact Individual: Adam Lee
Phone Number: (310)613-0325
Email: awlee@dpw.lacounty.gov
Year: 2003 - On Going
Description of supplies, equipment, or services provided:
System Integrator for Instrumentation and Control complete package.
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
City of Santa Ana RFP 23-026
Water Rcsourcc; Functional SpeVlf Cations DevG opment and SCADA Programming Services
Pane 2
CITY OF SANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND
SCADA PROGRAMMING SERVICES
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code
7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that
the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to
put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in
any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested
in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are
cautioned that making a false certification may subject the certifier to
Signed
State of California
County of
Subscribed and sworn to (or affirmed) before me on this day of , 20_, by
, proved to me on the basis of satisfactory evidence to be
the person(s) who appeared before me
Notary Public Signature Notary Public Seal
City of Santa Ana RFP 23-026
Water Resources Functional Specifications Development and SCADA Programming Services
Page 36
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Los Angeles
Subscribed and sworn to (or affirmed) before me on this 7th
day of March 20 23, by Mahsa Mahmoudi
proved to me on the basis of satisfactory evidence to be the
person(s) who appeared before me.
ANNETrE IRIBARREN
Z�
Notary Public • California
Los Angeles County
imECommission # 2278985
My Comm. Expires Mar 25, 2023
(Seal) Signatur
rITY OF cANTA ANA
RFP NO.: 23-026
WATER RESOURCES FUNCTIONAL SPECIFICATIONS DEVELOPMENT AND
SCADA PROGRAMMING SERVICES
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the
hp-,t of his or hor knnwlPr1nP and hPlitaf that:
11 j No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned. to any person for influencing or attempting to influence an officer
or emr)lovee of any Federal adencv. a Member of Conaress. an officer or emr)lovee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan; the entering into of any cooperative agreement; and the
extension. continuation. renewal. amendment. or modification of any Fed_ Pral
contract, grant, loan, or cooperative agreement. ,
ins Ir_ r..��_ i�__a�_- 1-'_J_.__1 _I funds
�_ �_
II oily 1u1w5 oLrlel ulclrl Feder -a appro[Jriatee furies have be en pale or wul see paid
to any person for influencing or attemptinq to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract,
emit, lean, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its
instructions. v
This l,Cl IIIIcQIIVI! IJ a IfIQICIIAI IepreJelilQllVll offact llpUll YVllllill ICIIQIIhC was I,JIQVCU WIICII
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
n h.. F..:I, a.. r:I .. LL. .J .a:r:.. L:_,.. €.. ..II L L.: 1 L.. '1 li.. r
nny pelSVll VVIIU 1011J LU IIIC U1e relllllleU l:eIIIIIGaIIV{I S11 Li JllufeCl LV cl LIVII pelldlly VI
.� I al_ A an nnn .a __a .�__ m enn nnn r__ _ _� _ .�I_ t_:1..__
not- less LILlan'$11V,UVV and not more thla I 100,VVU IVI ealiII suclI allure.
The prospective participant also agrees by submitting his or her bid or proposal that he
nr oho o nil ronl lino fhn{• fho lonni Inn^ of +h'n nnrFifinn Inr� h^ inL Irinrl i nil I^%A,c , +'...•
VI JI IG JhGll I L�UII a LI IQ1L LI IG ICAI ILJ. UpyG VI LI IIJ VGI LII IVQtl V1 1 VC. IIn V I UL.{GU In Q11 !WVVNZiI LIVI
Cllhr+nn+rnn+n IA/kink ovnoprl Ct1 nn nnn --A +hn+ nil nl lnh nllhrr.nininnfn nhnll n^r+if,I 4
JL.ILJVVI ILI QVLJ, YYI IIVII IVV,VVV CII IU LI 101. Q11 JL.1V1I JUVIGVIFJIGI ILO J1 F011 VGl Lily QI IU
disclose accordingly.
�I l
Title: Vice President
Firr 1: SOFFA Electric, Inc.
Date: 3/9/2023
City of Santa Ana RFP 23-026
Waiter RPSnlirr_.PS Functional SnPr_.ifir_.ations Develnnment and SCADA Prnnramminn Servirec
Page 37
CI I I OF SANTA ANA
RFP NO.: 23-026
UIrA,TER RESOvRCLS Ful\ICT111 ,/nL SF LCi�iCr^�TiONS L-/L V LLOPPv9ENT AI`JD
SCr--\vinl I� IjOV �nilvilv111\VV .JJCl\V I�iLS
NON-DISCRIMINATION CERTIFICATION
Th.. .J r'r. i.. n.-, .J consultant-
, .I+.-, ..+ •.+.. .. #:,... .. ,J., +L. ..,-. ...F,- r.-r+I..:,. ..,�. ..a
I Ile undo signek-J consultant -or corporate VIIIC.,GI, UurilllJ. he peI1UIIIIQ1R,e VI LIIIJ l.UMIOUL,
certifies QJ follows:
TI IC rioi Isuitai lL SI I i lot dlSCril i lifiate against any ly employee Iploj/8e or applicant It IGr
employment because UI race, color, religion, Sex, of I IdLiVl ldl origll 1. T f Ite I,VI ISUILdf It
shall r.II a.. I... affirmative
A:. .�. ..4 �.. ..., a.-. al__1 applicants
.... I.-.. ..... .J ._..1 a�_i
shall to \C QIIII I ative action LV ensure that ai.. plicant-s are employed, and /rid{
employees are treated during employment without, regard to their race, color, religion,
sex, or national origins. Such action shall include, but not be limited to, the foHsovving.-
e1111,JIVyIIICIII, l.IpglclUlllta, UCmot IuII, of Lfdrlslef, reCrUltfrlelil or recruitment auveruslrly;
I .... ._Yc .._ a., �...,..:._.. a:_�. _a.,_ _r _ _ate__ r-.---- _r _ �� __1__il-.- t_-_
layoff or termination; rates VI paV or olrler forms VI compensation, and selection IVr
training, including apprenticeship. The Consultant aqrees to post in conspicuous
lakes, available to employees clad applicants for employment, notices to be provided
_cic.__ r_..aL ate_ _ill-:- _I:-- _I-_
setting north thta provisions VI this r1UrlUISGrIrT�lhatlorl clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or
on behalf of the Consultant, state that all qualified applicants will receive consideration
for ernpioyrnent without regara to race, color, reiigion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which
he/she has a collective bargaining agreement or other contract or understanding, a
notice to De proviaea aavising ine saia iapor union or workers representatives or the
Uonsuitant's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order
11246 of September 24. 1965. and by rulPS. rPaltlatinns and nrdPrs of the Secretary
of Labor. or pursuant theretn. and will nPrmit to his/her hnnks records anri
accounts by the administering agency and the Secretary of Labor for purposes of
investigation, to ascertain compliance with such rules, regulations, and orders.
6 In the event of the (,nnSliltant'S nnn-rnmr)lianrp with the nnnrlicr.rimination of
this contract or with any of the said rules, regulations, or orders, the contract may be
canceled, terminated, or suspended in whole or in part and the Consultant may be
rlarlarPri inPliriihlP fnr fr irthpr f-,nvernment rnntrartc nr fPHPrall\/ accictpri rnnctri irtinn
r.nntrar:tc in arrnrrlanrp With rimrprilIrpz aIIfhnri7PH in Fvpriifinn r)rripr 117dR of
September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
raril riatinnc nr nrriPr of the of I ahnr nr ac nthAnmica nrnviripri by k:imi
Cily uI Jcfrltcl rirla Rrr 23-026
Water Resources FIlnntlnnni Cnnrifinafinnc no,voln —nf �nrl Cr An4 Drnnrnmminn Qor„ir�c
Page 38
viTV vV QAKVrA rA KI Ai
RFP NO.: 23-026 \ 1
v vInTl�R I?LSOIJRCIF-S !-tJwli\ I1 I`VnL SPLCIFI\- TM 1 VIS uL V,LLOPMLENT r-\NV
S Crni DrA-1 I I Xrn-Lily vjiNv SL-R,v iCUC
7. The Consultant shall include the portion of the sentence immediately preceding
}jaragrapI i k1 j and Id the pr GVIJIVI IJ of par agrap1 IS i 0 t5irvilgi I i j li I ever j subcontract
Vr purchase order unless exec-1 ipLed by I UIGJ, regUTALIUI i0, GI Vf UGI S VI LI IG -)UkA GIQI'%
ofr,F Labor h.-..- issued ri pursuant +!, Cr,.,+�`. .. 7r1A ..F C....... +�..,, I"1.-.-1 -1 �1'7nG .,F C,....+,,.v. h,,.- -ln
Labor issued pursua� it LU "Section LV`t VI Executive VIUGI I I/--tv VI Sept-embel /--t,
1965, so that such provisions will be binding upon each subcontract or purchase order
as t1 ie ad31III flsterll fg agency may direct as means of enforcing such provisions,
Including sanctions IVr noncolnpllal ll,e, [JILMUCU, IIUVVeVeI, LI IaL III LIIU e•Ve11L LI IC
1, VILILII.edLCIICU VVILI1, IILIYCILIUII VVILII I UIcUl1IJUILdfltConsultant 1U)CcGIIIeJ IIIVVI1VeUA t-, ,:4L- CJ.14i
or vendor as a result of such direction by the administering agency, the Consultant
Inlay request that Lille ijnsited States enter intu St.ic11 IitigatiGill to protect the II IteresL U1
Me UI IILCU JLa es.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats.
1939, and as amended, no dl5l[If��illatiUll shall be made iii the errployiiieiit GI perso�is
upon puunc wulr�s Uecause of race, religious creed, color, national origin, ancestry,
physical EEandicaps, mental condi ion, marital status, or sex u! such persons, excepi
as provided in Section 1420, and any consultant of public works violatinq_ this Section
L•_ i i II a fl•_ f r r rir_ _ r+i
is su'ject to all the penalties imposed Tor a violation or the Urlapter.
J!Qr EeU.
T itle: Salib Mansour
Firm: Soffa Electric, Inc.
Date: 3/9/2023
City UI Janta tAna -mr-r zo-VLV
Water Resources Functional Cnarifiratinnc novoinmmnnt ❑nrl Ct-LF)A Prnnramminn CPniirac
Page 39
Certificate of
Partnership
This acknowledges
Soffa Electric Inc
,4V = VA
REGISTERED
System
Integrator
is an authorised AVEVA Registered System Integrator
Kerry Grimes
Head of Global Partners,
AVEVA
Tire Black
System Integrator Program Director,
AVEVA
Quality Management System
Certificate
This certifies that the quality system of
Soffa Electric, Inc.
5901 Corvette St.,
Commerce, CA 90040, USA
is registered by IAPMO R&T in recognition of a
Quality Management System which fulfills the requirement of
ISO 9001:2015
Scope of Registration
Advanced control systems integration and instrumentation for industrial and
municipal applications
Shirley
Manage
Certificate No: 1 104901
Original Approval: 1 2/17/2020
Certificate Decision/Re-Issue Date: 1 2/17/2020
Certificate Issue Date: 1 2/17/2020
Certificate Expiry: 1 2/16/2023
Site Structure: Single Site
i, Sr. Vice Present of
t System Registration Services
L ezzlVIXX
Russ Chaney, Chief Executive Officer
1-877-4-MY-ISO-1 I www.isciapmort.org I 5001 East Philadelphia Street, Ontario, CA 91761-2816, USA
Al AB
A C C R E D I T E D
MANAGEMENT SYSTEMS
CERTIFICATION BODY
Schneider
0 E I e c t r i c
Soffa Electric, Inc.
has been recognized as a System Integrator
by Schneider Electric
r ,,...:_ { ',umber
SEAP4087US
Authorized by
Cristiano dos Anjos
Industry VP Global
V.,f-rl tfir- r1h
03/31/2023
Shaun Loesch
Alliance Director
CERTIFICATE OF COMPLIANCE
Certificate Number 2018U111 — E64192
Report Reterence E64192 — 19770324
Issue osir 2018-dAN )ARY• 11
Movedlo: SC]FFAELECTRIC INC
5%1 CORVETTE ST
CITY OF COMMERCE, CA 90040 USA
This R to certrly that pldusttlal Control Pane1S
rtpq*4ar1.Nva tampko of USL, CNL - industrial control panels — General Coverage.
Have been Investigated by UL In accordance will the
Standards) indicated on this Certificate
Standard(.) for Stfetr: LIL W8A.'Inaustflal Comm Panels '
CSA4-'22 2 No 14. 'InduMnal Contmi Equipment
AAdltlaeaf Information: See the UL Online Cfftificatens prrrctory at
www ut corn+datalki5c for adddtonal inlarmatton
0rvy mote pmftcls boennq Ow UL Certdreauon Mark snouts be consroerett as Deng wwea try UL'e
Cenincotion and Foom-up S*rv"
Lool1 ICd C1e UL Certfieaboe Ms4 On the produO
Rate 100 1
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates, if applicable
Process Control Integration
2023 FEE SCHEDULE
Professional Services
Standard Rate
Overtime Rate
Premium Services
Rate
Travel Time Rate
Shop Wiring Technician
$75.00
$112.50
$150.00
N/A
Field Technician
$135.00
$ 202.50
$270.00
$55.00
Project Manager
$185.00
$277.50
$350.00
$95.00
Instrumentation Specialist
$185.00
$277.50
$350.00
$95.00
Control System Engineer
$205.00
$307.50
$390.00
$95.00
PLC/SCADA Programmer
$205.00
$307.50
$390.00
$105.00
M-F
M-F After 5 PM
Sat After 5 PM
Any Day of the
Service Rate Definitions
7AM -5PM
Sat 7AM-5PM
Sun & Holidays
Week
After 8 HRs/Day
OTHER CHARGES:
Mileage when using personal or companyvehicle will be charged IRS rate plus 15%.
Materials / Expenses will be billed at costs plus 15% handling charge.
Per Diem $75.00. (Per Diem & expenses charged when employee is staying overnight)
Rates valid through December 31, 2023.
Minimum 10-hour charge for all service out of the area. (Non -driving distances)
Minimum 4-hour charge for all local service in the area. (Includes driving time)
OTHER TERMS:
SOFFA's time will be invoiced to Client on a regular basis. Client shall have 5 business days to object to any specific
entry contained on SOFFA's invoice. If no specific objection to SOFFA's invoice is given in writing to SOFFA before
the end of 5 calendar days following Client's receipt of same, Client will be deemed to have waived any claim to
irregularities in the invoice. If any objection to SOFFA's weekly invoice is timely made by Client, the parties agree
to meet within three (3) days to discuss the objection and attempt to come to an informal resolution of the dispute.
If no resolution is reached within three (3) days of the making of the objection, the dispute resolution procedure
set forth herein below shall be used. If a timely written objection is made to any entry on any SOFFA invoice
which is not resolved by informal negotiations between the parties, the parties agree to the following dispute
resolution procedure.
If the sum of money that is the subject of the objection remains cumulatively less than 10% of the total invoiced
amount to date under this Agreement, the parties agree to continue to cumulate the amount in dispute until
either the work to be performed by SOFFA for Client has concluded or the amount in controversy exceeds 10%
of the total invoiced amount to date.
SOFFA 1 5901 Corvette Street I Commerce, CA 90040 1 323.728.0230 1 www.SoffaElectric.com
Process Control lntegradon
2023 FEE SCHEDULE
right to appeal. The paFties agree they wall Feselve the dispute WithiR 90 days of netiee by the demanding party
that an aFbitFatien has been eommenced.
SOFFA reseFves the Fight to cease werk undeF this affeernent at any tirne afteF it determines that inftomal
negotiation of a written har- Af-A re-si-ked- in the mmediate right te payment ef the disputed funds.
SOFFA Electric, Inc.
Name: Salib Mansour
Signature:
Date: March 9, 2023
SOFFA 1 5901 Corvette Street I Commerce, CA 90040 1 323.728.0230 1 www.SoffaElectric.com