HomeMy WebLinkAboutItem 07 - Local Street Preventative Maintenance FY 22-23 Public Works Agency
www.santa-ana.org/public-works
Item # 7
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 29, 2023
TOPIC: Approve an Appropriation Adjustment Adding Funds to Construction Contract for
Additional Street Improvements
AGENDA TITLE
Approve an Appropriation Adjustment and Approve Change Order to Add Funds in the
Amount of $300,000 to an Existing Construction Contract with Onyx Paving Company,
Inc. for a Revised Estimated Project Delivery Cost of $4,140,200, for the Local Street
Preventative Maintenance FY 22-23 Project (Project No. 23-6907) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing prior year fund balance
$300,000 in the Residential Street Improvement fund, Prior Year Carry Forward
revenue account and appropriating the same amount into the Residential Street
improvement fund, Improvements Other Than Building expenditure account for
FY 2022-2023 capital operating expenses. (Requires five affirmative votes)
2. Approve change order to construction contract and an amendment to the Project
Cost Analysis to reflect the new amount of $743,100 for project contingency for
unanticipated or unforeseen work, for a total Construction Delivery Cost of
$4,140,200, subject to non-substantive changes approved by the City Manager
and City Attorney.
3. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement
Program for $300,000 for construction contingency funds, for the Local Street
Preventative Maintenance FY 2022-23 (Project No. 23-6907).
DISCUSSION
On May 16, 2023, the City Council authorized the award of a construction contract to
Onyx Paving Company, Inc. to construct citywide Local Street Preventative
Maintenance Project (Exhibit 1). Staff has identified additional improvements that could
be incorporated by expanding the scope of work to additional residential street portions
in need of restoration next to the current project area. The proposed expanded scope
of work will result in a more complete delivery of residential street improvements and
take advantage of current unit bid prices.
Local Street Preventative Maintenance FY 22-23
August 29, 2023
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Approval of the recommended action will allow completion of the project including
change orders and additional required work. The recommended action will increase the
contract project contingency by $300,000 (Exhibit 2), thereby increasing the total
estimated construction delivery cost to $4,140,200, as summarized in the table below:
Project Item Current
Total
New Total
Construction Contract Bid Amount $2,954,000 $2,954,000
Construction, Administration, Inspection, Testing $443,100 $443,100
Contract Contingencies $443,100 $743,100
TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $3,840,200 $4,140,200
FISCAL IMPACT
The following table summarizes the funds budgeted and available through the carry-
forward process in current FY 2023-24 for expenditure to deliver construction of this
project. Any unspent budget in FY 2023-24 will be included in future year carry-forward
for City Council consideration.
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit,
Account No.
Description
Amount
Existing Budget
2023-24 03217662-66220
(23-6907)
Measure M-
Street
Construction
Measure M2 Local
Fairshare St,
Improvements Other
Than Buildings
$3,553,200
2023-24 22317660-66220
(23-6907)
Local Drainage
Area III
Public Works-Storm
Drain Construction,
Improvements Other
Than Buildings
$287,000
Appropriation Adjustment (This Action)
2023-24 05817660-66220
(23-6907)
Residential
Street
Improvement
Residential Street
Improvement,
Improvements Other
Than Buildings
$300,000
Total Contract Amount $4,140,200
EXHIBIT(S)
1. Location Map
2. Amendment to Fiscal Year 2022-23 CIP
Local Street Preventative Maintenance FY 22-23
August 29, 2023
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Submitted By: Nabil Saba, P. E., Executive Director - Public Works Agency
Approved By: Kristine Ridge, City Manager
Exhibit 1
CITY OF SANTA ANA FY 23/24CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
This project provides for the application of crack seal and slurry seal
to various streets citywide with minor coldmill and removal and
replacement of asphalt concrete pavement.
PROJECT NEED:
The City's Pavement Management Program has been developed to
identify the preventative maintenance requirements for the City's street
network. The application of a surface seal to streets with improvements
constructed in the last 10 years will ensure a high level of service for
years to come.
PROJECT TITLE:
Local Street Preventative
Maintenance
PROJECT CATEGORY:
Street Improvements
Local Street Resurfacing
LOCATION MAP
CITYWIDE
AGENCY:DIVISION:CONTACT:DATE:
Public Works CIP Engineering Jason Gabriel, Principal Civil Engineer 22-Aug-2023
PROJECT COSTS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30
Construction 300,000 ------
Engineering -------
TOTAL 300,000 ------
SOURCE OF FUNDS FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30
M2 LOCAL FAIRSHARE -------
RESIDENTIAL STREET
IMPROV
300,000 ------
TOTAL 300,000 ------