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Home My WebLink AboutSANTA ANA ELKS LODGE #794 (3)INSURANCE ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES Li S DATE U CITY : UV 17 2U23 p•, PU It) is. G4iervezi,,u5- THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS N-2023-311 The Client agrees to the following policies below for the event date and time specified on this contract. A deposit is required to guarantee the date and time for all clients utilizing the Santa Ana Elks Lodge 794 Banquet Facility. A provisional booking of one date can be held for up to 3 days, after at which time the Santa Ana Elks Lodge 794 has full discretion to release the date. The Client is required to make a deposit of $56B,t7Gto secure the booking. The Santa Ana Elks Lodge 794 reserves the right to withhold all or part of the initial deposit if any substantial damages are mao to the facility or outside property; in addition to additional charges incurred the day of the event. INITIAL _�_ Cancellation Policy: Cancellation within 30 days of your scheduled event will result in the forfeit of 50% of the Client's deposit. Cancellation within 14 days of your scheduled event will result in the forfeit of 75% of the Client's deposit. Cancellation I ss than 14 days of your scheduled event will result in the forfeit of 100% of the Client's deposit. INITIAL � Food Policy: All food and beverage arrangements MUST be provided by the Santa Ana Elks Lodge 794 (no outside food/or beverages including Alcohol). Any food provided buffet or sit-down style, not consumed during the event, will not be permitted to leave the premises, per the health code. Meals are served promptly as set forth on the Banquet Event Order. A two (2) hour maximum is allowed for Food Service. Menu & Guests Count: Any menu changes, special requests and guaranteed number of guests must be confirmed 7 days prior to the scheduled event. Absolutely no reductions in the guaranteed guest count will be accepted less than one (1) week prior to the scheduled event. The Santa Ana Elks Lodge 794 reserves the right to substitute any food that may become unavailable in the market or that exceed reasonable market price. And will make the best effort to notify the Client of such substitution(s) if time allows. Bar Service: Santa Ana Elks Lodge 794 offers a full bar service, including cash, tab, and open bar options. Events requesting a cash or tab bar will be assessed a $125.00 per bartender fee. Guests should acknowledge the right of our bartenders to suspend the serving of alcohol to any persons to ensure responsible drinking. The Client shall comply with all applicable local and state liquor laws, and further agrees that neither Client or Client's guests will request or serve alcoholic beverages to a minor or any persons who are intoxii a d. The Santa Ana Elks Lodge 794 forbids any alcoholic beverages to be brought onto the premises. INITIAL Decoration: Santa Ana Elks Lodge 794 will provide white table linens, white napkin linens, glassware, plate ware, and silverware for all events. In addition to the use of audio-visual equipment and microphone and podium. The Client will have access to the event venue at least 2 hours priorto the start time of the event to decorate. Should Client need additional time, there will be an additional charge of $150.00 per hour. The Banquet Manager must approve all additional decorations or displays brought onto the premises in advance. The use of confetti, rose SANTA ANA ELKS LODGE #794 1751 S ELK LANE, SANTA ANA CA 92705 - (714) 547-7794 petals, birdseed, glitter, feathers, fog, sparklers, pyrotechnics and smoke machines, are strictly prohibited and will result in a loss of initial deposit. Nothing can be stapled or taped to any walls or surfaces. Personal Belongings: Santa Ana Elks Lodge 794 will not be held responsible for the loss or damage of any personal belongings of the Client or guests of Client. Security: Security is required for all events 125+ guests. At a cost to the Client of $250.00. Liability Insurance: The Grand Lodge requires that each event is covered by our Insurance Company at a cost to the Client of $295.00. We cannot use. the Client's company or make. any exceptions to this policy. Damage: Because the Client is responsible for their guests and vendors; prior to the event the Banquet Captain, Banquet Manager or General Manager will walk the event area and Lodge to -insure there is no visible damage. If agreed, the Client will sign and date below that everything was in perfect order. 91(/ z3 Client5ignat Date (vWlktirough) Banquet Captain, BaNuetM nager,General Manager Condition Afterth n# we will re wal he p mises to ensure all areas are still in perfect order and damage free. The Client w b sponsible o the cost o repair any damaged or missing items caus by guests or vendors. 1"1412 3 —£'�Ceao� BanquetCaptai Banquet Manager, General Manager Condition Client Signature Final payment: Final payment for the guaranteed number of guests must be paid in full by check; credit, or cash. All additional charges,. including charges for additional guests above your guaranteed count, shall be paid immediately following dinner. A Banquet Manager or Captain will verify the number of guests in attendance for your event. I,— i o C u"1't 2 ! r ? 7_ agree to the above referenced polices In this contract. Client Name(s): C�i �/2.r iG Leo Client Address: rnd11 (_ty;1 C.emt r Plazp• Sc�kfi' i2ct f ['SaN'�a , o�� Client Contact; t (Email] 71t7�ris 879/ (phone) Type of Event: %+11 n i "s doiss Date of Event/:: 9 .id /23 Time of Event; FAll --5PPI Room Rented: !]A11ro&Wl Room Rental Fee: W66 Labor Fee: 41 sd SANTA ANA ELKS LODGE #794 17515 ELK LANE, S'ANTA ANA CA 92705 - (714) 547-7794 DEPOSIT INFORMATION Required Deposit: $500.00 Credit Card #: Check #/Date: Client Signature: Amount: EXP: Cash / Date: IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By`�r randon Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL: Dav` entin Chief of Police CITY OF SANTA ANA Steven A. Mendoza Acting City Manager d SANTA ANA ELKS LO GE 794 Name: S% rl J�� Title: 6VRV1k C&Q-VV "C'ZwR SANTA ANA ELKS LODGE #794 1751 S ELK LANE, SANTA ANA CA 9Z705 - (714) 547-7794 SANTA ANA ELKS LODGE 794 1751 S. Lyon Street Santa Ana, CA 92705 BANQUET EVENT ORDER REVISED 9/15/23 Name of Event: OCPCA CANINE EVENT ELK MEMBER NO JOHN MOORE, General Manager 794iohnmoore(@Rmail.com MARIA BISBEE, Dir of Banquets 794banciuets(cDema il.com Office:(714) 547-7794 Date of Event: 20-Sep-23 Client: SRGT. SERGIO GUITERREZ Time of Event: 8:00-5:OOPM Phone: 714-245-8791 Type of Event: SERGIO GUITERREZ Email: SGUtlerreZ(a)Sallta-arla.Or Room: BALLROOM Address: Number of Guest: 100 PPL City, State, Zip: Meal Time: 8:00 AM RETURN DEPOSIT TO ADDRESS ABOVE Meal Twe: ICED WATER STATIONS SIGNATURE OF APPROVAL: DATE: MENU QUANTITY @ COST TOTAL ICED WATER STATIONS 100 $ - 10 ROUNDS W/ 10 CHAIRS, WHITE LINEN, AV NEEDED, MIRRORS, MIC AND PODIUM SUB -TOTAL FOOD $ - MANDATORY FEES ROOM RENTAL BALLROOM (FEE $600.00) 1 $ 600.00 $ 600.00 $ 600.00 BARTENDER (FEE $125) $ - $ - LIABILITY INSURANCE (Fee $295.00) WAIVED WAIVED $ - SECURITY (1)(Fee $250.00) FOR OVER 125 PPL) LABOR FEE 1 $ 300.00 $ 300.00 $ 300.00 PARKING ATTENDANT 1 $ 100.00 $ 100.00 $ 100.00 SUB -TOTAL MANDATORY FEES $ 1,000.00 ADDITIONAL AMENITIES SUB -TOTAL ADDITIONAL AMENITIES $ - GRATUITY21% $ - CA SALES TAX 9.25% $ - TOTAL BEO $ 1,000.00 A $500.00 DEPOSIT IS REQUIRED TO SECURE AND HOLD YOUR DATE FULLY REFUNDABLE 2 WEEKS AFTER YOUR EVENT DEPOSIT DATE RECEIVED PAYMENT DATE RECEIVED PAYMENT DATE RECEIVED Final Payment Due On: Certificate of Liability Insurance Due on: WAIVED