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HomeMy WebLinkAboutALEXANDER, DUSTININSURANCE NOT REQUIRED N-2023-289 WORK MAY PROCEED CITY CLERK DATE: - �•StpuW� October 11, 2023 N Dustin Alexander ("Speaker/Performer") N D.m.alexanderl27Agmail.com v N Re: Speaker/Performer Engagement Agreement r— oThis letter represents your agreement with the City of Santa Ana ("City") as entered into on the above date for the engagement described below: 1. Event Description: As further described in Exhibit A, attached hereto, Dustin Alexander, an individual, will provide training to offer insight and guidance on Diversity, Equity, and Inclusion (DEI) perspectives through workshops and mentoring for CA4ALL Grant Project Interns — "SAPL-YK." 2. Date(s): November 1, 2023 — May 30, 2024 3. Event Time(s): To be coordinated, in a signed writing, with City Library staff. 4. Location: Santa Ana Public Library, 26 Civic Center Plaza, Santa Ana, CA 92701 ("Property") 5. Compensation: An amount not to exceed $500.00 (payable by check within 30 calendar days of event); Speaker/Performer must provide IRS form W-9 before payment can be made. 6. Equipment provided by City: space for the event(s), microphone, projector, tables and chairs. 7. Equipment provided by Speaker/Performer: All other equipment and materials necessary. 8. City Contact Person (for coordinating purposes only): Maria Sepulveda x5265 9. Independent Contractor: Speaker/Performer shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Speaker/Performer performs the services that are the subject matter of this Agreement; however, the services to be provided by Speaker/Performer shall be provided in a manner consistent with all applicable standards and regulations. Speaker/Performer shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 10. Indemnification: Speaker/Performer, his or her agents, or employees (if applicable) agrees to and shall indemnify, defend, and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from and against all loss, expenses, or liability (including costs and attorney's fees) arising from the negligence or willful misconduct of Speaker/Performer, his or her agents, or employees. IL Release: Speaker/Performer accepts any City -provided equipment used in connection with the performance in their "as -is" condition, with all faults. Speaker/Performer fully releases, waives and discharges forever any and all claims, demands, rights, and causes of action of any kind or nature against, and covenants not to sue, City, its elected officials, officers, employees, agents and volunteers, and all persons acting on behalf of, by, through or under each of them, under any present or future laws, statutes, or regulations for any claim or event relating to the condition of the City -provided equipment or Speaker/Performer's use thereof. N-2023-289 Speaker Agreement — Dustin Alexander Page 2 12. The City shall have the right and royalty -free license to simulcast or produce and show a tape -delayed broadcast of Speaker/Performer's presentation to the City community or general public, through webcast or any other means. This license shall be non-exclusive and the copyright shall remain with the Speaker/Performer. Copies of Speaker/Performer's presentation may be maintained by the City, and Speaker/Performer consents to use of such recordings. 13. Speaker/Performer is solely responsible for payment of royalty fees, performance fees, or similar fees that may be required by unions or similar organizations. Speaker/Performer shall indemnify the City against any liability or damages, including attorney's fees, that may arise as a result of violation by Speaker/Performer of copyright laws. 14. Speaker/Performer shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, disability, or any other basis protected by applicable law in connection with any activities related to this Agreement. 15. This Agreement shall in all respects shall be interpreted, enforced, and governed exclusively by and under the laws of the state of California. Both parties agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. This Agreement represents the complete and exclusive statement between the City and Speaker/Performer regarding the subject matter herein and supersedes any and all other agreements, oral or written, between the parties. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Speaker/Performer. CITY OF SANTA ANA Steven A. Mendoza Acting City Manager ATTEST: ^\ J ennifer ' e 11 Ci RE CO NDED FOR APPROVAL Brian Stemberg Library Services Director Library Services APPROVED AS TO FORM: By. Bhriffion Salvatierra Deputy City Attorney EXHIBIT A VENDOR INFORMATION: Name: Dustin Alexander- Consultant/ Intern Instructor Address: NA Phone Number: NA Email Address: D.m.alexander127(cDgmail.com EVENT: DEI Workshops and Mentorship for CA4ALL Grant Project Interns- "SAPL-YK" LOCATION: Santa Ana Public Library, 26 Civic Center Plaza, Santa Ana, CA 92701 TERM: November 1, 2023- May 30, 2024. Project Manager would like the dates and times of the 5-6 workshops and mentorships to remain flexible an open. COMPENSATION: $ 500.00 • DESCRIPTION: Please see Scope of Work for additional information. DEI Training- Scope of Work Statement of Work for Santa Ana Public Library Youth Know ("SAPL-YK") from Dustin Alexander - Mentor & Intern Instructor 1) Focus- The purpose of this training is to offer insight, and guidance on Diversity, Equity and Inclusion (DEI) perspectives through workshops and mentoring participants in leadership roles in a collaborative environment toward a culminating socially innovative project. 2) Approach/Process 1) Training/Guidance-Introduce the core values around DEI work. Their connections between the different focuses, digital literacy, environmental inequities, offer tools for consistent work among participants (teen volunteers/SAPL-YK), strategies for recording progress, review and how to move forward each step toward completion. A-clrnlM 2) Insight- Participants will be informed of a mentor's experience in DEI work, overcoming challenges and navigating variables by utilizing a team dynamic (collaborative). Micro-Macro(Components)- While introducing the workshops, participants will be regrounded in the scope of this work, such as how the seeds of community work can have long standing changes and blossom into work that benefits citizens/patrons on a universal level if the work goes further than un-conference. Participants will take part in online trainings, workshops and mentoring to develop them as leaders within their social innovation projects Digital Literacy/ Community Literacy- Creating and developing a cohesive strategy to deliver literacy resources. This will range from offering books, encouraging a community of reading among families and connecting it to digital literacy as a universal skill. This will connect into digital literacy to support the community in being able to search, navigate and distinguish available resources for themselves. On the field experience will be provided through community Kids -know storytimes, create artwork and collaborate in creating a Kids -know storybook. Research & Grant Writing - Workshops focused on research and grants to support the projects in operating budgets, needs, completion and delivery. It will also offer insight on how to communicate the needs to the intended community audience. As well as a healthy return on the investment Climate Change- Through an informative environmental lens, participants will review the large and specific challenges the community faces, discuss innovative solutions and ways to connect the stakeholders (community members) with the focused work to ensure productive outcomes. Food Security/ Community Sustainability- Through a community minded lens, participants will be informed of challenges, provided resources, provided examples of innovative solutions, brainstorm and find solutions both specific and broad to provide sustainable security for those at risk or facing inequitable challenges. 3) Personnel Dustin Alexander 4) Pricing & Budgeting EXHIBIT A Total Budget is: $500.00 Work will be scheduled by agreement of participation between November 2023 through May 2024. This budget does not include itemized expenses, those will be based on a preapproved process in an incurred need. 5) Assumptions/Program Expectations • Meeting will be held onsite. City Staff will be present for all presentations and discussions as well as be responsible for setting up the space for SAPL- YK participants. • The Vendor will set up the activities for the workshops. • SAPL-YK will leave with the proper tools and understanding to create a visualized outcome of their investment of time in participating on this project and having undergone the training. 6) Deliverables • Project focused agenda notebooks. • Certificate upon completion of training. • 5-6 Mentoring workshops. • Review workshops. • Conference/Presentation preparation focused workshops. • A majority of participants (projected 80%) involved in the program will continue onto civic minded projects to continue to address and solve community challenges through innovative solutions. The immediate beneficiaries will see examples of the power of community and collaborative solutions.